Optimize Project Management with Vollna

We are looking for a French-speaking Virtual Assistant to join our e-commerce team and help with Meta (Facebook) Ads campaign preparation and basic project management tasks.

This is a long-term opportunity for someone who is organized, reliable, detail-oriented, and comfortable working with different online tools.

📌 Main Responsibilities

📢 1. Meta Ads Campaign Preparation
- Prepare and set up Facebook/Instagram advertising campaigns in Meta Ads Manager.
- Upload ad creatives (images and videos).
- Add ad copies, headlines, URLs, and other campaign elements.
- Organize campaigns according to our instructions.

📋 2. Project Management & Administrative Tasks
- Transfer and organize data between Excel/Google Sheets and Trello.
- Update Trello boards and track task progress.
- Research product links and relevant online resources.
- Find potential suppliers and sourcing options for specific products.
- Handle various simple operational and administrative tasks.

✅ Requirements
- Fluent French is mandatory.
- Basic knowledge of Meta Ads Manager (campaign setup experience is a plus).
- Comfortable using Excel, Google Sheets, and Trello.
- Good online research skills, especially for product and supplier sourcing.
- Organized, autonomous, and attentive to details.
- Good communication and ability to follow instructions.

🌍 What We Offer
- Fully remote position.
- Flexible working hours.
- Clear instructions and straightforward tasks.
- Long-term collaboration with a growing e-commerce business.
- Opportunity to take on additional responsibilities over time.

💡 Important
- We are not looking for an experienced media buyer or advertising strategist.
- The main focus is campaign preparation, organization, and operational support.
- Most tasks are straightforward and can be learned quickly with proper instructions.

📩 How to Apply

If you are interested, please briefly introduce yourself, describe your experience with Meta Ads Manager, and confirm your level of French. Write "ASSIST" at the beggining of your message.

📎 Please complete the attached questionnaire in French and return the filled-in Word document with your Upwork proposal. Make sure to rename the file with your first and last name before submitting your application.

Our bank is moving to a brand-new core platform and I need an organisational change specialist who can keep the business running smoothly while we modernise.

What I need you to do
• Design and run a complete change management programme built on a recognised framework such as Prosci / ADKAR.
• Map current and future-state processes, re-engineer where gaps appear, and publish clear RACI charts that sit neatly inside the PMO governance model.
• Drive User Acceptance Testing readiness: schedule cycles, brief business testers, and translate defects back into actionable change tasks.
• Coach line managers and front-office staff so adoption sticks and the culture shift feels natural.
• Protect day-to-day operations during cut-over and the first-month stabilisation window, adjusting the plan in real time when issues surface.

Key things I will look for
– Demonstrable success delivering similar change in banking or wider financial services.
– Hands-on skill with workflow mapping tools (Visio, Signavio, Aris, or similar) and solid BPR technique.
– Confident communicator who can create crisp training materials, run workshops, and report to senior execs without drama.

Deliverables I expect
1. Approved change management plan with milestones and KPIs.
2. End-to-end process maps (current vs. future state) and accompanying RACI matrix.
3. UAT readiness checklist and post-test action log.
4. Cut-over playbook plus a 30-day stabilisation dashboard.
5. Final lessons-learned report and adoption metrics.

If modernisation of a core banking environment excites you and you can point to at least two successful projects where you kept disruption to a minimum, let’s talk.

Skills: Project Management, Business Plans, Management, Business Analysis, Risk Management, Organizational Change Management, Training Development, Change Management

Project Director (Core Banking Modernization)
Job Title: Senior Project Director – Core Banking Implementation (Turnkey Advisory)
Overview: We are looking for an elite Project Director with deep expertise in banking technology transformations to lead an independent turnkey consultancy for a national development bank's Core Banking System (CBS) replacement project. You will act as the principal interface with the Executive Commission, manage project governance across 8 operational stages, and oversee a multidisciplinary technical team.
Key Responsibilities:
Direct and govern the end-to-end execution of Phase 1 (Planning & Selection) and Phase 2 (Implementation to Post Go-Live).
Oversee PMO setup, project baseline definitions, milestone approvals, and risk management.
Maintain direct communication channels with the bank's Executive Commission and senior steering committees.
Required Skill Set:
10+ years of hands-on experience managing Tier-1 or Tier-2 core banking migrations.
Professional certifications (PMP, PRINCE2 Practitioner, or AgilePM).
Fluency in Portuguese (mandatory for stakeholder management and local regulatory alignments).
Strong mastery of vendor negotiations, milestone-based contract control, and executive reporting.

Skills: Project Management, Agile Development, Risk Management, Consulting, Change Management, Strategic Planning

Hi Ai experts!

I’m Georgia, the founder of small design design studio. We specialise in branding, creative strategy, e-commerce and digital design, primarily working with lifestyle and DTC brands.

I’m looking for someone with genuine expertise in AI, business automation and workflow optimisation to help me explore how I could be using AI more effectively within my business - ideally figure out how I can use AI to almost duplicate myself within the business. Not literally, of course! But as the founder of a small creative studio, so much of the business still depends on me. From creative direction and strategy to client communications, briefing the team, project management and everyday decision-making, I’m often the person everything needs to pass through.

I’d love to explore whether AI could help take on some of these responsibilities, learn how I think and work, and ultimately reduce how much the studio relies on my direct involvement.

A little background:

I’m already a pretty enthusiastic AI user! I use ChatGPT daily for everything from brainstorming creative concepts and developing brand strategies to writing client communications, creating briefs, planning projects, researching, problem-solving and generally helping me think through business decisions.

It’s become a huge part of how I work, but I can’t help feeling like I’m only scratching the surface of what’s possible.

As a small business owner, I’m constantly juggling client work, managing a small team, overseeing projects, business development and all the day-to-day operations that come with running a studio.

