Optimize Project Management with Vollna

1- The task is to visit Ernest Bai Koroma University of Science and Technology, Makeni Campus,Makeni, Sierra Leone physically and take at least 8-9 geotagged photos of the name board of the institute, captured from outside the building and preferably inside too. Download the app for geotagged pics from the link below:

Android app link: https://play.google.com/store/apps/details?id=com.gpsmapcamera.geotagginglocationonphoto
iPhone app link: https://apps.apple.com/us/app/gps-map-camera-photo-timestamp/id1503116917?ls=1&utm_source=website&utm_campaign=Custom

If you can't get the app, just note down the latitudes and longitudes of the location when you're there and get simple pictures.

2- Get the verification forms filled, signed and stamped by the HR or relevant authority of these locations.

3- Get the details of the verifier that is their name, designation, Department and Contact.

4- In case of refusal to fill the form, take the written refusal statement with a stamp or signature as proof. If they don't give written, ask them that you want to record them saying their reason and take their details like name, designation, contact, etc. If neither is possible, just take their details like the name of the person whom you met, their designation, contact, or their visiting card.

5- If the location is not found on the given address, then take 7 to 8 geotagged photos of the exact address with the right & left name boards and make a small few seconds video of the address. Also get the details of any nearby business (name of person, business name and contact who can tell you whether the institution existed or not)

6- Please ensure that the name on the document matches the name on the signboard of the authority you visit. If there is a different name, ask them for the reason for the discrepancy. Ask them to write a one-line explanation on the form or provide BRC.

7- Check the forms before leaving the site, ensure that the start date, end date, and designation are the same on both the form and the certificate.

8- Check that all the fields are properly filled on the form.

9- Stay in contact with me during the visit so we can guide you better according to the situation.

Skills: Photography, Project Management, Mobile App Development, iPhone, Android, Report Writing, Customer Service, Mobile App Testing, Documentation, Data Collection

Our Oracle E-Business Suite R12 instance runs on OPM Costing, yet month-end close is still slower and more error-prone than it should be. The area that needs the sharpest focus is Standard Costing, but insight into Lot Costing, PMAC and the rest of the OPM toolkit will let you see the whole picture and choose the right levers.

What I need done
• Walk through every month-end activity inside OPM Costing—cost roll-ups, inventory valuation, ADR execution, GL interface, the entire costing cycle—pinpointing where delays, data mismatches or manual workarounds occur.
• Troubleshoot live issues with finance, supply-chain and IT stakeholders, explaining root causes in plain language.
• Re-configure or fine-tune cost elements so that Standard Costing valuations reconcile cleanly to the general ledger without last-minute adjustments.
• Produce clear documentation and a repeatable checklist so future closes follow the same, faster path.

How you should respond
Send a detailed project proposal outlining:
– the diagnostic approach you will use inside Oracle EBS R12
– any scripts, reports or OPM ADR adjustments you typically deploy
– the timeline you expect for analysis, remediation and knowledge transfer.

Proven success in Oracle OPM Costing, especially around Standard Costing, will carry the most weight.

Skills: Project Management, Accounting, SQL, Troubleshooting, Oracle, Finance, SAP, Inventory Management, Financial Analysis, Change Management

Just need 10 minutes to read a book, I need your opinion for my new books.

Virtual Assistant for Construction Company (Remote)

We are a growing construction company seeking a detail-oriented, proactive Virtual Assistant to join our team. In this role, you’ll play a vital part in streamlining operations, ensuring efficient scheduling, and supporting project workflows.

Key Responsibilities:

Manage and coordinate schedules for site visits, meetings, and deadlines

Order and track construction materials to ensure timely delivery

Create accurate Bills of Quantities and perform material take-offs

Analyze and interpret project plans and documentation

Assist with administrative tasks to keep projects on track

Skills & Qualifications:

Previous experience in construction, administration, or project coordination

Proficiency with tools such as Excel, project management software, and CAD programs

Strong organizational and communication skills

Ability to read and interpret construction plans and specs

Detail-oriented and proactive mindset

If you’re looking to grow with a dynamic team and thrive in a fast-paced environment, we’d love to hear from you! Please submit your application, along with a brief cover letter and any relevant work samples.

Business Analyst / Business Development Expert Needed to Bring Projects

Project Description

We are a company looking for a Business Analyst who can also help us bring projects/clients from freelancing platforms and other sources.

The candidate should be able to understand client requirements, communicate with clients, and convert leads into projects for our development team.

