Find Perfect Administrative Support Projects

We are seeking a dedicated Shopify Customer Support & Email Handling Virtual Assistant to manage customer communication and provide excellent support for our Shopify store. Your main responsibilities will include responding to customer emails, handling order inquiries, tracking shipments, processing refunds or exchanges, and resolving customer concerns professionally and efficiently. The ideal candidate should have strong communication skills, attention to detail, and previous experience with Shopify or eCommerce customer support. Familiarity with tools like Gmail, Zendesk, Gorgias, or Freshdesk is a plus. This is a remote position requiring reliability, quick response times, and the ability to maintain a positive customer experience.

We are seeking a reliable and professional Administrative Assistant based in Port-au-Prince, Haiti, to provide remote administrative support and assist with occasional in-person tasks when required.

The ideal candidate should possess strong organizational and communication skills, be able to work independently, and have prior experience in administrative support or office-related tasks.

Responsibilities may include:

* Handling administrative and coordination tasks remotely
* Assisting with documentation and communication
* Visiting specific locations in Port-au-Prince when necessary for task completion
* Providing regular updates on assigned work

Please note that physical visits may occasionally be required, but not on a frequent basis.

This is a paid opportunity, and we are looking for someone dependable, responsive, and detail-oriented.

• Are you from Port Au Prince, Haiti? If yes then how long have you been living there?
• Can you Handle Administrative work efficiently?
• How do you handle sensitive information or records?

We are seeking a virtual assistant to help with day-to-day tasks such as creating invoices, basic design, and computer knowledge. The ideal candidate will have experience in administrative support and be proficient in Microsoft Word and Excel. Strong communication skills are essential for effective email communication. This is a part-time role with a long-term engagement.
Monthly salary 100 $

**Administrative Assistant – Construction Company (Remote)**

Acorn Construction Ltd is a growing wood frame construction company based in Alberta, Canada. We frame residential and commercial projects and are looking for a sharp, organized administrative assistant to support our office operations on an ongoing basis.

**About the Role**
This is a remote, part-time position to start with potential to grow. You'll be working directly with the owner to keep the business running smoothly behind the scenes — handling invoicing, setting up projects, managing documents, and keeping office-to-field communication organized.

**What You'll Be Doing**
- Invoicing clients and tracking accounts receivable
- Setting up new projects in Google Drive (folder structure, documents, tracking sheets)
- Managing and organizing incoming reports from the field (we use a custom web app)
- Drafting and sending communications between the office and job sites
- Building and improving office systems and workflows
- General admin tasks as needed

**What We Use**
- Google Workspace (Drive, Gmail, Docs, Sheets)
- Custom field reporting app (we'll train you)
- Email-based field reports from crew leads and superintendents

**You're a Good Fit If You:**
- Are highly organized and proactive — you spot problems before they become issues
- Have experience supporting a trades, construction, or field-based business
- Know Google Workspace well
- Communicate clearly in writing
- Can work independently with minimal supervision
- Are based in Canada or a compatible North American time zone

**To Apply**
Please include a brief note on any experience you have supporting construction or trades businesses, and one example of a system or process you set up that made someone's work easier.

**Hours:** 10–20 hrs/week to start
**Rate:** Open to proposals — please include your hourly rate

Seeking a bilingual (Spanish/English) virtual assistant to expand our US electronics and tools distribution business into Mexico. Responsibilities include identifying potential wholesale partners, conducting outreach, and managing communication. The role requires strong communication skills and the ability to work independently.

Admin tasks 30 mins - 2+ hrs at a time May-June with the possibility of continuing similar work for us in the future.
Myself and the members of my household (4 people) are all disabled with extremely limited cognitive energy and are failing to secure a lease before 7/1. (Not due to financial or other issues-- simply due to inability to complete these tasks.)
----
What I'm seeking:
- Proactive, mostly asynchronous, help completing executive tasks.
- Live collaboration with you when necessary. (Such as if one of us has to communicate something, but needs help transcribing thoughts into written language.)
- You are able to work professionally in a personal assistant role for email, phone, data entry/organization/communication, and appointment setting tasks.
- You know how to navigate the current-day US rental process from personal experience.
- You are comfortable communicating with prospective landlords/their property managers with us and on our behalf.
----
Schedule details:
- Most tasks require working during business hours.
- Opportunities for flexible scheduling after sunset/before sunrise and/or on weekends when collaborating live.
- You schedule directly through me (no juggling all four of us separately!)
----
Example 1: I struggle to make phone calls and complete parts of applications, as well as aggregating info on available rentals.
Example 2: My similarly disabled housemate is unable to manage getting landlords to send us their applications. He has a reversed sleep cycle. He can't keep up with the necessary emails and phone calls or organize the four of us to all complete applications in a timely manner.

