Optimize Project Management with Vollna

My team puts in the hours but our day-to-day coordination is more chaotic than I’d like. I need a seasoned organiser to examine how we currently work, recommend a practical structure, and then implement it so the whole crew can track tasks, share updates, and measure progress with less friction.

Here’s what I have in mind:
• Review our existing routines, pain points, and the tools we already pay for but probably under-use.
• Recommend the most sensible stack—whether that ends up being Trello, Asana, Slack, Microsoft Teams, Google Workspace, or a streamlined mix.
• Build the actual boards, channels, dashboards, or docs we’ll rely on, pre-loaded with sample tasks and clear naming conventions.
• Produce a brief playbook (PDF or Google Doc) that explains how each part fits together and the cadence for stand-ups, check-ins, and performance snapshots.
• Run a live hand-over session so everyone knows exactly where to click on day one.

Acceptance criteria:
1. All agreed workflows reflected in the chosen platform(s) and tested with sample data.
2. Playbook delivered, easy to follow, and approved after one revision round.
3. Team hand-over completed within the agreed timeline.

If you’ve tamed busy teams before and can back it up with examples, I’m keen to hear your approach and an estimated timeline.

Skills: Project Management, Organizational Change Management, Asana, Documentation, Slack, Agile Project Management, Performance Management, Workflow Automation

I need an expert to configure, customize, and implement Odoo for my project-based business. You should have a deep understanding of Odoo’s technical aspects as well as practical experience in managing project workflows.

Key Requirements:
- Configure Odoo for:
- Sales and CRM
- Inventory and Logistics
- Finance and Accounting
- Project Management
- Fleet Management
- HR

- Customize necessary Odoo modules to fit our operational needs

Ideal Skills and Experience:
- Proven Odoo implementation and customization experience
- Strong project management background
- Familiarity with the operational requirements of project-based businesses
- Excellent problem-solving skills
- Ability to provide ongoing support and training post-implementation

Please provide examples of previous work and any relevant certifications.

Skills: Python, Project Management, Software Architecture, CRM, Finance, SAP, ERP, Odoo

I have a new idea (internal reference 0983192730) but I’m still defining exactly what it needs to become. Before any coding or design begins, I want to clarify the vision, decide on the right tech stack, and map out a realistic timeline.

Here’s what I’d like from you:

• A focused discovery session (video or voice) to unpack goals, users, and must-have features
• A short, well-structured brief that captures functional requirements, recommended architecture, and potential third-party tools or frameworks
• A rough schedule broken into sensible milestones with indicative effort and cost ranges
• Practical next steps I can hand to a development or design team

If you’ve guided early-stage projects—whether full-stack web apps, mobile apps, or content-driven platforms—your insight will be invaluable. Experience across sectors such as e-commerce, healthcare, or education is a plus because the concept may touch more than one industry.

Confidential details come after an NDA. Let me know your approach and a couple of examples where you turned a rough idea into a clear, build-ready plan.

Skills: Project Management, Business Analysis, Software Development, Prototyping, Technical Documentation, Agile Project Management, User Story Writing, User Experience Research

I need an experienced structural engineer to verify load-bearing walls in a commercial building. This is essential for an upcoming renovation project.

Key Requirements:
- Assess and confirm the structural integrity of load-bearing walls
- Provide detailed report on findings
- Experience with commercial buildings and renovation projects is crucial
- Relevant certifications and qualifications in structural engineering

Ideal Skills:
- Structural analysis
- Knowledge of building codes and regulations
- Strong attention to detail
- Prior experience with similar projects

Please include any relevant experience in your bid.

Skills: Project Management, Building Architecture, Civil Engineering, Structural Engineering, AutoCAD, Construction Engineering, Construction Management, Building Inspection

Good afternoon, i would like you to reach out on platforms for cold outreach through my instructions and AI set up, bringing me in leads and options to make more money

Buscamos Coordinador/a Remoto/a de Seguimiento y Control de Tareas para apoyar las operaciones de un grupo empresarial con múltiples empresas y equipos de trabajo.

Objetivo principal

La responsabilidad #1 será asegurarse de que ninguna tarea, instrucción o compromiso importante se pierda dentro de los grupos de WhatsApp.

La persona será agregada, mediante un número corporativo, a diferentes grupos de trabajo y deberá:

* Revisar diariamente los grupos de WhatsApp asignados.
* Identificar tareas, instrucciones, compromisos y asuntos que requieren seguimiento.
* Registrar inmediatamente las tareas en Monday.com.
* Asignar responsable, fecha límite, prioridad y estado.
* Mantener actualizadas las tareas hasta su cierre.
* Contactar periódicamente a los responsables para solicitar avances.
* Enviar a cada encargado su lista de pendientes y tareas vencidas.
* Mantener evidencias, comentarios y actualizaciones.
* Preparar reportes ejecutivos de pendientes, atrasos y tareas completadas.
* Ayudar a mejorar nuestros procesos utilizando ChatGPT e Inteligencia Artificial.

Perfil requerido

Buscamos una persona:

* Español nativo o fluido.
* Ubicada preferiblemente en Latinoamérica.
* Disponible en horario compatible con Panamá (UTC-5).
* Muy organizada, detallista y persistente.
* Con experiencia comprobable en Monday.com.
* Con experiencia trabajando con WhatsApp empresarial.
* Familiarizada con ChatGPT / herramientas de AI.
* Con buena comunicación escrita.
* Capaz de manejar múltiples tareas y responsables simultáneamente.
* Con mentalidad de seguimiento: no solamente registrar una tarea, sino perseguirla hasta que sea completada.

Principio fundamental del puesto

WhatsApp = comunicación.
Monday.com = registro oficial.

Si una tarea importante aparece en WhatsApp, debe quedar registrada y recibir seguimiento hasta su cierre.

Para aplicar

Favor responder:

1. País y ciudad donde reside.
2. Horario disponible.
3. Experiencia con Monday.com.
4. Experiencia administrando tareas por WhatsApp.
5. ¿Qué herramientas de AI utiliza?
6. Ejemplo de cómo utiliza ChatGPT/AI en su trabajo.
7. ¿Cuántas tareas puede administrar simultáneamente?
8. Tarifa por hora o expectativa mensual.
9. Disponibilidad para comenzar.

Buscamos una relación de largo plazo. Inicialmente realizaremos un período de prueba y, si el desempeño es bueno, ampliaremos progresivamente las responsabilidades y los grupos/equipos administrados.

Skills: Project Management, Virtual Assistant, Time Management, Monday.com, ChatGPT

This project centers on filling more than 2,100 openings for two separate cleaning services, with an emphasis on specialized roles such as carpet-cleaning technicians and similar skill sets. I will hand you a vetted database of prospective candidates; your job is to turn those names into signed offer letters through a disciplined mix of phone calls and follow-up emails.

During the first three weeks you’ll complete paid, structured training that covers our script, ATS workflow and daily metrics. Payment for this phase is released in full on successful completion. Once training is wrapped up, performance that consistently hits or exceeds the agreed-upon hiring targets opens the door to a long-term, full-time recruiting position with us.

Key deliverables
• Call and email every candidate on the supplied list, documenting each touchpoint in the ATS.
• Secure qualified commitments until hiring quotas are met for both companies.
• Provide a concise end-of-day report summarizing contacts made, responses received, and next steps.

You’ll thrive in this role if you’re comfortable with high-volume outreach, keep meticulous records, and enjoy closing candidates quickly over the phone and by email.

