Find Perfect Administrative Support Projects

Needed a temp highly experienced Managing Director for a real estate investment firm. Background must be impressive in real estate investment or asset management. Educational background: graduate from one of the Ivies or the equivalent among top Universities in the U.S.

My project has reached a stage where I need a reliable female assistant who can jump in right away and keep the back-office side of things running smoothly. The core of the job is pure administrative support: keeping my inbox tidy and prioritized, making sure appointments land on the calendar without clashes, and keeping digital paperwork neatly organized so nothing slips through the cracks.

You’ll be working inside Microsoft Office (Outlook, Word, Excel) and Google Workspace (Gmail, Calendar, Drive, Docs, Sheets). If you already use tools like Trello or Asana, that’s a bonus because we may introduce them later, but they’re not critical on day one.

Because timing is tight, I’m looking for someone who can confirm availability immediately and start handling tasks the same day we agree. Strong written English, attention to detail, and respect for confidentiality are essential; everything else we can refine together as we go.

Skills: Data Entry, Excel, Customer Support, Virtual Assistant, Microsoft Office, Email Handling, Asana, Administrative Support

I’m looking for a long-term, full-time Executive Assistant - Operations Coordinator to become my right hand and work alongside me.

This is not a traditional Virtual Assistant role.

I’m looking for someone thick-skinned, who enjoys bringing structure to chaos, loves improving systems, and naturally takes ownership without waiting to be told what to do.

I support tax and accounting firms across the US, with Tax administration, helping them improve operations, implement TaxDome, streamline workflows, and support day-to-day firm management.

What You’ll Own

You’ll become responsible for the day-to-day operations across client accounts

This includes:

• Managing shared inboxes

• Monitoring client communication and ensuring timely follow-up

• Keeping ClickUp, Trello and project management tools updated

• Tracking open tasks and making sure nothing falls through the cracks

• TaxDome administration (great if you know TAXDOME)

• Reviewing client requests

• Helping implement TaxDome solutions.

• Building and improving SOPs

• Creating tracking systems

• Supporting client onboarding

• Calendar coordination

• Administrative support

• Identifying opportunities to improve workflows

• Continuously looking for ways to automate repetitive work

The Kind of Person I’m Looking For

You don’t wait for work. You find work.

You’re naturally curious.

You notice problems before everyone else.

You speak up when you see something that could be improved.

You enjoy organizing people, systems, and workflows.

You aren’t afraid to challenge ideas respectfully if you believe there’s a better way.

You care about outcomes—not just completing tasks

Required Experience

Experience supporting a US CPA firm, Tax Firm, Accounting Firm or Bookkeeping Firm (preferred but not required)

Strong TaxDome experience (preferred but not required)

ClickUp, Google Workspace, Microsoft Office, Slack, Zoom

Project Management Software

Strong written English

Excellent client communication

Huge Bonus If You Have Experience With

TaxDome Implementation, Automations, CRM Administration, Process Improvement, Operations

What Success Looks Like

You know what’s happening across every client without me asking.

You build systems instead of relying on memory.

You tell me when something isn’t working.

You recommend improvements.

You take ownership.

You free up my time so I can focus on growing my business.

⸻

Working Hours

Monday-Friday - 8hrs/day

⸻

Performance reviews will be conducted in 90 days, with opportunities for increased compensation as responsibilities grow.

I’m looking for someone who wants to grow into a long-term leadership role—not just another VA position.

PLEASE DO NOT APPLY IF YOU ARE NOT LOOKING FOR A “LONG TERM” & “FULL TIME” OPPORTUNITY!

PLEASE DO NOT APPLY IF YOU DO NOT HAVE THE TIME OR CAPACITY TO SUPPORT ME! Thank you!

About Us;

MDI Consulting is a boutique, registered Independent Service Provider (ISP) based in East London, South Africa, specialising in contract bench resourcing and permanent IT placements. Led personally by our Managing Director, we work with South Africa's top tech, financial services and insurance companies to supply pre-vetted IT contractors and permanent talent. We're growing our outreach and client engagement systems and need a sharp, reliable Virtual Assistant to help us run them consistently.

The Role:

We're looking for a Virtual Assistant to take ownership of the day-to-day tasks that keep our business development engine and recruitment desk running — freeing up our Managing Director to focus on client relationships, candidate interviews, and high-value deal work. This role blends LinkedIn-based business development, candidate sourcing support, CRM/ATS administration, and general recruitment admin.

Key Responsibilities:

LinkedIn Business Development & Lead Generation
• Send connection requests and personalised outreach messages to target clients and resources, using scripts and templates we provide
• Add target clients and prospects as Leads in LinkedIn Sales Navigator
• Engage with posts from target clients and industry influencers (likes/comments in our voice)
• Track relevant contacts who've changed jobs and flag them for follow-up
• Congratulate clients and candidates on birthdays and work anniversaries
• Build and maintain targeted contact lists (companies, roles, decision-makers) on RecruiterFlow

Business Development Engine (RecruiterFlow)
• Research and build target lists of companies and contacts across our focus industries (IT software, financial services, insurance) and resource types (Project Managers, DevOps, AI/ML Engineers, Data Engineers/Analysts, Solution Architects, BI Analysts, Software Developers)
• Identify and verify the right contacts (Managing Directors, IT Managers, CTOs, IT Directors, Project/Service Delivery Managers)
• Check contact quality before adding to campaigns — relevant company, correct title, valid email
• Tag contacts correctly (Resource / Perm / Client) and load them into the correct sequence or campaign
• Keep existing recipes and campaigns (monthly resource check-ins, client check-ins, candidate check-ins) running weekly
• Provide a weekly report: companies added, contacts added, campaigns launched, issues/questions