I know there must be opportunities to make things more efficient, but the irony is that I’m so time poor that I don’t have the capacity to properly research, experiment with and implement everything that’s out there!

I’d love to work with someone who can take a step back, understand how my business operates and help me identify opportunities to work smarter.

I’m not necessarily looking for someone to jump straight into building automations or AI agents. In fact, I’d really value someone who can challenge how we’re currently doing things with our current tech stack and introduce me to possibilities I might not even know exist.

Ideally, we’d start with a consultation where we can talk through our existing processes, team structure, software and day-to-day workflows.

* AI agents: Could we create specialised assistants for different areas of the business? For example, project management, creative strategy, copywriting, client briefing or studio operations?
* Project management: Could AI help us manage projects more efficiently, identify bottlenecks, track progress, prepare updates or reduce the amount of manual oversight required?
* Client onboarding and briefing: Could we streamline how we collect client information, develop creative briefs, prepare proposals and turn feedback into actionable tasks?
* Creative workflows: Are there opportunities to improve how we approach research, strategy, ideation, copywriting and creative development without compromising the quality of our work?
* Studio operations: Could we automate repetitive administrative tasks, internal communications, follow-ups, reporting or other aspects of running the business?
* Connecting our tools: Are there opportunities to make our existing software work together more intelligently?

Overall my biggest goal would be to almost duplicate me / or get AI to somehow handle tasks that are dependant on me.

Our current tech stack includes ChatGPT, Asana, Slack, Figma, Shopify, Klaviyo, Gmail, Google Workspace, Granola, Whispr Flow, Fathom and a handful of other tools.

Importantly, I’m not set on implementing AI agents specifically. I’m interested in understanding what would genuinely make a difference, whether that’s AI, automation, better software integrations or simply improving our existing processes.

I don’t want to introduce technology for the sake of it.

Who I’d love to work with:

Ideally, someone who:

* Has hands-on experience helping small businesses implement AI and automation in practical, meaningful ways.
* Understands business operations and process improvement, not just the technical side of AI.
* Has experience with AI agents, workflow automation and tools such as Make, Zapier or n8n.
* Can look at the bigger picture and identify opportunities I might be overlooking.
* Can explain technical concepts in a way that’s approachable and easy to understand.
* Is honest about what’s worth automating, what’s not and where AI might actually create more work than it saves.
* Ideally has experience working with creative agencies, design studios or other service-based businesses.

What I’d love to get out of this:

Initially, I’m imagining a 60-90 minute paid discovery consultation,

I’d love to come away with:

1. A better understanding of how AI could be used across my business.
2. Specific recommendations for workflows or processes worth improving.
3. An understanding of where AI agents might be useful and what they could realistically do.
4. Recommendations for tools, integrations or systems worth exploring.
5. A practical roadmap prioritising opportunities based on impact, cost and complexity.

If there’s a good fit, I’d absolutely be open to working together beyond the initial consultation to implement some of these ideas.

Ultimately, my goal is to build a smarter, more efficient studio that can operate with less manual oversight from me, while still delivering really thoughtful, high-quality creative work.

I’m not particularly technical, but I’m genuinely interested in learning and excited about what’s possible. I’d love to find someone who enjoys sharing their knowledge and helping business owners think differently about how they work.

If this sounds like your area of expertise, I’d love to hear from you!

If you've helped other design studios or marketing agencies that would be a huge bonus.

I have a team of 11 people who must log every task they handle each day together with the minutes or hours spent on it. The core of the project is a clean, reliable time-and-motion sheet where entries are typed in manually; no automated start–stop timers are required right now.

At the end of a day, week or month I need to pull concise, easy-to-read summary reports that show total time per person, per task category and for the whole team. Charts or pivot-style tables that can be exported to Excel or PDF would be ideal so I can share performance snapshots during stand-ups.

The build platform is still open. A lightweight web app would let everyone log in from anywhere, but I’m happy to consider a small desktop tool or a simple mobile interface if that keeps things fast and secure. Whichever route you recommend, the interface must:
• let each user choose or add a task description, enter the time taken and save in one click
• prevent accidental overwriting of another user’s data
• let me, as admin, edit entries and download the data set at any time

Acceptance criteria
1. Manual entry form tested with 11 simultaneous users
2. Summary report generator grouping by user, date range and task name
3. Export of raw data and reports to CSV/Excel and PDF

If you already have experience with time tracking logic, SQL or no-code back-ends such as Airtable, Google Apps Script or Django that will speed things up. Security, clear documentation and a short hand-off call will round off the project.

Skills: PHP, JavaScript, Project Management, C# Programming, Software Architecture, Web Development, Data Visualization, Database Management

I am looking for an experienced professional who can help me automate project management processes in line with **PMP principles**, using **Artificial Intelligence (AI)** tools and intelligent workflows rather than traditional manual methods.

The goal is to leverage Artificial Intelligence to streamline and automate key project management activities, including:

- Project planning, scheduling, and task management.
- Scope, risk, issue, and change management.
- Project progress tracking, KPI monitoring, and reporting.
- Meeting minutes, action items, and follow-ups.
- Stakeholder communication and project documentation.
- Automated dashboards, status reports, and workflow notifications.

private project based on prespecified terms

Skills: Project Management, Consulting

I need a friendly, articulate helper who can handle day-to-day conversations with my clients and keep me in the loop. No deep technical background is necessary; what matters is your ability to speak clearly, listen attentively, and relay information accurately.

Your core focus will be client interaction. You’ll answer basic questions, schedule quick follow-ups, and summarize each conversation so I can act on it without digging through long threads. If a client’s request drifts into areas you’re unsure about, simply note it and pass it along—there’s no expectation that you solve technical issues yourself.

To make sure we’re the right fit, please send a short, detailed project proposal outlining how you’d structure client calls or emails, the tools you prefer for tracking conversations, and the average turnaround time I can expect from you.