Skills: Project Management, Data Entry, Sales, Human Resources, Email Marketing, Customer Service, Talent Acquisition, Lead Generation

We're a growing digital marketing agency serving ecommerce and local service clients. We need an Operations Manager to run delivery end-to-end so the team ships on time and clients stay happy.

What you'll do

Own project pipelines from client onboarding to monthly reporting
Assign, track and unblock work across ads, design, video and web teams
Build and maintain SOPs, templates and task workflows
Run daily standups and weekly client status updates
Monitor delivery quality, revision counts and deadlines
Track capacity, hiring needs and freelancer coordination
Maintain client records, invoices and payment follow-ups

Top 10 skills required

Project management (Agile/Scrum or Kanban)
Team and resource management
Process documentation and SOP creation
Client communication and account management
Project management tools (ClickUp, Asana, Trello, Notion)
Digital marketing fundamentals (Meta Ads, Google Ads, SEO)
Data analysis and KPI reporting (Google Sheets/Excel, GA4, Looker Studio)
Workflow automation (Zapier, Make, AI tools)
Budgeting, invoicing and basic financial tracking
Problem solving and time management under deadlines

Requirements

2+ years managing operations or projects in a marketing/creative agency
Excellent written and spoken English
Overlap with [your timezone] hours
PMP, CAPM or Scrum certification is a plus

To apply
Send a short note covering: the largest team you've managed, the PM tool you're strongest in, and one process you built that cut turnaround time. Include numbers.

We are seeking a dedicated and organized professional to join our team as an Owner's
Construction Project Management Rep. In this role, you will be the primary liaison for
our construction projects, ensuring everything runs smoothly from planning to
completion.

You need to be fluent in English, and available to work a minimum of 20 hours a week at set times that coordinate with the Central Standard Time Zone relative to Dallas, TX. Please note that this position will start at about 10 hours a week for the first week or two while you are getting up to speed. We are hiring two PM's for this position, with one developing into a full time position.

KEY RESPONSIBILITIES

Serve as the company’s single point of contact for project delivery throughout the construction
phase.

Collaborate closely with the executive team, clients, and architects during the Construction

Documents phase to ensure constructability and adherence to the budget.

Request bids, facilitate necessary contractor meetings, compare proposals, and make best-value
recommendations for project approval.

Review blueprints, drawing sets, and project schedules prior to commencement, verifying that all
appropriate permits, licenses, and zoning codes are in place.

Prepare and monitor contracts and change orders while controlling expenditures within project
budget limitations.

Ensure contractor and vendor compliance with all construction documents and specifications.

Prepare weekly, interim, and completion project reports (including budgeting and executive
reporting), and direct the planning and integration of engineering projects.

Represent client brands professionally at meetings (virtual) with municipalities and jurisdictions during
permitting and construction.

QUALIFICATIONS & EXPERIENCE

Minimum of 5 years of experience in Building & Construction methodology (including materials,
methods, safety, and tools), preferably applied to commercial buildings.

At least 5 years of experience successfully leading and supporting 3 or more projects
simultaneously.

Extensive experience in contract, financial, and budgetary management across multiple projects.

Working knowledge of design, engineering, and technology principles, with the ability to accurately
interpret drawings.

Knowledge of federal, state, and local regulatory requirements, including basic building
codes.

Proficiency in Microsoft Excel, Microsoft Project, and Microsoft Word.

Strong competency in Critical Path scheduling and evaluating work effectiveness.

THE IDEAL CANDIDATE

Industry Experienced: Background in the restaurant or franchise business model, particularly as a
project manager or owner’s representative in hospitality, is highly desirable.

Proactive & Action-Oriented: A self-starter who knows how to overcome roadblocks without
hesitation and solve problems proactively.

Organized & Detail-Oriented: Highly meticulous with strong organizational skills, a sense of
urgency, and a deadline-driven approach.

An Excellent Communicator: Displays high-quality communication, mediation, and conflict resolution
skills while providing top-tier customer service.

Calm & Professional: Maintains a positive, culture-driven attitude, remains calm under pressure,
and successfully navigates uncertainty and changing priorities.

Process-Driven: Relies on systems and processes, making fair and objective decisions to achieve
results and complete projects successfully.

I’ve compiled a short list—fewer than ten strictly local Australian business directories—and I’d like each one to feature the same polished, fully-completed listing for my company. You’ll receive the list along with our exact NAP details, brief description, images, and any category preferences the moment we start.

Here’s what I need from you:

• Set up or update our listing in every directory on the list, matching the provided NAP data word for word.
• Add our supplied logo, photos, and business description where fields allow.
• Complete any email or phone verification steps so the listings go live.
• Return a spreadsheet at the end showing each directory URL, the direct link to our listing, the login details you created (if new), and the date the citation was published or verified.

The job is finished when every directory link resolves publicly without errors and every data point mirrors the information I supplied.

Skills: Project Management, SEO, Data Entry, Research, Website Management, Customer Service, Digital Marketing, Business Development

Necesito empaquetar una aplicación interna y distribuirla de forma fiable en equipos Windows.

Mi prioridad es el empaquetado de software; la plataforma objetivo es exclusivamente Windows. Aún no he decidido la tecnología final, por lo que valoro tu recomendación entre MSI, App-V, Inno Setup u otra alternativa que domines y que asegure instalaciones silenciosas, reversibles y firmadas digitalmente.

Alcance esperado:
• Analizar dependencias y requisitos previos de la aplicación.
• Crear el instalador con opciones silent / unattended y soporte para desinstalación limpia.
• Generar scripts o archivos de configuración que faciliten su despliegue masivo (p. ej. SCCM, Intune, GPO).
• Proporcionar documentación breve: pasos de compilación, parámetros de línea de comandos y guía de validación.
• Validar el paquete en Windows 10 y 11 (64 bit).

Se considerará un plus si también automatizas el proceso en una canalización CI/CD existente (Azure DevOps o similar).

Entregarás:
1. El paquete instalador final.
2. Archivos fuente del proyecto de empaquetado.
3. Documento PDF/Markdown con la guía técnica.

Busco a alguien con experiencia probada en empaquetado empresarial, atención al detalle y comunicación clara para resolver dudas y ajustes rápidos. Espero tu propuesta y un breve ejemplo de proyectos similares.

