Best freelance Microsoft Excel jobs

We are a New York City-based general contractor / construction manager looking for an experienced Construction Estimator / Preconstruction Project Engineer to support commercial, multifamily, renovation, and ground-up projects.

This is not a basic quantity takeoff role.

We are looking for someone who can eventually help manage a bid from:

plans received → scope review → takeoff → subcontractor solicitation → pricing → bid leveling → estimate → proposal

The position will begin part-time / project-based and may grow into a long-term full-time role for the right person.

Responsibilities

Review architectural, structural, and MEP drawings/specifications
Prepare detailed takeoffs using Bluebeam, PlanSwift, OST, or similar software
Build organized Excel estimates by CSI division
Develop labor, material, equipment, and subcontractor pricing
Identify missing scope, drawing conflicts, and RFIs
Prepare subcontractor RFQ packages
Follow up with U.S. subcontractors and vendors
Level subcontractor bids and prepare bid comparison sheets
Prepare exclusions, allowances, qualifications, and scope notes
Assist with proposals and other preconstruction documentation

Project scopes may include

Demolition
Concrete, masonry, reinforcing, structural steel
Carpentry/framing
Drywall and insulation
Doors, frames, and hardware
Millwork
Tile, flooring, ceilings, and painting
Waterproofing and roofing
Windows/storefront
Plumbing
HVAC
Electrical
Fire alarm
Fire sprinkler / fire protection

We prefer candidates with broad GC estimating experience rather than experience limited to one trade.

Requirements

Strong U.S. commercial, multifamily, institutional, or similar estimating experience
Ability to develop actual pricing, not only quantities
Strong understanding of architectural, structural, and MEP drawings
Bluebeam and/or PlanSwift experience
Strong Excel skills
Professional written and spoken English
Comfortable communicating with U.S. subcontractors and vendors
Able to work independently
Several hours of overlap with New York Eastern Time

Strong plus

NYC / NY / NJ estimating experience
Experience working directly for a U.S. GC/CM
BuildingConnected, Procore, ConstructConnect, or RSMeans
Project engineering or project management background
Civil Engineering, Architecture, Quantity Surveying, or similar background
Spanish + English bilingual
Experience preparing complete commercial bids from start to finish

Final candidates may be asked to complete a practical estimating assessment.

Please do not submit only a generic proposal. In your application, briefly include:

The largest U.S. construction project you personally estimated, including project type, approximate value, city/state, and scopes you personally priced.
Whether you have estimated NYC or NY/NJ projects.
Which of these you can independently estimate: structural, architectural finishes, plumbing, HVAC, electrical, fire alarm, and sprinkler.
Whether you have personally solicited and followed up on subcontractor/vendor pricing.
Your availability in New York Eastern Time.
Your hourly rate.
Whether you speak Spanish.
What estimating work samples you can provide, with confidential information redacted.

QuickBooks Online Accounting Assistant — Long-Term
We are seeking a reliable, detail-oriented QuickBooks Online Accounting Assistant to support our growing small business on an ongoing, long-term basis.
This role is ideal for someone experienced with day-to-day bookkeeping, transaction entry, sales-channel reporting, and account reconciliation. You will help keep our books organized, accurate, and current so management can clearly track sales, expenses, cash flow, and profitability.
Responsibilities
• Enter, categorize, and review business income and expenses in QuickBooks Online.
• Maintain accurate records for vendor bills, receipts, customer payments, deposits, refunds, and other transactions.
• Reconcile bank accounts and credit-card accounts on a regular basis.
• Reconcile deposits and fees from credit-card payment processors.
• Record and reconcile sales, payouts, refunds, fees, and expenses from:
• eBay
• Shopify
• Credit-card processors
• Bank accounts and business credit cards
• Match transactions to supporting documentation and identify missing or duplicate entries.
• Help organize financial records, receipts, invoices, and reports.
• Assist with accounts payable and basic accounts receivable tracking as needed.
• Prepare clear monthly bookkeeping summaries and flag unusual transactions or items needing review.
• Communicate regularly regarding questions, missing information, and bookkeeping progress.
Requirements
• Proven experience using QuickBooks Online.
• Strong knowledge of bank reconciliation and credit-card reconciliation.
• Experience reconciling e-commerce sales platforms, especially Shopify and eBay.
• Familiarity with payment processors, payout reports, merchant fees, refunds, and sales deposits.
• Strong attention to detail and ability to work accurately with financial data.
• Comfortable working with Excel or Google Sheets.
• Organized, dependable, responsive, and able to handle confidential business information professionally.
• English communication skills required; Spanish is a plus.

Summary
Aegle Health Partners is a specialty finance company that purchases stop-loss insurance claim receivables from self-funded employer health plans, distributing through brokers, TPAs, and MGUs. We're in active growth: a funding round closes in Q4, a credit facility refinancing is underway, and transaction volume ramps materially in November. The recurring transactional cycle — cash application, reconciliation, and the monthly close — is currently run manually and spread across several people. We're hiring an Operations Associate to own that cycle as volume ramps: keep cash moving accurately, keep the controls on schedule, and turn manual workflows into something reliable. You'll work across finance, operations, and client implementation, reporting to our Head of Finance & Operations.

Scope:
- Daily cash application: match bank receipts to open invoices and allocate them, including splitting partner lump-sum remittances across client accounts; maintain the unapplied-items queue
- Reconciliation: bank-to-servicer-to-system-of-record tie-outs on a daily, weekly, and monthly cadence; investigate and clear breaks; the monthly contra/offset rollforward
- Compliance calendar: prepare the monthly borrowing-base and compliance certificates (data gathering, first-pass calculation, sign-off tracking) and run the pre-transaction eligibility check before draws, recycling releases, and distributions
- Controls monitoring: track concentration and recycling limits as receivables originate; run recurring control reports (duplicate invoices, aged receivables, sync exceptions) and escalate
- Process improvement: document and systematize manual workflows; partner with the automation team to move mechanical steps into reliable, tested pipelines
- Coordination: run the monthly invoicing cycle and close; coordinate funding and recycling requests and servicer data hand-offs across teams

Where this role stops: the Controller sets the rules, clears judgment items, and owns certification; you execute the recurring cycle and escalate exceptions. Collateral-pool eligibility calls and lender-approval sequences sit above this role.

Requirements:
- 2-5 years in finance or accounting operations, treasury, or transactional reconciliation
- Advanced Excel: able to audit and repair inherited reconciliation workbooks, not only operate them. SQL or Python a plus
- Hands-on with QuickBooks Online; comfortable with Ramp (A/P) and Rippling; able to pick up a servicer or loan-tape system quickly
- Strong reconciliation discipline and attention to detail; clear written communication; sound judgment on what to escalate
- US-based, with overlap to US business hours
- Bonus: exposure to specialty finance, asset-based lending, factoring, or stop-loss insurance

Acceptance criteria / definition of done for the first 90 days:
- Within 2 weeks: running daily cash application and the unapplied-items queue independently, with a documented procedure
- Within 30 days: monthly bank-to-servicer reconciliation delivered with breaks investigated and a clean audit trail; compliance-calendar deliverables tracked and on time
- Within 60 days: at least one manual workflow documented and either automated or handed to the automation team with a tested spec; control reports running on a set schedule with exceptions escalated
- Within 90 days: owning the recurring transactional cycle end to end, with the certifying officer reviewing finished packages rather than assembling them

Engagement: Full-time, ongoing. Remote, US-based. Start as soon as available, ahead of the November volume ramp. Hourly.

We have an existing deterministic Python-based reconciliation application that has already completed substantial internal testing.

This is not a development, rebuild, or architecture engagement.

We are seeking one independent reviewer to perform a bounded adversarial challenge of the existing application using synthetic data only.

The reviewer will create a new synthetic reconciliation dataset, independently determine the expected results before running the software, execute the application on Windows, compare expected versus actual results, and document any reproducible discrepancies.

Testing should include reasonable adversarial conditions such as missing or duplicate records, ambiguous matches, conflicting source information, timestamp/time-zone differences, incomplete identity information, malformed inputs, and row-preservation behavior. The application produces XLSX and PDF outputs; the reviewer must be able to inspect the XLSX output using native Microsoft Excel.

The initial review is read-only with respect to the application source code. Do not modify or repair the software during the challenge. If a defect is found, document it first with the exact input, expected result, actual result, reproduction steps, and severity.

The final deliverable should include the reviewer-created synthetic dataset, the independently derived expected answers, test results, defect findings, Excel/PDF observations, and approximate hands-on time spent.

No production data, customer data, credentials, or confidential financial records will be provided.

We are specifically looking for someone with experience in financial reconciliation, data-quality testing, Python QA, and Windows/Microsoft Excel.

When applying, please answer these questions:

Have you independently tested a reconciliation or financial-data system before? Briefly describe it.
How would you establish the correct expected results before running the software being evaluated?
Can you create your own synthetic adversarial test dataset rather than using supplied test cases?
Can you perform the work on Windows and inspect XLSX outputs in native Microsoft Excel?
Are you comfortable reporting defects without modifying the source code?