I value clear, concise communication and a proactive attitude; if that sounds like you, I look forward to reading your proposal.

Skills: Project Management, Customer Support, Virtual Assistant, Proposal Writing, Customer Service, Email Handling, Customer Experience, Administrative Support

Job Overview:We are seeking a high-caliber AI Systems Architect & Technical Manager to work directly with the Founder. In this hybrid role, you will act as a hands-on builder (AI architecture, integrations, agent deployment) and a team manager overseeing two AI-focused team members.

You will own our operational workflow inside Monday.com, driving both strategic execution and daily project management.

Key Responsibilities1. AI Architecture & Hands-On Execution Build, clean up, and optimize agentic workflows and coding environments (e.g., Cursor IDE setup and agent development).

Manage and configure custom AI tools, APIs, and integrations (including xAI/Grok implementations, Kumospace API setups, and bespoke web agents).

Maintain and optimize automated core systems, such as our organic social media marketing content engine. Support web deployment tasks, such as integrating product pages (e.g., Roofing offerings) onto websites and dedicated landing pages.


2. Team Management & Workflow Leadership Direct, manage, and review the output of 2 technical AI team members.Standardize, assign, and track all business tasks using Monday.com.

Serve as the primary technical thought partner to the Founder—translating business requirements into clear execution roadmaps.Required Qualifications & Skills AI & Technical Stack:

Strong experience with AI development, API integrations (Kumospace, xAI/Grok, OpenAI), and AI-driven IDEs (Cursor). Project Management: Proven experience managing technical workflows, task allocation, and team deliverables via Monday.com.

Leadership: Track record of managing small, agile technical teams or contractors with high standards for accountability and output quality.Problem-Solving: Proactive, self-directed mindset—able to move seamlessly between high-level management and execution.Immediate First-Month Deliverables

Tidy up and establish standard operating procedures for our initial Cursor setup.
Complete the Kumospace API integration.
Take over maintenance and optimization of the Master Marketing (Organic Social Media) Content System.
Deploy the "Staff Door System" AI agent on Cursor.

Oversee website/landing page updates for the Roofing Product rollout. To Apply:Please submit a brief proposal detailing:Your experience with AI architecture, agentic tools (Cursor, APIs), and Grok/LLM integrations.

Examples of technical teams or workflows you have managed using Monday.com.
Your availability to start immediately. Sydney Hours Timezones Ideally 11am to 5pm

Grantsio (grantsio.ca) is an Ontario grant consulting firm. We help small businesses such as retailers, pharmacies, restaurants and clinics prepare and submit government grant applications. We manage each file from intake through approval, final reporting and payout. We have two ongoing projects running and need a project manager to keep every file moving on time.

What you’ll do

Own our client pipeline in GoHighLevel: move files through stages, keep records accurate, and flag anything stuck.
Coordinate handoffs across our team (writing, payments, invoicing, customer service) in Slack, with a clear owner and deadline for each step.
Track program deadlines and revision requests so nothing is missed.
Chase missing client documents (quotes, invoices, bank statements) and make sure they’re filed correctly.
Send a short weekly status report covering what moved, what’s blocked and what’s due.
Suggest and document process improvements as we grow.

What we’re looking for

2+ years in project or operations management, ideally in a business handling many small files at once.
Hands-on experience with GoHighLevel and Slack.
Strong written English, well organized, and follows up without being reminded.
Reliable overlap with Eastern Time (Toronto) business hours.
Bonus: experience with Canadian government grant programs.

Details
Long-term, 6+ months. 30 hours per week.

To apply: Describe a pipeline you’ve managed with 50+ active items, and which GoHighLevel features you’ve used. Start your proposal with the word “Grantsio” so we know you read the full post.

Business Operations Manager

Onyx Equity Partners, LLC

Position Type: Part-Time / Contract
Reports To: Chief Financial & Operating Officer (CFO/COO)

Position Overview

Onyx Equity Partners is seeking a highly organized, proactive Business Operations Manager to oversee day-to-day business operations, strengthen internal systems, and support the firm's continued growth. This individual will help ensure the business runs efficiently, allowing leadership to focus on strategic priorities, client relationships, and business development.

Key Responsibilities

Business Operations: Manage daily administrative functions, internal workflows, company records, and operational processes.

Executive Support: Coordinate scheduling, meetings, communications, follow-ups, and priorities for executive leadership.

Systems Management: Maintain and improve internal systems, including Onyx OS, CRM, Microsoft 365, and project management tools.

Team Coordination: Track staff assignments, deliverables, deadlines, and accountability across business functions.

Financial Administration: Support invoicing, expense tracking, contract administration, and financial reporting coordination with the CFO/COO.

Process Improvement: Develop and maintain standard operating procedures (SOPs), identify operational gaps, and implement improvements.

Ideal Candidate

3–5+ years of experience in business operations, administration, or executive support.

Strong organizational, communication, and project management skills.

Proficiency with Microsoft 365, CRM platforms, and workflow management systems.

Comfortable working independently in a growing, entrepreneurial organization.

Experience in real estate development, consulting, or professional services preferred.

Success in This Role: A well-organized, efficient operation with clear accountability, reliable administrative systems, and fewer day-to-day operational demands on executive leadership.

I’m implementing a full-scale Building Management System across several mid-rise commercial properties and need a specialist to keep it running flawlessly. The platform already ties together energy meters, door controllers, HVAC plant, and the fire-alarm loop; what’s missing is a dedicated operator who can watch the data, fine-tune the settings, and spot issues before tenants notice them.

Here’s what I expect once you step in:
• Energised dashboards that trend consumption in real time and flag anomalies.
• Daily check-in on chillers, AHUs, VAVs and zone temperatures, with set-point tweaks when efficiency gains are obvious.
• Administration of badge credentials and schedules so access control stays tight but hassle-free for authorised staff.
• Continuous supervision of the fire panel, acknowledging events and escalating anything beyond a routine test.
• Clear weekly reports summarising what happened, what you adjusted, and any recommendations for further savings or risk reduction.