Candidate Sourcing Support
• Search our database, LinkedIn, job boards and company websites for relevant candidates
• Build spreadsheets/call lists of candidates for follow-up
• Find and verify candidate contact details (phone, email)
• Register new candidates and upload CVs to our database
• Reformat and standardise candidate CVs to our template

Recruitment & General Administration
• Manage inbox — flag urgent items, archive/delete non-essential emails, action routine correspondence
• Keep our CRM/ATS up to date with accurate client and candidate data
• Send interview confirmations and standard client/candidate correspondence
• Prepare standard documents (fee agreements, terms of business) for e-signature
• Book appointments, manage the diary, and handle rescheduling
• Create and maintain spreadsheets and reports

What we are looking for:

Excellent written English — clear, professional, and confident representing our brand
• Strong LinkedIn literacy — comfortable with Sales Navigator, connection outreach, and engagement
• Experience with a CRM/ATS platform (RecruiterFlow experience a strong plus)
• Highly organised, self-managing, and comfortable working to a weekly cadence without close supervision
• Recruitment, staffing, or B2B business development experience preferred
• Meticulous attention to detail — quality over quantity is our standard
• Reliable internet connection and availability during South African business hours

What you wont be doing:

Client relationship management, candidate interviewing, and financial/accounting decisions remain with our Managing Director — this role is about running the engine that supports them, not replacing them.

Tools you will use:

• RecruiterFlow (CRM/ATS, sequences & campaigns)
• LinkedIn
• Pnet
• Claude / AI tools for research and content support
• Standard office & cloud tools (One Drive, spreadsheets)

We are looking for a detail-oriented Virtual Assistant / Data Entry Specialist to run a quick audit on our website's course catalog. We need to verify which Terms & Conditions (T&Cs) link is present on each course page to ensure our legal compliance is consistent across the site.

What You Will Do.
Visit each course page listed on our website catalog (approximately 46 course pages).

Locate the Terms & Conditions link on the page

Record the exact destination URL/version of the T&C link into a Google Sheet (template provided).

Flag any broken links, missing links, or pages pointing to an outdated T&C version. Highlight the correct link from the links provided to you.

Requirements & Skills
High attention to detail (missed or incorrect links will require re-checking).

Comfortable using Google Sheets / Microsoft Excel.

Basic understanding of inspecting web links / URL parameters.

Responsive communication and quick turnaround.

Budget & Timeline
Budget: Fixed price of around $30 based on checking 46 pages.

Turnaround: Desired within one week of project start.

To Apply
Please submit a quick proposal confirming your availability to start. To show you have read this entire description and pay close attention to detail, please start your response with the phrase: "T&C Audit Ready".

We’re a growing online service business and we’re looking for people to test our customer experience and provide honest feedback.

What you’ll do:
• Go through our service process as a customer
• Share detailed feedback about your experience
• Suggest improvements for our website and checkout flow

Requirements:
• Good communication
• Attention to detail
• Ability to give honest and constructive feedback

Best if you have a network of 20 people in your country. We are looking for someone local in EU, UK, CH, AU and US only.

We are looking to hire multiple freelancer and work with us ongoing for this role and must be someone available in open time in Europe or in local time. This is a part time, on going contract pay per work done.

Earnings is flexible with one of our best employees earns 500 USD lowest to 300 USD in a month spending less an hour daily in totality. It can even be higher than that depends on how good you are.

We are seeking a highly reliable, proactive, and detail-oriented Virtual Assistant based in Malaysia to support our growing business operations. This is a long-term role with consistent ongoing work for the right candidate.

Key Responsibilities:
* Operations & Sourcing: Reach out to local suppliers and obtain accurate quotes.
* Recruitment Support: Post job vacancies across relevant local platforms.
* Marketing & Social Media: Assist with marketing execution and manage our Facebook page (content scheduling, community engagement).

Requirements:
* Language: Native or fluency in Bahasa Malaysia (essential for local supplier negotiation and content moderation).
* Speed & Reliability: Fast response times with a guaranteed turnaround under 24 hours for standard tasks.
* Execution-Minded: While the smart use of AI tools (like ChatGPT or Claude) is encouraged to speed up your workflow, we hire for execution, not raw output. Submitting copy-pasted, unverified AI responses will not be accepted. You must review, refine, and deliver completed, actionable results.

Vacancy: Virtual Assistant – Short-Term Contract
Location: Italy
Remuneration: Expenses Covered

About the Organization:

We are an established UK-based telecommunications consultancy with active partnerships across international markets. Our operations involve close coordination with regional contacts to meet project demands efficiently.

Position Summary:

We are seeking a detail-oriented professional currently residing in Italy to provide short-term project support. The role requires effective local coordination and consistent communication with our UK headquarters.

Key Responsibilities:

-Execute local procurement activities under team supervision
-Submit regular progress updates and confirmations
-Maintain professional communication within UK business hours

Candidate Requirements:

-Current resident of Italy
-Strong organizational and interpersonal skills
-Professional and timely communication approach
-Capable of working independently within set guidelines

Compensation & Benefits:

-Full coverage of all approved project expenses
-Structured support from the UK office team
-Potential for ongoing engagement based on performance

Application Process:

Interested candidates are invited to submit a brief proposal stating their availability and interest. Applications will be reviewed and shortlisted candidates contacted directly.