Skills: Project Management, Technical Writing, Documentation, Automation, CI/CD

We are looking for a genuinely experienced Senior / Lead Mobile App Developer or Technical Architect to independently review, assess and potentially take a leading role in the continued development of an established travel application.
This is not a greenfield project.
The app is already developed, functioning and live on the Apple App Store, with a substantial existing codebase, backend infrastructure and AI-powered functionality. We now want an experienced independent developer to review what has been built, identify any weaknesses, establish exactly what work remains and provide us with a realistic route to taking the product to the next stage.
Current Technology
The application currently uses approximately the following stack:
• React Native
• Expo
• Supabase
• MMKV
• Legend State
• Third-party travel / destination APIs including TripAdvisor
• AI functionality within the application
• Apple iOS production environment
• TestFlight
• Subscription / payment functionality
• Existing backend and database infrastructure
The app has previously generated 80,000+ downloads and is currently live on iOS.
Our objective is now to create a stable, scalable commercial platform across:
iOS + Android + Web
with users ultimately able to move easily between the mobile application and web platform.
What We Need Initially
The first assignment is an independent technical audit.
Following execution of an NDA, we will provide suitable access to the existing codebase and technical information.
We want you to assess:
• Overall code quality
• Architecture
• React Native / Expo implementation
• Supabase structure
• Database design
• Authentication
• State management
• API integrations
• AI functionality
• Subscription and payment systems
• App Store implementation
• Error handling
• Logging and monitoring
• Security
• Performance
• Scalability
• Technical debt
• Automated testing
• Deployment process
• Development workflow
• Documentation
• Maintainability of the existing codebase
We specifically want to know whether the present application has been engineered to an appropriate senior commercial development standard, or whether significant parts require restructuring.
We are not looking for somebody simply to agree with the existing implementation.
We want an experienced developer who will challenge it where necessary.
Questions We Want You to Answer
After reviewing the application, we would expect a concise technical report covering:
1. Current Condition
How would you rate the existing application technically?
For example:
• Excellent
• Good
• Acceptable but requires improvement
• Significant technical debt
• Major restructuring required
Please explain why.
2. Immediate Problems
Identify anything that is:
• Incorrectly implemented
• Unnecessarily complicated
• Fragile
• Outdated
• Poorly documented
• Difficult to maintain
• Likely to cause future problems
3. Stabilisation
What work is required to make the existing iOS application fully stable and commercially dependable?
Please estimate this in developer man-days.
4. Remaining iOS Development
What additional work would you recommend before significantly increasing marketing and user acquisition?
Again, please estimate approximate man-days.
5. Android
Assess the existing React Native / Expo codebase and explain how much can realistically be reused for Android.
Please provide an estimated number of senior developer man-days required to achieve a production-ready Android release.
6. Web Platform
We ultimately want users to be able to access their account, trips and relevant functionality through the web as well as the app.
We would like your recommendation for the most sensible web architecture and an indication of development effort.
7. Development Team
Please tell us what you believe the appropriate technical team should look like for the next stage.
For example:
• One senior developer
• Senior + junior developer
• Senior developer + specialist contractors
• Technical lead + additional developers
We want the most efficient structure rather than unnecessarily building a large development team.
8. AI-Assisted Development
We expect experienced developers today to make intelligent use of modern AI development tools where appropriate.
Please explain:
• Which AI coding tools you currently use
• How they affect development speed
• Where you believe AI can materially reduce development time
• Where senior developer judgement is still essential
We are particularly interested in developers who combine strong traditional engineering experience with modern AI-assisted development.
Commercial Objective
This is a genuine commercial product rather than an experimental application.
Our objectives include:
• Stabilising the existing platform
• Improving reliability
• Completing remaining functionality
• Releasing Android
• Creating an integrated web presence
• Increasing downloads and subscriptions
• Adding and improving in-app booking opportunities
• Developing affiliate revenue
• Scaling the platform without unnecessary technical overhead
• Creating a product capable of supporting substantial future user growth
We are therefore looking for somebody who thinks in terms of commercial outcomes as well as code.
Potential Ongoing Role
The initial engagement will be the technical review.
If we are satisfied with the quality of the review, there is potentially a significant ongoing role implementing the recommendations and assisting us with future development.
We are open to:
• A senior freelance developer
• A fractional CTO / technical lead
• A senior developer supported by additional developers
• A small specialist development team
However, we do not want a large agency structure with substantial management overhead.
We have previously experienced extremely expensive outsourced development arrangements and want a more transparent, efficient and technically accountable approach.
What We Expect From Applicants
Please do not send a generic agency proposal.
In your application, please specifically provide:
1. Your experience with React Native and Expo
2. Your experience with Supabase
3. Examples of production apps you have personally developed or technically led
4. Your experience taking over existing codebases
5. Your experience carrying out technical audits
6. Your experience with App Store / TestFlight deployments
7. Android experience
8. Web application experience
9. AI / LLM integration experience
10. AI development tools you currently use
11. Your normal daily or hourly rate
12. Your availability over the next 4–8 weeks
13. Whether you personally undertake the work or delegate it
14. Your initial thoughts on the project based on this description
Most importantly:
Please estimate how many senior developer days you would normally allow for the initial technical audit and report.
We would also like applicants to indicate, subject to reviewing the code, their broad expectation of the development effort that may be required to:
A. Stabilise the existing iOS application
B. Complete outstanding iOS work
C. Release Android
D. Develop the web platform
We appreciate that accurate estimates will only be possible following the technical review.
Selection Process
Shortlisted applicants will be asked to sign an NDA.
We can then provide controlled access to relevant technical information and, where appropriate, the codebase.
We may appoint more than one independent senior developer initially to review the project so that we can compare technical opinions before deciding on the longer-term development structure.
Important
We are specifically looking for senior-level technical ability.
Please do not apply if your experience is predominantly:
• Website development
• Low-code applications
• Junior React Native development
• Project management without hands-on coding
• Managing offshore teams without personally reviewing and writing production code
The successful person should be capable of opening an unfamiliar commercial codebase, understanding it quickly, identifying problems and explaining clearly to non-technical business owners:
What is good, what is wrong, what needs changing, how long it should take and what it should cost.

We’re building a virtual summit on AI, focused on real world applications.

We’re looking for someone extremely organised, resourceful, personable, and fast-moving to help us run the project from now through launch.

This is not a traditional physical-event role. The summit will be online, and you'd have to coordinate with the various speakers.

What you’ll own

You’ll help keep the entire summit moving, including:

1. Speaker outreach, follow-up and scheduling (bonus if you know how to operate AI to make this happen, but we'll likely have tech help)
2. Keeping track of invitations, confirmations and outstanding items
3. Coordinating speaker recordings and collecting bios, headshots, session details, etc.
4. Sponsorship and partnership coordination and deliverables
5. Maintaining the master project tracker and deadlines
6. Working with editors/designers/technical team to make sure assets are delivered
7. Uploading/checking sessions and event content
8. Helping coordinate email, registration and attendee communications.

Including following up relentlessly when something is late, and spotting problems before bigger problems.

You’ll probably be great at this if you:
1. Are exceptionally organised
2. Are good with people: warm, clear, confident and professional. You can make busy speakers feel comfortable and well prepared
3. Are comfortable guiding people through recording logistics, tech checks and what they need to do
4. Follow up without needing to be reminded
5. Write and speak good professional English
6. Are comfortable learning and working new software quickly
7. Are resourceful: you Google, figure things out and come back with solutions
8. Can manage many moving pieces without becoming overwhelmed
9. Care about details but also know when something is “good enough” to ship

Previous experience with virtual summits, conferences, webinars, media production, partnerships or project management is helpful but not mandatory.

AI familiarity is useful. Being reliable and highly resourceful matters more.

What this is NOT

This is not a role where I give you one task at a time.

You’ll have visibility over the project and be expected to say:

“These 12 speakers haven't confirmed their recording dates. I've followed up with them, booked 7, and here are the 5 that need escalation.”

rather than:

“What should I do next?”

Why this could be interesting

You’ll work directly with the founder on a global event and interact with companies, founders and operators.

To apply

Please send:

1. A short introduction about yourself
2. The most complicated project/event you have coordinated
3. An example of something that went wrong and how you fixed it
4. The tools you normally use to manage projects
5. Your availability over the next 3 months
6. Your expected monthly rate

Please do not send a generic AI-written cover letter.

Start your application with the words “I get things done” so we know you read the post. Thank you. :)

We are looking for a confident, results-driven Professional Bidder to secure freelance projects and win contracts for our team.

Compensation & Payment Terms

Fixed pay of $200 per month.
Strict Milestone Release: In your proposal, you must tell us your estimated timeline to generate results (e.g., 1 or 2 months). We will create and fund the milestones for your working days, but the funds will
only be released after you successfully bring in a winning project.
If you are highly confident in your skills and guarantee you can deliver actual results under these conditions, we are ready to hire you and start immediately.