Our BMS front-end is web based and talks BACnet/IP to the field devices, so hands-on familiarity with that protocol—as well as common HVAC logic blocks and energy KPI calculations—will help you hit the ground running. Most of the work can be done from a browser session, but you should be comfortable coordinating with onsite maintenance for physical resets or sensor swaps when needed.

If keeping a commercial building humming through smart, data-driven control is your forte, I’d love to hear how you’d tackle the role and how quickly you can start.

Skills: PHP, Project Management, Software Architecture, MySQL, Data Visualization, Data Analysis, Automation, HVAC

I'm seeking a qualified project coordinator for a steel structure project to be based in Kuching, Sarawak. The ideal candidate will have a degree in Civil Engineering or a related field.

Key Responsibilities:
- Coordinate with main contractor and suppliers during the construction phase
- Schedule and monitor progress
- Conduct quality control and inspections
- Manage material procurement and logistics

Ideal Skills and Experience:
- Degree in Civil Engineering or Building
- Proven experience in coordinating construction projects
- Strong organizational and communication skills
- Knowledge of quality control standards and inspection processes
- Ability to manage multiple tasks and stakeholders effectively
- good people skill and leadership

Looking forward to your bids!

Skills: Project Management, Civil Engineering, Structural Engineering, Project Scheduling, Risk Management, Building Engineering, Construction Management, Contract Management

Restoration company looking for an experienced Xactimate estimator for insurance claims jobs: water damage, fire damage, mold and reconstruction. Must have Xactimate program and willingness to revise estimates if needed. Timelines for estimate turnaround 24-48 hours.

Seeking a project management professional to set up a CPM schedule for a federal office tenant improvement project in Puerto Rico. The work includes organizing the project timeline, defining key milestones, and creating a clear schedule that supports project execution. Experience with similar tenant improvement or federal office projects is preferred. This is a part-time, short-term engagement for a project-based role.

We are looking for an experienced YouTube animation and video production team to help us launch a new faceless YouTube channel focused on compelling, character-driven storytelling.

Our goal is to create highly engaging, approximately 18–22-minute animated videos that keep viewers watching through strong narratives, relatable characters, emotional storytelling, and professional visual production.

We are not looking for basic slideshow videos, generic AI-generated content, or low-quality automated production.

We want a team capable of creating high-quality YouTube content with a consistent visual identity and an engaging storytelling style.

Reference Channel

Please review this video carefully before applying:

https://youtu.be/eVhH66M7qH4

This video represents the level of storytelling, visual presentation, and overall production quality we are aiming for.

Important: We do not want to copy this creator's scripts, artwork, characters, or videos. We want to develop our own original channel with comparable production quality and compelling storytelling.

What We Need

We are looking for a team that can manage the entire production process, including:

Professional Scriptwriting: Original, human-led storytelling with strong opening hooks, character development, emotional engagement, and natural progression.

Storyboarding: Planning the visual scenes, character expressions, and narrative transitions.

Character Design: Creating original, consistent illustrated characters and environments.

Animation: Producing engaging 2D-style animated scenes with professional pacing and visual continuity.

Voiceover: Natural, professional-sounding narration that fits the storytelling style.

Video Editing: Smooth transitions, pacing, sound effects, background music, and final assembly.

Quality Control: Ensuring the finished video is polished, original, accurate, and ready for YouTube publication.

AI-assisted production tools are welcome when used professionally, but the final result must feel cohesive, original, and high-quality.

Our First Project

We will begin with one paid pilot video to evaluate quality, communication, workflow, and overall production capability.

Working title: How a Car Loan Can Destroy Your Finances at Every Level

The video will follow a relatable fictional character through a series of escalating financial decisions and consequences.

We will provide a detailed creative brief outlining the storytelling structure, target audience, and production expectations.

The selected team will be responsible for developing an original script and producing the complete video.

Our Expectations

Strong experience producing long-form YouTube videos.

Ability to maintain character and visual consistency throughout a 20-minute production.

Excellent storytelling and pacing.

Clear English communication.

Reliable deadlines and professional project management.

Ability to deliver original, commercially usable content.

Willingness to provide revisions and work through milestone approvals.

Ability to scale production if the pilot is successful.

Long-Term Opportunity

We are building this channel as a long-term business.

If the first video meets our quality standards, we would like to establish an ongoing relationship with the selected team for recurring monthly production.

We prefer working with one reliable team that can handle the complete workflow rather than coordinating several separate freelancers.

How to Apply

Please answer ALL the following questions:

1. Have you produced animated storytelling videos for YouTube? Please provide 2–3 examples of work your team personally completed.

2. Can your team handle the entire production process, including scriptwriting, character design, animation, narration, and editing?

3. What tools and software do you use for animation and video production? Please specify whether AI tools are involved.

4. How do you maintain consistent characters and animation quality throughout a 20-minute video?

5. What is your estimated turnaround time for one completed 18–22-minute video?

6. What is your fixed total price for producing one complete video, including scriptwriting, narration, animation, editing, and revisions?

7. How many similar videos could your team realistically produce per month while maintaining the same quality?

I'm Franziska Iseli, a four-time bestselling author (The Courage Map, Bananas About Marketing, Perception, Social Media for Small Business), entrepreneur and keynote speaker. My new book, Dangerously Alive, is about asking braver questions to come back to life in a world full of answers. I'm self-publishing it, the final typeset files are ready on 8 December, and it launches on 22 February 2027. I'm looking for the person who'll hold the whole launch together.