We need a controller who can open a workbook someone else built, find the defect quietly doubling a number, and fix it. One of ours currently reports $6.02M where the right answer is $3.62M — a stray totals row inside a summed range. The stop-loss finance domain we can teach. That instinct we can't.

We're a US healthcare-finance company financing employer stop-loss claims — around 350 customers, roughly $3.6M in annual fee revenue on a much larger financed receivables book. QuickBooks Online, an internal operational app, and a Python/DuckDB analytics pipeline. We're funded by a senior credit facility and mezzanine debt through two related entities that report separately to two different creditors, so this is not a one-book multi-entity setup.

THE DAILY RHYTHM
Pull bank balances across a collections account, a funding account, a lender-side destination account and blocked accounts under account-control agreements; verify the collection-to-funding-to-destination waterfall; check two liquidity covenants that use different formulas; and re-verify borrowing base availability before any individual draw, recycling request or distribution — that check is per-transaction, not monthly.

THE MONTHLY RHYTHM
Run a close whose daily cash rollforward ties to the bank to the penny. Produce the Borrowing Base Certificate by the 15th. Deliver the Compliance Certificate with the periodic financials. Reconcile the outsourced Servicer's monthly report against your own numbers — you don't build that report, you're the check on it.

WHAT YOU'D OWN
- The close and journal entries, including reconciling two currently conflicting journal-entry models into one.
- Multi-entity consolidation across entities with genuinely separate lender reporting obligations.
- The borrowing base and claim aging workbook — including defending which receivables are excluded from the collateral pool, where one wrong inclusion already misstated a reported figure by six figures.
- Invoicing cleanup across three billing modes, with a real backlog: unbilled clients, duplicate invoices, invoices past a year, and a commission rate that silently dropped and cost about $94K.
- Cash application, including splitting lump-sum partner remittances with no system-level payment-to-invoice link today.
- Defining terms that have no agreed definition here yet ("unapplied collection", "overpayment balance").

YOU WOULD CARRY REAL CERTIFYING CAPACITY
Our credit agreements name "controller" as a qualifying Authorized Officer title, so you would sign the Borrowing Base Certificate. Our interim CFO or CEO executes the Compliance Certificate.

WHAT YOU WOULD NOT OWN
The mechanical pipeline — ingestion, dedup and routine categorisation are automated, and your job is to set the rules and clear the roughly 60 genuinely ambiguous rows a period, not hand-tag every transaction. You don't build pricing or margin models (you consume them), don't interpret covenants (counsel), and don't debug sync bugs behind a reconciliation break (engineering) — there your job is to demand the number tie out and refuse to certify until it does.

WHAT THIS IS NOT
A clean shop. You're inheriting fragile workbooks, a manual invoicing backlog, and at least one live unexplained six-figure reconciliation variance. If that's a dealbreaker, this isn't the right engagement.

ENGAGEMENT
Part-time to start with a genuine path to full-time — 25-30 hrs/week for the first 60 days to clear the backlog and establish the close cadence, settling to 15-25 hrs/week. Remote, US-based. Reports to the founder, and to our fractional CFO as that seat fills.

DEFINITION OF DONE — FIRST 90 DAYS
Days 1-30: every open item inventoried with dollar exposure quantified; a written definition of "reconciled" for borrowing-base purposes; documented collateral-pool exclusion criteria; a first pass identifying the fragile formulas in the inherited workbooks.
Days 30-60: the unbilled clients billed; duplicates resolved; the commission discrepancy quantified with a remediation path; the open variance formally escalated with an owner and a date; working definitions for the two undefined terms; a failed-ACH-pull procedure written.
Days 60-90: the two journal-entry models reconciled with a recommended standard; a close producing a borrowing base you will certify without caveats; a proposed path to version the borrowing base definition.

REQUIRED
Excel forensic repair — finding and fixing broken formulas, volatile date functions and hardcoded totals cells in inherited workbooks. Specialty-finance, ABL or factoring-receivables accounting. Controlled-account waterfall, borrowing-base and offset/contra fluency. Hands-on QuickBooks Online. Bank reconciliation and treasury cash management. Multi-entity consolidation with separate lender reporting. Audit and tax coordination. US GAAP.

NICE TO HAVE
Prior lender or ABL reporting experience; SQL or Python; healthcare, insurance or stop-loss background; CPA or CMA.

I'm an independent real estate developer and private investor seeking a highly proficient, US-based bookkeeper for an immediate rush engagement. I need 2025 financial records finalized for my CPA ahead of the extended IRS filing deadline.

Critical Timeline: The IRS extension deadline for S-Corps and Partnerships is Tuesday, Sept 15. My CPA needs several days to prepare and file, so the final deadline to deliver completed workbooks is end of day Friday, Sept 11.

Must be hired and starting work by Wednesday evening, Sept 9 — this leaves 2 full working days (Thu/Fri) to complete everything.

Why This Is a Streamlined Project:

-Digital statements only — downloaded directly from the bank, no scanning/image issues
-Not starting from zero — prior bookkeeping exists
-No accounting software required — deliverables are categorized Excel workbooks only
-Clean ownership — all 3 LLCs are 100% spousal-owned, no multi-partner equity splits
-Low transfer volume — ~12 intercompany transfers for the year, plus 3-4 owner contribution/distribution transfers
-Static accounts — about half the accounts in scope are CDs/money markets needing simple interest/balance verification, not line-by-line categorization

What You'll Do:

-Extract transaction data from provided PDF statements (account numbers redacted) using AI/OCR tools of your choice
-Set up a standard chart of accounts for real estate/investment entities, per LLC
-Reconcile ~12 intercompany transfers and 3-4 owner equity transfers
-Compile a single list of ambiguous transactions for review — I'll respond within 2 hours
-Deliver 3 Excel workbooks (one per LLC): Categorized Trial Balance, Balance Sheet (as of 12/31/2025), P&L (calendar year 2025)

Requirements:

-US-based, available to start by Wednesday evening (Sept 9) and work through end of day Friday (Sept 11)
-Experience with real estate/investment bookkeeping and standard chart-of-accounts setup
-Comfortable using AI/OCR extraction tools (e.g., DocuClipper, MoneyThumb) on raw statements
-Handles sensitive financial data with professionalism and confidentiality

We are seeking a highly detail-oriented Lead Generation and Contact List Enrichment Specialist to search for the following:

1)C Suite within leading Ai companies CEO, CFO, COO,CMO, by researching and verifying professional contact information.

The primary objective is to identify and add verified contact details, including:

We need the following Columns, please indicate which ones you are able to get Company Name , First Name, Second Name, Position, Mobile Number, Direct Line , Landline (this is not a priority) , Professional EMail, Personal EMail , Website, LinkedIn

Only information that can be confidently verified through reliable and reputable sources should be included. Accuracy and data quality are far more important than the quantity of contacts enriched.

Responsibilities
Research and verify contact information for existing contacts.
Add only verified mobile numbers, direct lines, and business email addresses.
Ensure all information is accurate, current, and obtained from reliable sources.
Maintain a high standard of data integrity and consistency throughout the project.
Respect confidentiality and handle all data professionally.
Required Skills
Proven experience in lead generation, contact research, and data enrichment.
Excellent online research and verification skills.
Strong attention to detail and commitment to data accuracy.
Experience working with Google Sheets or Excel.
Fluent English with strong written communication skills.
Ability to work independently, efficiently, and methodically.
Deliverable

OUR RATES
PLEASE DONT APPLY IF YOU CANT WORK WITH OUR PRICING STRUCTURE
Pricing is structured as follows :
1) 1,000 verified emails for $100,
2)5,000 for $190, and
3)10,000 for $300.

The enriched Google Sheet should include the following columns:
Company Name | First Name | Last Name | Position | Mobile Number | Direct Line | Telephone | Email | Website | LinkedIn

We’re looking for an experienced Data Analyst to help transform raw data into meaningful insights, interactive dashboards, and clear visual reports. The ideal candidate should have strong experience with Power BI, Tableau, data visualization, data analysis, and business intelligence.

Responsibilities
Analyze datasets to identify trends, patterns, and actionable insights
Create interactive Power BI dashboards and reports
Develop professional Tableau dashboards and visualizations
Clean, organize, and prepare data for analysis
Build data models and meaningful reports
Create charts, KPIs, and interactive visualizations
Translate business requirements into data-driven solutions
Identify trends and opportunities through data analysis
Maintain and improve existing dashboards
Present complex data in a clear and easy-to-understand format
Requirements
Proven experience in Data Analysis and Data Visualization
Strong knowledge of Power BI and Tableau
Experience creating interactive dashboards and reports
Strong Excel and data manipulation skills
Understanding of KPIs, metrics, and business intelligence
Ability to work with large and complex datasets
Strong analytical and problem-solving skills
Excellent attention to detail
Ability to communicate data insights clearly

**Remote · Long-term · U.S. Central Time hours**

LeadCenter.AI is an AI-powered CRM, marketing automation, and operations platform built primarily for financial advisors.