Skills: Project Management, Data Entry, Virtual Assistant, Ghostwriting, Odd Jobs, Telephone Handling, Time Management, Email Handling, Administrative Support, Appointment Setting

We are seeking a detail-oriented Web Research Specialist to gather and organize data from various online sources. The ideal candidate will have experience in web research and data entry, with a keen eye for detail and accuracy. Responsibilities include conducting web searches, extracting relevant information, and organizing data into a structured format. Familiarity with Microsoft Excel is essential for data management and reporting.

We are looking for a dedicated and professional Shopify Virtual Assistant to manage customer support and email handling for our online store. The ideal candidate should have experience communicating with customers in a friendly and professional manner while resolving order issues, answering product inquiries, tracking shipments, processing refunds/exchanges, and ensuring customer satisfaction. You should be comfortable working with Shopify, handling daily customer emails efficiently, and maintaining quick response times. Strong English communication skills, attention to detail, and the ability to provide excellent customer service are highly important for this role. Previous experience with Shopify stores or eCommerce customer support will be a big plus.

We are seeking a reliable virtual assistant to manage our email inbox and calendar. The ideal candidate will have experience in email communication and administrative support, ensuring timely responses and organization. Familiarity with Microsoft Excel and Word is essential. This role requires attention to detail and the ability to work independently.

Join Dr. Magdalene Glekiah, MD, founder of Magdalene Global, as a Virtual Assistant for the Luxury Nursing Summit. This part-time role requires 20 hours per week, focusing on event planning and management. You'll assist with administrative tasks, email communication, and social media marketing. Ideal candidates will have experience in event planning and strong communication skills.

Hey! Please read (the budget for this job is just a placeholder):

I'm looking for a full-time, long-term assistant to help me in my everyday tasks & grow alongside me.

This is for people who are are passionate about supportive roles and, therefore, open to working long hours every day. No other jobs.

Here are some examples of what you should be good at:

- solve problems, find answers to anything, be resourceful
- do thorough research on any topic
- help hire people
- manage a few employees
- proof read, check mistakes in videos
- come up with ideas
- learn (or already knows) about clothing, materials, cuts
- be good with criticism

The plan is to hire you long-term, & you'll take part in most of the things I do.
Your salary increases as we go on and as you get better at handling responsibilities. There's no limit I have in mind.

Message "EXCELLENT" if this sounds like you.

• Have you been an assistant before?
• What's your most valuable skill (relevant to the job)?
• Are you happy to work for me long-term (including weekends), and growing by my side? (I'll need you to fully focus on this job alone, full-time)
• Are you business-oriented, and do you plan to start your own business at any point in the future?
• Do you have any other job/occupation (like school, kids, etc.) currently?

Operations Integrator / Executive Project Manager — Real Estate Development Startup

Fully remote. US Pacific Time overlap required. Growth role with rising responsibility and compensation.

I am launching a real estate development company and need a sharp, organized, and highly motivated Operations Integrator to be the central nervous system of the business. This is not an admin role. You are the person who ties the entire operation together across my team, suppliers, architects, and contractors, and keeps everything moving while I focus on strategy and growth.

You are someone I can think out loud to, hand a direction to, and trust it gets driven to completion without me having to follow up. You are two steps ahead of me at all times, never two steps behind.

This is a fast paced startup environment with a lot of moving parts. If you are exceptional, location does not matter. This role grows as the business grows, in both responsibility and compensation.

WHAT YOU WILL BE DOING

Acting as the central coordination hub across team members, suppliers, architects, and contractors on my behalf
Making and receiving calls on my behalf. You are confident, professional, and represent me well in every conversation
Driving outstanding tasks to completion and making sure nothing falls through the cracks
Conducting supplier and vendor outreach by calling and emailing manufacturers and vendors to gather information, pricing, lead times, and confirmations
Building and maintaining organized documents, checklists, trackers, and project files in shared systems, not in your head or your inbox
Scheduling calls and meetings and preparing agendas in advance
Researching topics and delivering clear, concise summaries with a recommendation, not just raw information
Drafting emails, messages, and outreach for my review
Maintaining task lists and proactively updating me on progress without being asked
Assisting with hiring by posting jobs, filtering applications, and presenting only the strongest candidates with your reasoning
Identifying problems early and bringing solutions, not just flagging the problem
Documenting how things get done as you go, so the operation runs on systems rather than memory