Summary
We’re a growing online service business and we’re looking for people to test our customer experience and provide honest feedback. Job requires 20 network of friends.

What you’ll do:
• Go through our service process as a customer
• Share detailed feedback about your experience
• Suggest improvements for our website and checkout flow

Requirements:
• Good communication
• Attention to detail
• Ability to give honest and constructive feedback

Best if you have a network of 20 people in your country. We are looking for someone local in EU, UK, CH, AU and US only.
We are looking to hire multiple freelancer and work with us ongoing for this role and must be someone available in open time in Europe or in local time. This is a part time, on going contract pay per work done.

Earnings is flexible with one of our best employees earns 500 USD lowest to 300 USD in a month spending less an hour daily in totality. It can even be higher than that depends on how good you are.

This project focuses solely on education verification as part of a wider pre-employment vetting process in Hong Kong. I will give you each candidate’s signed consent form along with the academic details they have declared. Your job is to confirm those details directly with the issuing institutions, document the authentication method (official registry, registrar email, sealed transcript, etc.), and flag any discrepancies you uncover.

Because the roles we are hiring for can attract applicants educated both locally and abroad, be prepared to interact with universities in Hong Kong as well as international registrars when necessary. Please outline how you handle time-zone differences and language variations so that verifications are completed smoothly and on schedule.

Deliverables
• A verification report for every candidate, summarising: institution contacted, qualification claimed, qualification confirmed or disproved, graduation date, honours (if any), and source of confirmation
• Copies or screenshots of institutional confirmations where feasible
• A short explanation of any unverifiable or conflicting data

All findings must remain confidential and comply with Hong Kong data-protection regulations. Include your typical turnaround time per credential and any digital tools or secure portals you use to collect and store evidence.

Skills: Photography, Data Entry, Phone Support, Administrative Support

I am seeking a freelancer to research and confirm the official process for verifying a certificate from an institute in Kapatagan, Lanao del Norte. This will involve contacting them to obtain accurate and up-to-date information about their documentation process. Details will be shared before contract.

Hey! Please read:

I'm looking for a full-time, long-term assistant to help me in my everyday tasks & grow alongside me.

Even if you don't have a lot of experience, it's fine, you'll learn everything you need to know after getting hired.

This is for people who are are passionate about supportive roles and, therefore, open to working long hours every day. No other jobs.

Here are some examples of what you should be good at (and what I'll need you to learn):

- solve problems, find answers to anything, be resourceful
- do thorough research on any topic
- help hire people
- manage a few employees
- proof read, check mistakes in videos
- come up with ideas for certain projects
- be good with criticism

BONUS: If you're great at UGC (being on camera), that will be extremely useful, since running ads is my main priority.

The plan is to hire you long-term, & you'll take part in most of the things I do.
Your salary increases as we go on and as you get better at handling responsibilities.

Message "EXCELLENT" if this sounds like you.

(the current job post budget is just a random placeholder)

We are looking for a reliable Virtual Assistant to help with lead generation, prospect outreach, and appointment setting.

Applicants from the Philippines or Indonesia are preferred. You must be fluent in written and spoken English and comfortable communicating professionally with potential clients.

Your main responsibility will be to contact prospects, qualify leads, and schedule meetings.

**Responsibilities:**

* Contact leads provided by us through email, WhatsApp, LinkedIn, Facebook, and X/Twitter
* Research and generate new leads when needed
* Send professional and personalized outreach messages
* Follow up with prospects
* Identify interested and qualified leads
* Schedule meetings with qualified prospects
* Keep lead and outreach records organized
* Provide regular progress and results reports

**Requirements:**

* Fluent in written and spoken English
* Familiar with WhatsApp, email, LinkedIn, Facebook, and X/Twitter
* Experience in lead generation, outreach, appointment setting, sales, or virtual assistance is preferred
* Strong communication and organizational skills
* Able to follow instructions and work independently
* Reliable internet connection
* Professional and respectful communication style

**Compensation:**

* Monthly salary: $200
* Performance bonus: $2 to $50, depending on the quality of results, qualified leads, and scheduled meetings
* Additional opportunities may be available for consistently strong performance

**Main Goals:**

* Generate qualified leads
* Contact and follow up with prospects
* Schedule meetings with interested prospects

When applying, please include:

1. Your location
2. Your previous lead-generation or outreach experience
3. The platforms you have used
4. Your availability
5. A short example of an outreach message

Please begin your application with **“Lead Generation VA”** so we know you have read the complete job description.

Skills: Website Design, Research, Twitter, Virtual Assistant, HTML, Time Management, Email Handling, Lead Generation, Administrative Support, Appointment Setting

Updating company documents, creating CV's, org charts, project pages etc

# 🚀 We're Hiring: Virtual Assistant (DM Setter & Lead Generation Specialist)

**Location:** Remote
**Position:** Part-Time / Full-Time
**Start Date:** Immediate

## Join a Fast-Growing Business Funding Team

We're looking for a **high-energy, confident, and results-driven Virtual Assistant** to become the first point of contact for potential clients. If you're someone who enjoys building relationships, starting conversations, and turning social media interactions into booked appointments, this opportunity is for you.

