Master Email Communication on Freelance Projects

At Velnor Digital, we design and build websites for businesses: company websites, online stores, landing pages, custom WordPress development and SEO. We work 100% remotely and serve clients anywhere in the world. We’re looking for someone to help us win new clients in exchange for a commission on every closed sale.

What you’ll do

Find businesses in any country that need a new website or a redesign: small businesses, freelancers, restaurants, clinics, retailers, startups and more.
Reach out through social media, LinkedIn, email, phone or in person.
Understand what they need and present our services.
Send us qualified leads. We prepare the proposal and quote, and we do the work.
Help close the deal if you want to.

What we offer

15% commission or negotiable on the value of every closed project. negotiable
10% commission on the client’s maintenance or monthly services for the first 12 months.
Commission paid within 7 days of the client’s payment.
Portfolio, reference pricing and sales materials in English and Spanish.
Flexible hours, work from any country.
No earnings cap and no territory limits: the more clients you bring, the more you earn.

Reference pricing (USD):
Business website: from $400
Online store: from $800
Custom website or advanced e-commerce: from $1,500

We’re looking for someone who:

Has experience in sales, lead generation or marketing (B2B or digital services preferred).
Communicates clearly and confidently.
Is consistent, organized and self-motivated.
Speaks fluent English. Spanish or other languages are a big plus.

Important
This is a commission-only freelance role with no fixed salary. Terms are set out in a written partnership agreement before you start.

To apply, tell us:

Your sales experience and what you’ve sold.
Which countries or markets you have contacts in.
Which types of businesses or industries you can reach.
Your country, languages and availability.

We are a tour operator seeking a proactive sales representative to make cold calls to potential clients, deliver persuasive sales pitches, and generate inquiries and sales opportunities. The ideal candidate will be confident, articulate, and able to build rapport with prospects while promoting our travel offerings. You will be responsible for reaching out to new clients, handling initial conversations, and supporting the sales process to help grow our business.

Hi! I’m looking for a reliable assistant to assist with my social media management freelance work.

What you’ll help with
→ Creating graphics and carousels in Canva using existing brand templates
→ Editing short-form video for Reels and TikTok (CapCut or similar)

You’ll be a great fit if you
→ Have at least 1 to 2 years managing social media for brands, not just your own accounts
→ Write natural, casual English that sounds human, not corporate (our audiences are mostly Australian)
→ Know your way around Canva and CapCut
→ Are organised, follow through, and flag issues early rather than late
→ Can overlap a few hours a day with Adelaide business hours (ACDT, UTC+10:30)
→ Take feedback well and genuinely like getting better at things

To apply, please include
→ 2 to 3 examples of social content you’ve created or managed
→ The tools you’re most confident in
→ Your availability in Adelaide time
→ Start your proposal with your usual coffee order, so I know you’ve read this far

Generic, copy and paste proposals won’t be considered. Looking forward to meeting you!

Executive Assistants manage calendars, organize meetings, manages email, accept phone calls, take messages and often takes care of travel arrangements for senior-level executives. Although the role is similar to that of a secretary, administrative assistant or personal assistant, Executive Assistants may have more responsibilities and confidential duties because they work more closely with upper management.

The Executive Assistant handles clerical tasks and prioritizes correspondence, allowing C-level executives to focus on decision-making and higher-level responsibilities. They also serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

Calendaring
Scheduling
Organizing
Implementing processes
Handling communications
Coordinating travel
Planning events
Booking appointments and organizing errands etc.

We are a growing marketing and advertising company looking for a reliable, organized, and tech-savvy

**Executive Assistant & Operations Coordinator** to support our daily operations, administrative processes, and client management.

We are looking for someone who can take ownership of day-to-day tasks, keep projects organized, and help our team operate more efficiently.

The ideal candidate is proactive, detail-oriented, comfortable working independently, and experienced with digital tools and CRM systems.

Key Responsibilities

Executive & Administrative Support
- Manage emails, calendars, meetings, and scheduling.
- Organize documents, spreadsheets, presentations, and internal files.
- Assist with research, data entry, and general administrative tasks.
- Prepare meeting agendas, notes, and follow-up action items.
- Maintain clear and professional communication with team members and clients.

Project & Operations Coordination
- Track projects, deadlines, deliverables, and team tasks.
- Coordinate activities using tools such as ClickUp, Monday.com, or Notion.
- Monitor project progress and provide regular updates.
- Support client onboarding and internal workflows.
- Help document and improve operational processes.

CRM & Client Management
- Maintain and update CRM databases, contacts, and pipelines.
- Work with GoHighLevel, HubSpot, Keap, or similar CRM platforms.
- Assist with client communication and follow-ups.
- Organize customer information and maintain accurate records.
- Support customer inquiries and basic troubleshooting.

Invoicing & Basic Financial Administration
- Create, organize, and track invoices.
- Follow up on outstanding payments professionally.
- Maintain expense records and basic financial spreadsheets.
- Assist with light bookkeeping using QuickBooks, Xero, or similar tools.

Qualifications

- Previous experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or Operations Coordinator.
- Strong organizational and time management skills.
- Experience working with CRM platforms such as GoHighLevel, HubSpot, or Keap.
- Proficiency in Google Workspace and Microsoft Office.
- Familiarity with ClickUp, Monday.com, Notion, or similar project management platforms.
- Excellent written and verbal communication skills in English.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Strong attention to detail and problem-solving skills.
- Comfortable learning new software and digital tools.

Nice to Have

- Experience supporting marketing agencies, advertising businesses, or digital service companies.
- Familiarity with Canva, Meta Business Suite, or social media management tools.
- Experience with QuickBooks, Xero, or invoicing systems.
- Experience using AI productivity tools such as ChatGPT or Claude.
- Experience documenting workflows using Loom.

Position Details

- Location: Remote
- Type:Part-time, ongoing opportunity
- Schedule: Flexible, with at least 2 hours of overlap with U.S. business hours
- Potential: Opportunity for a long-term working relationship

### Who We're Looking For

We value someone who takes initiative, communicates clearly, and can manage multiple responsibilities without constant supervision.

You should feel comfortable supporting both executive-level administrative tasks and the operational side of a growing marketing business.

If you're highly organized, dependable, and enjoy improving processes while helping a team stay on track, we'd love to hear from you.

How to Apply

Please include a brief introduction about your experience as an Executive Assistant or Operations Coordinator, the CRM and project management tools you've used, and your availability.

Full-Time Executive Assistant / Office Manager – Australian Trade Business

Remote | Full-Time | Long-Term Opportunity | Flexible Arrangements | Performance Bonuses

About Us

Sydney Trade Connect is an established Australian trade services business based in Sydney, specialising in commercial and industrial gas equipment, heating systems, servicing, maintenance and breakdown repairs.

We're a small, friendly and hardworking team, with two technicians working in the field, and we're looking for an enthusiastic, reliable and capable person to become a valued part of our business.

We're not simply looking for someone to complete administrative tasks. We're hoping to find a trusted right-hand person to the business owner, someone who can take ownership of our office administration, support our technicians and help keep everything running smoothly.