WHAT I AM LOOKING FOR

Super sharp. You think ahead, connect dots without being told, and figure things out independently
Exceptional communicator. Native level written and spoken English. You represent me professionally in every email, message, and call
Confident and natural on the phone. You call suppliers, contractors, and vendors without hesitation, ask the right questions, and get what we need
Proactive operator. You do not wait for work. You find it, own it, and drive it to done
Highly organized. Nothing slips on your watch. Everything has a home and a status
Systems minded. You build repeatable processes and documentation as you work, not after
Positive and steady. You bring energy and clear thinking even when things get chaotic
Real experience. You have done this at a genuine level for a real executive, entrepreneur, or operating business, not admin work relabeled as project management
Available during US Pacific Time business hours for at least 6 hours of daily overlap

Strong plus. Prior experience supporting a real estate, construction, architecture, development, or general contracting operation. You will be coordinating with architects, general contractors, and material suppliers from week one, and baseline familiarity with that world means you contribute faster.

WHAT THIS IS NOT

This is not a data entry role. This is not a task ticking role. This is not for someone who waits to be told what to do next.

I need someone who responds with: Yes, I already started on it, here is where I am, and here is what I flagged along the way. Not: Yes, noted, understood, followed by silence.

COMPENSATION

This role pays competitively based on experience, with clear growth as the business scales. Please state your expected hourly rate in your application. Strong, proven operators are encouraged to state their real number. I would rather pay for someone exceptional than manage someone who needs managing.

TO APPLY

A short video recording, 2 minutes maximum, telling me who you are and why you are the right person for this role. This is required. Applications without a video will not be considered.

[ Quick 5 Star ] — Pakistani VA Needed to Help Recruit an AI Video Editor

We are looking for a reliable, communicative Virtual Assistant based in Pakistan to help us recruit a skilled AI UGC Video Editor on Upwork and other freelance platforms.

YOUR ONLY JOB:
Send outreach messages to 500–1000 freelancers/video editors on Upwork (and optionally TikTok or Instagram) using a short script we will provide. Your goal is to find qualified candidates who are interested in a paid video editing trial.

WHAT YOU WILL DO:
1. Search Upwork for freelancers who match our video editor criteria (AI UGC, TikTok-style, CapCut, HeyGen, etc.)
2. Send each of them a short, pre-written outreach message (hook) that we provide — NO improvising
3. Track your outreach in a simple Google Sheet (Name, Profile Link, Date Messaged, Response Y/N)
4. Forward any interested responses to us immediately
5. Aim for 50–100 messages per day

CONTEXT — WHAT WE'RE HIRING FOR:
We are looking for an AI Video Editor who can create emotional TikTok-style UGC ads for gift products. The videos use AI tools like HeyGen, Kling, Runway, or CapCut AI to generate realistic UGC-style content. We will share our existing job post with you so you know exactly who to look for.

REQUIREMENTS:
✅ Must be based in Pakistan
✅ Strong English communication skills
✅ Experience with Upwork or freelance platform outreach preferred
✅ Organized — can track outreach in a Google Sheet
✅ Available to start immediately
✅ Fast, reliable, and honest

RATE: $4–$7/hr depending on experience
HOURS: 10–20 hrs/week to start

To apply, please answer:
- Have you done outreach or recruiting work before? (Describe briefly)
- How many messages per day can you realistically send?
- Are you available to start this week?

We are seeking a proactive individual to help us acquire sponsorships for our upcoming events. The ideal candidate will have experience in identifying potential sponsors, building relationships, and negotiating sponsorship deals. You will work closely with our team to ensure successful event execution. If you have a strong network and a knack for securing sponsorships, we would love to hear from you!

• Are you comfortable taking calls with prospects?
• Describe your recent experience with similar projects

Seeking a personal assistant to manage administrative tasks for a residential cleaning business and a music business. Responsibilities include scheduling, email management, and other related tasks. The ideal candidate will be organized, efficient, and able to handle multiple tasks simultaneously. Experience in both industries is a plus.

📌 ABOUT THE ROLE
Giles Financial Consulting LLC is a boutique financial consulting firm based in Missouri City, TX serving small businesses, entrepreneurs, and nonprofit organizations. We are looking for a reliable, organized, and self-motivated Personal Assistant to work directly with our founder on a part-time, ongoing basis.

This is a hybrid role — a few hours per week in person in the Missouri City / Houston area with the remainder worked remotely. Fully remote candidates outside the Houston area will not be considered for this position.