What you'll do
- Own the launch plan, timeline and budget, from pre-orders in December through launch week and the month after.
- Hire and lead a small team of specialists (publicist, Amazon ads, social and BookTok, audiobook) and keep everyone moving.
- Set up the self-publishing side with me: KDP and IngramSpark, pre-orders, categories, keywords and advance reader copies.
- Run the pre-order campaign and bonuses.
- Build and manage a launch team of 100+ early readers so reviews land in launch week.
- Work with me to line up podcasts, media and partnerships using my networks (EO, Basic Bananas and speaking).
- Spot problems before they become fires, and give me a clear weekly picture of where we're at.

How we'll work
I use an AI assistant that handles tracking, reporting, drafts and admin, so you can focus on people, decisions and momentum. Expect about 10 hours a week, ramping up in February. You'll need some overlap with Sydney time (AEST), and you'll need to be available over December and January.

You're a fit if
- You've managed at least two self-published or hybrid non-fiction book launches from pre-order to launch week, and you can show me the results.
- You know how to drive pre-orders and launch-week sales, and you've worked with KDP and IngramSpark. Bestseller-list experience, especially in the US and Australia, is a big plus.

To apply
Start your proposal with the title of a book you've launched and one thing you'd do differently next time. Then share your rate and your availability through to March 2027.

We are seeking a mid-level project manager to support ongoing operations with strong communication and coordination skills. The role involves managing timelines, coordinating with internal and external stakeholders, and ensuring projects stay on track. You should be comfortable using basic software tools and have experience working in a fast-paced environment. Native English and Spanish proficiency is required, and we are looking for a long-term, full-time engagement with an individual freelancer only.

I need a clean, reliable app that lets me track every maintenance task aboard my vessels in one place. The focus is strictly on maintenance, so the core build must cover three activity types:

• Regular inspections – schedule, log and archive each inspection with date-stamped notes and photos.
• Repairs – open, update and close repair tickets, attaching costs and supplier details.
• Inventory management – monitor spare parts on hand, set minimum thresholds and flag shortages automatically.

A simple dashboard that shows upcoming or overdue work, plus exportable reports (PDF/CSV) will keep things practical for day-to-day use. I’m open on tech stack as long as the final product runs smoothly on both desktop and mobile, works offline when the ship is out of range, and syncs the moment a connection returns.

When you reply, link me directly to past work that proves you have tackled similar maintenance or asset-tracking projects; those case studies will weigh heaviest in my decision. If you already have reusable modules or a rapid prototype approach, mention it—speed and stability are equally important to me. We’ll define milestones together once I see the fit. Looking forward to seeing what you’ve built.

Skills: PHP, Project Management, Mobile App Development, Android, Software Architecture, Database Management, App Development, Web Application

I am finalising a residential and commercial building and need construction-ready post-tension shop drawings for every slab. The engineering design is complete; your task is to turn it into clear, contractor-friendly drawings that can be issued for fabrication and site placement without extra mark-ups.

Each sheet must show tendon layout, profiles, anchorage zones, stressing sequences and pour breaks, all coordinated with openings, block-outs and edge conditions. Please work in AutoCAD (DWG) and supply PDFs for formal issue. Use the PT platform you are most comfortable with—ADAPT, RAM Concept, RAPT or equivalent—so long as it produces accurate tendon profiles and elongations.

In addition to the drawings, include a concise the theoretical extension and quantity take-off schedule covering total strand length, anchor heads, stressing tails and bursting reinforcement so procurement can proceed immediately. Local code compliance (ACI 318 or AS 3600 as appropriate) and tidy layering standards are essential.

Deliverables
• DWG and PDF sheets for every slab
• Consolidated the theoretical extension and quantity take-off schedule (Excel or PDF)
• One coordinated revision after my review comments

Send a brief note on your recent residential PT slab experience and the software you will use, and we can get started right away.

Skills: Project Management, CAD/CAM, Building Architecture, Civil Engineering, Structural Engineering, AutoCAD, Building Design, Building Information Modeling

BRND ST. is an Australian brand, marketing and creative agency working with e-commerce brands across fashion, beauty, jewellery, wellness and lifestyle.
We're looking for an experienced Klaviyo CRM Strategist & Project Manager to join our growing team on a freelance basis.

This is a long-term opportunity for someone who has extensive experience with Klaviyo, understands e-commerce customer lifecycle marketing and can independently manage CRM projects from initial audit through to strategy and implementation.

We're not looking for an email designer. We're looking for someone who understands CRM strategy, customer behaviour, automation and revenue optimisation.

Key Responsibilities

1. Klaviyo Audits & Analysis
- Conduct comprehensive Klaviyo account audits.
- Review existing automated flows, triggers, logic and performance.
- Analyse database health, segmentation and deliverability.
- Review Shopify integration, tracking and customer data.
- Identify gaps, opportunities and potential revenue improvements.
- Produce professional audit reports with actionable recommendations.

2. CRM Strategy & Flow Development
- Develop comprehensive CRM and lifecycle marketing strategies.
- Map customer journeys across acquisition, conversion, retention and reactivation.
- Design automated flow architecture and customer segmentation.
- Create detailed flow strategies, including triggers, timing, conditional splits and messaging.
- Develop creative briefs and email content frameworks for designers.
- Build implementation roadmaps and prioritise opportunities based on commercial impact.

3. Klaviyo Implementation
- Build, configure and optimise automated flows.
- Manage segmentation, triggers and conditional logic.
- Coordinate creative assets with our graphic designers.
- Conduct testing and quality assurance before launch.
- Monitor performance and implement ongoing improvements.

4. Project Management
- Independently manage multiple CRM projects across different clients.
- Coordinate with our internal creative and marketing team.
- Maintain clear project timelines and deliverables.
- Provide regular progress updates and reporting.
- Ensure projects are delivered accurately, efficiently and on schedule.
Requirements
- Minimum 3 years of hands-on Klaviyo experience.
- Strong understanding of Shopify and e-commerce.
- Proven experience conducting Klaviyo audits and developing lifecycle marketing strategies.
- Strong knowledge of email automation, segmentation and customer retention.
- Experience managing multiple client accounts, preferably within an agency.
- Excellent analytical skills and understanding of CRM performance metrics.
- Ability to prepare clear, professional reports and strategic recommendations.
- Excellent written and spoken English is essential.
- Highly organised, proactive and capable of working independently.
- Comfortable collaborating remotely with an Australian-based team.