We value honesty, reliability, initiative, good communication and people who genuinely care about their work.

Our goal is to build a lasting working relationship based on mutual trust, respect, flexibility and commitment.

About the Role

We're seeking a full-time Executive Assistant / Office Manager to assist with the administration, coordination and ongoing improvement of our business.

This is a varied and rewarding position with opportunities to learn, contribute ideas and develop new skills.

Your responsibilities will include:

Office Administration & Business Support

- Managing daily office administration and correspondence.
- Monitoring and responding to emails and customer enquiries.
- Preparing professional emails, documents and quotations.
- Maintaining organised business records and files.
- Assisting the business owner with daily priorities and administration.
- Following up outstanding matters without needing constant reminders.

Job Management & Technician Support

- Managing and updating jobs within ServiceM8.
- Coordinating appointments, scheduling and customer communications.
- Supporting our two field technicians with job information, materials and other requirements.
- Following up outstanding jobs, quotations and work orders.
- Checking completed jobs and ensuring invoices are prepared promptly.
- Helping jobs progress from initial enquiry through to completion and invoicing.

Invoicing & Bookkeeping

- Preparing and issuing invoices.
- Assisting with Xero and general bookkeeping.
- Managing accounts payable and receivable.
- Following up outstanding payments professionally.
- Maintaining accurate financial and administrative records.
- Identifying missing paperwork or unbilled work and following it up.

Suppliers, Parts & Purchasing

- Contacting suppliers to obtain prices and availability.
- Sourcing parts, materials and equipment.
- Following up outstanding quotations and purchase orders.
- Coordinating deliveries and assisting technicians with their requirements.

Website, AI, Marketing & Business Improvements

We're particularly interested in someone who enjoys identifying opportunities to improve the business.

Responsibilities may include:

- Maintaining and improving our website.
- Assisting with Google Business Profile, Google Ads and online marketing.
- Helping develop marketing campaigns and opportunities to attract new customers.
- Using ChatGPT and other AI tools to improve efficiency.
- Reviewing and improving office systems and procedures.
- Researching new software, technology and business opportunities.
- Coordinating external specialists or contractors when required.

We don't expect you to be an expert in everything.

We're happy to provide training, guidance and support, and outsource specialist tasks where appropriate.

We currently use ServiceM8 and Xero but are open to improving our existing systems or adopting better solutions.

The Person We're Looking For

This is probably the most important part of the position.

We're looking for someone who genuinely enjoys helping others, takes pride in their work and wants to become a valued member of a small team.

Ideally, you'll be:

- Honest, reliable and trustworthy.
- Proactive, organised and attentive to detail.
- Confident working independently and taking responsibility.
- Comfortable communicating with customers, suppliers and tradespeople.
- A strong written and spoken English communicator.
- Willing to learn, solve problems and suggest improvements.
- Someone who follows tasks through to completion.
- Enthusiastic about helping the business operate efficiently and grow.
- Interested in developing a long-term working relationship.

Initiative and ownership are extremely important to us.

For example, if a customer hasn't received a quotation, a supplier hasn't delivered a part, a completed job hasn't been invoiced or a technician needs assistance, we'd appreciate someone who notices, takes action and follows through without constantly needing to be reminded.

Equally, if the daily administration is under control, we'd love someone who looks for other productive ways to contribute, whether that's improving our website, reviewing procedures, developing a marketing idea or identifying opportunities to attract new customers.

We don't expect anyone to know everything. We appreciate good communication, common sense, initiative and knowing when to ask questions.

Working Hours, Flexibility & Family

We're looking for someone committed to a genuine full-time position, approximately 40 working hours per week, generally Monday to Friday.

As we're based in Sydney, Australia, we require regular availability during Australian business hours to communicate with customers, suppliers and our technicians working in the field.

The successful applicant will need to work an agreed schedule with substantial overlap during our normal business hours. We can discuss suitable start and finish times to accommodate individual circumstances.

We're also big believers in family, work-life balance and flexibility.

We understand that everyone has responsibilities outside work, and that family commitments, appointments and unexpected circumstances arise.

We're happy to offer reasonable flexibility and make arrangements that work for both parties, provided communication is maintained, agreed working hours are fulfilled and business responsibilities are properly managed.

We believe flexibility, trust and commitment should work both ways.

We don't believe in unnecessary micromanagement. We prefer working with people who are self-motivated, manage their time responsibly and take pride in what they achieve.

As this is a full-time position, we expect the agreed working hours to be genuinely dedicated to our business, with accurate time recording, clear communication and productive work throughout the day.

When immediate administration tasks are completed, there will be opportunities to work on other agreed business priorities, improvements and projects.

We value productivity, initiative and results just as much as good communication and reliability.

Our aim is to develop a positive working relationship where everyone feels supported, respected and appreciated.

Long-Term Opportunity & Rewards

We're looking for someone who wants to grow with our business over the years rather than simply take on another short-term project.

For the right person, we offer:

- Full-time, ongoing work.
- Flexible working arrangements within agreed business requirements.
- A supportive, friendly and family-minded team.
- Training and assistance with our systems and procedures.
- Opportunities to develop new skills and take on additional responsibilities.
- Performance-based bonuses and recognition for excellent work.
- The opportunity to develop into a trusted Office Manager role with significant responsibility.

We believe good people are worth investing in, and we want our working relationship to be rewarding for both parties.

As your experience and understanding of our business develop, we're happy to provide greater responsibility, independence and opportunities.

Experience & Skills

Experience with any of the following would be highly regarded:

- Executive assistance and office management.
- Australian business administration.
- ServiceM8 or similar job management software.
- Xero, bookkeeping and invoicing.
- Customer service and professional email communication.
- Supporting field technicians or trade services businesses.
- Microsoft Office and Google Workspace.
- ChatGPT, AI tools and business automation.
- Website administration and online marketing.

Previous experience is important, but we also recognise that a positive attitude, common sense, initiative and a willingness to learn can be just as valuable.

Our Expectations

We're committed to treating the successful applicant fairly and respectfully, and we expect the same in return.

We value honest communication, accountability, accurate work, confidentiality and following through on agreed responsibilities.

We understand that mistakes happen and nobody is perfect. What's important is communicating openly, learning from mistakes and working together to find solutions.

We're looking for someone who takes responsibility for their work, uses their time productively and actively contributes to the success of our business.

In return, we offer support, respect, reasonable flexibility and recognition for a job well done.

How to Apply

We'd love to hear about your experience with office administration, bookkeeping, job coordination and supporting business owners.

Experience with ServiceM8, Xero or Australian trade services businesses would be an advantage, but isn't essential for the right person.

Please let us know your availability, preferred hourly rate and ability to work during Australian business hours.

Most importantly, we're looking for someone who enjoys taking initiative, solving problems and becoming a genuine part of a team.

If you're looking for a stable, flexible, long-term opportunity where your contribution is valued, your ideas are welcomed and you can make a real difference to a small Australian business, we'd love to hear from you.