💼 WHAT YOU WILL DO
• Manage and execute daily and weekly priority task lists
• Handle correspondence, emails, scheduling, and follow-ups
• Draft, schedule, and post social media content across business platforms
• Track compliance and filing deadlines and send advance reminders
• Prepare internal documents, reports, and communications
• Coordinate meetings, appointments, and reminders
• Research vendors, services, or opportunities as directed
• Provide general administrative and operational support as needed

✅ REQUIREMENTS
• 1–2 years of experience in administrative support, executive assistance, or a similar role
• Located in the Houston / Missouri City, TX area — must be available for occasional in-person meetings
• Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive) and Microsoft Office
• Experience managing social media platforms for a business (Facebook, Instagram, LinkedIn)
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple tasks independently
• Professional and discreet — you will be working in a financial services environment where confidentiality is essential
• Reliable internet connection and your own computer

⭐ NICE TO HAVE (NOT REQUIRED)
• Experience with QuickBooks or bookkeeping software
• Familiarity with Canva or content scheduling tools
• Experience with Slack or project management tools
• Prior experience supporting a financial, consulting, or professional services firm

💰 COMPENSATION & TERMS
• Rate: $10.00 – $15.00/hour based on skill level and experience
• Engagement Type: Ongoing contract | Part-time
• Hours: Flexible, approximately 10–20 hours per month to start — may increase over time
• Location: Hybrid — Houston / Missouri City, TX area required
• Mileage and gas reimbursed for any in-person travel tasks

📩 HOW TO APPLY
Please submit a proposal that includes:
• A brief overview of your relevant experience
• Examples of tools you are proficient in
• Your availability and how many hours per week you are looking for
• Why you are a great fit for this specific role

Generic proposals will not be considered. We are looking for someone who takes the time to read this posting carefully and responds thoughtfully. If you are reliable, proactive, and ready to grow with a small but impactful firm — we look forward to hearing from you.

• Will you be able to meet in person at least once weekly in Missouri City (Houston) area?

We are seeking a skilled specialist to assist with recovering a Gmail account. The ideal candidate will have experience in technical support and troubleshooting, particularly with email systems. Responsibilities include diagnosing issues, providing solutions, and ensuring account security. If you have a strong understanding of email protocols and account management, we would love to hear from you.

• Have you done account recovery before? And please tell me the worst account recovery situation you helped your client

We are seeking an experienced estimator for our carpentry company. The ideal candidate will have the ability to perform carpentry take-offs and provide a cutting list. Knowledge of Australian timber sizes is essential. The role involves working closely with our team to ensure accurate and efficient project planning. If you have a strong background in construction and estimating, we would love to hear from you.

Looking for a Personal/Executive Assistant with experience and initiative. The ideal candidate should have strong analytical skills and be able to handle tasks independently. Experience with accounts is a plus. Responsibilities include administrative support, data analysis, and effective communication.

Property Management Operations Coordinator (Leasing + Onboarding + Maintenance) – Remote

Overview

We’re a specialised property management firm operating across Perth and Melbourne, Australia. We need a reliable, detail-focused coordinator to support multiple Property Managers across leasing, resident onboarding, and maintenance triage.

Hours
25 hours/week
10:00am–4:00pm AWST with a 1-hour break (Mon–Fri)

Key responsibilities
Leasing + inspections
- Respond to viewing requests during the day and book inspections.
- Confirm attendance and follow up after inspections the same day.
-Maintain a pipeline tracker (Enquiry → Booked → Attended → Applied → Approved/Declined).

Applications + references
- Prepare resident applications as they come in.
- Call referees/employers to complete reference checks.
- Collect all documents, chase missing items, and prepare an “approval-ready” pack for the Property Manager.

Resident onboarding
- Prepare and send resident agreements via DocuSign.
- Onboarding comms: house rules, payment instructions, move-in steps.

PropertyMe inbox + maintenance triage
- Monitor PropertyMe inbox and direct residents to submit maintenance via the correct PropertyMe forms.
- Acknowledge maintenance requests promptly.
- IMPORTANT: All maintenance must be approved by owners before works are authorised (except genuine emergencies).
Track jobs, updates, invoices and photos in PropertyMe.

Client onboarding + property packs
- Prepare property info packs (house summary, room list, inclusions, rules, utilities notes).
- Support new owner/client onboarding and agreement packs.

Admin + file management
- Keep Google Drive tidy with correct naming/folders.
Ensure docs are filed correctly (agreements, IDs, invoices, photos).

Coordination
- Work closely with our Customer Service support (AM/PM) and Property Managers so everyone knows bookings, hot leads, and urgent issues.
- Provide end-of-day handover notes.

Required
- Excellent written and spoken English
- Comfortable on the phone (leads + reference checks)
- Strong follow-up and attention to detail
- Experience in property admin / leasing / maintenance coordination
- Comfortable using CRMs (PropertyMe preferred)
- Nice to have
- DocuSign experience
- Google Drive filing discipline
- Customer service background

To apply (must include)
- A short voice note or Loom introducing yourself (60 seconds).
- Example of a follow-up system you’ve used (pipeline tracker, task list, etc.).
- Your internet speed + headset availability.