We’re looking for an experienced, hands-on Support & Onboarding Specialist who can become a product expert, troubleshoot customer issues, lead onboarding and training calls, and take ownership of customer requests from first contact through resolution.

You’ll join an existing onboarding and technical team. Your role will be to resolve everyday issues independently, guide customers confidently, and involve developers when an issue requires engineering support.

## What You’ll Do

**Customer support and troubleshooting**

* Respond to customer questions through email, chat, phone, and Zoom.
* Investigate issues by reviewing settings, testing workflows, and reproducing reported behavior.
* Distinguish between configuration issues, training needs, product bugs, and feature requests.
* Resolve issues within your scope and document technical escalations with clear reproduction steps, screenshots, expected behavior, actual behavior, and customer impact.
* Own follow-up through resolution, keeping customers informed and confirming that the solution works.
* Prioritize requests based on urgency and business impact.

**Onboarding and training**

* Lead onboarding calls, product walkthroughs, and customer training sessions.
* Help customers configure users, pipelines, forms, calendars, email/SMS templates, workflows, and reports.
* Manage onboarding checklists, customer dependencies, and follow-ups so implementations move forward.
* Coordinate data migrations with our migration engineers, help customers prepare files, and assist with post-migration validation.
* Help customers adopt the platform in their daily work and identify where additional training is needed.

**Technical setup and documentation**

* Assist with DNS records, email domain authentication, tracking scripts, embedded forms, and calendar integrations.
* Create and improve help articles, short training videos, troubleshooting guides, and internal procedures.
* Identify recurring issues and recommend improvements that reduce support requests.
* Collaborate with our product, engineering, marketing, and customer success teams.

## Who We’re Looking For

You should have:

* Demonstrated experience supporting and onboarding customers for a B2B SaaS platform.
* Hands-on experience with CRM or marketing automation software.
* Strong troubleshooting skills and the ability to investigate before escalating.
* Excellent written and spoken English, including the ability to explain technical concepts clearly to non-technical customers.
* Confidence leading live customer calls and screen-sharing sessions.
* Experience managing multiple support cases and onboarding projects simultaneously.
* Strong documentation, organization, and follow-through.
* The ability to learn a complex product and work independently after onboarding.

This role requires more than answering basic questions or forwarding tickets. You should be comfortable working through unfamiliar problems, setting customer expectations, and taking responsibility for the outcome.

## Helpful Experience

* Salesforce, HubSpot, GoHighLevel, Redtail, Wealthbox, or similar platforms.
* Email/SMS campaigns, workflow automation, landing pages, forms, and scheduling tools.
* CSV/Excel imports, field mapping, and data validation.
* DNS, SPF, DKIM, DMARC, website embeds, and connected email/calendar troubleshooting.
* Supporting financial advisors, RIAs, insurance agencies, or professional services firms.
* Creating help center articles, SOPs, and screen-recorded tutorials.

Software development experience is helpful but not required. Our engineers handle migration scripts and code-level fixes.

## What Success Looks Like

As you become familiar with LeadCenter, you will:

* Resolve routine support requests with minimal supervision.
* Run standard onboarding and training sessions independently.
* Keep customers informed and onboarding tasks moving.
* Give developers complete, actionable information when escalation is necessary.
* Reduce the need for our CEO and CMO to handle everyday customer support.
* Turn recurring questions into reusable documentation and training.

## Working Hours

You must be available **Monday–Friday, 8:00 AM–5:00 PM U.S. Central Time**, with agreed breaks. Your local schedule must adjust when U.S. daylight saving time changes.

Applicants outside the U.S. are welcome. Reliable internet and a professional setup for customer video calls are required.

## Compensation

Hourly or monthly retainer, depending on experience and agreed scope. Please include your desired rate and earliest available start date.

We are looking for a long-term team member, with the opportunity to grow into a leadership role overseeing support and onboarding.

## How to Apply


Please submit a one-minute video introducing yourself and describing your relevant SaaS support and onboarding experience. You may use Loom or a similar tool.

Record yourself on camera, speaking clearly in English. No screen sharing or slides. Keep the video to one minute and ensure the link is accessible.

We are seeking a highly detail-oriented Lead Generation and Contact List Enrichment Specialist to search for the following:

1)C Suite within leading Ai companies CEO, CFO, COO,CMO, by researching and verifying professional contact information.

The primary objective is to identify and add verified contact details, including:

We need the following Columns, please indicate which ones you are able to get Company Name , First Name, Second Name, Position, Mobile Number, Direct Line , Landline (this is not a priority) , Professional EMail, Personal EMail , Website, LinkedIn

Only information that can be confidently verified through reliable and reputable sources should be included. Accuracy and data quality are far more important than the quantity of contacts enriched.

Responsibilities
Research and verify contact information for existing contacts.
Add only verified mobile numbers, direct lines, and business email addresses.
Ensure all information is accurate, current, and obtained from reliable sources.
Maintain a high standard of data integrity and consistency throughout the project.
Respect confidentiality and handle all data professionally.
Required Skills
Proven experience in lead generation, contact research, and data enrichment.
Excellent online research and verification skills.
Strong attention to detail and commitment to data accuracy.
Experience working with Google Sheets or Excel.
Fluent English with strong written communication skills.
Ability to work independently, efficiently, and methodically.
Deliverable

OUR RATES
PLEASE DONT APPLY IF YOU CANT WORK WITH OUR PRICING STRUCTURE
Pricing is structured as follows :
1) 1,000 verified emails for $100,
2)5,000 for $190, and
3)10,000 for $300.

The enriched Google Sheet should include the following columns:
Company Name | First Name | Last Name | Position | Mobile Number | Direct Line | Telephone | Email | Website | LinkedIn

Project Overview

We are a small independent Quantity Surveying consultancy based in Australia looking for an experienced freelancer to help automate our Microsoft Word report templates.

We currently have four report templates and are seeking a developer to complete a trial on one template first. If successful, the remaining three templates will be awarded as additional work.

The goal is to reduce report preparation time by using Word automation, dropdown selections, reusable text libraries, and data imported from Excel.

What We Need

We have existing Word report templates that contain repetitive project information, standard commentary, assumptions, qualifications, and recommendations.

We would like these templates enhanced so users can:

Select project-specific options from dropdown menus.
Automatically insert standard text based on selected options.
Reuse approved wording throughout reports.
Populate fields from Excel data exports.
Minimise manual copying and editing.
Maintain a professional and consistent report format.
Review the layout, images and overall presentation of the reports.

In the future, we intend to connect these templates to Microsoft Lists for further automation, but this is not required as part of the initial trial project. But the word document is required for future formating-connection to MS Lists.

Required Skills
Microsoft Word advanced templates
Content Controls and Form Fields
Document Automation
Microsoft Excel integration
VBA (if required)
Microsoft 365
Strong attention to detail
Presentation of consultancy of reports

Experience creating automated reports, technical documents, engineering reports, construction reports, or professional consulting documents would be beneficial.

Trial Project

The successful applicant will:

Review one existing Word template.
Recommend the best automation approach.
Develop an automated version of the template.
Demonstrate how the template can work with Excel-based data.
Provide basic instructions for future use.

Following successful completion, there will be an opportunity to automate three additional report templates and potentially assist with future Microsoft Lists integration.

To Apply

Please provide:

Examples of similar Word automation projects.
Experience working with Word and Excel together.
Your preferred automation approach.
Estimated availability.

We're looking for a practical freelancer who enjoys building efficient reporting systems and can provide straightforward solutions without unnecessary complexity.

I’m looking for someone who is reliable, organized, proactive, and very good at keeping things moving.

This is a part-time role, approximately 2–3 days per week for around 2 hours per session. A big part of the role is working with me live on Zoom so we can stay focused, work through tasks together, and make sure things actually get completed.

Responsibilities may include:

Project management and deadline tracking
Excel/Google Sheets and operational tracking
Auditing profiles, records, memberships, and documentation
Tracking sales, onboarding, and follow-up
Reviewing basic accounting/membership records for accuracy
Managing multiple email inboxes
Website updates and content uploads
General administrative and operational support
Helping make sure tasks and projects do not fall through the cracks

The right person is extremely reliable, detail-oriented, strong at follow-up, comfortable taking initiative, and good at spotting missing information or inconsistencies.

You should also be comfortable handling confidential information, learning new systems quickly, and working across multiple tools and platforms.

Experience with operations, project management, spreadsheets, accounting/bookkeeping support, CRM/sales tracking, audits, email management, or website tools is a plus.

Schedule: Approximately 2 hours per session, 2–3 days per week. I typically prefer late morning to early afternoon Pacific Time, around 10:00 AM–12:00 PM PT, but there is some flexibility for the right person.

Duration: I’m looking for someone who can start right away and stay through December 15th, with the possibility of continuing longer if it’s a good fit.

I am looking for a reliable, highly organized Executive Assistant / Project Admin based in Nigeria to act as my right hand in supporting a corporate client. This role requires independent execution, strong attention to detail, and strict adherence to repeating weekly and monthly operational schedules.