Sydney Trade Connect

We are looking for a reliable and proactive Virtual Assistant to support our clinic manager and skin clinic based in Melbourne, Australia. Responsibilities include handling customer inquiries, confirming appointments, sending deposit requests, scheduling appointments, responding promptly to online messages, following up with clients, and keeping all communications organised and professional.

The role is **not limited to these tasks** and may include other administrative and customer service duties as required.

This is a part-time opportunity requiring 3 hours of work per weekday, with availability aligned to Melbourne time (AEST/AEDT). Key coverage times are 9:00 am, 12:00 pm, and 4:00 pm, to ensure timely responses to client inquiries throughout the day.

We are looking for someone who is dependable, detail-oriented, well-organised, communicates clearly, and can work independently in a healthcare-related environment. Previous experience in virtual assistance, appointment management, or customer service is highly regarded.

Submit a prewritten message through ~4,000 bar websites’ contact forms (CSV provided, screenshots required)

I run a directory of sports watch parties, and I’m letting the bars listed on it know they’re there. I need someone to visit each bar’s website, find its contact form, and submit a short message I’ve already written for that bar. No writing, no research, no phone calls — this is a high-volume, repetitive task where accuracy and consistency matter more than speed.

What you get

A CSV (in batches of 500) with one row per bar: the bar’s name and city, its website, the subject line, and the exact message to paste. A one-page instruction sheet covers every case you’ll run into.

What you do for each row

Open the website and find the contact form (usually “Contact” or “Contact Us”). Fill it in with the name, email and phone I give you, paste the subject and message exactly as written, pick the most neutral option for any other required field, and submit. Take a screenshot of the confirmation page, save it as the row’s id (e.g. W00042.png), and fill in four columns in the sheet: the form’s URL, status SUBMITTED, the date, and the screenshot filename.

Some sites won’t have a form. If the only contact method is an email address, don’t send anything — put the email address in the notes column, set the status to NO_FORM, and move on. If the site is down, for sale, or clearly a different business, mark it SITE_DOWN or WRONG_SITE. If a form errors out twice, mark it FORM_ERROR. Every row gets a status; nothing gets skipped silently. Never sign up for newsletters, create accounts, or pay for anything. One submission per bar, ever.

Volume and pace

About 4,000 bars. A form typically takes 2–4 minutes including the screenshot, so expect roughly 150–250 hours of work in total, which you can spread over several weeks. Work top to bottom through each batch and return the completed CSV (same columns, same order) plus a zip of screenshots at each 500-row checkpoint.

Payment

Paid per row with a SUBMITTED status that has a matching screenshot; non-form outcomes (NO_FORM, SITE_DOWN, etc.) are paid at a lower per-row rate since they take under a minute. We’ll start with a paid trial batch of 100 rows so we both can check the quality and the pace before committing to the full list. Quote your per-submission rate in your proposal.

You’re a good fit if you

Have done form-filling or data-entry work before and can show it, are comfortable working through a spreadsheet for hours without the quality drifting, take clean screenshots, and will ask when a site doesn’t fit the instructions instead of guessing.

About My Solar Claim
Hundreds of thousands of homeowners were sold solar systems that never delivered what was promised. Many are stuck in contracts they don't understand, paying more than they were told, with no idea how to get relief. My Solar Claim connects those homeowners with real solutions, and we have done it more than a thousand times.

The role
We're looking for a customer service pro to be the voice our clients hear most. Your day is back to back phone calls with homeowners. You keep every client updated by phone, email and text before they ever have to chase us, and you handle confused or upset clients with calm confidence. You'll work directly with our client coordination lead in a small, fast moving team.

What you'll do
• Take and make back to back calls with homeowners, answer their questions and set clear expectations on next steps (no legal advice).
• Keep every client updated on where their file stands by phone, email and text, so nobody has to chase us.
• Turn frustrated clients around with patience, clarity and follow through.
• Deliver completed reports to clients and walk them through what comes next, following our playbook.
• Keep clean CRM notes on every client and conversation so nothing falls through (we use GoHighLevel).

What we need from you
• Real customer service experience on a busy desk, a call center, a client support team or a front desk where you handled high call volume every day.
• Clear, professional spoken and written English. You'll talk with U.S. homeowners all day.
• Confidence with upset customers. You stay calm, build trust fast and drive every conversation to a clear next step.
• Strong organization. You'll juggle dozens of clients at once.
• Quick with tools and comfortable using AI to work faster.
• Spanish is a strong plus, not required.
• A legal, solar or home services background is a bonus.

This isn't a fit if
• you prefer back office work with little phone time
• you're an agency, we hire individuals only

Pay is $25 to $35 an hour depending on experience, 30 or more hours a week, ongoing (6+ months), remote, independent contractor.

We need a freelancer to write marketing emails for a real estate business. The work includes creating about 1 email per week, plus building 1 or 2 email funnels with around 5 emails each. You should be able to craft clear, engaging messages that support lead nurturing and help move prospects through the sales process. Experience with real estate or related industries is a plus. This is a part-time project with ongoing email support and funnel development.

Long-Term Opportunity | Remote | US Market

We're looking for an experienced, highly independent Customer Support Specialist to take ownership of customer support operations for our US-based fashion dropshipping store.

You MUST have previous experience working specifically with fashion dropshipping stores. General customer service experience alone is not enough.

We're not looking for someone who simply responds to tickets. We want someone who understands how fashion dropshipping works, can solve problems independently, communicate with suppliers, improve processes, and keep customer satisfaction high.

Your #1 KPI: Response Time Under 30 Minutes

Our main priority is maintaining an average first response time below 30 minutes during assigned working hours.

You should be comfortable managing a busy inbox, prioritizing urgent cases, and proactively preventing support backlogs.

Your Responsibilities

Customer Support: Handle customer inquiries professionally, including shipping updates, tracking issues, returns, refunds, exchanges, sizing questions, and complaints.

Supplier Communication: Contact suppliers directly to resolve fulfillment problems, missing packages, incorrect items, delays, and quality issues.

SOP Development: Create, document, and continuously improve Standard Operating Procedures for common support scenarios.

Independent Problem-Solving: Take full responsibility for customer issues without needing constant instructions or supervision.

Shopify Management: Manage orders, refunds, cancellations, customer information, and order-related issues.

Google Sheets: Maintain organized trackers, monitor support KPIs, and report recurring issues.

AI & Automation: Use AI tools, templates, and automated workflows to improve response speed, consistency, and efficiency.

Proactive Improvement: Identify repetitive problems and suggest improvements to reduce ticket volume and improve the customer experience.

Requirements

Must Have:

Proven customer support experience with fashion dropshipping stores targeting the US market.

Strong understanding of dropshipping fulfillment, international shipping, supplier relationships, and returns.

Excellent written English with a natural, professional tone suitable for American customers.

Experience with Shopify and customer support platforms such as Gorgias, Zendesk, or similar.

Ability to create clear SOPs and follow established procedures.

Comfortable working with Google Sheets, formulas, trackers, and reporting.

Familiarity with AI tools such as ChatGPT and customer service automations.

Strong organizational skills, reliability, and attention to detail.

Ability to work independently, make good decisions, and take ownership of results.