• Are you comfortable making daily outbound calls to applicants and referees? Give 1 example of a role where you did this.
• An applicant inspects today and says “I’ll think about it”. What is your follow-up sequence (message + call timing) over the next 48 hours?
• Write 5 questions you would ask a referee/employer on a reference check call.
• Can you work 10am–4pm AWST (1 hr break), Mon–Fri, consistently? Any conflicts?
• What tools have you used similar to PropertyMe (CRM/ticketing/property software)? What tasks did you manage in it?

We are seeking a Commercial Real Estate Appraisal Assistant to support our appraisal team with property research and project coordination. Responsibilities include gathering and organizing deeds, tax and ownership records, zoning information, and comparable sales or lease data; conducting market research; preparing project checklists; and providing administrative support such as formatting reports, scheduling reviews, and maintaining digital files.

The ideal candidate is organized, detail-oriented, and able to manage multiple priorities under deadlines. Strong communication skills are essential, and prior real estate or appraisal experience is a plus but not required.

This role will provide valuable hands-on experience in the commercial real estate field. If you are organized, proactive, and eager to learn, we would love to hear from you!

• Describe your recent experience with similar projects

HOA Management company in Washington State is seeking a detail-oriented and organized Administrative Virtual Assistant to support the day-to-day backend operations of a growing homeowners association (HOA) management company.

This is ideally a long-term remote position for the right person. We are looking for someone who enjoys organization, administrative systems, repetitive workflows, and helping keep a business running smoothly behind the scenes.

This is NOT a phone support or sales role. You will not be expected to take phone calls or independently manage difficult homeowner or board interactions. Instead, your role will focus on administrative support, organization, document management, drafting communications, and assisting with operational workflows using established systems and templates.

The ideal candidate is dependable, highly detail-oriented, tech-comfortable, calm under pressure, and able to follow processes carefully and consistently.

Responsibilities may include:

• Updating homeowner information in PayHOA and Google Drive
• Organizing and maintaining HOA files and folders
• Uploading and organizing invoices and financial documents
• Uploading monthly financial reports to Google Drive
• Drafting homeowner and board email responses using AI tools such as ChatGPT and Claude
• Preparing email drafts and attaching supporting documents as needed
• Processing and preparing violation notices using templates and PayHOA
• Preparing board meeting notices and agendas from templates
• Assisting with annual meeting preparation, including proxy forms, ballots, and sign-in sheets
• Assisting with HOA onboarding tasks, including spreadsheet organization and homeowner imports
• Following written SOPs, checklists, and video instructions
• Assisting with other backend administrative tasks as needed

Requirements:

• Strong written English and communication skills
• Exceptional attention to detail and organization
• Comfortable learning software systems and online platforms
• Familiarity with Google Drive, Gmail, spreadsheets, and AI tools preferred
• Ability to follow processes and instructions consistently
• Reliable internet connection and computer
• Ability to maintain confidentiality and professionalism
• Experience with administrative support, property management, real estate, bookkeeping support, or operations assistance is a plus, but not required

About the Role:

• Fully remote position
• Approximately 10–15 hours per week to start
• Flexible schedule, but responsiveness during business days is important
• Long-term opportunity for the right fit
• Opportunity for additional hours and responsibilities over time as the business grows

We are looking for someone who values consistency, communication, organization, and long-term working relationships. Reliability and attention to detail are extremely important in this role.

To apply, please include:

• A short introduction about yourself
• Your previous virtual assistant or administrative experience
• Any experience using AI tools such as ChatGPT or Claude
• Your weekly availability
• Why you believe you would be a good fit for this role
• Examples of organizational or administrative work you have completed

Job Title: Virtual Assistant / Client Support Coordinator for Web Design Agency

Unfortunately for this position, the lack of a strong accent is a must!
We’re a growing web design agency looking for someone who can help with client communication, task management, and basic receptionist duties.

This role is a mix of answering calls/messages, following up with clients, collecting project details, and keeping our internal project dashboard organized. You do not need to be a senior project manager, but you do need to be organized, reliable, and comfortable communicating with clients.

Schedule:

You must be available Monday–Friday from 9:00 AM–6:00 PM Eastern Time.