This isn't just another VA position—we're looking for someone who can represent our brand professionally, communicate with confidence, and consistently generate qualified leads.

---

## What You'll Be Doing

As our DM Setter & Lead Generation Specialist, you'll play a critical role in growing our business by:

* Managing daily outreach across Instagram, Facebook, LinkedIn, and other social media platforms.
* Sending **20–50 personalized direct messages** each day to potential clients.
* Starting genuine conversations and building trust with prospects.
* Qualifying leads using our proven scripts and systems.
* Following up consistently until prospects are ready to book.
* Scheduling **5–10 qualified appointments** each week.
* Presenting our services confidently and answering basic questions from prospects.
* Maintaining accurate CRM records and tracking every conversation.
* Supporting daily social media engagement by responding to comments and messages promptly.
* Helping improve outreach strategies by sharing feedback and ideas.

---

## Tools You'll Use

* Instagram
* Facebook
* LinkedIn
* CRM/Lead Management Software
* Google Workspace (Docs, Sheets, Calendar)
* Calendly or Scheduling Software
* Slack or Team Communication Platform

---

## What We're Looking For

We're searching for someone who is:

* Fluent in spoken and written English.
* Confident communicating with people online.
* Experienced in appointment setting, lead generation, or sales outreach.
* Comfortable initiating conversations with strangers.
* Organized and able to manage multiple conversations at once.
* Detail-oriented with excellent follow-up skills.
* Self-motivated and able to work independently.
* Reliable, punctual, and committed to hitting weekly goals.
* Coachable and eager to grow with a fast-moving company.

**Previous experience in social media outreach, appointment setting, customer service, or sales is highly preferred.**

---

## The Ideal Candidate Is...

* Confident without being pushy.
* Friendly, personable, and professional.
* Goal-oriented and competitive.
* Consistent and dependable.
* Resourceful and proactive.
* Positive, resilient, and able to handle rejection.
* Passionate about helping businesses grow.

---

## Technical Requirements

To ensure smooth communication and productivity, you'll need:

* Laptop or desktop computer (Intel i5 or equivalent, minimum 8GB RAM)
* Stable internet connection (minimum 10 Mbps download / 5 Mbps upload)
* Backup internet connection (mobile hotspot or pocket Wi-Fi)
* Quality headset with microphone
* Webcam for meetings
* Quiet, professional workspace free from distractions

---

## Why Join Our Team?

* Work remotely from anywhere.
* Growth opportunities within a rapidly expanding company.
* Ongoing training and mentorship.
* Performance-based bonuses and incentives.
* Supportive, high-performance team culture.
* Opportunity to make a real impact while building your career.

---

## How to Apply

If you believe you're the right fit, we'd love to hear from you.

Please submit:

* Your resume.
* A 1–2 minute video introducing yourself.
* A brief summary of your experience with lead generation, appointment setting, or social media outreach.
* Your expected hourly rate.
* Your weekly availability and time zone.
* Why you believe you'd be a great addition to our team.

**If you're confident, organized, and ready to help us grow while growing your own career, apply today. We're excited to meet our next superstar Virtual Assistant!**

We're looking for an experienced Influencer Outreach Specialist to manage a home décor gifting campaign. You'll source and contact home décor creators on Instagram, Pinterest, and TikTok, aiming to reach 100–150 creators and secure 15–20 collaborations. You'll handle outreach, follow-ups, explain campaign requirements, coordinate shipping, share affiliate links, and maintain a tracking sheet with outreach, shipping, and content status. Experience with influencer outreach and strong communication skills are required.

We are looking for a local community coordinator/liaison based in the US to help us connect with members of the Filipino, Thai, or Korean-American community (ages 40-60) for a product feedback project.

WHAT WE NEED:
We're recruiting people who fit this profile to try our health supplements and beauty/skincare products, then record a short (2-3 minute) video review on their phone. We would like your help reaching out to community organizations, churches, temples, or local associations to find interested participants.

WHAT WE'RE LOOKING FOR IN YOU:
- You are part of, or have strong connections to, the Filipino, Thai, or Korean-American community in the US
- Familiar with local community organizations, churches, temples, or associations
- Comfortable making introductions/calls or posting in community groups on our behalf
- Fluent in English and the relevant community's language

SCOPE OF WORK:
- Help identify and reach out to 2-3 local community organizations (church, temple, association) to explain the project
- Assist in recruiting participants who match our criteria (age 40-60, living in the US)
- Coordinate basic communication between participants and us until they're ready to receive the product

COMPENSATION:
- Base fee: $30-50 for outreach effort
- Plus $10-15 per successfully recruited participant (someone who completes a full video review)
- Total budget flexible depending on number of participants recruited

TO APPLY, PLEASE INCLUDE:
1. A short note about your connection to the Filipino/Thai/Korean community
2. Any relevant experience with community outreach, recruitment, or similar work
3. Your availability to start

**Personal Assistant – AI-Savvy & Highly Organized**

I’m looking for a proactive and reliable Personal Assistant to support me with a mix of business and private tasks.

This role is ideal for someone who is organized, tech-savvy, discreet, and comfortable working independently. You should enjoy finding efficient solutions, using modern digital tools, and staying up to date with AI, automation, and productivity trends.