Responsibilities

Find new projects from freelancing platforms

Communicate with potential clients

Understand client requirements

Prepare proposals and project documentation

Convert leads into projects

Coordinate between client and development team

Required Skills

Business Analysis

Client Communication

Proposal Writing

Requirement Gathering

Knowledge of freelancing platforms

Basic understanding of IT / software projects

Preferred Skills

Experience bringing projects from platforms like Freelancer.com, Upwork, or Fiverr

Knowledge of IT / software development projects

Strong negotiation skills

Payment Model

Base Payment + Commission per project
OR

Commission-based (10%–20% per project)

Project Duration

Long-term opportunity

Skills: Project Management, Research, Web Search, Business Analysis, Proposal Writing, Lead Generation, Business Development

The goal is to build proprietary construction Project Management platform that ties directly into Microsoft Excel, Word PDF so my team can keep using the spreadsheets and report templates we already trust, while gaining real-time, centralized control over every job.

Core scheduling need
• Milestone tracking is the single scheduling feature that must be rock-solid—automatic reminders, percent-complete updates, and a clear at-a-glance timeline reporting for project managers and clients.

Financial and progress reporting
• Budget forecasting that updates whenever a quantity or rate changes
• Expense tracking down to line-item level, flowing straight from site entries into consolidated cost reports
• Actual-vs-budget views that flag overruns immediately
• Project cost reporting that can be exported to our existing Excel formats with no manual re-keying
• integration between payment reqeust and project cost reporting to minimize manual inputs
• variation/change order controls

Workflow expectations
1. Data entered once—whether in the web interface, a mobile form, or an Excel sheet—should sync everywhere.
2. One-click generation of Word or PDF progress reports, pre-filled with current metrics and milestone statuses.
3. Role-based access so site engineers can log progress without touching financial data.
4. Cloud deployment is preferred, but I am open to a desktop solution that syncs via our SharePoint drive.

Deliverables
• Functional application (source code and compiled build)
• import/export excel fornat documents for use into the software
• Documentation on deploying, integrating, and extending the Excel/Word connections
• mobile app for puch list and weekly reports
• A short video or live walkthrough demonstrating milestone creation, cost entry, and report export

Acceptance criteria
The delivered system must let me create a new project, define milestones, enter daily costs, and export a management report—all without opening another tool. A quick test will be run against one of our active jobs to confirm data integrity between the app and our current Excel workbook.

Skills: PHP, Visual Basic, Project Management, Excel, Cloud Computing, C# Programming, PDF, Software Development, Budgeting and Forecasting, Microsoft Word

We are looking to develop a cloud-based multi-vendor rental marketplace platform for renting electronics, gaming consoles, laptops, and other assets. The platform will include vendor management, product listings, real-time booking, secure payments, logistics tracking, and an admin dashboard. It should be built with a scalable cloud architecture and support future expansion.

Due to the sensitive nature of the project, a refundable security deposit of 10% (approx. $2,300) may be required from the selected developer/team to ensure data security, commitment, and protection against potential breaches. The amount will be fully refunded upon successful project completion.

Key modules I expect you to deliver
1. Responsive web application plus companion iOS and Android apps sharing a common API layer.
2. Secure checkout with major cards, UPI/wallets and split payouts to vendors after commission.
3. Booking engine with time-based inventory locking and automated cancellation rules.
4. Logistics integration for order status and live tracking.
5. Analytics dashboard covering GMV, utilisation rates, churn and city-wise performance.
6. Multi-tenant architecture ready to scale quickly as we launch in additional cities.

Acceptance criteria
• Page loads under 2 s at 1 k concurrent users in staging tests.
• PCI-DSS-compliant payment flow; no sensitive data stored unencrypted.
• iOS (latest two major versions) and Android (API 26+) apps pass App/Play Store review.
• 80 %+ unit test coverage on backend services; CI/CD pipeline configured.
• Comprehensive admin controls demonstrated on a live staging URL before final hand-off.

Code ownership, detailed documentation and a short hand-off workshop are part of the final deliverable. If your stack choice speeds up development and keeps operating costs reasonable, I’m open to it—just explain your reasoning in the proposal.

Skills: Project Management, Mobile App Development, Android, Cloud Computing, Agile Development, Analytics, Software Development, Web Development, API Development, Payment Processing

Se tiene un documento, la intención es reescribirlo para que no sea detectado como AI ni plagio, que resulte en un documento genuino y legitimo, no hay que investigar o escribir nuevas secciones.

Skills: Project Management, Proofreading, Technical Writing, Editing, Report Writing, Mechanical Engineering, Artificial Intelligence, Renewables, Content Development, Document Checking

Job Title: Project Administrator (Part-Time, Contract)
About The Motley Collective:
The Motley Collective (TMCo.) is a San Francisco Bay Area-based consulting firm
dedicated to driving organizational and systems change. We partner with organizations
serving marginalized children, families, and communities, especially those impacted by
incarceration and racial inequity. TMCo. provides services in:
• Technical Assistance
• Program Creation and Management
• Organizational Development
• Project Management
• Event Planning and Management
• Graphic Design

TMCo. is also closely connected to ventures like Aye & I Apothecary, a wellness-
focused skincare and community initiative led by the CEO. These aligned businesses

share a commitment to fostering equity and holistic well-being.
Our mission is to create lasting, equitable change through strategic partnerships and
innovative solutions.