Responsibilities:

Answer inbound calls and messages professionally
Follow up with leads and existing clients
Collect website/project details from clients
Update tasks, notes, and statuses in our internal dashboard
Help keep website projects moving forward
Schedule calls when needed
Send simple updates to clients
Escalate important issues to our team

Requirements:

Strong English communication skills, no noticeable accent
Comfortable speaking on the phone
Organized and detail-oriented
Able to follow processes and update tasks consistently
Experience with CRMs, admin work, or agency support is a plus
GoHighLevel experience is a bonus, but not required

We’re looking for someone long-term who can help us stay organized, communicate clearly with clients, and make sure nothing falls through the cracks and no client message/call goes unanswered.

• Do you have an accent, and if so is it strong?

We have an Australian small transport company and we need a VA and bookkeeper to help keep our records up to date. task includes:
- data entry of customer jobs into our database system
- follow up staff to submit their sheets and check job sheets for any errors
- check staff entries on job sheets to ensure all necessary data has been entered on the sheets
- ensure all data is complete for billing
- do weekly and monthly billing depending on clients
- follow up receivables with debtors for payment
- enter expenses and allocate to correct cost centres
- perform bank recs for the company
- check company emails and act on any urgent requests
- other misc VA tasks as needed.

-in addition, the VA may be needed to help with social media posting and social media management of our other business as well.

ATTENTION TO DETAIL and INITIATIVE for this job are ABSOLUTELY CRITICAL. so if this is not your strength, please do not apply.

We need someone who can take charge of these tasks for us without needing to be spoon-fed and prompted to do everything,

i may ask you to do a small trial task to test you out. this should not take any more than 15-20 mins or so but will help me assess if you are able to do some of these tasks for us.

I look forward to working with you

Hours expected to be between 10-20 hours per week depending on our workload at any point in time.

• To test your ability to navigate some of the tasks you will be doing, i have a small test task that i can send you to work on. are you happy to do this task as a trial before the contract starts. it should not take any more than say 20-30 mins

Time & Activity Auditor (VA) | Operations & Tracking Support

We are looking for a highly detail-oriented virtual assistant to help support internal operational tracking, time record review, and organized reporting across our systems.

This role focuses on reviewing records, comparing information across systems, identifying discrepancies, maintaining organized spreadsheets, and supporting operations leadership with administrative tracking.

This is a structured support role focused on organization, consistency, and attention to detail. It is not a management or disciplinary role.

There is potential for ongoing long-term work for the right fit.

Hours & Rate:

- Starting at approximately 10–20 hours per week
- Potential for additional hours over time depending on performance and company needs
- Starting rate: up to $5/hr

Tools You May Work In:

- ClickUp
- Google Sheets
- Apploye
- Upwork
- Hubstaff
- Slack
- Google Workspace
- GoHighLevel, for basic tracking only

Core Responsibilities:

1. Time & Activity Review

- Review time records across multiple systems
- Compare tracked time against assigned work, task updates, completed work, and available tracker activity records when applicable
- Identify missing time, unclear entries, inconsistencies between systems, missing task linkage, or unusual activity patterns
- Organize findings into simple spreadsheets and reports
- Flag discrepancies or unclear records for leadership review

2. Reporting & Organization

- Maintain organized spreadsheets and tracking logs
- Provide simple daily or weekly summaries of flagged items, missing or unclear records, and unresolved discrepancies
- Help keep operational records accurate and easy to review

3. Access Tracking & Administrative Support

- Help track employee access during onboarding, offboarding, and role changes
- Maintain organized access tracking records
- Help ensure access requests and removals are documented
- Assist with basic approved administrative updates in tools when instructed by leadership
- Flag anything sensitive, incomplete, or unclear for review

*Final access decisions and sensitive systems remain with leadership.

Important Notes About This Role:

This role focuses on identifying discrepancies, organizing spreadsheets, comparing systems, maintaining records, reporting observations, and supporting operations.

This role is not responsible for employee investigations, disciplinary actions, policy interpretation, complex reconciliation, independent decision-making, or communicating corrective actions to employees.

This role reports directly to operations leadership.

You Are a Great Fit If You:

- Are highly detail-oriented
- Are reliable and organized
- Can follow processes carefully
- Are comfortable reviewing repetitive information accurately
- Can spot missing or inconsistent information
- Have experience with spreadsheets and organizational tools
- Communicate professionally and clearly
- Can maintain confidentiality and professionalism at all times
- Experience with ClickUp, Google Sheets, Hubstaff, Upwork, Apploye, or similar systems is a plus.

Confidentiality Requirements:

Because this role involves reviewing internal company operational records, confidentiality is very important.

You must maintain confidentiality at all times, work only within approved company systems, never share company information externally, follow all operational instructions provided, and work from a secure and private environment.

Attention to Detail Requirement:

To confirm attention to detail, include the word “Aloha” in your application title.