Key Responsibilities

* Identify and bid on relevant projects across Upwork and other freelancing platforms.
* Negotiate and communicate effectively with clients to close deals and secure contracts.
* Work closely with our technical team to understand project requirements and align bids accurately.
* Maintain a strong track record of winning bids and explore alternative platforms for lead generation.

Requirements

* Proven experience in bidding and winning projects on freelancing platforms.
* Excellent negotiation, communication, and sales skills.
* Results-oriented, competitive mindset with a strong understanding of project management.
* Ability to work independently and commit to performance-based deliverables.

To Apply:Please start your proposal by stating your expected timeline to win the first contract and explicitly confirm that you agree to our milestone release conditions.

Effort is important but for us result is more important for payment. So many professionals are there will to put up effort. But only aey can get result no mater how much effect the put.

I’m kicking off a new IT project and want a seasoned project management partner to get the initiation and planning phase right. The immediate focus is crystal-clear scope definition: framing objectives, in-scope and out-of-scope features, major milestones, high-level timelines, and success metrics that everyone can rally around.

You’ll work directly with me to translate business goals into a concise Project Charter or similar artefact. I’ll supply background documents, stakeholder contacts, and preliminary requirements; you’ll drive structured discovery sessions, gather clarifications, and shape the scope so downstream scheduling and budgeting stand on solid ground.

Familiarity with PMBOK or Agile frameworks, MS Project, Jira, or equivalent planning tools will help us move quickly. Strong facilitation and documentation skills are essential—we have to surface assumptions early and keep the language user-friendly for non-technical stakeholders.

Deliverables I expect at the end of this engagement:
• A vetted Project Charter (or comparable scope document) covering purpose, objectives, boundaries, major deliverables, and acceptance criteria
• A high-level work breakdown structure or milestone roadmap that ties back to the approved scope
• A concise risk/assumption register limited to scope-related items

If this sounds like your wheelhouse, let’s talk so we can lock timelines and get started.

Skills: Project Management, Technical Writing, Management, Research Writing, Risk Management, Documentation, Agile Project Management, Project Planning

Events & Workshops Coordinator
Freelance · Madrid-based · EN/ES bilingual
ZenVida Foot & Body S.L.
Calle de la Cruz 16, 28012 Madrid
zenvida.es

**Overview**

ZenVida Foot & Body is a mid-luxury massage and reflexology studio on Calle de la Cruz, four minutes from Puerta del Sol. We opened in February 2026 and have 800+ five-star reviews and press coverage in Condé Nast Traveler and Madrid Metropolitan.

We are launching a programme of ticketed Events and Workshops built on Spanish heritage ingredients and traditions — the concepts are already written and costed. These Events and Workshops will be sold directly and includes luxury experience-based events for listing on Airbnb Experiences, TripAdvisor and GetYourGuide.

We need someone in Madrid to turn that document into a running calendar — to organize, coordinate and execute these Events and Workshops.

**What You'll Do**

Build the calendar for the next 12 months: which events run when, at what frequency, in which time slots (day vs evening), and at what price.

Write the runsheets for each event in collaboration with our marketing team.

Build and manage the listings on Airbnb Experiences, TripAdvisor and GetYourGuide — copy in English and Spanish. And work with our marketing team and/or content provider for any photos, host or expert bios (to meet Airbnb’s host-credibility requirements), pricing and availability.

Book expert speakers and outside contributors / suppliers according to set budget - lock in dates and any logistical needs for their attendance.

Source special materials needed for each Event and Workshop set to budget – including equipment hire or purchase, and decorative or thematic materials required.

Coordinate the Events and Workshops. Be present for pilot and signature events — welcome guests, hold the timings, manage guest flow around the space.

Close the loop. Prompt reviews, capture photo and video for social, log attendance and a simple per-event P&L against target.

**Requirements**

Based in Madrid. Remote-only applicants will not be considered.

English at C1 or above, written and spoken. Most guests are international and listing copy goes out in English.

Fluent Spanish, native or fluent. All supplier, musician and producer negotiation happens in Spanish.

Have at least 2 years’ experience in events planning and management.

Comfortable with spreadsheets, budgets and a booking system to manage attendees - we use Mindbody for bookings and can provide basic training on this.

Working as an independent freelancer / autonomo — your own premises, your own equipment, and your own hours — you will be invoicing ZenVida as an autónomo or through a company, with IVA.

Available to manage the Events and Workshops in person. Signature events run Friday and Saturday evenings, on dates agreed well in advance. Around those fixed points, you organise your own time.

**Nice to Have**

An existing Madrid network: musicians, artisan producers, sommeliers, event suppliers.

Wellness, spa or hospitality background.

Photo and video capture for social content.

**How We Work Together**

This is an independent freelance engagement, not an position of employment with ZenVida. You work from your own premises, using your own equipment — laptop, phone and software. You set your own hours and organise your own schedule to ensure the event deliverables are achieved.

We estimate the work at roughly 15–20 hours per week over the next 3-4 months, but this is an estimate of effort and not a required schedule. How and when you deliver is yours to decide.

Work is scoped and paid by milestone:

- Launch calendar and supplier plan agreed.

- Expert hosts contracted and dates confirmed.

- Airbnb, TripAdvisor and GetYourGuide listings live.

- First pilot event delivered end to end.

- After the pilot, the ongoing programme is contracted per event or per milestone on the same basis.

- The only fixed points in your calendar are the planned event dates and times, and any supplier meetings you need to have for them. Everything else — where you work, when you work, and how you get there — is yours to organise.

- Tell us your rate — hourly or per milestone, whichever you prefer to work on — and your earliest available to start.

I need a reliable, Taiwan-based agent who can locate and secure every class of electronic component I use—semiconductors, passive parts, and electromechanical devices—and then follow the parts all the way through to verified, bench-tested quality.

My projects move quickly, so I want you to:
• Identify multiple local suppliers, request quotes, and negotiate realistic lead times.
• Arrange sample shipments, organise full batch purchases, and manage export logistics.
• Oversee comprehensive testing and quality control in accredited labs, delivering clear reports that show the parts meet spec before they leave Taiwan.

Experience with OEM/ODM supply chains, knowledge of local distributors in Hsinchu and Taoyuan, and comfort working in both Mandarin and English will help you hit the ground running. If this sounds like your wheelhouse, tell me about similar sourcing work you’ve handled and your preferred testing facilities.

Skills: Project Management, Electronics, Product Sourcing, Manufacturing, Supplier Sourcing, Logistics, Market Research, Sourcing

My goal is to turn Slack into a streamlined, energising hub where every member of the team can find what they need, share ideas quickly, and keep projects moving without the usual bottlenecks. At the moment channels sprawl, conversations get buried, and hand-offs suffer. I want a clear, disciplined collaboration system that still feels natural and friendly to use.

Here’s what I need from you:
• A fresh channel architecture with naming conventions that make sense at a glance.
• Automated workflows or integrations (e.g., reminders, simple slash-commands, or third-party apps) that reduce manual follow-ups.
• Guidelines for message etiquette, file-sharing, and decision logging so nothing slips through the cracks.
• A simple onboarding reference for new hires showing them exactly where to go, post, and search.

We will measure success by how quickly teammates locate information, how rarely tasks have to be chased, and overall satisfaction in a one-month pilot survey. If you have proven experience building collaboration frameworks inside Slack and can deliver concise documentation plus a short training session, let’s get started.