About the Role:
We’re seeking a proactive, detail-oriented Project Administrator to support the CEO in
managing multiple ventures, including The Motley Collective, Aye & I Apothecary,
and other related initiatives. This dynamic, fully virtual role requires exceptional
organizational skills, effective time management, and the ability to balance diverse
responsibilities across projects.
While this is a remote position, candidates must be available during Pacific Standard
Time (PST) business hours (9:00 AM – 5:00 PM) for real-time collaboration.
Occasional travel (up to 5%) for major events or project support is a plus.
This position offers flexibility and the chance to work directly with a passionate leader on
innovative and impactful projects. You’ll gain valuable experience across multiple
ventures while contributing to meaningful work that drives equity and holistic well-being.
Key Responsibilities
Project Coordination:
• Manage timelines, deliverables, and workflows across multiple ventures,
including The Motley Collective and Aye & I Apothecary.
• Track and report time spent on tasks to ensure accountability and efficiency.

• Research and prepare materials for meetings, events, and presentations.
• Draft, proofread, and finalize correspondence, reports, and social media content.
• Coordinate event logistics and maintain organized systems for project
management.
• Collaborate with the CEO to ensure priorities are aligned during PST business
hours.
Administrative and Personal Support:
• Organize and manage schedules, including family-related appointments.
• Coordinate communication with vendors and service providers.
• Assist with personal projects and virtual administrative tasks.
• Maintain confidentiality and demonstrate discretion in all matters.
Communication and Reporting:
• Proactively communicate updates and priorities with the CEO.
• Provide weekly summaries of completed tasks and upcoming goals.
• "Manage up" by ensuring the CEO is informed and aligned on critical priorities.
Qualifications:
• Proven experience in project coordination, administration, or personal assisting,
ideally as a contractor or consultant.
• Strong time management, organizational, and problem-solving skills, with the
ability to track time and deliverables independently.
• Proficiency in Trello, Google Suite, Canva, and Microsoft Office Suite, with
familiarity in social media management.
• Excellent written and verbal communication skills.
• Ability to adapt to changing priorities while maintaining high levels of
professionalism and confidentiality.
• Availability during PST business hours (9:00 AM – 5:00 PM) and occasional
travel (up to 5%).
• Open to receiving and applying constructive feedback.

We are seeking an experienced Salesforce consultant to implement a tailored CRM solution for our real estate development firm. The project involves customizing Salesforce to manage client relationships, track leads, and streamline project management. A strong understanding of real estate processes and Salesforce features is essential. The ideal candidate will have a proven track record in CRM implementations and a keen eye for optimizing workflows for the real estate sector.

Job Description

We are looking for an experienced Alibaba Product Sourcing Specialist to help manage the sourcing and development of custom OEM sunglasses.

This role involves identifying suppliers, managing samples, coordinating private label branding, and helping finalize packaging and product details with manufacturers. You will act as a project manager for the sourcing process, helping move products from concept to production.

We already source through Alibaba, but we need someone who can own the process and manage supplier communication.

Responsibilities

Source OEM sunglasses and related accessories through Alibaba

Identify and vet reliable manufacturers

Negotiate pricing, MOQs, and production terms

Coordinate private label customization (logos, frame branding, packaging)

Request and review product samples

Work with suppliers on packaging and product mockups

Manage supplier communication and production timelines

Track quotes, samples, revisions, and approvals

Design Requirement

You should either:

Have basic design ability, or

Know how to source product and packaging design from suppliers (many Alibaba factories provide mockups and dielines at no cost)

Required Experience

Proven experience sourcing products from Alibaba or overseas manufacturers

Experience managing OEM / private label products

Strong supplier communication and negotiation skills

Experience coordinating samples and product revisions

Nice to Have

Experience sourcing sunglasses, eyewear, or fashion accessories

Familiarity with packaging design or branding

Experience managing product development projects

Project Scope

Part-time / project-based.
Initial focus is sourcing and launching a custom sunglasses line.

To Apply

Please include:

Examples of products you have sourced from Alibaba

Your process for identifying reliable suppliers

Experience managing samples and product customization

I receive 5-10 folders of AI-generated adult images every week, each folder holding anywhere from 300 to 700 files. Your task is to open each batch in my lightweight Windows EXE sorter, review every picture, and tag it by explicit content level only: Mild, Moderate, Explicit, or Futa. The same explicit-level scale applies to all futa shots as well.