**Your responsibilities may include:**

* Online research and information gathering
* Managing emails, messages, and follow-ups
* Making calls and coordinating appointments
* Handling administrative and organizational tasks
* Supporting private and business-related projects
* Working with various software, online platforms, and AI tools
* Identifying opportunities to simplify and automate recurring tasks

**What I’m looking for:**

* High level of discretion and confidentiality
* Reliability, transparency, and clear communication
* Strong organizational and problem-solving skills
* Confidence using digital tools and learning new software
* Practical experience with AI tools and automation
* A proactive mindset and attention to detail

The position will initially require approximately **5 hours per week**. If the collaboration is successful, the role can gradually expand to **20–30 hours per week**.

Please apply with a short introduction, your availability, relevant experience, and a few examples of how you currently use AI or automation in your work.

We are seeking an organized, professional, and technology-comfortable Virtual Assistant / Webinar Administrative Coordinator to support the planning, promotion, execution, and follow-up of educational webinars for business owners.

The primary business objective of the webinar is to generate qualified consultation appointments with business owners who may need bookkeeping, accounting, financial reporting, cash-flow forecasting, tax-planning, or fractional CFO services.

The coordinator will manage webinar logistics, registration administration, attendee communications, presentation support, lead tracking, and post-webinar follow-up. This person will help ensure that every attendee receives a polished, responsive, and professional AEG experience.

Primary Responsibilities

Webinar Planning and Setup
Assist with establishing the webinar timeline, task list, and completion deadlines.
Set up the webinar in Zoom Webinar, Microsoft Teams, GoTo Webinar, or another designated platform.
Create and test registration forms, confirmation pages, calendar links, and automated reminders.
Coordinate the webinar date, presentation time, speaker access, and internal rehearsal.
Maintain the webinar planning checklist and follow up on outstanding tasks.
Organize presentation files, speaker notes, handouts, lead magnets, and other supporting materials.
Verify that all webinar links, forms, downloads, and booking pages work correctly.
Assist with preparing the webinar room, waiting-room message, polls, surveys, and question-and-answer settings.

Registration and Attendee Administration

Monitor webinar registrations and maintain an accurate attendee list.
Review registration information for completeness and potential lead quality.
Identify registrants who appear to meet AEG’s target-client profile.
Enter or update qualified registrants in the appropriate lead-tracking system.
Send registration confirmations, reminders, calendar invitations, and attendance instructions.
Respond professionally to basic attendee questions.
Maintain confidentiality of attendee, prospect, and company information.
Track registration sources, attendance, no-shows, consultation bookings, and follow-up status.

Webinar Promotion Support

Schedule approved webinar announcements through email.
Assist with sending invitations to prospects, referral partners, business contacts, and local organizations.
Coordinate approved webinar graphics, captions, email copy, and promotional materials.
Confirm that webinar branding is consistent with AEG’s brand standards.
Track promotional activity and registration results by source.
Provide periodic registration updates to the principal.
Contact registrants who begin but do not complete registration when appropriate.

Live Webinar Support

Join the webinar at least 50 minutes before the scheduled start time.
Complete a final technology and presentation check with the speaker.
Confirm the speaker’s camera, microphone, lighting, presentation, and AEG webinar background.
Admit attendees and monitor the waiting room.
Welcome attendees and provide basic instructions in the chat.
Monitor attendee questions, polls, comments, and technical concerns.
Organize questions for the speaker and flag high-priority questions.
Share approved links, downloads, and consultation-booking information in the chat.
Record attendance, participation, and potential sales opportunities.
Support the webinar recording and confirm that the recording is saved correctly.
Handle routine technical and administrative issues without interrupting the presentation.

Post-Webinar Follow-Up

Send approved thank-you messages to attendees.
Send replay information and educational resources when authorized.
Send a separate follow-up message to registrants who did not attend.
Provide qualified attendees with the appropriate consultation-booking link.
Follow up with engaged attendees who have not yet scheduled a consultation.
Update each prospect’s status in HubSpot or AEG’s designated CRM.
Assign or record follow-up tasks, due dates, and next actions.
Notify the Principal promptly when a high-quality prospect requests assistance.
Prepare a post-webinar report summarizing:
Total registrations
Total attendees
Attendance rate
Engagement and questions
Qualified prospects
Consultation appointments booked
No-shows
Follow-up status
Registration source

Lead Qualification Support

The coordinator will not be responsible for providing accounting advice or conducting sales consultations. However, the coordinator may gather preliminary information such as:

Prospect’s name, company, and contact information
Industry
Business location
Approximate annual revenue
Number of employees
Current accounting or bookkeeping challenges
Current accounting software
Interest in bookkeeping, tax planning, financial reporting, cash-flow forecasting, or CFO advisory
Desired timeline for receiving assistance
Whether the prospect has decision-making authority
Whether the prospect has scheduled a consultation
Any questions requiring professional accounting, tax, legal, or financial advice must be referred to an authorized AEG professional.