Preferred Experience
Experience working with premium fashion, beauty, jewellery, wellness or lifestyle brands will be highly regarded.
Klaviyo certifications and previous e-commerce agency experience are advantageous.

Timezone: Some availability during Australian business hours preferred
We're looking for someone who can grow with our agency and eventually take ownership of CRM strategy and technical delivery across multiple clients.

We are looking for a full time virtual assistant to do social media content review, and project management for an agency. They need to understand social media, be organized and detail oriented.

They should have fluent english, be able to follow instructions and ideally someone who has familiarity with christian faith (we have christian clients)

We are seeking a virtual assistant to create content and post content on our faceless YouTube channels. The role involves following outlined instructions to generate and assemble content using online tools and AI.

It is very simple, and full instructions will be provided. No advanced skills are required.

What you will do:
1. Gather video assets online (copyright-free stock videos, music and other necessary resources).
2. Create content using our simple instructions and workflow in online tools.
3. Upload the content to the provided YouTube channels.
4. Manage and keep our content CRM up to date.

I need a ready-to-use Power BI dashboard in the next 12 hours.

Domain: project management
Focus on ad hoc analytics tracking KPIs, milestones, and budgets, Monitor actual expenditures versus forecasts, track Estimated at Completion (EAC) figures, and support variance and earned value analysis. Need a decision-based dashboard.

Deliverables:
- Datasets (can be dummy data or open-source data, at least 50 projects in different categories)
- Excel/Power Query, MS Project files
- any files for dashboard design framework
- Power BI dashboard files: landing page, 1 page for finance, 1 page for schedule. (contact me for details)
- a written report for findings, actionable recommendation

Requirements:
- Dashboard for portfolio management
- Basic/default font text, constant structure, default canvas size
- Clean colour choices (3-4 colors max: red, green, light blue, dark blue), white background
- Nice to also show data quality issue (for example: typo or outlier)

Confidentiality and Intellectual Property

The freelancer must sign a written agreement confirming that:

All deliverables created specifically for this project, including dashboard files, datasets, documentation, and reports, will be assigned to me to the fullest extent permitted by applicable law, with the necessary rights to use, modify, reproduce, and distribute them.

The freelancer will not publish, share, sell, or reuse project-specific deliverables or disclose confidential project materials without my prior written permission.

The freelancer will not use any project-specific materials or deliverables in a public portfolio, case study, promotional material, or other public-facing content without my prior written permission.

Any pre-existing tools, templates, libraries, or other materials owned by the freelancer must be disclosed before use, with their applicable licensing terms clearly identified.

Please confirm that you are willing to sign the agreement before work begins.

I am an entrepreneur managing multiple businesses and launching new projects. I’m looking for a highly organized, resourceful, and proactive Virtual Assistant who can help me turn ideas into completed projects quickly.

I don’t need someone who simply waits for instructions. I need someone who can take an idea, research the best approach, create an action plan, coordinate with freelancers or team members, and follow through until it’s done.

Responsibilities:

* Research business ideas, products, suppliers, tools, and opportunities.
* Assist with launching new brands, including e-commerce businesses and digital products.
* Research manufacturers, sourcing agents, fulfillment companies, and other service providers.
* Coordinate content creation, video editors, UGC creators, and marketing projects.
* Help organize social media accounts, content plans, and marketing assets.
* Find, compare, and recommend freelancers, software, and business solutions.
* Manage projects, track deadlines, and follow up with team members.
* Turn my ideas and voice notes into clear tasks and actionable plans.
* Use AI tools to speed up research, planning, and execution.

Who I’m Looking For:

Someone who is resourceful, independent, fast-moving, detail-oriented, and comfortable working across multiple projects.

You should be experienced with ChatGPT, Google Workspace, project management tools, and online research.

Experience with e-commerce, Shopify, digital marketing, or international product sourcing is a plus.

Important: I value initiative and execution. I want someone who brings solutions, not just questions.

This is a long-term opportunity for the right person.

To Apply:

Please share your relevant experience and briefly describe a project you managed from idea to completion. Tell me how you approach tasks when you haven’t done something before.

Summary: Looking for a highly organized, driven, and direct Performance & Accountability Coach to work with me on an ongoing basis.

I have ambitious goals across multiple areas of my life—including business, real estate, investing, personal development, politics, and family. I’m looking for someone who can help me turn those goals into a clear plan and, more importantly, hold me accountable to executing it.

This is not a role for someone who simply wants to motivate me or tell me what I want to hear.

I’m looking for someone who is comfortable being direct, analytical, honest, and challenging. If I’m making excuses, procrastinating, chasing too many things at once, or failing to follow through, I want you to call it out.

Primary Responsibilities

Bi-Weekly Accountability Meetings
- Conduct a structured 45–60 minute check-in every two weeks.
- Review progress against previously established goals and commitments.
- Identify what was accomplished, what wasn't, and—most importantly—why.
- Challenge excuses and help identify patterns that are holding me back.
- Adjust priorities when circumstances change without allowing goals to constantly move.
- Establish specific commitments and measurable objectives for the next two weeks.

Goal & Performance Tracking
Help establish and maintain measurable goals across areas such as:


The right person will:
- Be direct and comfortable telling me the truth.
- Have strong organizational and project-management skills.
- Be excellent at breaking large goals into measurable actions.
- Understand the difference between being busy and being productive.
- Be willing to challenge my priorities when I'm spreading myself too thin.
- Help me identify the highest-leverage opportunities rather than simply adding more tasks.
- Follow up on commitments and remember what we discussed previously.
- Be analytical enough to recognize patterns in my performance.
- Be supportive without being a “yes person.”
- Have strong communication skills and the ability to ask difficult questions.
- Understand business, entrepreneurship, sales, real estate, finance, or high-performance environments.