The tool very easy to use and fast, so accuracy depends entirely on your judgement and consistency, not on complicated software. I will supply the executable, a quick reference sheet that clarifies the four content levels with visual examples, and a short video walkthrough to get you fully up to speed.

Turnaround is important. Once a batch link is sent, I need the finished, export-ready folder (the EXE generates it automatically) back within 1-3 days. If something in the set looks mislabeled or you are uncertain, flag it inside the tool and drop me a quick note; I check feedback daily.

Deliverables for each batch:
• All images correctly tagged into Erotic, Explicit, Futa Erotic, Futa Explicit
• Auto-generated export folder returned in the same structure


Comfort with explicit and futanari content is essential. Reliability, speed, and a sharp eye for detail will turn this into an ongoing collaboration.

There is room for social media management/posting and other virtual assistant type support I need as well. Scheduling and structuring posts and processing the images takes time, but is very straight forward / One path to follow with little decision making. I'm looking for someone to train and support this aspect of my business.

Regarding the image sorting tool, I'll provide a video of exactly how it works, and what I'm looking for. It's very straight forward.

Skills: Windows Desktop, Project Management, Data Entry, Virtual Assistant, Time Management, Image Processing, Social Media Management, Content Strategy

**Kickstarter Campaign Help Needed – Nurse's Refuge**

Project: The Nurse's Refuge – A safe place for the nation's nurses
https://www.kickstarter.com/projects/nursesrefuge/2009770814

---

I'm looking for a freelancer (or small team) to help me update and strengthen my Kickstarter campaign page so it meets platform requirements and is ready to launch.

**SCOPE OF WORK:**

1. **Copywriting / Page Content**
- Rewrite or expand the project story to clearly explain what it is and why it's important.
- Create a clear budget breakdown showing how funds will be used
- Write a Risks & Challenges section covering technical, moderation, and fulfillment risks
- General cleanup so the page is easy to scan and professional

2. **Backer Rewards Structuring**
- Help restructure reward tiers with multiple price points (emphasis on sub-$25 options)
- Ensure all merchandise rewards are specific (item name, sizes, materials, shipping timeline)
- Advise on reward fulfillment language

---

**IDEAL CANDIDATE:**
- Experience with Kickstarter or crowdfunding campaigns
- Strong copywriting skills, especially for mission-driven or community projects
- Familiarity with reward structuring and backer psychology
- Bonus: experience with healthcare, nursing, or community platform projects

---

**BUDGET:**
- Copywriting + Rewards Help: $150–$400

**TIMELINE:** Looking to resubmit to Kickstarter ASAP

---

Please include in your proposal:
Examples of past Kickstarter or crowdfunding work
Your estimated timeline
Your rate

Looking forward to working with someone who believes in supporting our nursing community!

Skills: Copywriting, Project Management, Editing, Ghostwriting, Article Writing, Fundraising, Content Writing, Crowdfunding, Kickstarter

We are seeking an experienced project manager to lead client-facing projects. The ideal candidate will have a strong background in managing timelines, budgets, and client communications. You should be able to handle multiple projects simultaneously and ensure client satisfaction throughout the project lifecycle. Excellent organizational skills and a proactive approach to problem-solving are essential. If you are passionate about delivering exceptional client experiences and have a track record of successful project management, we want to hear from you!

• Describe your recent experience with similar projects
• Please list any certifications related to this project
• What office applications are you most familiar with?
• How do you handle sensitive information or records?
• How do you ensure accuracy while typing?

Job Description:

We are a digital marketing agency based in Australia looking for an experienced automation specialist to design and build a comprehensive, AI-powered automation system for our team.

The system will use n8n Cloud as the automation engine and the Claude API (Anthropic) as the AI layer, connected to our existing tech stack. The goal is to eliminate manual admin work across copywriting, task management, client onboarding, and meeting follow-up, and replace it with intelligent, event-driven workflows that run automatically in the background.

We have already defined the architecture we want. We are looking for someone to build it, test it with our team, and document it so we can maintain it internally.

Tech Stack

- n8n Cloud (automation engine)
- Claude API — claude-sonnet-4-6 (AI layer)
- ClickUp (project management)
- Google Drive + Google Docs (document storage)
- Slack (team communication)
- Fathom (meeting transcripts — open to switching if a better option exists)
- Google Meet
- GoHighLevel

Automation #1 — Copywriting Workflow

When a task is created in ClickUp with a designated copywriting task type (e.g. headlines for static ads, ad copy, email, blog):

- n8n detects the new task via ClickUp webhook.
- n8n identifies the task type and selects the corresponding pre-built Claude system prompt for that content type.
- Claude writes the copy using the brief in the task description, client guidelines/based on established client folders in Claude, and the type-specific prompt.
- n8n creates a Google Doc with the copy and saves it in the correct client folder in Google Drive.
- The Google Doc link is posted back into the ClickUp task.
- A Slack notification is sent to the creative team confirming the copy is ready for review.