Required Qualifications

At least two years of administrative, virtual-assistant, event-support, marketing-support, or client-service experience
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage deadlines and several related tasks simultaneously
Professional and confident communication with business owners and executives
Experience using video-conferencing or webinar platforms
Proficiency with Microsoft Office or Google Workspace
Ability to learn and follow documented procedures
Reliable internet connection, computer, headset, and professional remote-work environment
Ability to protect confidential company, prospect, and client information
Availability for webinar rehearsals and live events

Preferred Qualifications
Previous experience supporting webinars, virtual events, workshops, or online training
Experience with HubSpot CRM
Experience with Zoom Webinar, Microsoft Teams, Calendly, Canva, Mailchimp, Constant Contact
Experience supporting a professional-services company
Familiarity with lead tracking, appointment scheduling, and email follow-up campaigns
Experience communicating with business owners
Basic understanding of marketing funnels and consultation-based sales processes

Performance Expectations

Success in this role will be evaluated based on:

Webinar tasks completed accurately and on time
Registration and attendee records maintained without errors
Professional and timely communication with registrants
Successful execution of webinar logistics
Consultation-booking links shared correctly
Qualified prospects identified and routed promptly
Follow-up communications completed according to schedule
CRM records and next steps maintained accurately
Protection of confidential information
Contribution to increasing qualified consultation appointments

Key Webinar Metrics

The coordinator may be responsible for maintaining a webinar scorecard that tracks:

Number of invitations sent
Landing-page visits
Registrations
Registration conversion rate
Live attendees
Attendance rate
Replay views
Qualified leads
Consultation appointments booked
Appointment-booking rate
Appointments attended
Proposals issued
New clients acquired
Potential and closed revenue

Ideal Candidate

The ideal candidate is proactive, calm, dependable, and highly organized. This person notices missing details before they become problems, follows through without repeated reminders, and communicates professionally with prospects.

The candidate should understand that the purpose of the webinar is not merely to attract attendees. The purpose is to create a professional educational experience that builds trust and encourages qualified business owners to schedule a consultation.

We are looking for a detail-oriented and enthusiastic Virtual Assistant to help launch two exciting brands into the world. This is a project-based role with strong potential for an ongoing relationship as both brands grow.

About Live TrueFULLY

Live TrueFULLY (LTF) is a personal brand built on one simple and powerful belief - every human being deserves to show up in the world exactly as they are. This brand welcomes all of humanity in their truest essence, celebrating authenticity, growth, and the beauty of being real. If you believe in people and carry warmth in how you work, you will feel right at home here.

About Appleseed Tennis

Appleseed Tennis is a tennis brand rooted in community, accessibility, and love for the game.

What This Project Involves

Create and fully set up social media accounts for Live TrueFULLY on Instagram, TikTok, Facebook, Threads, and Pinterest
Create and fully set up social media accounts for Appleseed Tennis on TikTok, Facebook, and LinkedIn

Connect all accounts to SocialBoo for streamlined management
Set up an Etsy shop linked to Printify for Live TrueFULLY branded merchandise

What We Are Looking For

Someone who works with care, communicates clearly, and takes pride in doing things right the first time. Experience with social media account setup and Etsy/Printify integration is essential. A warm and inclusive spirit aligns perfectly with everything Live TrueFULLY stands for.

Project Timeline

48 to 72 hours upon hiring.

Budget

Please submit your proposed rate. We look forward to hearing from you and potentially building something meaningful together.

We’re a specialist property management firm operating coliving properties across Perth and Melbourne, Australia. Our team is fast-moving, and high-trust - and we need someone who brings structure, precision, and follow-through to keep everything running smoothly behind the scenes.

The Role

You’ll be the operational backbone for multiple Property Managers - coordinating leasing enquiries, resident onboarding, maintenance triage, and admin across a growing portfolio. This role suits someone who is naturally detail-oriented, process-driven, and takes pride in nothing slipping through the cracks.

If you’re a big-picture thinker who prefers strategy over execution, this isn’t the right fit. We need someone who thrives on checklists, follow-up systems, and getting every detail right.

Hours

30 hours/week — Monday to Friday, 10:00 AM – 5:00 PM AWST (1-hour break)

Key Responsibilities

Leasing + Inspections
Respond to viewing requests during business hours and book inspections
Confirm attendance and follow up with attendees the same day
Maintain the pipeline tracker (Enquiry → Booked → Attended → Applied → Approved/Declined)

Applications + Reference Checks
Prepare resident applications as they come in
Call referees and employers to complete reference checks
Collect all documents, chase missing items, and prepare an “approval-ready” pack for the Property Manager

Resident Onboarding
Prepare and send resident agreements via DocuSign
Coordinate onboarding comms: house rules, payment instructions, move-in steps

PropertyMe Inbox + Maintenance Triage
Monitor the PropertyMe inbox and direct residents to submit maintenance via the correct forms
Acknowledge maintenance requests promptly
All maintenance must be approved by owners before works are authorised (except genuine emergencies)
Track jobs, updates, invoices, and photos in PropertyMe

Client Onboarding + Property Packs
Prepare property info packs (house summary, room list, inclusions, rules, utilities notes)
Support new owner/client onboarding and agreement packs

Admin + File Management
Keep Google Drive tidy with correct naming and folder structure
Ensure all documents are filed correctly (agreements, IDs, invoices, photos)

Coordination + Handovers
Work closely with Customer Service support and Property Managers so everyone is across bookings, hot leads, and urgent issues
Provide clear end-of-day handover notes


What We’re Looking For

Required
Excellent written and spoken English
Very comfortable making outbound phone calls (leads + reference checks)
Strong follow-up habits and exceptional attention to detail
Experience in property admin, leasing, or maintenance coordination
Comfortable using CRMs (PropertyMe experience preferred)
Reliable internet connection and a quality headset

Nice to Have
DocuSign experience
Google Drive filing discipline
Customer service background
Propertyme experience

To Apply (all items required)
A short voice note or Loom introducing yourself (60 seconds max)
An example of a follow-up system you’ve used (pipeline tracker, task list, etc.)
Your internet speed test result + headset details

I run a small AI marketing firm. We install one-person marketing teams inside professional services firms. Team is lean: a head of operations, an appointment setter, a content collaborator, and me.