Attention to detail: Include the word VELVET somewhere in the first sentence of your proposal so we know you've read the entire job description.

Nice to Have

Previously managed or trained a team of customer support agents.

Experience building customer support workflows from scratch.

Experience with chargebacks, payment disputes, and refund reduction.

Knowledge of automation tools such as Make, Zapier, or n8n.

Experience managing multiple Shopify stores.

Experience tracking and optimizing CS performance metrics.

What Success Looks Like

Average first response time consistently under 30 minutes during assigned coverage.

Customer issues resolved quickly and professionally.

Supplier-related issues handled without constant escalation.

Clear, documented SOPs for repetitive support situations.

Organized ticket tracking and reporting.

Proactive identification of problems before they escalate.

Continuous improvements through AI and automation.

Who We're Looking For

Someone who treats the store's customer support operations like their own responsibility.

You don't wait for instructions when something goes wrong. You investigate, communicate, solve the issue, and document what happened.

We value reliability, ownership, speed, and problem-solving over simply logging hours.

We're looking for someone interested in a long-term position with the opportunity to take on more responsibility as operations grow.

How to Apply

Please answer the following questions in your proposal:

Which fashion dropshipping stores have you previously worked for? Describe your responsibilities.

What was your average daily ticket volume, and what response times did you maintain?

Have you created SOPs before? Give an example of an SOP or process you developed.

How do you typically handle supplier issues, delayed deliveries, and refund requests?

Which AI tools or automations have you used to improve customer support?

Have you ever managed or trained other customer support agents?

What hours can you work, and what is your hourly rate?

Please be specific. We're prioritizing candidates with real, hands-on fashion dropshipping experience over generic applications.

We help busy professionals and high-net-worth individuals diversify into non-correlated assets such as private credit, real estate debt, litigation finance, and strategic metals.

We’re seeking a proactive Webinar Series Manager to own the planning, panelist recruitment, coordination, and execution of Passive Investing Mastery’s Alternative Investing Mastery Series. Your main focus will be developing topics, recruiting strong panelists, preparing discussion outlines, coordinating marketing deliverables, and ensuring panelists meet their promotional commitments.

This is a behind-the-scenes role, not an on-camera presenting role. You do not need to edit videos or build complex automations, but you must be comfortable testing the webinar setup, identifying problems, and coordinating fixes with the appropriate team members.
Compensation: We typically offer a base hourly rate plus bonuses based on webinar performance.

Key Responsibilities
• Research and recommend relevant topics for passive investors and maintain the upcoming session calendar.
• Find, qualify, and recruit panelists based on expertise, audience fit, and ability to promote the session.
• Own panelist outreach, onboarding calls, scheduling, confirmations, and ongoing communication; collect bios, headshots, and other required information.
• Create educational discussion outlines, panel questions, and host briefing materials using our established format.
• Coordinate landing pages, emails, social graphics, and presentation materials with the marketing team; review and approve deliverables against established guidelines.
• Confirm panelist promotion commitments, verify email and social promotions, track registrations, and follow up to ensure agreed promotion targets are met.
• Test registration, confirmation and reminder emails, webinar access, audio, and screen sharing before each session; coordinate technical fixes as needed.
• Manage day-of panelist check-in and behind-the-scenes support, including timing, screen sharing, slide advancement, and communication with the host and panelists.
• Coordinate post-event thank-yous, replay deliverables, and panelist follow-up with the marketing team.
• Maintain accurate speaker records, task trackers, and session results; flag scheduling gaps, missed deadlines, and promotion issues early.

🕒 Availability Requirements
This is a remote contract role requiring regular overlap with U.S. business hours for panelist calls and team coordination. You must be available for scheduled live webinars, including pre-event checks and wrap-up. Some sessions may extend into the evening, depending on your time zone.

✅ Ideal Candidate
• Experience managing recurring webinars, virtual events, speaker programs, or similar educational series.
• Proven ability to proactively find and book speakers, not just coordinate speakers who are already confirmed.
• Strong research and writing skills, including the ability to develop clear, engaging discussion outlines.
• Strong spoken and written English is required to communicate confidently and professionally with high-net-worth, CEO-level panelists.
• Highly organized, persistent with follow-up, and comfortable holding panelists accountable to deadlines and promotional commitments.
• Working familiarity with Zoom or similar webinar platforms, calendars, spreadsheets, and project-management tools; advanced technical expertise is not required.
• Familiarity with alternative investments, real estate, or financial education is preferred, but not required.

📋 Application Instructions
To apply, please answer the following:
1. Describe a webinar or ev ent series you managed and the responsibilities you personally owned. Include a sample discussion outline or event plan you created.
2. How do you find, qualify, and book speakers?
3. How do you verify speaker promotions and handle missed commitments or registration targets?
4. Which webinar and project-management tools have you used, and what live-event support have you provided?
5. Share your time zone, weekly availability, and hourly rate.
6. Include a short 2-5 minute introduction video or voice recording explaining why you are a strong fit.

Graphic Designer for Luxury Medical Aesthetics Brand (Print, Email, Social)

We’re a high-end medical aesthetics practice with multiple locations in South Florida. Our clients expect a five-star experience from the moment they see our name. We’re looking for a designer who can make everything we put out look and feel that way. This is a remote role.

What you’ll design

In-office print

Treatment menus and price sheets
Holiday and seasonal package flyers
Table cards, counter displays and signs
Aftercare and treatment info cards
Gift cards and gift certificate inserts

Email graphics

Header banners and promo graphics for monthly emails
Holiday and event announcements
A simple email template we can reuse

Social content

Instagram and Facebook posts, stories and carousels
Seasonal promo graphics (holiday packages, events, new treatments)
Highlight covers and a few reusable templates our team can update

What we’re looking for

Experience with luxury, beauty, fashion, spa or hospitality brands
A clean, refined style. Think elegant, editorial and understated, not loud or busy.
Strong typography and an eye for detail
Someone who can keep the look consistent across print, email and social
Final files print-ready and in sizes for each platform, plus editable source files (Canva or Adobe)

To apply, please send

3 to 5 samples of similar work, ideally for luxury or beauty brands
A short note on how you’d make a medical aesthetics brand feel high end
Your rate (hourly or per project) and typical turnaround time
Start your reply with the words “Holiday Glow” so we know you read the full post

We’d like to start with a small paid test project, a holiday package flyer. If it’s a good fit, we’d love to keep working together on an ongoing basis.

We make custom souvenir and retail products in our own US facilities and sell them wholesale to about 1,000 independent retailers: park and museum stores, resort and outdoor shops, gift shops and attractions. Most of our revenue comes from accounts that reorder for years. We have an inside sales team, outside reps, a catalog and a sample program. We do not have anyone who owns growth.

We want one person to own two numbers: new accounts opened, and the share of new accounts that place a second order. You decide where we hunt, which accounts are slipping, what we test, and what each channel is worth. You report to the CEO and are paid partly on those two numbers.