Outcome: Copywriting tasks are drafted automatically the moment they are submitted, with zero manual AI interaction required.

Automation #2 — Meeting Task Extraction + ClickUp Job Creation (All Staff)

After every client meeting, when Fathom produces a transcript:

- Fathom fires a webhook to n8n containing the transcript, meeting title, date, and participants.
- n8n identifies which team member the meeting belongs to using the Fathom payload.
- n8n sends the transcript to Claude with our internal brief template baked into the system prompt.
- Claude analyses the transcript and returns a structured JSON array — one object per task identified in the meeting.
- n8n loops through the array and creates a ClickUp task for each item, with the formatted brief as the task description, assigned to the correct team member.

Note: Multiple team members across the agency hold client meetings. The workflow must correctly attribute and assign tasks regardless of who ran the meeting. No duplicate tasks should happen if multiple team members attend a meeting.

Outcome: Every action item discussed in any client meeting is automatically turned into a fully briefed ClickUp job — for every staff member, without anyone having to do it manually.

Automation #3 — Client Onboarding Research Report

When a client onboarding call is completed (identified by a naming convention or tag in Fathom):

- Fathom fires a webhook to n8n.
- n8n routes the transcript to a separate onboarding workflow (distinct from Automation #4).
- n8n sends the transcript to Claude with a deep research system prompt. Claude extracts the client's business details, goals, target audience, competitors, and pain points from the conversation, then uses the Claude API's web search tool to research the company and industry further.
- Claude produces a comprehensive report covering the client's business, their ideal customer profile, and everything relevant for us as their marketing agency to do our best work.
- The report is formatted using our pre-defined template and saved as a Google Doc in the client's folder in Google Drive.
- A Slack notification is sent to the team with a link to the document confirming it is ready.

Outcome: A thorough client and market research document is produced automatically within minutes of every onboarding call, ready for the team before they begin any strategy or creative work.

Project Scope

We are looking for someone to:

- Set up and configure n8n Cloud with all necessary credentials and integrations
- Build all five workflows as described above
- Configure Claude API prompts for each workflow (we will provide brand guidelines and brief templates)
- Set up Fathom webhooks and ClickUp webhooks as triggers
- Configure Google Drive service account for reliable, non-expiring authentication
- Build in error handling and failure notifications for each workflow
- Test the full system end-to-end with our team
- Provide clear documentation so we can maintain and modify workflows internally

What We Are Looking For

We want someone who:

- Has built production-grade automations using n8n and the Claude or OpenAI API
- Is experienced integrating Google Workspace, Slack, ClickUp, and AI models
- Understands webhook-driven, event-based architecture
- Can design reliable, scalable workflows with proper error handling
- Can configure and tune AI prompts for structured, consistent outputs

Bonus if you have experience with:

- Prompt engineering for structured JSON outputs from LLMs
- Meeting transcript integrations (Fathom, Fireflies, Otter, etc.)
- ClickUp API (webhooks, custom fields, task assignment)
- Process automation for marketing or creative agencies

• Please provide examples of similar automation systems you have built using n8n and an AI API
• What is your estimated timeline and rate for the full project?
• Are the outlines/flows we've come up with the best solution, or would you suggest we do something different?

Location: Remote / Hybrid (PST Preferred)
Employment Type: Full-Time

Overview

We are seeking a highly organized and detail-oriented Bookkeeper with Project Management and Payroll Administration experience to join our growing team. The ideal candidate has strong accounting skills, experience working with Odoo, and understands how to manage financial tracking for project-based businesses such as construction, design, or manufacturing.

This role will be responsible for maintaining accurate financial records, managing project-related financial tracking, processing payroll, and ensuring that accounting operations run smoothly.

Key Responsibilities

Bookkeeping & Accounting:
Maintain accurate financial records including accounts payable, accounts receivable, and general ledger
Reconcile bank accounts, credit cards, and financial statements
Prepare monthly financial reports and assist with budgeting and forecasting
Monitor cash flow and ensure proper financial documentation
Assist with tax preparation and coordinate with external accountants

Project Accounting & Cost Tracking:
Track project budgets, expenses, and profitability
Monitor project cost allocations and financial performance
Coordinate with project managers to ensure accurate job costing
Maintain financial records related to ongoing projects
Ensure proper documentation of purchase orders, invoices, and project expenses

Odoo System Management:
Manage accounting and project data within Odoo ERP
Maintain financial and project workflows within the system
Ensure accurate integration between accounting, payroll, and project management modules
Generate reports and dashboards for management

Payroll Administration:
Process payroll accurately and on time
Maintain employee payroll records and benefits tracking
Ensure compliance with payroll tax regulations
Coordinate with HR for employee compensation updates and onboarding