Here is my honest problem. I am good at two things: making content and selling. Everything else I touch gets slower. My calendar has holes in it, decisions sit in my head for a week, and warm deals go cold because nobody chased them. That is not a tooling problem. It is a me problem, and I am hiring someone to fix it from the outside.

I am looking for one person who is better at organising than I will ever be, and who will hold me to a system instead of waiting for me to build one.

What you will own

My calendar. You book, move, confirm and protect it. Sales calls and recording blocks are sacred. You chase no-shows the same day and get them rebooked.
My inbox. You triage daily, draft replies in my voice for me to approve, and get me to zero twice a day. You never send anything client-facing without my yes.
A 15 minute standup with me every weekday. You run it, not me. You come with the questions, you get the decisions out of my head, and you write them into Notion the same hour. If I dodge something twice, you say so.
Follow-up on open deals. We lose more deals to silence than to price. You own one rule: no open proposal sits more than five days without a dated next step. You chase, you book, you log it in the CRM.
Admin that keeps the money moving. Invoices chased, subscriptions reconciled, proposals and decks assembled from our templates, CRM kept clean.
Some personal admin once we trust each other. Travel, appointments, house-buying paperwork. Business first, personal later.

What a great week looks like

Every sales call and recording block on my calendar actually happened. Every open proposal has a dated next step. My inbox hit zero every day. Five standups ran, and I did not have to remember any of it. You told me one thing I should stop doing.

Who this is for

You are the person friends call organised. You like owning a process more than being told what to do. You are comfortable telling a founder that he skipped something, twice if needed, without being rude about it. Written English has to be strong enough that a client cannot tell my drafts from yours.

Must have

2+ years supporting a founder, executive or business owner directly
Fluent written English, near-native. Spoken English good enough for a daily call
Google Workspace (Calendar and Gmail) at a high level
Comfortable in Notion and Slack, or a fast learner in both
4+ hours a day overlapping 09:00-17:00 Central European Time
Reliable internet and a quiet space for daily calls

Nice to have

Worked with a CRM (we use GoHighLevel, happy to teach it)
Some exposure to marketing, agency or professional services work
Bookkeeping or invoicing familiarity
You have used AI tools daily and are not precious about it. We use them heavily

Practical

20-25 hours a week to start, more if it works
$12-25/hr depending on experience. If you are more senior and would rather do 12-15 focused hours a week at a higher rate, say so in your proposal and tell me your number. I care about decisions closed per hour, not hours logged
Long term. I am hiring one person, not a rotating pool
Paid test project before we commit. It takes about 90 minutes and I pay for it either way

How to apply

Start your proposal with the word ANCHOR so I know you read this.

Then, in your own words and no more than 200 words:

Tell me about a time you had to chase your boss to get something done, and what you actually said to them.
Which of the six things above are you strongest at, and which would you need help with?
What is the one question you would ask me on our first standup?

Skip the template pitch. Three real answers beat a page of adjectives. I read every proposal that starts with ANCHOR and I reply to everyone I shortlist.

We're looking for an exceptional phone professional to help us find land for future residential development.

This is **not** a typical cold-calling job. Your role is to identify landowners, start conversations, build rapport, and uncover opportunities for our acquisitions team.

### What You'll Do

* Call landowners and property owners
* Ask questions and gather information
* Build relationships over the phone
* Identify potential development opportunities
* Take detailed notes in our CRM
* Follow up with interested property owners

### We're Looking For Someone Who

* Is confident and professional on the phone
* Has excellent English communication skills
* Enjoys talking with people
* Can think on their feet
* Is organized and dependable
* Learns quickly
* Sales, telemarketing, or real estate experience is a plus

### Bonus If You Have Experience With

* Cold calling
* Telemarketing
* Real estate
* CRM software
* Lead generation

### To Apply

Please send:

* A 2-minute video introducing yourself and explaining your phone or sales experience.
* A voice sample or recording if available.

We're looking for someone who is friendly, confident, persistent, and genuinely enjoys speaking with people. We can teach you the land business—we're looking for someone who already knows how to build rapport and create opportunities over the phone.

Mobilisation Officer / Coordinator

HPS Recruitment | Full-time, Ongoing | Remote — Philippines

About Us

HPS Recruitment is a specialist Australian recruitment agency servicing the mining and resources sector. We partner with leading operators and contractors across the country to deliver skilled workforces to site — safely, compliantly, and on time.

About the Role

We're seeking an organised and proactive Mobilisation Officer/Coordinator based in the Philippines to join our team on a full-time, ongoing, work-from-home basis. Supporting our Australian operations remotely, you'll be the engine room of our workforce deployment — coordinating everything required to get candidates from offer stage to their first swing on site.

This role suits someone who thrives on detail, juggles competing priorities with ease, and enjoys being the central point of contact for candidates, clients, and internal teams.