Skills: Project Management, Training, Documentation, Slack, Automation, Change Management, Workflow Automation

About Dharmraj Events

Dharmraj Events is a fast-growing event management company delivering premium event solutions across India. Our team has successfully managed corporate events, conferences, exhibitions, brand activations, celebrity appearances, government events, college festivals, weddings, live entertainment shows, and large-scale productions.

We are now expanding our client acquisition network and are looking for ambitious freelancers, business development professionals, corporate connectors, event sales experts, and lead generation specialists who can help us secure high-value event projects.

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What We Are Looking For

We are not looking for lead databases, cold contact lists, or unverified prospects.

We are looking for professionals who can connect us with genuine decision-makers who have an active or upcoming event requirement.

Potential clients may include:

* Corporate Companies
* National & Regional Brands
* Government Organizations
* Educational Institutions & Universities
* Marketing Agencies
* HR & Administration Teams
* Procurement Departments
* Startup & Tech Companies
* Celebrity Event Organizers
* Wedding Planners
* Exhibition & Trade Show Organizers

The ideal introduction should lead to a real discussion regarding an event requirement.

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Compensation Structure

This is a performance-based partnership with milestone rewards and substantial earning potential.

Stage 1 – Qualified Client Introduction

* ₹250 for a verified introduction to a genuine decision-maker with an event requirement.

Stage 2 – Discovery Meeting Completed

* ₹750 when a successful meeting is conducted between the client and our team.

Stage 3 – Proposal / Quotation Requested

* ₹1,500 when the client requests a formal proposal, quotation, presentation, or event concept.

Stage 4 – Project Confirmation

* ₹3,000 bonus when the project is officially confirmed by the client.

Stage 5 – Main Reward: Profit Sharing

* 20% of the net profit generated from the project
* Paid after successful completion of the event and receipt of client payment.

Example Earnings

If the event generates:

* ₹2,00,000 profit → You earn ₹40,000
* ₹5,00,000 profit → You earn ₹1,00,000
* ₹10,00,000 profit → You earn ₹2,00,000
* ₹25,00,000 profit → You earn ₹5,00,000

There is **no upper earning limit**.

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Preferred Project Size

We welcome all genuine opportunities, but our primary focus is on:

* ₹10 Lakh to ₹1 Crore+ event budgets
* Corporate Events
* Annual Meets
* Conferences
* Product Launches
* Brand Activations
* Government Events
* Exhibitions & Trade Shows
* Celebrity Shows
* Ticketed Entertainment Events
* College Festivals
* Luxury Weddings & Destination Weddings

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Additional Benefits

Top-performing partners may receive:

* Long-term business development partnership
* Priority support from our management team
* Access to company portfolio, credentials, and marketing material
* Exclusive city or region-based opportunities
* Additional performance bonuses for multiple closures
* Repeat commissions from recurring clients introduced by you

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Who Should Apply

This opportunity is ideal for:

* Corporate Sales Professionals
* Business Development Executives
* Event Industry Professionals
* Marketing Consultants
* Agency Owners
* Lead Generation Specialists
* Startup Consultants
* Freelance Sales Experts
* Professionals with strong business networks

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Application Questions

Please include the following in your proposal:

1. What type of clients can you introduce?
2. Which cities, industries, or sectors do you have access to?
3. Have you previously generated business for event companies, agencies, or corporate service providers?
4. What is your strategy for acquiring clients?
5. Share any relevant experience, achievements, or success stories.

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Important Note

We are building a nationwide network of trusted business development partners. If you have the ability to connect us with genuine event opportunities and decision-makers, this can become a highly rewarding long-term partnership.

We look forward to working with motivated professionals who are ready to grow with Dharmraj Events.

Skills: Project Management, Telemarketing, Sales, Marketing, Event Planning, Linkedin, Lead Generation, B2B Marketing, Event Management, Business Development

I’m preparing a series of projects that help local organisations understand the true cost of adopting AI solutions. To make the right investment calls, I need a finance-savvy partner who can map out both capital expenditure (CapEx) and operational expenditure (OpEx) for each proposed AI initiative, benchmark those figures against our market, and then turn the findings into a clear, interactive dashboard.

The core experience I’m looking for is:

• Investment capital expenditure analysis
• Operational expenditure analysis
• Building AI dashboards
• Finance and accounting fundamentals

You’ll start by doing user requirements analysis and assessment, structuring and auditing a financial model that captures hardware, software-licensing, implementation services, and ongoing support costs etc.

Ideally, once the model is validated, you’ll visualise the numbers in a dashboard— use whichever BI platform you’re fastest with; Tableau, Power BI or AI tool are all acceptable as long as the final product is intuitive and drill-down ready. Or build one to be used in the business.

Deliverables for each engagement:
1. A detailed CapEx/OpEx workbook (probably online Google Sheets, with clear assumptions).
2. A live dashboard connected to that data set, showing totals, ROI projections, and scenario analysis sliders. (optional, can be included)
3. A short slide deck summarising insights and recommendations.

Access to relevant data e.g. existing vendor quotes, internal cost data, and market benchmarks can be provided later or during requirements analysis. Your job is to translate them into a decision-ready format and validate the realistic costing.

Strong communication, an eye for details and number crunching skills are important and because you will join me in stakeholder calls to walk through the numbers.

If you thrive at the intersection of finance analysis and AI-driven visualisation, I’d like to hear how you’d tackle our first case study.

Skills: Data Processing, Project Management, Financial Research, Business Analysis, Artificial Intelligence, Process Automation, Finance Transformation, Financial Accounting, Claude (Anthropic), Claude Code

I’m preparing a full bill of quantities for a new commercial building and need an accurate quantity take-off focused on cost estimation.

Scope
• Measure all materials and labour items directly from the latest drawings (architectural, structural only).
• Produce a clear, well-structured BOQ with trade breakdowns, unit rates, and total costs.
• Note measurement methods, assumptions, and any exclusions so pricing can be audited easily.

Deliverables
1. Editable spreadsheet (Excel preferred) containing:
– Quantities by item, unit, and trade
– Unit cost, subtotal, and grand total fields
2. PDF summary for quick review
3. Short clarification sheet listing drawing references and any RFI items

What I’d like to see in your bid
Please highlight your pengalaman (relevant experience) on similar commercial buildings, the software you use (Bluebeam, CostX, Planswift, etc.), and your typical turnaround time.

Accuracy and clarity are essential—I’ll review line items against the drawings, so only bid if you are confident in commercial cost take-offs.

Skills: Data Processing, Project Management, Data Entry, Excel, Civil Engineering, Structural Engineering, Bluebeam, Construction Management, Quantity Surveying

The Role
As a growing company, Refinity Homes (refinityhomes.com) are currently looking for a senior property manager to assit our head of operations. This position is all about efficiency, customer service and being organized. We are looking for someone who knows how to talk to customers to quickly respond to inquiries about vacant properties, screen applicants, and guide the applicants through the leasing process. Meanwhile, you will coordinate general queries, tenant requests, and on-site operational tasks with our vendors and existing tenants. You will own the scheduling and dispatch of vendors across multiple markets to properties, ensuring a seamless experience when resolving tenants’ concern. You will also work cross-functionally to assist Head of Operations to ensure all activities are carried out accurately, punctually and well documented. This position will foster your growth in the property management industry to potentially become a VP of property management.