Qualifications:
3+ years experience in bookkeeping or accounting
Experience with Odoo ERP strongly preferred
Experience in project-based accounting (construction, design, manufacturing, or similar industries)
Experience managing payroll administration
Strong understanding of job costing and project financial tracking
High attention to detail and strong organizational skills
Proficiency with Excel / Google Sheets
Ability to work independently and manage multiple tasks

Preferred Skills
Experience in construction, remodeling, or design industries
Knowledge of financial reporting and tax documentation
Familiarity with ERP systems and workflow automation

What We Offer
Opportunity to work with a growing and innovative company
Flexible work environment
Competitive compensation based on experience
Long-term growth opportunities within the organization

This is a hybrid role combining two distinct but connected functions: commercial onboarding of new studios, and ongoing operational management of existing studio relationships. You will take studios from signed MOU through to their first fulfilled order, then ensure production runs smoothly across all active partners on an ongoing basis.
On the commercial side, you work with studios that the founder has already identified and introduced. Your job is to negotiate terms, manage the MOU process to founder sign-off, and ensure a clean commercial foundation before production begins. On the operational side, you own production timelines, QC documentation, and vendor communications day-to-day.

COMMERCIAL RESPONSIBILITIES — NEW STUDIO ONBOARDING
– Lead commercial term negotiations with studios Raksha has introduced — pricing structures, lead times, exclusivity, and payment terms
– Draft MOUs and partnership agreements for founder review and sign-off — founders sign all documents
– Manage the full onboarding process from first commercial conversation through executed MOU
– Stay involved through the studio's first order to ensure a clean transition to steady-state operations
– Maintain organized records of all onboarding materials, commercial terms, and signed agreements
– Screen new studio materials and prepare concise briefing notes for founder review prior to introductory calls

OPERATIONS RESPONSIBILITIES — ACTIVE STUDIO MANAGEMENT
– Serve as primary operational point of contact for 13+ active design studios via WhatsApp and email
– Track production timelines across all active orders and flag delays proactively — before they become founder problems
– Manage QC communications — collect, organize, and document QC reports, photos, and issue logs from studios
– Anticipate and coordinate documentation requirements as order volumes grow — proactively updating internal logs and tracking systems before gaps arise
– Maintain and update operational tracking in ClickUp and shared spreadsheets; improve existing workflows where appropriate
– Maintain clean, current records for all vendor relationships and active orders

REQUIREMENTS
– 4+ years in vendor management, commercial operations, or business development — ideally in design, craft, manufacturing, or luxury goods
– Demonstrated experience negotiating commercial terms with suppliers or creative partners
– Strong operational discipline — able to track 13+ relationships simultaneously without dropping threads
– Excellent written and verbal English; professional communication style suitable for luxury brand partners
– Hands-on experience with ClickUp or equivalent project management tools
– Proficient with Google Sheets or Excel for operational tracking
– Experience working with artisan, design, or craft studios strongly preferred
– Familiarity with MOU or contract documentation processes
– Proactive communicator — surfaces issues before they escalate, follows up without being prompted
– Strong ownership of work and ability to complete tasks by deadline

ENGAGEMENT DETAILS
– Part-time, approximately 20 hours per week
– Remote — India-based required for studio time zone alignment, with availability to overlap US hours for daily/weekly founder check-ins
– Ongoing contract; scope may evolve as studio roster and order volume scales

We are seeking an experienced AI Project Development Consultant to help us strategize and implement our AI initiatives. The ideal candidate will have a strong background in AI technologies and project management. You will assist in defining our project scope, identifying challenges, and developing actionable success strategies to ensure the effective delivery of our AI projects. Your expertise will be crucial in guiding our team through the complexities of AI development. If you are passionate about AI and have a proven track record, we would love to hear from you!

We’re a modern digital agency looking for a Senior Marketing Coordinator to help manage and coordinate creative and marketing projects for our clients.

This role sits at the center of our workflow, coordinating between strategists, designers, marketers, and clients to ensure projects stay organized, move quickly, and are delivered at a high standard.

The ideal candidate is extremely organized, detail-oriented, proactive, and comfortable working with both clients and internal creative teams.

This is not a technical PM or Scrum role. We’re specifically looking for someone with strong marketing and creative project coordination experience who understands how marketing campaigns and creative production actually work.
This is an ongoing role (10–20 hours per week) with the potential to grow into full-time for the right candidate.