What you own

The growth plan: acquisition, expansion, retention and win back, written down and run every quarter.
Segmentation of our customer base from order data, and a ranked prospect list for the sales team each quarter with the angle for each segment.
Slipping account signals (late reorders, shrinking orders, single product buyers) and the automated emails, offers and sales alerts that act on them.
Lead source on every inbound inquiry, routing to the right seller within one business day, and cost per new account by channel.
Small, fast tests of segments, offers and messaging, with a written log of what worked and what did not.
Pre show outreach and follow up for two to three trade shows a year.

Not in scope: brand, design, catalog production, website redesign, or managing the sales team.

Your first 90 days

By day 30: audit of every channel and list with a keep, fix or kill verdict; lead source capture live; first segmentation reviewed with the CEO.
By day 60: first ranked prospect list and first slipping accounts list in sellers’ hands, each with a play; first automated reorder reminder live.
By day 90: cost per new account by channel, a written growth plan, and the targets you will be held to next year.

We judge day 90 on what shipped and what moved, not on activity.

Who fits

You have owned acquisition or retention numbers for a B2B company with a sales team. Wholesale, consumer products or independent retail experience is a strong plus.
You build your own analysis from raw exports (spreadsheets, plus SQL or Python ideally) and run an email platform yourself.
You have handed lists and plays to sellers and know what they ignore.
You can name a test that failed and what you changed because of it.
You are available for a weekly 30 minute call during US Pacific business hours.

Pay: hourly base plus a quarterly bonus tied to new accounts and second order rate. About 15 to 20 hours a week. Starts with a short paid exercise on an anonymized order export.

To apply, start your proposal with the word “Reorder”. Proposals that don’t are not read. Individuals only; no agencies or teams.

We are a small IT service provider and managed service provider (MSP) located in the USA. We primarily serve schools (K-12) along with charities and other nonprofits and offices. This position is to serve these schools directly as a contractor.

Several of our K-12 school customers or in need of an independent contractor to provide them with assistance with the administrative duties required for the schools to utilize the E-Rate program. The E-rate program is provided to all schools (and libraries) in the USA via the FCC and USAC. This position will be working closely with school administrators to help them with the various E-Rate program filings they are required to do (such as forms 470, 471, 486, 500, etc.)

If you're at all familiar with the E-Rate program and willing to help a small company navigate this complicated system please apply! You don't need to be an expert. Just someone willing to deal with a very complex government program. Those with excellent VA (virtual assistant) abilities are encouraged to apply. Virtual assistants that are fast learners, ultra detail oriented, and very organized are also encouraged to apply. But we strongly insist you familiarize yourself with the program before you engage with any of the schools directly. You'll be expected to research all the necessary government forms and procedures required for the program and keep track of any changes. And you must make very accurate notes of how you spend your time and which school you are working on for billing purposes.

The timeline for all of this is between end of November 2026 until late Spring 2027. The right contractor will be retained further into the summer of 2027 as well and into the next E-Rate cycle. Thank you for taking the time to read the description. We look forward to hearing from you!

Selbstständige Vertriebspartner gesucht – Kundengewinnung für Umzugsdienstleistungen in der Schweiz

Gesucht werden engagierte, selbstständige Vertriebspartner zur Gewinnung neuer Kunden und Umzugsaufträge in der Schweiz.

Aufgaben:

- Potenzielle Kunden identifizieren und kontaktieren, die einen Umzug planen.
- Neue Kunden und Umzugsaufträge gewinnen.
- Umzugsdienstleistungen bei Privatpersonen und Unternehmen vermarkten.
- Kontakte zu Immobilienverwaltungen, Maklern und Geschäftspartnern aufbauen.
- Eigene Strategien zur Kundengewinnung entwickeln und umsetzen.
- Qualifizierte Kundenanfragen und konkrete Umzugsaufträge vermitteln.
- Kundenkontakte und Anfragen zuverlässig nachverfolgen.

Anforderungen:

- Erfahrung im Vertrieb, in der Leadgenerierung oder Kundenakquise.
- Kenntnisse des Schweizer Marktes von Vorteil.
- Gute Kommunikations- und Verhandlungsfähigkeiten.
- Deutschkenntnisse erwünscht.
- Selbstständige, zuverlässige und ergebnisorientierte Arbeitsweise.

Die Offertenerstellung, Kundenbetreuung, Organisation und Durchführung der Umzüge werden vollständig übernommen.

Gesucht werden motivierte Vertriebspartner für eine langfristige Zusammenarbeit.

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Independent Sales Representatives Wanted – Customer Acquisition for Moving Services in Switzerland

We are looking for motivated, independent sales representatives to acquire new customers and generate moving orders throughout Switzerland.

Responsibilities:

- Identify and contact potential customers who are planning to move.
- Acquire new customers and generate moving orders.
- Promote moving services to individuals and businesses.
- Build relationships with property managers, real estate agents, and business partners.
- Develop and implement independent customer acquisition strategies.
- Generate qualified leads and refer potential moving customers.
- Follow up on customer inquiries and maintain clear communication.

Requirements:

- Experience in sales, lead generation, or customer acquisition.
- Knowledge of the Swiss market is an advantage.
- Strong communication and negotiation skills.
- German language skills are preferred.
- Independent, reliable, and results-oriented working style.

Quotations, customer service, scheduling, and moving operations are handled by the service provider.

We are looking for motivated sales partners interested in long-term collaboration.

Full-Time Virtual Assistant | E-Commerce, Operations & Marketing

40 Hours/Week | Monday–Friday | U.S. Eastern Time | Long-Term

We’re a growing U.S.-based e-commerce brand looking for a highly organized, proactive, and resourceful Virtual Assistant to join our team full-time.

We’re looking for someone who can take ownership of daily responsibilities, manage multiple projects, solve problems independently, and help our business grow.

Responsibilities

Customer Service & Order Management

* Manage customer emails, inquiries, and occasional phone calls.
* Monitor Shopify/Etsy orders, customer follow-ups, production updates, and shipping.
* Coordinate with designers, manufacturers, and customers.
* Track order progress and proactively resolve issues.

Operations & Project Management

* Manage tasks and workflows using Monday.com.
* Organize spreadsheets, documents, and internal systems.
* Track deadlines, follow up on pending tasks, and provide daily progress updates.
* Research solutions, improve processes, and assist with general administrative tasks.

Marketing & Business Development

* Assist with Instagram/TikTok content planning, scheduling, and engagement.
* Research and coordinate UGC creators and influencers.
* Conduct lead generation, partnership outreach, and follow-ups.
* Assist with email marketing, CRM management, and marketing campaigns.
* Research competitors, trends, and growth opportunities.

Requirements

* Excellent written and spoken English.
* Previous VA, e-commerce, or customer service experience.
* Strong organizational and multitasking skills.
* Independent, detail-oriented, and proactive.
* Comfortable researching and learning unfamiliar tasks.
* Experience using AI tools such as ChatGPT or Claude.
* Available full-time during U.S. Eastern Time business hours.

Bonus Skills: Shopify, Etsy, Monday.com, GoHighLevel, Klaviyo, Canva, Notion, and social media management.

You don’t need experience with every platform. We’re looking for someone resourceful who can learn quickly, take initiative, and complete tasks without constant supervision.