Screening Question:

Please describe how you protect confidential information while working remotely.

Also, please share any experience you have with spreadsheets, operational support, time tracking systems, ClickUp, Hubstaff, Upwork, Apploye, or similar tools.

We’re looking for a highly organized, proactive, and growth-minded Virtual Assistant to join our growing team.

This role is perfect for someone who loves organization, communication, content operations, and helping creative projects move efficiently.

You’ll be working closely with the founder and supporting multiple exciting projects across media, content, partnerships, and brand growth.

What You’ll Be Helping With:

🎬 Content & Social Media Operations
Track and manage content uploads across platforms (YouTube, Instagram, TikTok, Facebook, Pinterest, Spotify, Website)
Ensure content is posted on time and flag any delays
Monitor weekly engagement performance and suggest areas for improvement
Help keep our content calendar organized and ahead of schedule

🤝 Partnership & Podcast Support
Check in with podcast partners regularly
Maintain communication and relationship follow-ups
Track partner performance and posting consistency
Support collaboration coordination

📅 Calendar & Scheduling Management
Manage meetings, podcast recordings, guest calls, and scheduling
Send reminders, calendar invites, and handle rescheduling
Coordinate across time zones and avoid scheduling conflicts
Keep weekly scheduling organized and communicated clearly

📩 Email & Communication Support
Monitor inboxes and ensure timely responses
Draft replies using templates when needed
Follow up with guests, partners, and sponsorship contacts
Flag important conversations that need immediate attention

🔍 Research & Growth Tasks
Research potential brand partners and sponsorship opportunities
Research podcast guests and collaboration leads
Help generate content ideas for reels/shorts
Support outreach efforts and follow-up campaigns

👥 Team Coordination
Help track team tasks and deadlines
Send reminders and ensure accountability
Support smooth communication between departments

Whom We’re Looking For:
✅ Highly organized and detail-oriented
✅ Strong written communication skills
✅ Self-starter who takes initiative
✅ Comfortable with Google Workspace, spreadsheets, email, and scheduling tools
✅ Social media awareness (YouTube / Instagram / TikTok is a plus)
✅ Able to manage multiple moving parts without losing focus
✅ Growth mindset, reliable, and proactive

Bonus If You Have:
Experience with podcast operations
Sponsorship outreach experience
Social media content coordination
Virtual assistant/operations assistant experience

This is an opportunity to work closely with a fast-growing brand and media platform, gain hands-on experience, and grow alongside a purpose-driven team.

If this sounds like you, please reach out with:

A short introduction
Your experience
Tools/platforms you’ve worked with
Availability
Why do you think you’d be a great fit

Looking forward to connecting with amazing talent

Hey,

I’m looking for a highly capable, well spoken assistant to support me with day-to-day tasks and grow alongside me long-term.

This role is best suited for someone who genuinely enjoys supportive positions and is fully committed, meaning you’re open to working long hours daily without juggling other jobs.

Key responsibilities include:

+ Solving problems and finding answers independently
+ Conducting thorough research on any topic
+ Assisting with hiring and firing decisions
+ Managing a small team
+ Proofreading and identifying mistakes in videos and scripts
+ Generating ideas and solutions
+ Helping with hiring / firing
+ Helping with purchasing and shopping tasks
+ Learning quickly and handling feedback well

The goal is to hire you full-time, long term. Your salary will increase over time as you improve and take on more responsibility.

This role is for someone who thrives in a supportive, behind-the-scenes position.

If this sounds like you, include the word “right-hand” in your application.

• Have you been an assistant before? For how long? (do NOT use AI to answer these questions please)
• What's your most valuable skill?
• Are you able to work long hours, long-term, including weekends? (you will fully focus on this job alone, full-time)
• Are you business-oriented? Are you planning to start your own business in the future?
• Do you have any other responsibilities (school, job, kids, etc.)?

I’m looking for a highly organized, proactive assistant to help support the launch of my new company, Historically Hollywood.

Historically Hollywood is a curated network and media platform highlighting HBCU alumni shaping modern entertainment, media, sports, fashion, journalism, and culture.

We are launching with a cinematic 10-person mini documentary series featuring HBCU alumni working across the entertainment industry. The first production activation will take place in Atlanta in June, where we will film the first 5 participants.

I’m looking for someone who can help manage logistics, communication, scheduling, and production coordination leading up to and during the activation weekend.