Key Responsibilities:

* Staff Onboarding: Issue employment contracts using our provided templates, initiate and process required security checks, and set up new contractors in our systems.
* RFP & Calendar Admin: File documents in OneDrive and update Hubspot with RFP information. (Note: Training will be provided on our specific RFP extraction and logging workflows).
* Webinar Coordination: Set up Zoom webinars and send registration milestone updates to marketing (2 weeks, 1 week, 3 days, 1 day prior).
* HR Engagement: Monitor BambooHR for birthdays/anniversaries and handle early announcements in MS Teams. Coordinate contractor onboarding and e-signatures.
* Financial Tracking: Run expense reports and generate invoices in OpenAir . Collate contractor invoices and update the monthly tracker sheet.
* Communication & Support: Manage voice messages, schedule meetings, and send bi-weekly updates to internal stakeholders.

Requirements:

* Must be based in Nigeria with a bulletproof setup for electricity and internet backups.
* Hands-on experience with HubSpot, BambooHR, and OpenAir (or similar financial tracking tools).
* Expert proficiency in MS 365 (Excel, Teams, OneDrive) and Zoom.
* Absolute discretion with sensitive financial, contract, and HR data.

To Apply
Submit a cover letter detailing how you meet the requirements and answer the screening questions.

Thank you.

We’re looking for a reliable and detail-oriented Virtual Assistant to provide ongoing administrative support, data entry, web research, and day-to-day business assistance.

The ideal candidate is organized, responsive, highly accurate, and comfortable working independently while managing multiple administrative tasks.

Responsibilities
Perform accurate data entry and data management
Handle day-to-day administrative support
Conduct web research and collect relevant information
Organize and maintain spreadsheets, databases, and documents
Update and manage records in Google Sheets and Excel
Perform online research and information gathering
Manage files, documents, and basic reporting
Assist with email and general business administration
Perform repetitive tasks while maintaining a high level of accuracy
Follow instructions, processes, and deadlines consistently
Requirements
Previous experience as a Virtual Assistant
Strong administrative support skills
Excellent data entry and internet research abilities
Good knowledge of Google Sheets, Google Docs, and Microsoft Excel
Strong attention to detail and accuracy
Good written communication skills
Ability to manage tasks independently
Reliable internet connection and consistent availability
Ability to follow SOPs and meet deadlines

Supporting DC Fire Service & Coffee Machine Mechanics NT

ILKAT Pty Ltd operates two main trading businesses:

DC Fire Service – providing bi‑annual fire equipment maintenance for businesses across the Northern Territory Australia.

Coffee Machine Mechanics NT – delivering coffee machine repairs, maintenance, and breakdown support.

We are seeking an Administration Coordinator to manage all administrative and communication functions across both businesses.

Key Responsibilities
- Manage all incoming and outgoing communication, including emails, client updates, and scheduling.

- Prepare and issue invoices for both businesses in Xero.

- Complete manual reporting using Excel based on technician job sheets.

- Transfer job sheet information into service report templates with 100% accuracy.

- Correct reporting errors quickly and efficiently when required.

- Maintain organised records for clients, jobs, and equipment.

- Work closely with the owner/technician to ensure smooth daily operations.

- Run all administration tasks across both businesses.

About the Role
You will oversee the full administration workload for both DC Fire Service and Coffee Machine Mechanics NT.

Strong Excel skills are essential — if you cannot use Excel confidently and accurately, this role will not be suitable.

Reporting is straightforward if you have good common sense and attention to detail.

Accuracy is critical, as reporting directly affects revenue and compliance.

You will be the main administrative contact and must communicate clearly with the owner/manager.

What We’re Looking For
- Excellent communication and organisation skills.

- Strong attention to detail and ability to follow processes.

- High-level Excel capability.

- Ability to work independently and manage multiple tasks.

- Complete tasks in a timely manner.

We are looking for 2 people who will analyse our researches and product information that are in excel sheets and upload it to our website, making sure everything is correct.

Strong interest to work with Excel and excellent attention to detail are necessary.

Healthcare HR Coordinator – Home Care Agency

About Lovebird Healthcare Solutions

Lovebird Healthcare Solutions is a growing healthcare organization serving the Chicagoland area. We provide non-medical home care and are rebuilding our internal systems as we prepare for continued growth.

We are looking for an experienced, organized, and proactive Healthcare HR Coordinator to help manage recruiting, onboarding, employee records, compliance tracking, and day-to-day HR administration.

This is a remote contract position through Upwork.

The ideal candidate has experience supporting a **home care agency, home health agency, healthcare staffing organization, senior care company, or other regulated healthcare environment.**

Position Overview

The HR Coordinator will help manage the employee lifecycle from applicant screening through onboarding, credentialing, training, active employment, and separation.

This person must be able to follow established processes, maintain accurate records, communicate professionally with applicants and employees, and consistently follow up on missing documentation.

Our goal is to develop an HR department that operates consistently without requiring the CEO to personally manage every applicant, document, or deadline.

Primary Responsibilities

Recruiting & Applicant Management

* Monitor employment applications and candidate inquiries.
* Review applications for minimum qualifications.
* Conduct initial applicant screening.
* Schedule interviews when appropriate.
* Communicate with applicants regarding next steps.
* Maintain the applicant and recruiting tracker.
* Follow up with candidates who have incomplete applications.
* Assist with posting and updating job openings.
* Maintain recruiting sources and candidate pipelines.
* Track candidates from application through hire, decline, withdrawal, or no-response status.

New Hire Onboarding

Coordinate the onboarding process for new employees, including:

* Employment applications
* Offer documentation
* New hire paperwork
* Required identification and employment eligibility documents
* Background check documentation
* Healthcare worker registry verification when applicable
* CPR/BLS documentation when required
* Professional licenses or certifications
* Health screening documentation when required
* Training requirements
* Orientation completion
* Policy acknowledgments
* Direct deposit/payroll documentation
* Emergency contact information
* Employee handbook acknowledgment
* Required state or agency documentation

Ensure employees are not moved into active work status until required onboarding items are completed.

Employee File Management

* Create and maintain organized electronic employee files.
* Audit files for missing or expired documentation.
* Maintain consistent file naming and document-control standards.
* Upload completed documents to the appropriate Microsoft 365/SharePoint location.
* Maintain confidentiality of employee information.
* Ensure employee records remain complete and audit-ready.

Credential & Compliance Tracking

Maintain HR compliance trackers for items such as:

* Background checks
* Healthcare Worker Registry status
* CPR/BLS
* CNA credentials when applicable
* Driver documentation when applicable to the position
* Training completion
* Annual requirements
* Performance evaluations
* Competency requirements
* Employee health documentation when applicable
* Expiring certifications and credentials

The HR Coordinator will proactively follow up before required documentation expires.

Orientation & Training Coordination

* Schedule new hire orientation.
* Assign required training modules.
* Track completion of orientation and training.
* Follow up with employees who have incomplete training.
* Maintain training records.
* Coordinate with management regarding employees who have not completed required requirements.
* Help maintain orientation and training materials.

Employee Communication

* Respond to routine HR questions.
* Send onboarding instructions and reminders.
* Follow up regarding missing documentation.
* Communicate upcoming credential and training expiration dates.
* Maintain professional and timely communication with candidates and employees.
* Escalate employee concerns requiring management review.

HR Tracking & Reporting

Maintain accurate HR tracking systems for:

* Applicants
* Interviews
* New hires
* Active employees
* Inactive employees
* Credential expirations
* Training
* Employee documents
* Performance evaluations
* Corrective actions when assigned
* Separations

Provide regular updates regarding:

* Open positions
* Candidates in process
* New hires awaiting completion
* Missing employee documents
* Upcoming expirations
* Employees requiring management attention

Microsoft 365 Responsibilities

Lovebird Healthcare Solutions uses Microsoft 365 as its primary operating environment.

The HR Coordinator should be comfortable working with or learning:

* Microsoft Teams
* SharePoint
* Microsoft Lists
* Microsoft Planner
* Outlook
* OneDrive
* Microsoft Forms
* Word
* Excel

HR activities, assignments, employee documentation, and trackers must be maintained inside the company's approved systems rather than on personal devices or separate unapproved platforms.

Required Qualifications

Applicants should have:

* Previous HR, recruiting, onboarding, or credentialing experience.
* Strong attention to detail.
* Excellent organization skills.
* Professional written communication.
* Experience maintaining confidential employee records.
* Experience following established SOPs and checklists.
* Ability to manage multiple candidates and employees simultaneously.
* Strong follow-up skills.
* Ability to work independently and meet deadlines.
* Experience with Microsoft Office or Microsoft 365.