Think you have what it takes? Here is what you will need to deliver:
• Project manage multiple deliverables while coordinate and lead other associates on the team to complete projects efficiently and effectively
• Respond to rental inquires, pre-screen tenants, arrange showings, screen tenant applications, conduct reference checks, informal interviews, and guide applicants through the leasing process via emails, texts, and calls
• Post advertisement for vacant properties online
• Communicate with customers about properties, repair requests, work order changes, etc.
• Own details of on-going repairs and tasks, providing inputs (urgency, type of work needed, etc.) to Buildium for operations to be scheduled
• Help schedule vendors with tenants
• Provide formal notices to tenant and fill out documents as requested by property manager
• Leverage Buildium to keep all tasks on track efficiently and well documented
• Communicate with owner about repairs
• Ensure billing is done within 24 hours of projects completing and well documented
• Update Head of Operations on tasks

About You:
• self-motivated - you’re able to work with minimal supervision while achieving short-term and long-term goals.
• customer service – you work in hospitality and deliver 5-star customer service, especially during adverse situation
• organized – you prioritize and keep tasks organized, on track and well documented
• humble - you’re open to feedback
• go-getter – you roll up your sleeves and do whatever it takes to get things done
• disciplined – you show up on time and be responsive
• quick learner – you’re comfortable learning new software, social media tools, as well as regulations such as Residential Tenancy Act in ON and BC, Canada
• detail-oriented

The Company:
In the dynamic landscape of the real estate industry, Refinity Homes stand as a pioneering force. Our origins trace back to 2008, amidst the financial crisis when our discerning founder saw a compelling need for a paradigm shift in property management.

Since then, Refinity Homes has evolved from a boutique real estate firm specializing in residential and investment properties through value-add deals to a trailblazing prop-tech startup. We're reshaping the residential and multi-family property landscape with our commitment to people-centric service and tech-driven solutions, managing an impressive portfolio exceeding $320 million across 18 cities across 2 metro markets across Canada.

Requirements
• Excellent on the phone/verbal and written communicate skills [REQUIRED]
• 2 Years of leadership and project management experience
• 2 years of experience in customer service handling questions and solving concerns using critical thinking [REQUIRED]
• Proficiency in G Suite, spreadsheets, and social media [REQUIRED]
• Comfortable learning new software and knowledge [REQUIRED]
• Work remotely 5 days a week, including weekends [REQUIRED]

Bonus points:
• Passionate in property management
• Experience in Buildium, Freshdesk, Notion, Slack, GSuite, HelloSign, and Google Drive
• Experience in property management or real estate

Pay: $5-15/CAD, depends on your level of skills and other applicants


***To Apply for the job:***
Follow the directions below for your msg:

1. Change the subject line to "I Want to Work for You [Insert the company founder's name] - Property Manager Assistant"

2. At the top of your message write 4-5 sentences on why do you want to work as a property manager assistant and why do you want to work for our company specifically. Do not write more then that.

3. Under that put the following, and include the letters to make it easy for me to read.

a. Describe in details your experience with property management and real estate?

b. What relevant real estate software have you used before?

c. In British Columbia Canada, if a home owner wants to move back into the rented property, how many weeks/months of a notice do we need to give the current tenant?

d. Tell us something that is not on your resume?

I need to capture and formalise every core procedure across the business so that anyone—new hire or senior manager—can follow our way of working without second-guessing the next step. HR & payroll, inventory management, and customer service/support are the immediate focus areas, and the scope then extends to the rest of our operations and support-office functions so that we end up with one coherent operating manual.

I want a balanced package that blends concise written instructions with clear visuals. That means step-by-step text in Word or Google Docs, paired with flowcharts or swim-lane diagrams created in Visio, Lucidchart, or a comparable tool, then exported to a master PDF with live links.

Acceptance criteria
• Every process mapped end-to-end, including roles, systems, control points, and exceptions.
• Diagrams match the text one-to-one and carry unique reference codes.
• All files follow an agreed naming convention and a hyperlinked index connects everything.

I’ll provide existing SOPs, policy notes, and access to key staff for interviews; you standardise, fill the gaps, and deliver a version-controlled library we can actually rely on. If you have a proven approach to building SOP libraries or ISO-style manuals, tell me how you plan to tackle it and your expected timeline so we can get started.

Skills: Project Management, Business Analysis, ERP, Organizational Change Management, Documentation, Management Consulting, Workflow Consulting, Instructional Design, User Experience Research, Workflow Automation

Hi,

I’m looking for a highly capable, articulate assistant who can support me with daily tasks and grow with me over the long term.

This position is best for someone who genuinely enjoys working in a supportive role and is ready to fully commit. You should be comfortable working long hours when needed and not balancing this position with other jobs.

Your responsibilities will include:

* Solving problems and finding answers independently
* Researching a wide range of topics thoroughly
* Supporting the hiring and firing process
* Managing a small team
* Reviewing videos and scripts for errors, inconsistencies, and areas that need improvement
* Coming up with ideas, solutions, and better ways of doing things
* Assisting with purchasing, shopping, and sourcing tasks
* Learning new things quickly and responding well to feedback

Bonus: Being comfortable creating UGC or appearing in video advertisements would be useful, but it is not required.

The goal is to bring someone on full-time and build a long-term working relationship. Compensation will increase over time as your skills improve, your performance grows, and you take on more responsibility.

This role is ideal for someone who enjoys being dependable, supportive, and effective behind the scenes.

Ideally, you are located in the USA.

If this sounds like a good fit for you, include the word “Supportive” in your application.

Senior FF&E / Furniture Project Manager

We are looking for an experienced FF&E / Furniture Project Manager to take ownership of furniture projects from procurement through final installation.

This is not an administrative-only role. We need someone who understands the full FF&E process and can independently manage vendors, manufacturers, production schedules, logistics, deliveries, installers, budgets, and client expectations.

What You’ll Manage

* Review FF&E specifications, drawings, quantities, finishes, and project requirements
* Obtain and compare vendor/manufacturer quotes
* Prepare and track purchase orders, deposits, approvals, samples, and shop drawings
* Maintain detailed FF&E procurement and project trackers
* Monitor manufacturing, lead times, production schedules, and shipping
* Proactively identify delays, discrepancies, and potential project risks
* Coordinate vendors, designers, clients, freight companies, warehouses, and installers
* Plan deliveries and installation schedules
* Track budgets, invoices, change orders, and outstanding balances
* Manage punch lists, damages, shortages, replacements, and project closeout
* Provide clear weekly project status reports

Who We’re Looking For

You should have 3+ years of direct FF&E, furniture procurement, or furniture project management experience.

You must be highly organized, detail-oriented, responsive, and comfortable managing multiple projects simultaneously without constant supervision.

Strong Excel / Google Sheets skills are required. Experience with project management, procurement, specification, drawing, or design software is a plus.

Experience with commercial office, hospitality, multifamily, high-end residential, or custom furniture projects is strongly preferred.

Most Important

We are looking for someone who takes ownership.

When a manufacturer is late, an item arrives damaged, specifications don’t match, or an installation date is at risk, we expect you to identify the issue early, communicate it clearly, and drive the solution.

To Apply

Please send a brief response answering the following:

1. How many years of FF&E/furniture project management experience do you have?
2. What types of furniture projects have you managed?
3. Have you personally managed procurement through delivery and installation?
4. What is the approximate value of the largest FF&E project you have managed?
5. What software and tracking systems do you use?
6. What is your availability and time zone?
7. What is your hourly rate?

Please also give one real example of a furniture project that had a production, shipping, or installation problem and explain how you resolved it.

Generic applications that do not address these questions will not be considered.

Engagement: Ongoing / long-term opportunity
Work arrangement: Remote
Hours: To be determined based on experience and project workload

We’re seeking an online presenter to deliver engaging live sessions for an online university. The role involves presenting course content clearly, interacting with students, and helping create a dynamic learning environment. You should be comfortable speaking confidently on camera, managing live sessions, and supporting student engagement. Experience with online education or virtual presentations is a plus. This is a part-time opportunity for someone who can communicate effectively and keep students engaged throughout the session.