Responsibilities
Managing calendars and scheduling

Email correspondence with participants, collaborators, and vendors

Coordinating shoot logistics and timelines

Assisting with production planning and organization

Helping organize dinners/networking events during activation weekend

Tracking deliverables and production needs

Following up with talent and creative partners

Helping maintain professionalism and smooth communication throughout the launch

Ideal Candidate
Strong organizational and communication skills

Experience in production coordination, events, media, entertainment, or startups preferred

Comfortable working in fast-paced creative environments

Detail-oriented and proactive

Able to anticipate needs and solve problems quickly

Familiarity with Google Workspace, Notion, Airtable, or production management tools is a plus

Interest in Black culture, media, entertainment, or community-building is a bonus

Timeline
Immediate start through the June Atlanta activation, with potential for ongoing work as Historically Hollywood expands.

About the Brand
Historically Hollywood is rooted in the idea that modern Hollywood is no longer confined to film studios — it now exists at the intersection of entertainment, influence, media, sports, tech, fashion, and culture. Our mission is to document and connect the HBCU alumni already shaping these spaces.

• Have you coordinated productions or events before? Have you worked with talent/creatives? How do you stay organized under pressure? What tools do you use for project management? Are you available during the Atlanta activation dates?

I need a virtual assistant to handle content creation and posting, email management, lead generation, and podcast management. The ideal candidate will have experience in creating engaging content, managing email communications effectively, and generating leads. Additionally, they should be able to manage podcast schedules and content. This role requires a proactive approach and strong communication skills.

• Describe your video editing experience and capabilities.
• Describe your functional capabilities with in Go High Level and Wordpress.
• Describe your recent experience with similar projects
• Please list any certifications related to this project
• What office applications are you most familiar with?

Are you fluent in Spanish and looking for a simple work-from-home opportunity?
We are hiring Remote Virtual Assistants to complete basic online tasks and data entry. This position is perfect for beginners who want flexible hours, consistent work, and stress-free assignments that can be done from anywhere.

⸻

🔹 Responsibilities:
• Filling out forms and updating spreadsheets
• Copy-and-paste tasks
• Checking information for accuracy
• Completing easy online steps and instructions

⸻

🧑‍💻 Requirements:
• Native or fluent Spanish
• Reliable internet connection and a phone, tablet, or computer
• Basic typing and reading ability
• Attention to detail and ability to follow instructions

⸻

🌟 What You’ll Receive:
• Fully remote position — work from any location
• Flexible schedule — part-time or full-time
• Training included — no experience needed
• Simple, straightforward tasks
• Fast and reliable payments

⸻

📬 Apply now with a short message about yourself!
We’re looking for dedicated Spanish speakers ready to get started right away.

Summary
ClipCut is looking to hire an Operations Manager to help run the day-to-day systems behind our content agency.

We help creators and businesses build high-performing content systems that drive views, leads, and revenue. We’ve worked with brands and creators like WHOP, Diary of a CEO, Brezscales, Sam Onuha, and Justin Ho, generating 300M+ views and 3M+ followers across client content.

This role is for someone who is extremely organized, proactive, detail-oriented, and comfortable managing people, projects, deadlines, and internal systems.

Responsibilities

— Own daily operational follow-up across editing, quality control, recruiting, onboarding, and delivery
— Track projects, deadlines, bottlenecks, team performance, and open loops
— Make sure work moves through the system on time without leadership needing to chase it
— Coordinate between editors, QC, strategists, leadership, and contractors
— Build and maintain SOPs, dashboards, trackers, and internal documentation
— Help onboard new team members with access to Notion, Slack, Frame.io, Discord, and other tools
— Keep hiring and team operations organized as the company scales
— Identify broken processes and improve them
— Run check-ins, collect updates, and make sure tasks are completed
— Communicate clearly with leadership about what is moving, what is stuck, and what needs attention

Requirements

— Strong experience in operations, project management, agency operations, creator teams, or remote team management
— Extremely organized and comfortable managing multiple moving parts
— Strong written communication skills
— Comfortable with tools like Notion, Slack, Google Drive, Frame.io, Airtable, ClickUp, Trello, Asana, or similar systems
— Able to create clean SOPs, dashboards, trackers, and repeatable workflows
— Strong follow-through and high ownership
— Comfortable holding people accountable respectfully but directly
— Able to work in a fast-paced environment with creators, editors, and contractors
— Experience in a content agency, video editing team, creator business, or marketing agency is a strong plus
— Able to commit consistent weekly availability

Success In This Role Looks Like

— Leadership no longer has to chase every task
— Deadlines, handoffs, and team responsibilities are clearly tracked
— New hires are onboarded smoothly and quickly
— Internal systems become cleaner and easier to use
— Bottlenecks are spotted early and solved before they become bigger problems
— The team feels more organized, accountable, and scalable

The Job is $3K/m room to grow

Note: Please include a 👋 in your application message.