To Apply

Please include:

1. Your relevant experience and the platforms you’ve worked with.
2. An example of a task you successfully completed without prior experience.
3. How you use AI tools to improve your work.
4. Your availability and expected hourly rate.

We’re looking for a dependable, long-term team member who wants to grow with our business.

Seeking a reliable freelancer to provide a World of Warcraft leveling service for a character from level 1 to 60. The work involves guiding the character through the game, completing quests, managing progression, and ensuring steady advancement. Please share relevant experience with game progression services and your approach to maintaining consistent progress. Availability for ongoing support is important, and clear communication throughout the process is expected.

Important: using a VPN is required at all times

I’m looking for a reliable, organized assistant to help me manage marketing projects and day-to-day tasks for NationalLink.

You’ll work directly with me to keep projects moving, coordinate specialists, and follow through on outstanding work.

Responsibilities
- Manage marketing projects, task lists, deadlines, and campaign calendars.
- Coordinate with SEO specialists, designers, writers, developers, and other team members to get projects completed.
- Follow up on deliverables, identify delays, and flag issues that need my attention.
- Monitor SEO performance across NationalLink websites and summarize progress and concerns.
- Keep Trello boards, project files, and status updates organized.
- Handle research, administrative tasks, and other assignments as needed.

What I’m looking for
- Strong organization, communication, and follow-through.
- Experience supporting marketing projects or coordinating freelancers.
- Basic knowledge of SEO, Google Analytics, Google Search Console, and WordPress.
- Comfortable using Trello, Google Workspace, and spreadsheets.
- Able to work independently, ask clear questions, and keep me informed without constant supervision.
- Willing to take on varied tasks as priorities change.

Rate: $8/hour
Hours: To be agreed based on availability and workload.

To apply, please share your relevant experience, availability and time zone, and a brief example of how you’ve kept a project or team on track.

Virtual Assistant – B2B Sales, Appointment Setting, Recruiting & Customer Service

Industry: Residential & Commercial Cleaning Services
Job Type: Part-time, ongoing contract
Hours: 20 hours per week
Hourly Rate: $4–$7/hour, depending on experience
Experience Level: Intermediate
Location: Remote
Schedule: Must be available during U.S. business hours (Mountain Time)
Growth Opportunity: Potential for increased hours and responsibilities as the company grows.

ABOUT US

We are a growing cleaning company focused on expanding our customer base, developing business partnerships, and building a dependable team of cleaning professionals.

We are seeking a proactive, highly organized, and sales-oriented Virtual Assistant to support business development, B2B appointment setting, cleaner recruiting, customer service, and daily operations.

We strongly prefer candidates who have previous experience working with or supporting a cleaning company. Experience with residential cleaning, commercial cleaning, Airbnb or vacation rental cleaning, cleaner recruitment, or cleaning-business operations is a significant advantage.

We are looking for someone who is confident making outbound calls, comfortable communicating with business owners, skilled at following up, and capable of managing multiple responsibilities independently.

This is a hands-on role for someone who takes initiative, solves problems, and consistently follows through on commitments.

KEY RESPONSIBILITIES

1. B2B Sales & Business Development

- Conduct outbound calls to property managers, real estate agents, Airbnb hosts, local businesses, and potential commercial cleaning clients.
- Introduce our cleaning services and identify potential business partnerships.
- Generate and qualify leads through cold calling, email outreach, research, and follow-ups.
- Schedule qualified appointments with prospective business partners and decision-makers.
- Build and maintain relationships with prospective clients and referral partners.
- Handle common sales objections professionally.
- Maintain accurate records of outreach, conversations, follow-ups, and appointments.
- Assist with improving sales scripts, lead-generation strategies, and outreach processes.
- Identify new opportunities to grow residential, commercial, and vacation rental cleaning services.

2. Appointment Setting & Lead Management

- Contact prospective customers and business partners.
- Follow up with inbound leads and previously contacted prospects.
- Schedule and confirm appointments.
- Maintain organized lead lists, calendars, and CRM records.
- Track lead status and ensure timely follow-up.
- Provide regular updates on outreach activity, appointments booked, and results.

3. Cleaner Recruiting & Contractor Coordination

- Source and recruit qualified residential and commercial cleaning professionals.
- Create and manage job postings.
- Review applications and screen candidates.
- Conduct initial interviews and assess experience, availability, transportation, service areas, and reliability.
- Coordinate reference checks, background checks, and onboarding documentation as needed.
- Maintain an organized pipeline of qualified cleaning professionals.
- Build and maintain a list of backup cleaners.
- Confirm availability for upcoming assignments.
- Follow up with cleaners regarding accepted appointments.
- Monitor cancellations, no-shows, and scheduling concerns.
- Proactively identify and communicate potential staffing problems before they affect customers.

Reliability is extremely important to our company. We need someone who understands the importance of recruiting dependable professionals and maintaining consistent communication.

4. Customer Service & Communication

- Respond professionally to customer inquiries by phone, email, and text.
- Provide accurate information about cleaning services and booking procedures.
- Assist with scheduling and customer follow-ups.
- Address routine customer questions and concerns.
- Escalate complaints or situations requiring management approval.
- Maintain professional, friendly, and helpful communication.
- Help support customer satisfaction, retention, and repeat bookings.

5. General Administrative & Operations Support

- Assist with additional business tasks as assigned.
- Conduct research on potential business partners, customers, and service opportunities.
- Maintain spreadsheets, contact databases, and business records.
- Organize recruiting and sales information.
- Assist with scheduling, documentation, and process improvements.
- Prepare reports and updates on assigned projects.
- Identify operational challenges and recommend practical solutions.

REQUIRED QUALIFICATIONS

- Excellent spoken and written English.
- Previous experience in outbound sales, cold calling, appointment setting, recruiting, customer service, or business operations.
- Strong telephone communication and interpersonal skills.
- Confidence speaking with business owners, property managers, and decision-makers.
- Ability to generate leads and schedule qualified appointments.
- Strong organizational and time-management skills.
- Excellent follow-through and attention to detail.
- Ability to work independently and manage multiple responsibilities.
- Experience using Google Workspace, spreadsheets, CRMs, and online communication tools.
- Reliable internet connection, quiet workspace, and clear call quality.
- Consistent availability during agreed U.S. business hours in Mountain Time.

PREFERRED QUALIFICATIONS

Previous experience working with a cleaning company is strongly preferred.

We are especially interested in candidates who have experience with:

- Residential or commercial cleaning businesses.
- Cleaning-company virtual assistance or operations.
- Recruiting and coordinating cleaners or independent contractors.
- Cleaning service scheduling and customer support.
- B2B sales for cleaning companies or other home-service businesses.
- Outbound calling to property managers, real estate agents, Airbnb hosts, or commercial businesses.
- Appointment setting and lead generation.
- BookingKoala or similar cleaning-business scheduling software.
- CRM management and sales pipeline tracking.

Candidates without direct cleaning-industry experience may still be considered if they demonstrate strong sales, recruiting, and customer service skills.