## Preferred Qualifications

Preference will be given to candidates with experience in:

* Home care
* Home health
* Healthcare staffing
* Senior care
* Personal care services
* Healthcare credentialing
* Caregiver recruitment
* CNA recruitment
* Illinois healthcare employment requirements
* Microsoft SharePoint
* Microsoft Lists
* Microsoft Planner

Candidates We May Recruit

The HR Coordinator may support recruiting and onboarding for positions including:

* Caregivers
* Homemakers
* Personal Assistants
* Certified Nursing Assistants (CNAs)
* Home Health Aides
* Direct Support Professionals
* Nurses
* Schedulers
* Intake staff
* Care Coordinators
* Administrative staff
* Other healthcare and support positions

What Success Looks Like

The person in this role should help us reach a point where:

* Every applicant has a documented status.
* New hires know exactly what they need to complete.
* Missing documents are followed up on without CEO involvement.
* Employee files are complete and organized.
* Expiring credentials are identified before they expire.
* Orientation and training are tracked.
* HR information can be easily reviewed by management.
* Recruiting and onboarding processes continue even when the CEO is focused on other areas of the business.

Work Expectations

This role requires someone who can work independently while following Lovebird Healthcare Solutions' established systems.

The contractor will be expected to:

* Follow assigned workflows and SOPs.
* Maintain the HR Planner and tracking systems.
* Document work completed.
* Provide an End-of-Day report for each day worked.
* Ensure reported work corresponds with time logged through Upwork.
* Communicate roadblocks promptly.
* Avoid creating new processes or changing approved processes without authorization.
* Protect all confidential employee and company information.

When Applying

Please answer the following questions:

1. What HR experience do you have with home care, home health, healthcare staffing, or another healthcare organization?

2. Have you managed caregiver, CNA, HHA, DSP, nursing, or healthcare employee onboarding?

3. What documents or credentials have you previously tracked for healthcare employees?

4. Describe how you manage an applicant from the time they apply until they are ready to work.

5. What experience do you have auditing employee personnel files?

6. What experience do you have with Microsoft 365, SharePoint, Lists, Planner, Teams, or similar systems?

7. How do you keep track of missing and expiring employee documents?

8. How do you handle applicants or employees who repeatedly fail to submit required documents?

9. Are you comfortable completing daily work reports and maintaining assigned trackers?

10. Please begin your proposal with **“Lovebird HR”** so we know you read the complete job posting.

Opportunity

This role may begin as a part-time contract position with the opportunity for ongoing work as Lovebird Healthcare Solutions continues to grow. Must be able to work CST 9am-2pm M-W-F

We are looking for someone who wants to help build and maintain an organized HR department not someone who needs to be reminded daily about routine HR responsibilities.

I have a clean Excel spreadsheet of just under 1800 independent optometry practices in the UK. I need a detail-oriented researcher to manually find the decision-maker for each practice.

Automated scraping tools alone will not work well for this list. You will also need to manually check their local websites ("Meet the Team" / "Contact Us" pages) and search the UK Companies House registry to find the registered Directors.

Target Titles: Owner, Director, Practice Manager, or Lead Optometrist.

Required Deliverables per row:

First Name

Last Name

Job Title

Verified Direct Email Address (We want to avoid info@ or hello@ wherever possible)

Website URL

LinkedIn Profile URL (if they have one)

To prove you read this entire description and are not a bot, please start your proposal with the word "SPECTACLES".

I am paying per verified lead returned, not a flat fee for the whole spreadsheet and not an hourly rate. The expected rate is $0.15 to $0.20 per valid row.

Please quote your price to enrich the first test batch of 50 leads. If the bounce rate is low and the data is accurate, I will provide the remaining 950 leads.

We are looking for an experienced Accountant & Bookkeeper with strong expertise in Xero, QuickBooks, Sage, Zoho Books, FreshBooks, Wave, and Excel.

The freelancer should be skilled in bookkeeping, chart of accounts setup, bank reconciliation, financial statements, profit & loss reports, transaction categorization, accounts payable/receivable, billing, payments, and books cleanup.

Top-rated online Gallery is looking for an Ecommerce Operations Manager to oversee the operational flow between Customer Service, marketplaces, fulfillment systems, 3PL facilities, production, and company management.

The Operations Manager will be responsible for making sure operational issues are identified, prioritized, resolved, and prevented from repeating.

This is a hands-on e-commerce operations role, not a Data Analyst position.

Responsibilities
The Operations Manager will be responsible for the operational performance of Customer Service while working closely with the existing Customer Service Manager.
The Customer Service Manager will continue to manage the CS team and supervisors.

The Operations Manager will:
Work with the CS Manager to improve CS statistics, processes, policies, and workflows.
Review CS performance, customer satisfaction, escalations, refund trends, and recurring customer issues.
Help identify operational problems affecting Customer Service.
Connect Customer Service with company management and communicate important trends, risks, and improvement opportunities.
Work with management and the CS Manager on operational priorities and process changes.
Make sure decisions made by management are implemented correctly within Customer Service.
Help turn recurring customer problems into operational improvements.
The Operations Manager will personally manage refunds and returns within the company's existing system.

Responsibilities include:

Process full and partial refunds.
Process marketplace refunds.
Review unusual or higher-value refund cases.
Verify that refunds and replacements are handled correctly.
Make sure returns are properly tracked and completed.
Coordinate return labels when required.
Make sure returned inventory does not remain unprocessed at the 3PL facility.
Ensure returned products are classified for resale, discount sale, internal use, claims, donation, recycling, or disposal.
Identify unnecessary refunds and financial leakage.

Marketplace Operations

Monitor marketplace order flow.
Identify and resolve orders that fail to sync.
Handle marketplace refunds, returns, cancellations, tracking issues, and operational cases.
Monitor marketplace SLAs and fulfillment-related account-health issues.
Coordinate marketplace issues with CS, Development, Production, and management.
Make sure marketplace problems are resolved before they affect customers whenever possible.

Order & Fulfillment Exceptions

Monitor delayed, stuck, missing, or incorrect orders.
Resolve integration and order-flow problems.
Handle unusual order holds, customer changes, and custom-order issues.
Monitor fulfillment exceptions and coordinate with production.
Follow critical exceptions until resolution.

Replacement Orders

Replacement-order creation and processing are primarily automated. The Operations Manager is responsible for making sure the automated replacement process works correctly and for handling exceptions. This includes:
Monitor replacement orders that become stuck or delayed.
Verify that replacement orders successfully reach production.
Escalate urgent replacement cases.
Identify failures in the automated process.
Prevent unnecessary refund-plus-replacement situations.
Process Improvement & Automation
Identify recurring operational problems.
Improve workflows between CS, marketplaces, production, 3PL, and internal systems.
Define requirements for reports, alerts, and automations.
Work with BI, Development, and automation resources to reduce manual work.
Make sure new operational processes are actually implemented and maintained.

Data Skills

The Operations Manager should be comfortable using Excel, reports, dashboards, pivots, filters, and basic formulas.The role requires strong practical use of data but does not require advanced statistical analysis, complex data cleaning, SQL, BI development, or sophisticated Excel modeling.
Ideal Candidate
We are looking for someone who is:
Hands-on.
Highly organized.
Strong at prioritization.
Comfortable with ecommerce systems.
Customer-focused and commercially aware.
Comfortable working across multiple departments.
Able to take ownership of operational problems from discovery through resolution.
Comfortable working with data without being a dedicated Data Analyst.

We are a growing promotional-products and branded-merchandise company seeking a detail-oriented Billing and Accounts Receivable Coordinator. This is an ongoing, part-time position with the potential for increased hours during busy periods.

Our orders originate in an e-commerce/order-management platform and sync into QuickBooks Online. After syncing, invoices must be reviewed, corrected, completed, and sent to customers. We also need help reconciling shipping costs, monitoring accounts receivable, and preparing recurring reports for several large corporate accounts.

This is not a basic data-entry or general virtual-assistant position. The right person will have hands-on QuickBooks Online invoicing and accounts receivable experience and will be comfortable taking ownership of a detailed financial workflow.

Primary Responsibilities

Review invoices synced from our order-management platform into QuickBooks Online
Confirm the customer, billing contact, invoice date, payment terms, PO number, products, shipping, sales tax, deposits, credits, and invoice total
Correct and complete invoices before sending them to customers
Maintain a daily invoice-processing queue and document completed work
Match invoiced shipping charges with actual carrier or supplier shipping costs
Research and document shipping discrepancies by order number
Prepare and send monthly customer statements and aging reports
Follow up professionally on overdue invoices
Record collection notes, disputes, and promised-payment dates
Assist with monthly inventory, allowance, and reconciliation reports
Identify duplicate invoices, small residual balances, missing information, and other exceptions
Maintain accurate customer names and records in QuickBooks
Escalate unusual accounting issues, credits, tax questions, or significant discrepancies

Required Qualifications

Strong, hands-on experience with QuickBooks Online
Previous billing, invoicing, bookkeeping, or accounts receivable experience
Strong Microsoft Excel or Google Sheets skills
Experience reconciling transactions from two different systems
Excellent attention to detail
Strong written English and professional customer communication skills
Ability to follow documented processes while recognizing exceptions
Dependable availability and consistent communication
Ability to handle confidential financial and customer information appropriately

Experience with e-commerce orders, promotional products, inventory programs, shipping reconciliation, UPS, FedEx, ShipStation, or similar workflows is helpful but not required.