Key Responsibilities

Coordinate end-to-end mobilisation logistics including flights, accommodation, and site transfers
Build, maintain, and communicate workforce rosters, managing swing changes and short-notice adjustments
Ensure all pre-employment and site compliance requirements are met — medicals, inductions, tickets, VOCs, police checks, and drug and alcohol screening
Maintain accurate candidate records and mobilisation data across internal systems (data entry and database management)
Track expiring certifications and proactively arrange renewals
Liaise with candidates, site contacts, and clients to confirm mobilisation details and resolve issues quickly
Provide general administrative support to the recruitment team
Ensure all activities comply with company policies, client requirements, and relevant legislation

About You

Previous experience supporting the mining and resources industry (mobilisation, recruitment, travel coordination, or similar admin roles) highly regarded
Excellent written and verbal English communication skills — comfortable dealing with Australian candidates, clients, and site personnel by phone and email
Excellent attention to detail and accurate data entry skills
Well-organised with the ability to manage competing deadlines and last-minute changes
Confident with Microsoft Office and recruitment/HRIS databases
Understanding of pre-employment compliance requirements (medicals, inductions, tickets) advantageous
Reliable home office setup: own computer, stable high-speed internet, and quiet work environment
Able to work Australian business hours (AWST/AEST)
A team player with a can-do attitude and a calm head under pressure

What We Offer

$10–12 per hour (confirm currency — AUD)
Full-time, 40 hours per week — permanent work-from-home
Ongoing, stable position with a supportive close-knit team
Exposure to major mining and resources projects across Australia
Opportunity to grow your career within the recruitment industry

How to Apply

Click Apply Now with your current resume - include up tot date experience please.

HPS Recruitment is an equal opportunity employer and welcomes candidates of all backgrounds.

We are seeking a skilled freelancer to help us connect with online sellers who need assistance with their ecommerce operations. The ideal candidate will have experience in lead generation and marketing, with a strong ability to identify and engage potential clients. Your role will involve reaching out to online sellers, understanding their needs, and offering our services to enhance their ecommerce presence.

I run a private chef business and need support streamlining operations between Zapier, Honeybook, Connect Team, and Google Workspace. The ideal candidate will have experience in integrating and optimizing business operations tools to enhance efficiency and productivity. Responsibilities include managing workflows, ensuring seamless communication, and identifying areas for improvement.

We're looking for an exceptional phone professional to help us find land for future residential development.

This is **not** a typical cold-calling job. Your role is to identify landowners, start conversations, build rapport, and uncover opportunities for our acquisitions team.

### What You'll Do

* Call landowners and property owners
* Ask questions and gather information
* Build relationships over the phone
* Identify potential development opportunities
* Take detailed notes in our CRM
* Follow up with interested property owners

### We're Looking For Someone Who

* Is confident and professional on the phone
* Has excellent English communication skills
* Enjoys talking with people
* Can think on their feet
* Is organized and dependable
* Learns quickly
* Sales, telemarketing, or real estate experience is a plus

### Bonus If You Have Experience With

* Cold calling
* Telemarketing
* Real estate
* CRM software
* Lead generation

### To Apply

Please send:

* A 2-minute video introducing yourself and explaining your phone or sales experience.
* A voice sample or recording if available.

We're looking for someone who is friendly, confident, persistent, and genuinely enjoys speaking with people. We can teach you the land business—we're looking for someone who already knows how to build rapport and create opportunities over the phone.

I want someone to assist with making llc and how it's done. You'll be va for me and help with va work for my agency and more.

I’m looking for an experienced assistant to help me form an LLC and guide me through the full process.

And the work will include:

* Explaining the LLC setup process in simple terms
* Helping me choose the correct filing options
* Preparing and submitting the formation documents
* Assisting with an EIN, registered agent, and operating agreement
* Explaining the costs, timelines, and ongoing requirements
* Making sure all documents and information are organized correctly

and apply with your experience with U.S. LLCs, what services you provide, your fee, and the expected completion time.

Need a virtual assistant to update approximately 960 product listings by using the built-in background remover on the first image only. This is a simple task that requires attention to detail and basic computer skills. The ideal candidate is detail-oriented, follows instructions carefully, and is comfortable performing repetitive computer tasks.

We are seeking a reliable assistant to publish pre-written content across our social media accounts.

This is a straightforward, entry-level position focused exclusively on posting and confirming content. No prior experience is required, as complete training and clear, step-by-step instructions will be provided.

Pay
$5 per hour

Because this role involves simple posting tasks and includes full training, the rate is fixed and non-negotiable.

Responsibilities
Publish pre-written content on designated social media platforms.
Follow a simple checklist for each account.
Confirm that every post has been published successfully.
This position does not involve content creation, planning, or strategy. Your responsibility is strictly to post the provided content and verify that it is live.

Schedule
Approximately 2-4 hours per day
Flexible working hours
Potential for additional hours or full-time work based on strong performance
Ideal Candidate
We are looking for someone who is:

Dependable and consistent
Responsive and communicative
Comfortable following clear instructions
Interested in steady remote work
How to Apply
Please include the following information with your application:

Your daily availability, including the number of hours you can work
Your current time zone
We plan to onboard someone soon.

Location Requirement
This position is available only to individuals currently residing in the United States. Due to social media location requirements, applications from outside the U.S. cannot be considered.

I need a reliable freelancer for a document verification task.
Requirements:
Attention to detail
Ideal skills and experience:
Experience with document verification (No issues if you have no prior experience)

Skills: Data Processing, Data Entry, Research, Compliance, Documentation, Data Analysis, Administrative Support, Data Management