SCHEDULE & AVAILABILITY

- Approximately 20 hours per week.
- Must be available during agreed business hours in Mountain Time.
- Must be comfortable making outbound calls during U.S. business hours.
- Consistent attendance, communication, and reliability are essential.
- Applicants must specify their time zone and available working hours.

COMPENSATION & GROWTH

- Hourly rate: $4–$7, depending on experience and qualifications.
- Initial 30-day evaluation period.
- Ongoing opportunity for the right candidate.
- Potential for additional hours and expanded responsibilities as the business grows.

We are looking for someone interested in building a long-term professional relationship and contributing to the growth of the company.

WHAT SUCCESS LOOKS LIKE

The ideal candidate will:

- Consistently generate and follow up with qualified business leads.
- Book meaningful B2B sales appointments.
- Help develop potential business partnerships.
- Recruit dependable cleaning professionals.
- Maintain an organized recruiting and sales pipeline.
- Communicate proactively and prevent avoidable scheduling problems.
- Deliver excellent customer service.
- Complete assigned tasks accurately and on time.
- Identify problems and recommend solutions without constant supervision.

We value quality, reliability, initiative, and measurable results.

HOW TO APPLY

Please answer the following questions in your proposal:

1. Have you previously worked for a residential or commercial cleaning company? If yes, describe your responsibilities.

2. Describe your experience with outbound sales, cold calling, and B2B appointment setting. What results have you achieved?

3. How would you approach a property manager or real estate agent to introduce our cleaning services and schedule an appointment?

4. Describe your recruiting experience. How would you screen cleaning professionals to identify reliable candidates?

5. What would you do if a cleaner cancelled an accepted assignment shortly before the customer's appointment?

6. Which CRM, recruiting, scheduling, and communication tools have you used? Have you worked with BookingKoala?

7. What time zone are you located in, and what hours can you consistently work in Mountain Time?

8. Are you comfortable making outbound calls regularly and communicating directly with U.S. business owners and customers?

9. Are you available for approximately 20 hours per week at $4–$7/hour?

10. Describe one measurable achievement from a previous sales, recruiting, customer service, or operations role.

Please begin your proposal with the words "READY TO GROW" so we know you have read the complete job description.

We are looking for a motivated, dependable, and resourceful professional who can help us generate business, recruit reliable cleaning professionals, and support our company's continued growth.

Executive Administrative Assistant & Client Support | GHL Experience Preferred

Remote | Long-Term | U.S. Eastern Time

One Cent Financial Services, an established tax and accounting firm with over 20 years of experience, is seeking an exceptional Executive Administrative Assistant to serve as the CEO's right hand and oversee daily operations and client support.

We're NOT looking for a task-taker. We're looking for a proactive problem-solver who takes ownership, anticipates needs, and ensures nothing falls through the cracks.

Key Responsibilities

Manage daily administrative operations, calendars, emails, and appointments.

Oversee GoHighLevel (GHL) CRM, client pipelines, workflows, and follow-ups.

Handle incoming/outgoing client calls, emails, and customer service inquiries.

Track outstanding tasks, deadlines, and client requests to ensure completion.

Provide daily operational updates to the CEO.

Identify problems, recommend solutions, and improve existing processes.

Deliver exceptional client service while maintaining organized business operations.

Required Qualifications

Excellent spoken and written English with clear, professional communication skills.

Proven hands-on CRM experience Required, GHL preferred.

Previous experience supporting a CEO or business owner.

Strong organizational, multitasking, and problem-solving skills.

Experience handling customer service calls and client communications.

Self-motivated, dependable, detail-oriented, and highly proactive.

Ability to work independently without constant supervision.

Availability during U.S. Eastern Time business hours.

Experience with TaxDome, Google Workspace, or financial services is a plus.

Who We're Looking For

Someone who doesn't wait to be told what to do. You recognize what needs attention, take initiative, follow through, and keep leadership informed.

We want an operations-minded professional who treats the company's success as a priority—not someone who simply checks tasks off a list.

How to Apply

Please answer these questions:

What is your experience supporting CEOs and managing daily business operations?

What specific CRM functions have you managed?

Share an example of when you solved a problem without being asked.

How do you ensure client follow-ups and deadlines never get missed?

Are you available during U.S. Eastern Time hours?

Please include a 60–90 second video introduction demonstrating your communication skills.

We're looking for a dependable, long-term team member ready to take ownership and make an immediate impact as we approach tax season.

Need a Virtual Event Coordinator
Entry Level
Scope— 1 to 3 months
Must have strong administrative and planning skills
Excellent communication skills and the hours are pretty flexible

Need to have basic knowledge of Microsoft applications
Please provide a current Resume

We’re looking for a reliable, proactive customer support specialist to take ownership of customer service for our ecommerce brand.

You’ll manage customer emails, handle enquiries on Instagram, and resolve order issues from start to finish. We need someone who communicates clearly, follows through, and makes sure every customer receives a helpful response.

Your responsibilities

Manage our customer support inbox and respond to all emails promptly and professionally.

Resolve issues involving orders, tracking, delivery delays, missing parcels, damaged products, returns, refunds and replacements.

Handle order changes and cancellations in line with our policies.

Answer product questions using the guidance and information we provide.

Monitor Instagram DMs and comments, answer customer enquiries, and flag anything requiring further attention.

Stay active in our Microsoft Teams chat during agreed working hours to coordinate with our team and resolve order or fulfilment issues.

Be contactable via WhatsApp during agreed working hours for urgent matters.

Track unresolved cases and follow up until each issue is fully resolved.

Escalate issues requiring approval, providing a clear summary and recommended next steps.

Help maintain response templates and identify recurring customer problems.

Who we’re looking for

Previous experience in ecommerce customer support, ideally using Shopify.

Excellent written English and a warm, natural communication style.

Confidence handling complaints and difficult conversations calmly.

Strong organisation, attention to detail and follow-through.

Someone who can work independently and take responsibility without constant reminders.

Reliable internet access and confidence using Microsoft Teams, WhatsApp and Instagram.

Discretion when handling customer information and account access.

Availability

This is a remote role with the potential for a long-term working relationship. Please state your timezone, available working hours, and whether you can provide weekend coverage. We will agree on working hours and response expectations before you start.

I need licensed nutritionist to work on a 7 day meal plan from a list of ingredient my company will send you. It needs to follow the NYC food guidelines. This job will be monthly 4 week menus at a time.

Senior Executive Assistant
Remote | Full-Time | U.S. Pacific Time Hours
$5-$10

Job Description
We are seeking a highly experienced, meticulous, proactive, and detail-oriented Executive Assistant to manage administrative responsibilities and support the daily operations of a busy medical practice.

The ideal candidate must be highly organized, resourceful, and capable of managing multiple priorities independently with minimal supervision.

Key Responsibilities
Manage inboxes, appointments, and professional correspondence.

Coordinate meetings, schedules, and daily administrative activities.

Track tasks, deadlines, and follow-ups to ensure timely completion.

Conduct research, coordinate vendors, and manage administrative projects.

Prepare reports, documents, spreadsheets, and meeting summaries.

Maintain organized records and improve operational workflows.

Communicate proactively, anticipate needs, and resolve issues independently.