Experience with MPower is a plus, but we will train the right person.

Schedule and Availability

Approximately 20–25 hours per week initially
Ongoing position
Some availability during U.S. Eastern Time business hours is required
Additional hours may be available during October through December
We would like the selected person to begin training as soon as possible and take ownership of routine invoicing by October 1

Initial Training and Paid Test

We will provide examples, account-specific instructions, and a documented review checklist.

Final candidates may be asked to complete a short paid test involving sample invoices and reconciliation items. The test will evaluate accuracy, QuickBooks knowledge, written communication, and the ability to identify missing or inconsistent information.

To Apply

Please answer the following questions:

How many years of hands-on QuickBooks Online experience do you have?
Describe your experience reviewing, correcting, and sending customer invoices.
Have you managed accounts receivable or contacted customers regarding overdue invoices?
Have you reconciled shipping charges, order costs, inventory, or transactions between two systems?
What steps would you take before sending an invoice that was automatically synced into QuickBooks?
What hours are you normally available in U.S. Eastern Time?
How many hours per week can you consistently commit?
Please provide an example of a billing discrepancy you identified and how you resolved it.

Please begin your proposal with the words “Invoice Review” so we know you read the complete posting.

We are looking for someone who can become a dependable long-term member of our team, improve the accuracy of our billing process, and reduce the amount of owner involvement required in routine invoicing and collections.

We are looking for a reliable and detail-oriented QuickBooks Online Bookkeeper to help us clean up our books, categorize transactions, and complete account reconciliations.

The ideal freelancer should have hands-on experience with QuickBooks Online, bookkeeping cleanup, transaction categorization, bank reconciliation, and credit card reconciliation.

Responsibilities :
Categorize and review transactions in QuickBooks Online
Clean up uncategorized and incorrectly categorized transactions
Review Ask My Accountant transactions
Perform bank and credit card reconciliation
Review and correct previous-month transactions
Assist with QuickBooks cleanup and catch-up bookkeeping
Maintain accurate and organized financial records
Review P&L and Balance Sheet reports
Requirements
Experience with QuickBooks Online and bookkeeping
Strong knowledge of transaction categorization and reconciliation
Experience with bank/credit card reconciliation and cleanup
Good understanding of financial reports
Strong attention to detail and communication skills

Preferred Skills :

QuickBooks Online, Bookkeeping, Accounting, Transaction Categorization, Bank Reconciliation, Credit Card Reconciliation, Account Reconciliation, QuickBooks Cleanup, Catch-Up Bookkeeping, Financial Reporting, Profit & Loss, Balance Sheet, Accounts Payable, Accounts Receivable, Microsoft Excel, Google Sheets

We are hiring a female voiceover artist (NO AI VOICES!) for a corporate safety explainer video. The voice quality should be professional, encouraging, and engaging.

The script is almost ready. It is comprised of no more than 1000 words, needs to be recorded as 5 separate mp3 files, and named according to the script instructions.

We're looking for a final turnaround of September 28th, with one round of potential edits, if necessary.

Optional: Include voiceover sample with your proposal of the following script:

"Our competencies transform our values into action, helping us energize, evolve, and excel.
It starts with safety. Because nothing we do matters more than ensuring everybody goes home safe every day. That’s why we always Put Safety First, protecting our people, our communities, and the environment in everything we do. And safety goes beyond physical hazards. We protect information, practice cyber safety, use resources wisely, and consider the communities we serve."

No need to highly-edit the sample. The client would just like to get a sense of your voice and delivery. Again, this is optional. If you have other samples to send along, that would be fine.

Per-word rates are accepted or higher project totals for the right candidate.

Remote (U.S.-based preferred; Eastern Time overlap required) Type: Part-time contract, 25–30 hours/week, with potential to expand Reports to: Founder / Managing Director

About Us
We develops accredited continuing medical education for practicing clinicians. Our programs are funded through independent educational grants from pharmaceutical and biotech companies, and we work across a wide range of therapeutic areas.

We are a small, senior team. There is no layer between you and the person making decisions, and the work you do will visibly affect which grants we win.

The Role
We're looking for an organized, self-directed virtual assistant to support business development, grant submissions, and day-to-day executive operations.

The role runs roughly 45% outbound pipeline work, 25% grant portal submissions, and 30% executive support.

You'll be building the top of our funnel: identifying the right people at potential supporter organizations, understanding who owns grant decisions in each therapeutic area, making initial contact, and getting meetings on the calendar.

You'll then carry that work through to submission, every supporter runs its own grant portal, each with its own fields, formats, attachments, and deadlines, and getting a proposal in cleanly and on time is its own discipline.

You'll also keep the founder's inbox, calendar, and presentation materials in working order.

This is a good fit for someone who likes finding the name that isn't on the website, is comfortable picking up the phone, and takes quiet satisfaction in a submission that goes in early with every field correct.

Responsibilities
Business Development & Lead Generation (approx. 45%)
Research target organizations and identify the correct contacts for independent medical education grant submissions, including medical affairs, medical education, and grant office personnel

Build and maintain a contact database with names, titles, therapeutic area coverage, organizational reporting lines, and verified business contact information

Source contact details through publicly available and permitted channels: company websites, published grant portal documentation, conference speaker listings and agendas, professional association directories, press releases, and licensed data providers

Verify contact accuracy before outreach and maintain data hygiene as people change roles

Conduct outbound outreach by phone and email to introduce Iridium
Log all activity, notes, and next steps in the CRM

Schedule and confirm introductory meetings; prepare briefing notes ahead of each call

Grant Portal Submissions (approx. 25%)
Own the mechanics of getting proposals submitted: maintain Iridium's accounts, organizational profiles, and credentials across supporter grant portals, and keep standing organizational data
Monitor portals and funder websites for open requests for proposals, letters of intent, and unsolicited submission windows in our therapeutic areas; maintain a submission calendar covering grant cycles, review dates, and portal close times, including time zone

Read each RFP against the portal's actual requirements before drafting begins, and produce a submission checklist covering required fields, character limits, attachment formats, budget templates, signature requirements, and any funder-specific forms

Assemble and format submission packages: proposal narrative, budget, faculty CVs and biosketches, letters of support, accreditation documentation, and outcomes plans, named and versioned to a consistent convention

Enter and proof submissions in the portal, checking every field against the source document before release, and confirm successful transmission

Capture and file confirmation numbers, grant identifiers, and submitted copies of everything transmitted, so the record of what was sent is never in question

Track submissions through review: log status changes, diarize expected decision dates, and route any funder request for additional information promptly to the founder
Follow up on submitted proposals and maintain the follow-up cadence

Executive & Program Support (approx. 30%)
Manage the founder's inbox: triage, flag what needs attention, draft routine replies, keep nothing sitting unanswered
Own the calendar — schedule internal and external meetings, resolve conflicts, coordinate across time zones, send agendas and reminders

Format and organize PowerPoint decks for grant submissions, faculty presentations, and client meetings: applying templates, cleaning up slide layouts, standardizing fonts and branding, building simple charts and tables
Maintain organized file structures for proposals, grant documentation, and program materials

Prepare and proofread outreach materials, capability statements, and follow-up correspondence
Take and distribute meeting notes with clear action items
Handle general administrative tasks as they come up

What You Bring
Required
2+ years in a virtual assistant, business development, inside sales, grants administration, or executive assistant role
Comfortable with cold outreach by phone.

Demonstrable accuracy under deadline. Portal submissions close at a fixed minute and do not reopen; we need someone who works ahead of a deadline rather than into it
Careful with detail in forms and documents — you notice a character limit, a missing signature block, or a budget total that doesn't foot

Advanced PowerPoint skills, particularly formatting and cleanup of decks built by other people

Confident in Outlook or Gmail, Excel, and calendar management

Clear, professional written English. You'll be drafting emails that go out under our name

Reliable during Eastern Time business hours, with your own equipment and stable internet

Organized enough to run a pipeline and a submission calendar without being reminded

Nice to Have
Experience in continuing medical education, medical communications, or healthcare marketing

Hands-on experience with pharmaceutical independent medical education grant portals and submission workflows
Familiarity with grants administration generally — budget templates, letters of intent, milestone reporting, closeout
CRM experience (HubSpot, Salesforce, or similar)
Canva, Adobe Creative Suite, or basic design skills
Understanding of pharmaceutical compliance norms around independent education

How We Work
You'll have direct access to the founder and a short feedback loop
We use documented processes but expect you to improve them
Outreach is conducted in line with CAN-SPAM, applicable privacy law, and the terms of service of any platform we use. We do not use automated scraping tools against sites that prohibit them
Grant outreach and submissions are directed to the appropriate independent medical education or grant office contacts and portals.
Submissions are released only with the founder's sign-off. You prepare and proof; nothing goes out unreviewed

Compensation
$25–$35 per hour depending on experience, or a monthly retainer for a fixed scope. Performance bonus available tied to qualified meetings booked and grants awarded.