The Ideal Personality
I'm looking for someone who can essentially say:
“You told me this was important two weeks ago. You didn't do it. Let's figure out exactly why—and what we're going to change so it doesn't happen again.”

I don't need someone to hype me up.

I need someone who helps me execute.

The relationship should feel less like a traditional coaching session and more like having a trusted outside perspective who is invested in keeping me accountable to the person I say I want to become.

Structure
Frequency: Once a week
Meeting length: 45 minutes per meeting + 15 minutes Texts in between
Format: Video call
Ongoing engagement: Preferably long-term
Between meetings: (15 Min for Texts) accountability follow-up/check-in as appropriate
Compensation: $ 500 per month / $ 125 per hour / per week

When Applying

Please send:
1. A brief introduction about yourself.
2. Your experience with performance coaching, executive coaching, accountability, project management, or similar work.
3. How you typically structure an accountability relationship.
4. An example of how you have helped someone turn ambitious goals into measurable results.
5. Your availability and proposed rate.

Most importantly, tell me why you think you would be good at holding a highly ambitious but sometimes overly ambitious person accountable.

I'm looking for a long-term relationship with someone who can help me focus, execute, and consistently raise my level of performance.

RAS is hiring an independent contractor Operations / Project Manager to serve as the organization’s operational backbone, strengthen execution, and drive follow-through across U.S. and Rwanda operations. This role will coordinate day-to-day activities, manage timelines, and ensure consistent communication between teams in both locations. The ideal candidate is organized, proactive, and comfortable supporting cross-functional workflows in a fast-paced environment.

TDM for Engineering Services is an Egypt-based engineering company specializing in mechanical design, structural steel detailing, fabrication drawings, technical office outsourcing, and manufacturing support.

We have successfully supported multiple projects in the United States and are expanding our business to offer both engineering outsourcing and structural steel manufacturing services to U.S. companies.

We are looking for an experienced U.S.-based Business Development Representative or established Sales Agency with existing relationships in the steel fabrication, construction, engineering, or industrial manufacturing industries.

Our goal is to establish long-term relationships with American companies requiring reliable engineering support or cost-effective manufacturing solutions.

Services You Will Represent

1. Structural Steel Fabrication & Manufacturing

We provide structural steel manufacturing through qualified Egyptian fabrication partners, supported by TDM's engineering and project coordination team.

Our target projects include:

- Structural steel beams, columns, and bracing.
- Steel structures for warehouses and industrial buildings.
- Trusses, industrial platforms, and support structures.
- Miscellaneous and custom steel fabrication.
- Manufacturing support, quality inspections, and international shipping coordination.

2. Technical Office & Engineering Outsourcing

We support U.S. steel fabricators, engineering offices, and contractors with:

- Structural steel detailing and shop drawings.
- 2D drafting and 3D CAD modeling.
- Fabrication and assembly drawings.
- Bills of Materials (BOM) and material takeoffs.
- Cutting lists and CNC/DXF documentation.
- Design modifications and fabrication engineering support.
- Project-based and long-term outsourced technical office services.

Our engineering team handles the technical work remotely, allowing U.S. customers to expand their engineering capacity without recruiting additional permanent staff.

Key Responsibilities

- Identify and approach potential U.S. customers.
- Build relationships with structural steel fabricators, steel erectors, general contractors, project management firms, engineering companies, and industrial manufacturers.
- Introduce TDM's fabrication and engineering outsourcing services.
- Identify upcoming projects, outsourcing needs, and manufacturing opportunities.
- Arrange meetings with qualified decision-makers.
- Obtain Requests for Quotation (RFQs), project requirements, and technical documentation.
- Support commercial discussions, negotiations, and conversion of opportunities into contracts.
- Maintain a clear record of prospects, opportunities, and follow-up activities.
- Coordinate with TDM's engineering and estimating team during the sales process.

TDM will handle technical reviews, engineering deliverables, cost estimation, manufacturing coordination, and final quotation approval.

Required Qualifications

- Minimum 5 years of B2B sales, business development, or manufacturer representation experience.
- Proven experience selling to companies in the U.S. construction, structural steel, engineering, or industrial manufacturing sectors.
- Existing professional relationships with steel fabricators, contractors, procurement managers, project managers, or engineering firms.
- Demonstrated ability to generate qualified RFQs and convert opportunities into actual business.
- Strong understanding of technical B2B sales and construction or manufacturing procurement processes.
- Excellent English communication, negotiation, and relationship management skills.
- Ability to work independently and manage a long-term sales pipeline.
- Based in the United States.

Preferred Qualifications

- Previous experience selling structural steel fabrication, steel detailing, or outsourced engineering services.
- Familiarity with AISC standards, construction drawings, fabrication workflows, and structural steel project requirements.
- Experience representing international manufacturers or offshore engineering service providers.
- Established contacts with steel fabrication shops and industrial contractors.
- Experience developing recurring engineering outsourcing contracts.

A Professional Engineer (PE) license is not required for this sales position.

Compensation & Collaboration

We prefer a long-term, performance-driven arrangement rather than a salaried sales position.

The initial engagement will be a small, paid fixed-price project with clearly defined prospect research and sales-development deliverables.

For successful ongoing collaboration, we propose additional performance-based compensation linked to secured and collected customer business, structured in accordance with Upwork's payment requirements.

Our preliminary commission targets are:

- Structural Steel Fabrication: 3–5% of eligible sales revenue.
- Engineering & Technical Office Outsourcing: 5–10% of eligible new-client service revenue.

Final commercial terms will be negotiated based on experience, responsibilities, and proven sales capabilities.