Responsibilities
Coordinate marketing and creative projects from kickoff through delivery
Write clear and structured creative briefs for designers and marketing teams
Manage revision rounds and feedback cycles with designers and internal stakeholders
Coordinate client reviews, approvals, and feedback
Keep projects moving forward and ensure deadlines are met
Organize deliverables and maintain clear documentation
Track tasks and timelines inside Asana
Support various digital marketing initiatives and campaigns
Communicate across cross-functional teams (design, marketing, strategy, and clients)

Requirements
4+ years of marketing or creative project coordination experience
Extensive experience managing projects inside Asana
Strong project management and organizational skills
Experience working with cross-functional marketing teams
Experience coordinating designers and creative workflows
Ability to write clear creative briefs and project documentation
Strong communication skills for client-facing coordination
Ability to manage multiple projects simultaneously

Bonus if you have:
Agency experience
Experience coordinating email and sms campaigns
Experience working with brand, creative, and marketing teams

Details
Location: United States only
Experience Level: Expert
Hours: 10–20 hours per week to start
Project Length: Ongoing (with potential to become full-time)

This role is focused on marketing and creative project coordination, not technical project management or Scrum/Agile development. You’ll be expected to actively manage the process, communication, and workflow, not just track tasks.

If you're someone who loves keeping creative work organized, clear, and moving forward, we'd love to hear from you.

• Describe your experience coordinating marketing or creative projects. What types of deliverables were you managing (ads, landing pages, campaigns, brand assets, etc.)?
• Have you written creative briefs for designers or marketing teams? Please share what information you typically include in a brief.
• When coordinating multiple marketing projects at once, how do you make sure nothing slips through the cracks?
• What types of teams have you coordinated with in the past (designers, marketers, strategists, clients, etc.) and how did you keep everyone aligned?
• What experience do you have client-facing, and what size/types of clients?

We are seeking an experienced AI Project Development Consultant to help us strategize and implement our AI initiatives. The ideal candidate will have a strong background in AI technologies and project management. You will assist in defining our project scope, identifying challenges, and developing actionable success strategies to ensure the effective delivery of our AI projects. Your expertise will be crucial in guiding our team through the complexities of AI development. If you are passionate about AI and have a proven track record, we would love to hear from you!

’m looking for a reliable systems/operations specialist to help build and document workflows for a coaching and real estate business. This role requires strong organization, clear communication, and the ability to work independently without supervision.

📝 Responsibilities
Build and document workflows

Organize and structure ClickUp

Create simple automations

Maintain clean, updated systems

Follow instructions without pushback

Communicate clearly and consistently

📝 Requirements
Experience with ClickUp or similar tools

Strong systems thinking

Detail‑oriented and reliable

Able to work independently

Professional communication

📝 Hours
Part‑time to start, with potential to grow.

📝 Application Instructions
Please send a short message with your experience and one example of a workflow or system you’ve built.

We are looking for an experienced Brand & Promotional Items Manager to help us design, source, and produce branded merchandise for our company.

This role requires someone who already understands the U.S. promotional products market and knows how to source high-quality branded items from reliable vendors.

You will take projects from idea to finished product.

Responsibilities

Recommend creative branded merchandise ideas (keychains, bottles, stickers, apparel, etc.)

Source reliable U.S. vendors and manufacturers

Coordinate product design, mockups, and branding

Compare pricing, quality, and minimum order quantities

Manage the entire process from concept → production → delivery

Ensure products align with our brand identity and quality standards

Requirements

-Experience working with U.S. promotional product vendors
-Strong knowledge of branding and product design
-Ability to recommend creative, unique promotional items
-Experience sourcing products from platforms like 4imprint, Alibaba, SAGE, etc.

Strong communication and project management skills

Ability to manage projects A-to-Z independently

Nice to Have

Experience with product mockups and design tools
Knowledge of manufacturing timelines and logistics
Experience managing bulk promotional orders

Project Scope

We plan to produce multiple branded items including:

Custom keychains
Branded water bottles
Stickers
Apparel
Trade show promotional items

This could become an ongoing role for the right person.

Brittany Elise Photography is a luxury, full-service portrait studio specializing in maternity, newborn, family, and senior photography. Our studio experience is intentionally designed for busy families and includes wardrobe styling, professional hair and makeup, custom framing, and heirloom albums designed to preserve family memories for generations.

We are seeking a highly skilled and self-directed Marketing Manager to take ownership of the studio’s marketing strategy and lead generation. This role is ideal for someone who understands how to grow and scale a local creative business while maintaining the elevated standards of a luxury brand and has a past work expierence and can demonstrate with real data analysis how they have grown a brand. Not just say it - but show what they did, how they executed and what it produced as a result.

This is not a social media posting role. We are looking for someone who can independently identify opportunities, develop marketing initiatives, execute campaigns, and track measurable results.

Increase studio bookings by 10% by the end of 2026, while strengthening the studio’s brand presence and visibility in the Tampa market.

This role will also support the growth of the studio’s Collective Membership program, increasing enrollment from 60% of clients to 70%.