To Apply

Send your resume along with:
A short note on your experience with cold outreach — what you've done, in what industry, and what results you got
A short note on any grant, proposal, or portal submission work you've handled, including the most complex submission you've been responsible for
One example of a PowerPoint deck you've formatted or cleaned up (redacted is fine)
Your availability and preferred working hours

We are looking for an experienced Low Voltage Estimator to support our team with estimating projects in the U.S. market. This role is focused specifically on Division 27 (Communications) and Division 28 (Electronic Safety and Security) systems.

The ideal candidate has strong technical knowledge, can independently review construction documents and specifications, and can turn project requirements into accurate, well-structured estimates.

Responsibilities
Review construction drawings, plans, specifications, and other technical documentation.
Analyze project requirements for Division 27 and Division 28 scopes.
Perform accurate quantity takeoffs.
Prepare detailed Bills of Materials (BOMs) and equipment lists.
Identify the equipment, materials, and labor required to complete each scope of work.
Prepare project estimates based on provided technical documentation.
Verify that proposed solutions accurately reflect the client's requirements and project specifications.
Identify missing, conflicting, or unclear information in drawings and specifications.
Organize estimates in Excel or other company-provided estimating formats.
Work with our sales and technical teams to review and finalize estimates.
Revise estimates when project requirements or specifications change.
Maintain accuracy and consistency across estimates while meeting project deadlines.
Required Qualifications
Proven experience in low-voltage estimating or a closely related technical role.
Strong working knowledge of Division 27 and/or Division 28 systems.
Ability to read and interpret construction drawings, technical plans, specifications, and related project documentation.
Experience preparing quantity takeoffs, BOMs, and project estimates.
Strong attention to detail and ability to identify discrepancies between specifications, drawings, and proposed solutions.
Good working knowledge of Microsoft Excel.
Ability to read and understand technical documentation in English.
Ability to work independently in a remote environment and manage multiple estimating requests.

Project Title:
Build a Windows EXE Scraper + Integrate It Into My Excel Wheel Workbook

Project Summary:
I need a developer to help with the parts of my Excel Options Wheel system that I cannot do myself. The Excel workbook is already structured, and I can handle formulas, layout, and future enhancements.

What I need is someone to:

Build a small Windows EXE program that downloads a CSV file from Barchart.

Place that EXE in the correct folder.

Make sure the CSV downloads correctly.

Make sure Excel can load the CSV using my VBA button.

Make sure the workflow runs without errors.

This is a simple integration job — not a full trading system build.

What the Developer Will Build (Only the parts I cannot do):
1. Windows EXE Scraper (C# .NET)
Create a console app in C#.

Use HttpClient to download a CSV from Barchart.

Save the CSV to:

Code
C:\Wheel\scan.csv
Deliver both the EXE and the source code.

Ensure the EXE runs when called by Excel.

2. Folder Setup
Developer must ensure this folder exists:

Code
C:\Wheel
And place the EXE here:

Code
C:\Wheel\DownloadScan.exe
3. Excel Integration
I already have the workbook structure.
Developer must:

Insert three VBA modules (I will provide the code).

Assign three buttons to the correct macros.

Test the workflow:

Button 1 runs EXE

Button 2 loads CSV

Button 3 builds WheelCandidates

4. Testing
Developer must confirm:

EXE downloads CSV successfully

Excel loads CSV without errors

WheelCandidates sheet builds correctly

No runtime error 53

No broken paths

No missing modules

Deliverables:
Working EXE scraper

Source code

Excel workbook with VBA modules inserted

Buttons assigned

Full workflow tested

Short installation instructions

Skills Needed:
C# (.NET 6–8)

Excel VBA

HttpClient / web requests

CSV parsing

Windows file I/O

Questions to Answer in Your Bid:
Have you built a .NET console app before.

Have you written Excel VBA macros before.

Can you integrate a Windows EXE with Excel.

Can you meet the fixed folder path requirement (C:\Wheel).

What is your timeline.

What is your price.

We are a growing multi-site food and beverage brand in London looking for a freelancer to own our delivery platform performance, online sales tools and reporting on an ongoing weekly basis.

You will work directly with the founder and our Head of Operations, and you will be the main point of contact for Deliveroo, Uber Eats and Just Eat.

WHAT YOU WILL DO

1. Delivery platform management (Deliveroo, Uber Eats, Just Eat)
* Day to day operational management of all platform accounts across every site
* Fortnightly calls with each platform's account manager, handling commercial and operational topics
* Negotiate national campaigns, banner placements, visibility slots and co-funding agreements
* Keep listings, menus, photos and product descriptions accurate and high quality
* Onboard new sites onto the platforms as we open them

2. Promotions, paid media and pricing
* Build and run the weekly promo and paid media plan, including budget allocation by promo type
* Optimise CPC based on competition and budget
* Upload promotions and campaigns to each platform
* Review margins on discounted products and balance cost vs attractiveness
* Track promo effectiveness week on week
* Monitor competitor promotions (twice weekly) and market trends
* Advise on menu positioning and pricing for the online channel

3. Operations support
* Weekly review of operational results with our Area Manager or HQ
* Flag critical KPIs (order acceptance, prep times, cancellations, ratings) and propose fixes
* Manage refunds and disputes: analyse recurring issues, drive corrective actions and maintain a clear dispute workflow

4. Reporting and analysis
* Weekly dashboard: group performance, data by store, main KPI trends
* Monthly results: ROI on spend, comparison to budget, variance analysis
* Track platform partner scores (Deliveroo Value Program, Just Eat, Uber Eats metrics)
* Weekly update of the monthly delivery P&L, margins by platform, cost/benefit of initiatives

5. Tech and systems
* Manage our aggregator (Deliverect): failed orders, menu updates, data exports, product mix analysis
* Monitor systems and assist with operational issues
* Support on online sales tools and POS (we use Lightspeed): needs analysis, supplier evaluation, implementation oversight, data reconciliation, staff training

OCCASIONAL PROJECTS (QUOTED SEPARATELY)
Business intelligence, loyalty programme, digital kiosks, own ordering channel, Google Business Profile, performance marketing.

WHAT WE ARE LOOKING FOR
* PPC / paid media experience is a must: you have run and optimised paid campaigns and know your way around CPC, budgets and ROI
* Previous experience specifically with delivery platforms is not required, we will get you up to speed on the platform side
* Experience with Deliverect (or similar aggregators) and a POS such as Lightspeed is a plus
* Strong Excel / Google Sheets skills and comfort building simple dashboards
* Commercial mindset: you understand margins, promo economics and platform commissions
* Proactive and organised, able to run a weekly rhythm without being chased
* Fluent English. Italian is a plus but not required

ENGAGEMENT
* Ongoing, part time (estimated 10 to 15 hours per week)
* Remote, with availability during UK working hours
* Budget: 5 to 10k per year. Monthly retainer or hourly, tell us your preference in your proposal
* Start: as soon as possible

Data implementation from an Excel sheet to an CRM called bullhorn.

Many thanks

We are seeking a developer or data-visualization specialist to build an interactive web tool comparing electricity performance across U.S. states. The tool should help users evaluate competitive and traditionally regulated states based on: Percentage change in electricity prices, New generation built and the entities responsible for building it, Current electricity load, Planned generation retirements, and Forecast load growth.

Users should be able to view one state, compare multiple states, and benchmark results against the national average. We will provide the underlying data in Excel, CSV, or Google Sheets. The tool should be embeddable in our WordPress website or available as a standalone webpage.

Please view the Interactive Data Tool for BYOP Toolkit PDF for our full proposal.

We are looking for an experienced, detail-oriented Part-Time Amazon Brand Manager to take ownership of the daily operations and overall health of our Amazon Seller Central account. This role is ideal for a proactive professional who can operate independently to resolve backend technicalities while ensuring our consumer-facing listings remain flawless.

While this is primarily an operational and troubleshooting role, you will occasionally assist with listing optimization, requiring strong copywriting abilities and keyword proficiency.

Key Responsibilities:

* Account Health & Monitoring: Conduct daily audits of our Seller Central dashboard to track performance metrics, flag policy warnings, and maintain excellent account health.

* Catalog & Troubleshooting: Maintain complete listing accuracy, manage variations, resolve suppressed ASINs, fix catalog glitches, and handle communication via Amazon Seller Support cases.

* Inventory Management: Monitor FBA inventory levels, track the Inventory Performance Index (IPI), and manage restocks to ensure continuous product availability.

* Customer Service: Handle buyer inquiries, manage returns/refund feedback, and maintain exceptional customer satisfaction metrics.

* Promotions & Growth Support: Set up and manage seasonal backend promotions, coupons, Lightning Deals, and Prime Exclusive Discounts.

* Data & Reporting: Regularly extract internal Seller Central reports, track performance data, and input metrics into spreadsheets to provide concise weekly summaries of account performance.