We are looking for presenters who can do more than explain theory. The selected professionals must be able to demonstrate tools, present realistic examples, guide students through practical exercises, and help learners produce portfolio projects that can support their professional development.

We are currently recruiting professionals in one or more of the following areas:

Artificial Intelligence and Office Automation
Prompt Engineering and Generative AI
No-Code Business Automation
Excel, Power Query and Power BI
Data Analytics and Business Intelligence
Project Management and Agile Coordination
CRM and Sales Operations
WordPress Website Management
Shopify, WooCommerce and E-Commerce
Digital Marketing and Online Advertising
Search Engine Optimization
Software Quality Assurance and Manual Testing
Cloud Computing and Technical Support
Bookkeeping, QuickBooks and Excel
Supply Chain, Procurement and Logistics
Technical Writing and Documentation
Social Media and Digital Content Creation
Video Editing and Digital Production

I need multiple bots to automate various tasks in my factory office. The bots will be crucial for:

- Product Database Management
- Task Management
- Production Management
- Sales and Quotation Management
- Accounting
- Client/Vendor Management
- Stock Management
- Lead Generation and Sales
- Client/Vendor Management
- Accounting and Analysis

Ideal Skills and Experience:
- Experience in developing automation bots
- Familiarity with ERP systems
- Strong understanding of sales and inventory management processes
- Proficiency in data entry and task automation
- Ability to integrate bots with existing software and platforms

Skills: PHP, Project Management, Accounting, C# Programming, Software Architecture, ERP, Inventory Management, Sales Management, Process Automation, Automation

Fulfill is a US-operated, China-based commerce group (sourcing, manufacturing, and DTC brands) working with Western e-commerce clients. We're growing fast, and I (the founder) am currently the bottleneck — I have the information and the plan, but not enough hours to get it to the right people and confirm it's executed correctly.

I'm hiring a Chief of Staff / Ops Manager to close that gap. You'll take my direction (from calls, Slack, meetings) and turn it into clear action items with owners and deadlines — then actually hold people to them, without me having to check in every few days to find the work drifted from what I asked for.

Core responsibilities:

Convert my instructions into tracked, assigned action items and follow up until they're done correctly — not just "started"
Own oversight of our top-tier client accounts: make sure nothing slips, and catch miscommunications before they cost us a client (we've had costly mix-ups where clients misread internal planning talk as a signal to change their orders)
Manage and coach our overseas CS reps and VAs — quality control, communication style, making sure instructions land the way they're meant to
Keep client records/profiles current in our systems — each client has a different business, goals, and risk appetite, and that context needs to stay accurate and accessible
Be the direct, no-drama point of contact who deals in facts and gets to the point — for me, for the team, and with clients
Who this is for: someone who thinks like a Western operator, communicates directly, and can take a verbal instruction once and run with it correctly — not someone who needs everything re-explained or defaults to back-and-forth. You should be comfortable managing a distributed team and holding people accountable without being a pushover.

I need comprehensive Playbooks and How-To manuals for our new HiBob HRIS system rollout, targeting the HR team, general employees, and managers.

Requirements:
- Format: PowerPoint presentations
- Audience-specific content:
- HR Team: Step-by-step instructions, FAQs, best practices
- General Employees: FAQs, troubleshooting guides, best practices
- Managers: Step-by-step instructions, best practices, FAQs

Additionally, I require a robust yet cost-effective change management plan to ensure smooth adoption across all teams.

Ideal Skills and Experience:
- Experience in creating training materials, especially in PowerPoint format
- Strong understanding of HRIS systems, particularly HiBob
- Proven change management expertise
- Excellent organizational and communication skills

Please provide samples of similar work done.

Skills: Project Management, Technical Writing, Article Writing, Research Writing, Content Writing, Organizational Change Management, Employee Training, Instructional Design, Change Management, Content Development

I'm seeking a skilled renovation team to update a small hotel in downtown Toronto. The project includes:

Guest Rooms:
- Renovate furniture and decor
- Update bathrooms
- Upgrade lighting and electrical fixtures

Lobby and Common Areas:
- Install new furniture and decor
- Improve lighting
- Update flooring

Exterior Facade:
- Renovate the exterior to enhance curb appeal

Ideal Skills and Experience:
- Experience in commercial property renovation, especially hotels.
- Strong design sense for modern, inviting aesthetics.
- Licensed contractors for plumbing, electrical, and structural work.
- Project management skills to ensure timely completion within budget.

Please provide a portfolio of similar work.

Skills: Project Management, Building Architecture, 3D Rendering, Home Design, Interior Design, Furniture Design, Lighting Design, Construction

Project Overview

We are assembling a small technical team to build the first working implementation of a novel AI systems architecture.

The immediate objective is a concentrated initial build of an internal software application that will serve as both a functional working environment and the foundation for a substantially larger AI system.

This is not a solo development project.

You will work alongside an existing team with capabilities across backend development, automation and integration, infrastructure, technical documentation, and project operations.

We need someone who can understand the architecture as a whole, translate it into an executable technical build plan, help organize the team’s technical work, personally build where appropriate, and bring the individual components together into a functioning system.

This is not a conventional chatbot, LLM wrapper, or standard SaaS build.

The architecture involves persistent context and memory, structured knowledge ingestion and retrieval, vector infrastructure, AI/model orchestration, governance concepts, and an architecture designed to evolve toward a larger multi-model system.

Portions of the underlying architecture involve protected or developing intellectual property. Detailed technical documentation will therefore only be shared with selected candidates after appropriate confidentiality and IP agreements are in place.

⸻

The Work

We need a systems-oriented technical builder who can take an existing architecture and help lead its construction with a small technical team.

You should be comfortable moving between:

Architecture → Decomposition → Team Coordination → Technical Decisions → Code → Delegation → Integration → Validation

This role requires both technical independence and collaboration.

You must be capable of personally building, reviewing, debugging, and solving difficult technical problems while also recognizing when another team member is better positioned to own a particular component.

We are deliberately not defining this opportunity around an executive title.

We care about:

* Technical capability
* Systems thinking
* Sound engineering judgment
* Team orientation
* Communication
* Technical ownership
* Ability to execute
* Ability to help a group of builders function as a coherent engineering team

The objective is not to demonstrate how much one person can build.

The objective is to get the system built correctly with the resources available.

⸻

The Team You Will Be Working With

You will not be starting with an empty bench.

Existing contributors provide capabilities in:

* Backend development
* Workflow and API automation
* n8n and systems integration
* Server and infrastructure deployment
* Technical systems documentation
* Project/task operations

Team members have different areas of specialization and different levels of experience.

Part of your responsibility will be understanding those capabilities and helping determine how technical work should be divided.

We expect you to develop with the team rather than around the team.

That means being able to:

* Communicate architecture clearly.
* Break systems into understandable technical work packages.
* Assign or recommend appropriate component ownership.
* Work effectively with both experienced specialists and developing engineers.
* Review and improve another developer’s work.
* Help team members solve problems rather than automatically taking their work away from them.
* Resolve integration problems across components.
* Accept strong technical ideas regardless of who proposes them.
* Maintain architectural coherence while multiple people build simultaneously.
* Help less-experienced technical contributors develop stronger engineering judgment.
* Keep technical execution moving.

Some collaboration will occur remotely, and concentrated in-person/working build sessions may also be part of the development process.