Key Responsibilities

Marketing Strategy & Growth

Develop and execute marketing strategies that increase qualified leads month over month
Identify opportunities to expand brand visibility within the Tampa market
Create and manage marketing initiatives independently from concept to execution
Develop campaigns that attract ideal, long-term clients
Website & SEO Management

Manage and optimize the company website
Implement SEO strategies to increase organic traffic
Develop a blog strategy designed to attract ideal clients
Create landing pages for campaigns and marketing initiatives
Email Marketing & Client Nurture Campaigns

Design and produce email newsletters and nurture campaigns
Build automated email workflows that guide leads toward booking
Maintain segmentation and track performance metrics
Publications & Partnerships

Secure opportunities for media features and publications
Develop relationships with local businesses and strategic partners
Identify collaboration opportunities within the Tampa community
Social Media Strategy

Plan and execute a long-term social media strategy aligned with brand goals
Develop content calendars and campaign messaging
Monitor analytics and adjust strategy based on performance
Blogging & Newsletter Strategy to support SEO growth, client education, and lead generation.

Responsibilities include:

Developing a consistent blog publishing schedule designed to improve search visibility and attract ideal clients
Writing and producing blog content that showcases sessions, client experiences, artwork installations, and educational topics for families
Optimizing blog posts for SEO performance and long-term organic traffic
Creating and designing monthly newsletters that nurture leads, educate clients, and strengthen brand connection
Developing email campaigns that highlight recent work, studio updates, and storytelling that reinforces the value of printed heirloom artwork
Tracking analytics from blog traffic and email campaigns to understand how content contributes to inquiries and bookings

The goal of the blog and newsletter strategy is to build trust, strengthen brand authority, and guide prospective clients toward booking while reinforcing the studio’s premium experience.

Lead Management & Client Nurture

Oversee the management and nurturing of incoming leads to ensure a seamless client journey from inquiry to booking.

Responsibilities include:

Monitoring and organizing incoming leads to ensure timely and thoughtful follow-up
Developing and maintaining lead nurture workflows that guide potential clients from inquiry to booking
Tracking and managing leads within the studio’s CRM system
Identifying patterns in lead behavior to improve inquiry-to-booking conversion rates
Creating automated and manual communication strategies that educate prospective clients about the studio experience, artwork offerings, and Collective Membership
Collaborating with the studio team to ensure a consistent and high-touch client experience from first inquiry through booking
Analyzing lead data and reporting on lead sources, response times, and conversion performance
The goal of this responsibility is to ensure that every inquiry is intentionally nurtured, thoughtfully guided, and supported through the booking process while maintaining the studio’s premium client experience.

Data Tracking & Marketing Analytics

This role requires strong analytical skills. The Marketing Manager must track and correlate marketing activity with lead generation and client bookings.

Responsibilities include:

Tracking lead sources and marketing attribution
Identifying which marketing channels generate the highest conversions
Monitoring inquiry-to-booking conversion rates
Providing monthly analytics reports that demonstrate marketing performance and growth
Creative Direction & Brand Execution

The Marketing Manager must be able to produce high-quality marketing materials that align with the studio’s luxury brand aesthetic.

This includes creating:

Landing pages
Email newsletters
Social media graphics
Promotional materials
Campaign graphics and marketing collateral
All marketing should reflect the elevated, high-touch experience Brittany Elise Photography provides.

Luxury Brand Positioning

Our studio does not rely on promotions, discounts, or sales-based marketing.

Instead, our messaging focuses on:

Exceptional client experience
Emotional value of heirloom artwork
Luxury service and craftsmanship
Trust and expertise working with families and newborns
This role requires someone who understands how to communicate premium value through storytelling, design, and brand voice.

Ideal Candidate

The ideal candidate will demonstrate:

Proven experience growing a local or creative service-based business
Strong understanding of SEO, blogging strategy, and website management
Experience developing email campaigns and nurture sequences
Ability to track marketing analytics and connect marketing efforts to lead generation
Strong visual design skills and attention to detail
Excellent project management and self-management skills
Ability to independently develop and execute marketing initiatives
SELF MANAGEMENT and ability to develop unique vision and execution
Experience working with luxury brands or creative businesses is strongly preferred.

Success in This Role

Success will be measured by:

Growth in qualified inquiries month over month
Clear tracking of marketing attribution and lead sources
Increased organic website traffic and search visibility
Growth in studio bookings by 10% in 2026 and 10% in 2027
Increased Collective Membership enrollment by 10%
To Apply

Please include:

Resume
Portfolio or examples of marketing campaigns or brands you’ve worked on specifically for LOCAL businesses.
Examples of analytics or measurable marketing results

• Describe your recent experience with similar projects
• How do you decide what tone of voice to write in?
• How do you use metrics to inform your strategy?