* Listing Optimization (As Needed): Conduct competitive keyword research (using tools like Helium 10 or Jungle Scout) and draft compelling, optimized copy for product titles, bullet points, and description fields to lift search visibility.

Requirements:

* Candidate must have pristine attention to detail
* Proven track record managing Amazon brand accounts within Seller Central.
* Deep structural knowledge of Amazon’s compliance rules, restricted categories, and catalog architecture.
* Excellent written English with a knack for persuasive, SEO-friendly product copywriting.
* High proficiency in data entry and analysis using Excel or Google Sheets.
* Self-motivated and structured, with the ability to communicate clear project updates asynchronously.

Project Details:

* Hours: Part-time (Please specify your availability, e.g., 10–20 hours per week).
* Location: Remote.

Job Overview

We are a growing U.S.-registered e-commerce company looking for a detail-oriented Virtual Assistant specializing in eBay product research and wholesale supplier sourcing.

Our primary marketplace is eBay.com, and our goal is to build a sustainable, compliant e-commerce business using legitimate U.S.-based wholesale suppliers and distributors.

We are looking for someone who can identify promising products based on real eBay sales data, validate the competition and profitability, and find legitimate suppliers that can support our business.

This is initially a part-time position, with the potential for a long-term working relationship and increased hours as the business grows.

What You Will Be Responsible For

1. eBay Product Research

You will research products suitable for the U.S. eBay market and identify products with strong potential based on actual marketplace data.

You should be able to analyze:

Recent sales activity
Sell-through/demand
Average selling price
Number of competing sellers/listings
Competition level
Price range
Sales consistency
Product popularity
Listing quality
Product variations
Seasonal demand
Potential profit margin

You should not simply provide products because they are "trending."

Every product recommendation must be supported by data and reasoning.

2. Wholesale Supplier Research

For promising products, you will identify legitimate U.S.-based wholesalers, distributors, and manufacturers.

We are specifically interested in suppliers that:

Are based in the United States
Supply genuine/legitimate products
Offer wholesale pricing
Support direct-to-customer fulfillment/dropshipping where applicable
Allow products to be sold on eBay when required
Provide tracking
Have reliable fulfillment
Can provide proper purchase invoices
Have clear return policies
Have reasonable processing/shipping times

Retail arbitrage is NOT acceptable.

Do not source products from:

Amazon
Walmart
Target
Home Depot
Lowe's
Other retail marketplaces
Retail websites pretending to be wholesalers

We are looking for real wholesale supply relationships.

3. Supplier Verification

Finding a supplier website is not enough.

For each supplier, you should investigate and document:

Company name
Website
U.S. location
Contact information
Supplier type
Product categories
Dropshipping availability
eBay marketplace permission
Minimum order requirements
Dropship fees
Membership fees
Shipping costs
Processing time
Return policy
Tracking availability
Blind/neutral shipping availability
Invoice availability
Brand restrictions
Marketplace restrictions
Account requirements

If information cannot be verified, clearly mark it as "Needs Confirmation" rather than assuming it is allowed.

4. Profitability Analysis

Every recommended product must include a realistic profit calculation.

You will research:

Supplier product cost

Supplier shipping cost
eBay selling fees
Potential advertising/promoted listing cost
Estimated return/other allowance

= Estimated total cost

Then calculate:

Selling Price − Total Estimated Cost = Estimated Net Profit

We are interested in realistic contribution margins, not inflated profit estimates.

5. Product Research Spreadsheet

You will maintain a structured Google Sheets/Excel research database.

Each product should include at minimum:

Product Name ✅
Brand ✅
Model/SKU/UPC if available ✅
eBay Listing/Research Link ✅
eBay Average Selling Price ✅
Recent Sales Evidence ✅
Competition ✅
Supplier ✅
Supplier URL ✅
Supplier Cost ✅
Shipping Cost ✅
Estimated eBay Fees ✅
Estimated Profit ✅
Estimated Margin ✅
Supplier Allows eBay? ✅
Dropshipping Available? ✅
Tracking Available? ✅
Invoice Available? ✅
Return Policy ✅
Product Restrictions ✅
Research Notes ✅
Final Recommendation ✅

6. Product Categories

We will initially focus on categories such as:

Primary categories
Home & Garden
Kitchen & Dining
Tools & Hardware
Outdoor & Garden
Automotive Accessories
Pet Supplies
Storage & Organization
Household Products

Additional categories may be introduced later based on supplier availability and business performance.

Experience with these categories is a plus.

7. Product Selection Criteria

A good product should ideally have:

Consistent demand
Healthy sales activity
Reasonable competition
Enough margin after all costs
Reliable U.S. supplier
Reasonable shipping time
Low cancellation/stock-out risk
Low return risk
No obvious policy problems
No counterfeit/authenticity concerns
No unnecessary regulatory complications

We prefer boring, reliable products that sell consistently over extremely trendy products with high competition.

8. Important Compliance Requirement

We are building a legitimate, long-term eBay business.

You must understand the difference between:

Wholesale dropshipping

and

Retail/marketplace dropshipping.

We do not want to purchase products from another retailer after receiving an eBay order.

Our preference is to work with legitimate wholesalers/distributors/manufacturers that can fulfill orders directly to customers.

You must also never recommend a product based on an assumption that a supplier permits eBay sales.

If marketplace permission is unclear, mark it "Needs Confirmation."

9. Tools & Skills

You should be comfortable using:

eBay Product Research
eBay.com
Google Sheets
Google Search
Excel
Supplier websites
Basic profit/margin calculations

Experience with tools such as:

ZIK Analytics
Terapeak/Product Research
Google Trends
Keepa
SellerAmp
Similar e-commerce research tools

is a plus, but not mandatory.

We care more about your ability to think, research and verify information than how many tools you have used.

10. What We Expect From You

You should be:

Detail-oriented
Honest
Research-oriented
Good at written English
Comfortable working independently
Good at Google research
Good with spreadsheets
Able to follow SOPs
Able to meet deadlines
Willing to communicate findings clearly
Careful with data
Comfortable asking questions when information is unclear

Most importantly:

Do not guess.

If you cannot verify something, tell us.

A product marked "Needs Confirmation" is much better than giving us incorrect information.

⭐ Ideal Candidate

You are a strong candidate if you have previous experience with:

eBay product research
eBay Product Research
Wholesale sourcing
Dropshipping
U.S. suppliers
Supplier verification
Product profitability analysis
Google Sheets
e-commerce research

Experience working with U.S. wholesale distributors is especially valuable.

However, we are willing to train the right person who has excellent research skills and attention to detail.

🧪 Paid Test Task

Before making a long-term hiring decision, we will provide shortlisted candidates with a small paid research test.

You will be asked to find 3 potential products for the U.S. eBay market.

For each product, you will provide:

Product name
eBay research/sales evidence
Average selling price
Competition
Supplier
Supplier website
Supplier cost
Shipping cost
Estimated eBay fees
Estimated profit
Estimated profit margin
Whether the supplier supports dropshipping
Whether eBay selling permission is confirmed
Invoice availability
Your reasoning for recommending the product

We will evaluate candidates based on accuracy and quality of research, not simply the number of products found.

⏰ Hours & Work Arrangement

Initial commitment: Part-time

Approximately:

1–2 hours per day / 2 days per week

We are flexible regarding working hours as long as agreed deadlines are met and communication is consistent.

If the working relationship is successful, there is potential for:

More hours
Increased responsibilities
Long-term employment
Performance-based increases

💵 Compensation

Starting budget: $5, depending on experience and demonstrated ability.

We are open to discussing the rate with candidates who have strong, directly relevant experience.

The initial engagement will be a paid trial/test period.

🚫 Please Do NOT Apply If

Please do not apply if your main experience is simply:

Copying products from Amazon to eBay
Retail arbitrage
Using random "winning product" lists
Finding TikTok trending products without sales validation
Copying competitors' listings
Using automated software without understanding the data
Recommending suppliers without verification

We are looking for someone who can research and think, not simply copy and paste.

📩 When Applying, Please Answer These Questions

Please include answers to the following in your proposal:

1. How much experience do you have with eBay product research?

2. Which eBay research tools have you used?

3. Have you used eBay Product Research? If yes, explain briefly how you use it.

4. Have you researched U.S. wholesale suppliers before? Give an example.

5. How do you determine whether a product is actually profitable?

6. How do you distinguish a legitimate wholesale supplier from a retailer?

7. Have you worked with Google Sheets/Excel for product research?

8. Please provide one example of a product you previously researched, if available.

9. How many hours per day are you available?

10. What is your expected hourly rate?

11. Please begin your proposal with the word "VERITON".

This helps us confirm that you have read the entire job description.

About Us

Veriton LLC is a U.S.-registered e-commerce company focused on building a sustainable online retail business through legitimate supplier relationships, data-driven product selection, and excellent customer service.

We are looking for people who want to build a long-term professional relationship, not just complete random tasks.

If you are reliable, analytical, honest, and enjoy researching products and suppliers, we'd love to hear from you.

Thank you for taking the time to apply.