⸻

Current Technical Direction

Technologies currently being explored or incorporated include:

* Python
* Qdrant/vector infrastructure
* Local/open-source LLMs
* External LLM APIs
* n8n
* Structured document and data ingestion
* Retrieval and context assembly
* Persistent application state
* API/integration infrastructure

These technology choices are not sacred.

We want someone capable of understanding why a technology was selected and challenging that decision when a better technical approach exists.

We are not looking for someone who automatically replaces the existing technical direction with their preferred stack before understanding the architecture.

⸻

Immediate Responsibility

Your first major responsibility will be to review a detailed Build Brief and determine how to translate the architecture into a functioning initial system within an aggressive development window.

You should be capable of:

* Decomposing the architecture into systems, components, and interfaces.
* Identifying dependencies and establishing the critical path.
* Establishing an appropriate technical build sequence.
* Defining the smallest implementation necessary to prove the architecture.
* Preventing unnecessary feature creep.
* Identifying what should not be built yet.
* Recommending or challenging technology-stack decisions.
* Personally implementing critical components where appropriate.
* Creating bounded technical work packages for other contributors.
* Coordinating technical dependencies between team members.
* Reviewing and integrating work performed by others.
* Establishing testing and validation criteria.
* Maintaining sufficient technical documentation for another engineer to understand and continue the system.
* Identifying architectural, security, scalability, dependency, and implementation risks early.
* Keeping technical execution moving without requiring the architecture owner to function as the day-to-day technical project manager.

⸻

How We Build

This is an early-stage, concentrated build environment.

Our philosophy is:

BUILD UGLY. PROVE THE ARCHITECTURE. PRESERVE THE SEEDS.

We care more about proving that the underlying mechanisms work than creating a polished interface during the initial build.

Experimentation is expected.

Whiteboarding is expected.

Prototypes and failed approaches are expected.

Technical disagreement is expected.

Iteration is expected.

But so are engineering discipline, version control, documented decisions, maintainable code, clear ownership, testing, and technical continuity.

We don’t want orphan code that nobody understands six months later.

The initial system does not need to be beautiful.

It needs to work, prove the architecture, and provide a foundation that can be developed further.

⸻

Working With the Architecture Owner

The architecture owner establishes system intent, product direction, constraints, and the underlying conceptual framework.

Your responsibility is not simply to follow instructions.

It is to understand the architectural intent and translate it into technically sound software.

We specifically want someone capable of saying:

“I understand what you’re trying to accomplish. I don’t think this implementation is the best way to accomplish it, and here’s why.”

Strong technical disagreement supported by reasoning is welcome.

Likewise, the technical team is expected to contribute ideas and challenge assumptions.

We want collaborative technical reasoning, not hierarchy for hierarchy’s sake.

⸻

What We’re Looking For

Strong candidates will likely have substantial experience across several of the following areas:

* Software and systems architecture
* Backend engineering
* Distributed and/or event-driven systems
* AI/LLM application architecture
* RAG and vector databases
* Persistent memory/context systems
* Data ingestion and transformation pipelines
* Retrieval and context assembly
* APIs and integration architecture
* Databases and data modeling
* Security and access architecture
* Infrastructure and deployment
* Technical leadership
* Leading small engineering teams
* Working with engineers at different experience levels
* Code review and technical mentoring
* Rapid prototyping of complex systems
* Production debugging and validation

Experience with Qdrant, n8n, local LLM deployment, model routing/orchestration, agentic systems, or comparable technologies is valuable but not mandatory if your underlying systems knowledge is strong.

⸻

Team Characteristics We’re Looking For

We are particularly interested in someone who:

* Leads through technical competence rather than title.
* Can collaborate without needing to control every decision.
* Can delegate without disconnecting from implementation.
* Can teach and explain technical reasoning.
* Can receive criticism and challenge their own assumptions.
* Can disagree constructively.
* Can recognize another team member’s stronger idea and use it.
* Can work effectively with both junior and experienced technical contributors.
* Can move between whiteboard-level architecture and actual code.
* Understands that successful technical leadership means the system and team work, not that the leader personally wrote everything.
* Documents decisions so knowledge remains with the project.
* Can operate effectively when requirements are evolving.
* Maintains momentum without requiring constant direction.

⸻

This Is Probably NOT a Fit If

This project is probably not right for you if:

* Your primary contribution is project management rather than engineering.
* You are primarily seeking an executive title.
* You strongly prefer working alone.
* You view collaboration as an interruption to development.
* You require a large engineering organization before you can produce.
* You primarily assemble AI products using no-code tools without understanding the underlying architecture.
* You cannot personally inspect, review, debug, or contribute to the codebase.
* You routinely replace another developer’s work rather than helping improve or integrate it.
* You have difficulty working with junior developers or specialists from different technical disciplines.
* You equate technical leadership with having every technical decision go through you.
* You automatically recommend rebuilding everything using your preferred stack before understanding the existing architecture.
* You require perfectly defined requirements before you can begin reasoning through a system.
* You prefer producing recommendations while leaving implementation entirely to others.
* You are currently leading another major build that would prevent meaningful attention to this project.

Other clients and professional responsibilities are understandable.

Competing commitments that prevent meaningful ownership of this build are not.

⸻

Selection Process

We do not select technical leadership based solely on résumés, credentials, or interviews.

Shortlisted candidates will move through a structured evaluation process based on the actual system being built.

Selected candidates may receive additional architecture context under appropriate confidentiality/IP agreements and complete a paid technical architecture assessment.

There will be no trick algorithm questions or LeetCode exercises.

We want to see how you think about a real system, a real team, and real constraints.

Strong candidates may then participate in a working architecture/build session with the architecture owner and members of the technical team.

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Application Questions

Please answer all questions. Specific examples are much more useful than general statements.

1. Complex System
What is the most technically complex system you have personally architected and helped build? Explain the system and clearly distinguish what you personally owned from what other engineers built.

2. From Concept to Execution
Describe a project where the requirements were incomplete, conceptual, or evolving when you began. How did you translate the concept into an executable engineering plan?

3. Building With a Team
Tell us about a system you built as part of a small technical team where you were responsible for maintaining the larger technical picture. Who was on the team? What did each person own? What did you personally build? How did you bring the pieces together?

4. Determining What NOT to Build
When building the first version of a system that could eventually become substantially larger, how do you determine what not to build? Give an actual example if possible.

5. Technical Disagreement
Describe a significant technical disagreement you had with a founder, client, architect, or technical leader. What did you disagree about, how did you communicate it, and what happened?

6. AI Systems Experience
What have you personally implemented involving LLM systems, RAG, vector databases, persistent memory/context, model orchestration, agentic systems, or related AI infrastructure?

Be specific. We care considerably more about what you have actually built than terminology you are familiar with.

7. Technical Leadership
Tell us about developers you have technically led. How did you divide work while protecting the integrity of the overall architecture? How did you handle contributors with different levels of experience?

8. Hands-On Engineering
Are you currently comfortable personally writing, reviewing, debugging, and troubleshooting production code? What languages and environments are you strongest in today?

9. Availability and Focus
During the next 30–45 days, how many hours per week can you reliably commit to this build? Describe any other significant development projects that would compete for your attention during this period.

10. What You Need From Us
If asked to take substantial technical ownership of a concentrated initial build with an existing team, what would you need from the architecture owner and other technical contributors in order to succeed?

11. Your Questions
What questions would you need answered before deciding whether you were the right person to help lead the technical execution of this build?

Please begin your proposal with:

BUILD THE SYSTEM

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