We are open to individual representatives and established sales agencies.

How to Apply

Please include the following in your proposal:

1. A summary of your experience in U.S. steel fabrication, construction, or engineering business development.
2. Examples of similar companies, products, or services you have successfully represented.
3. Your existing network within U.S. structural steel or industrial manufacturing markets.
4. Examples of successful contracts, qualified RFQs, or sales opportunities you have generated.
5. Your proposed approach to acquiring customers for both our fabrication and engineering outsourcing services.
6. Your preferred compensation structure and proposed terms for a long-term collaboration.
7. The U.S. states or territories where you have the strongest professional relationships.

Important: We are looking for an experienced industry professional capable of generating genuine business opportunities—not simply providing generic lead lists or running mass email campaigns.

We are particularly interested in candidates who already understand how American steel fabrication companies operate and can establish long-term commercial relationships.

We look forward to discussing a mutually beneficial collaboration.

Origami Design + Build is a California-based design and construction company seeking a highly organized, proactive, and detail-oriented Project Coordinator to support our team.

We manage multiple residential and commercial projects simultaneously and need someone who can thrive in a fast-paced environment, manage competing priorities, meet deadlines, and keep projects moving forward.

We’re looking for someone who takes initiative, anticipates needs, and follows through on responsibilities without constant supervision. The ideal candidate is an excellent communicator, a quick learner, and comfortable handling multiple tasks across different projects.

Key Responsibilities
* Project Coordination: Track project progress, deadlines, deliverables, and outstanding tasks across multiple projects.
* Communication & Follow-Ups: Coordinate with clients, subcontractors, vendors, consultants, and internal team members. Ensure timely responses and proactive follow-ups.
* Task & Deadline Management: Prioritize competing requests, identify urgent matters, and ensure assignments are completed accurately and on time.
* Administrative Support: Manage emails, calendars, meetings, documentation, and project records.
* Construction Administration: Assist with proposals, contracts, estimates, permitting, inspections, and other project-related documentation.
* CRM & Lead Management: Maintain accurate records, track new inquiries, and coordinate follow-ups with prospective clients.
* Research & Problem-Solving: Research vendors, products, permitting requirements, and other project needs.

What We’re Looking For
* Proactive and resourceful: Takes initiative, anticipates next steps, and finds solutions independently.
* Highly organized: Can manage multiple projects and simultaneous tasks without losing track of important details.
* Deadline-driven: Understands urgency, prioritizes effectively, and follows through on commitments.
* Adaptable: Comfortable working in a fast-paced environment where priorities can change quickly.
* Strong communicator: Excellent written and spoken English, with professional communication skills.
* Detail-oriented: Maintains accuracy in documentation, scheduling, and task management.
* Tech-savvy: Comfortable with Google Workspace, Microsoft Office, and project management systems.
* Reliable and accountable: Takes ownership of assigned responsibilities and communicates progress consistently.

Previous experience in construction, architecture, engineering, or project coordination is preferred but not required. We provide structured training for the role.

Schedule & Growth Opportunities
This is a long-term opportunity, beginning with a structured training program and progressing toward a full-time position.

* Weeks 1–6: Training – 20 hours per week.
* Week 7 through approximately 3 Months: Part-time operations – 20–25 hours per week, depending on workload.
* Around Month 4: Potential transition to full-time – 40 hours per week, based on performance and business needs.

Candidates must be available during Pacific Time business hours to coordinate with our California-based team.

If you’re someone who enjoys staying organized, solving problems, taking initiative, and keeping things moving in a busy environment, we’d love to hear from you!

I run a growing cleaning franchise and I’m ready to move all of our daily operations into a single, web-based CRM. The system needs to cover three core areas: franchise management (on-boarding new franchisees, tracking royalties, viewing territory performance), client scheduling with real-time calendar views, and a straightforward billing & invoicing module that can handle recurring jobs as well as one-offs.

Because everything will live in the browser, a responsive interface is essential so owners and field staff can log in from laptops or tablets without installing extra software. I’d also like tight integrations with the accounting software we already use and with our email-marketing platform so invoices, payments, and campaign data stay in sync automatically.

Deliverables
• Fully deployed web application (source code + database schema)
• Franchise management, scheduling, and billing modules working end-to-end
• API or connector for our accounting package and email marketing tool
• Basic user guide or short video walkthrough for administrators

Clean, maintainable code is important; a modern framework such as Laravel, Django, or Node/React would be ideal, but I’m open to your preferred stack as long as it’s well-documented and scalable.

Let me know how you would approach the build, any similar projects you’ve shipped, and an estimated timeline for milestones from prototype to final rollout.

Skills: PHP, Website Design, Project Management, MySQL, HTML, Web Development, Database Management, API Development

I run several businesses and am setting up another. I’m looking for a GoHighLevel expert to help me build out the systems behind them.
Before choosing who to work with long term, I’m paying a few people for a 2-hour video call so I can properly see what they can do. You’re paid for the session whether or not I hire you after.
What I want covered in the 2 hours:
Part 1: Your past work (approx. 45 mins)
Walk me through 2-3 GoHighLevel builds you’ve done for other businesses, live in the account, not slides. For each one, show me what problem it solved, how it works behind the scenes, and what result it got.
Part 2: What you’d do for me (approx. 60 mins)
Using my fitness brand on Instagram (@natty_butnot) as an example, review it before the call and explain what you’d build in GoHighLevel to take someone from seeing my content to becoming a paying client. Then pick one piece and show me how it works live, explaining as you go.
Final 15 mins
How you’d work with me going forward. I want to build together so I learn the platform as we go. Rough cost and timeframe for what you proposed.
The right person can explain things clearly, not just build fast. Long-term work across multiple businesses is available.
I’m in Brisbane, Australia (AEST).
In your proposal, include one GoHighLevel build you’re proud of and what it achieved.