Qualifications
Minimum 5 years of Executive Assistant or senior administrative experience.

Exceptional organizational skills and meticulous attention to detail.

Excellent written and verbal English communication.

Proficiency in Google Workspace, Microsoft Office, and task management tools.

Strong problem-solving, multitasking, and time-management skills.

Ability to work independently, take initiative, and maintain confidentiality.

Experience supporting U.S.-based businesses preferred.

Healthcare experience is an advantage.

How to Apply
Submit your updated resume, relevant work experience, and availability to work U.S. Pacific Time hours.

Sparta Wealth Partners is seeking a motivated, experienced outbound business development representative to help generate qualified introductory meetings for a financial advisor.

The role combines targeted cold calling, LinkedIn prospect research, personalized outreach, and appointment setting.

Responsibilities

Identify high-income professionals, business owners, executives, and prospective high-net-worth households.

Research prospects using LinkedIn and approved lead sources.

Make outbound calls using approved scripts and compliant calling procedures.

Conduct personalized LinkedIn outreach through an authorized account.

Qualify interest and schedule introductory meetings.

Maintain accurate prospecting records and follow-up activity in our CRM.

Provide weekly reporting on outreach, responses, and meetings booked.

Ideal candidate

Previous B2B prospecting or appointment-setting experience.

Strong cold-calling and communication skills.

Experience with LinkedIn Sales Navigator.

Financial services, insurance, or wealth management experience strongly preferred.

Comfortable speaking with business owners and senior executives.

Able to work independently and meet measurable activity targets.

Success metrics

Our primary objective is generating qualified, attended introductory meetings with prospective wealth management clients.

We are initially offering a 30-day paid trial, with the potential for an ongoing engagement.

Applicants should include examples of previous prospecting campaigns, results achieved, and relevant financial services experience.

I’m looking for a reliable freelancer based in the United States, Canada, or the United Kingdom to help set up and configure an account for my business.

You’ll guide me through the requirements, help organize the necessary business information, and troubleshoot any issues during setup. The account will be registered using my business’s accurate details, and I’ll personally complete any required identity verification.

The ideal candidate has experience with business account setup, communicates clearly in English, and is available for real-time coordination when needed. Attention to detail and respect for confidential information are essential.

Please include the following in your application:

- Your experience with similar account setup tasks.
- The platforms you’ve worked with.
- How you would approach the process.
- Your availability, estimated turnaround time, and rate.

There may be opportunities for ongoing support after the initial setup.

Billing Specialist
Summary
This person will assist with the order-to-cash process end to end — from closed-won opportunity through subscription setup, invoicing, and cash collection. They work daily with Sales and CS, and operate in Nue (our quoting and subscription management platform) and Stripe (our payment processor). The role requires learning how we package and price our product, and keeping customer records accurate across all systems.

Quoting & Subscription Management (Nue)

Set up new customer accounts and subscriptions from closed-won opportunities
Process mid-term changes: upgrades, downgrades, add-ons, seat changes, and cancellations
Manage renewals and ensure pricing and terms carry forward correctly
Partner with Sales, Account Manager and Customer Success on quote configuration, approvals, and non-standard terms
Billing & Payments (Stripe)
Manage our Stripe account on a daily basis
Issue, monitor, and troubleshoot invoices
Handle all transaction issues: failed payments, dunning, refunds, credits, disputes and chargebacks
Manage payment method updates and collections follow-up on past-due accounts
Data Integrity Across Systems

Reconcile subscriptions in Nue against billing in Stripe and opportunities in Salesforce; investigate and resolve mismatches
Review accounts regularly to proactively identify billing errors before the customer does
Support monthly close by validating billing data flowing into our ERP
Support

First line of response for billing questions and escalations from CS and Sales
Document billing processes and edge cases as our packaging evolves

We are seeking a virtual support assistant to handle urgent editorial tasks and provide reliable day-to-day support. This role is ideal for someone who can manage content-related responsibilities efficiently, communicate clearly, and work independently in a fast-paced environment. If you are organized, detail-oriented, and comfortable supporting editorial workflows, we would love to hear from you.

We are seeking a dependable, detail-oriented virtual assistant to support my growing life insurance and notary business.

Responsibilities:

Follow up with clients and schedule appointments.
Research potential leads and maintain organized lead lists.
Assist with recruiting outreach to prospective insurance agents.
Perform data entry and organize digital paperwork and files.
Maintain spreadsheets and track follow-up activities.
Help keep daily administrative tasks organized.
Requirements:

Strong written and verbal communication skills.
Excellent organization and attention to detail.
Experience with spreadsheets, email, calendars, and CRM systems.
Reliable, professional, and able to work independently.
Available for some communication during Eastern Time business hours.
Budget: $200–$300 per month for a limited part-time workload. Please state your hourly rate, availability, relevant experience, and the number of hours you can provide within this budget.

Experience supporting insurance agents or professional service businesses is a plus. Confidentiality and protection of client information are essential.

We’re looking for an experienced customer service and sales professional to handle **calls, texts, and emails**, help customers understand our services, and book appointments.

We provide mobile pre-purchase vehicle inspections and diagnostics. Customers are often making a major purchase and need someone who can answer questions confidently, explain the value of our service, and help them take the next step.

**We need someone who takes ownership.** If a customer asks a question, use the resources and training provided to find the answer and help them. We don’t want someone who routinely says, “Good question, let me get back to you,” and passes every issue along.

You’ll know when to involve the owner, but you should be comfortable handling routine questions and following through independently. Never guess when you don’t know an answer.

**Responsibilities**

- Answer incoming calls, texts, and emails professionally and promptly.
- Explain our inspection and diagnostic services, pricing, and booking process.
- Help customers choose the right service and book appointments.
- Follow up with customers who have questions or haven’t booked yet.
- Handle routine issues independently and escalate situations that need the owner’s attention.
- Learn our business thoroughly and look for ways to improve the customer experience.

**Requirements**

- Proven experience handling calls, texts, and emails for a business.
- Experience with customer service, appointment booking, or sales.
- Strong spoken and written English with a professional, natural communication style.
- Ability to learn quickly, think on your feet, and follow through.
- Reliable internet, a quiet workspace, computer, and quality headset.
- Comfortable learning our phone and booking systems, including Quo.
- Able to install and troubleshoot your own software with minimal assistance.
- Willing to set up and test Krisp.ai accent conversion if needed.
- Available to work during agreed-upon U.S. business hours.

Automotive knowledge is a plus, but the ability to learn our services and communicate clearly is more important.

**To apply, please include:**

1. Your experience handling calls, texts, emails, and customer bookings.
2. Your hourly rate and availability in Mountain Time.
3. A short voice recording introducing yourself and explaining how you would help a customer who thinks our inspection costs too much.
4. A written response to this customer text: “Your inspection costs more than another company I called. Why should I book with you?”
5. Your answer to this scenario: A customer asks a question you can’t answer immediately. What steps would you take?
6. Whether you’ve used Quo, Krisp, or similar software, and whether you can set them up independently.

Selected applicants will be invited to a **paid trial**, including a mock customer call, written responses, and a software setup test.