Administrative Support Freelance Jobs

I own a US-based agency and I'm seeking a talented Virtual Assistant to join our team for ongoing projects. We are looking for someone who can assist with executive support, social media engagement, reporting, research, sales prospecting, and other project management and administrative tasks. Experience with Chat GPT, Gemini, and other AI tools and technologies is preferred.

We pride ourselves on our creativity, professionalism, and ability to deliver high-quality services that meet our clients' needs.

Project Overview:
Primary Focus: Executive virtual administrative support

Additional Tasks: Social media engagement, reporting, research, sales prospecting, project management, documentation, writing

Project Type: Ongoing, with multiple projects

Role: Provide executive administrative and project management support to augment our agency's capabilities

Scope: Varies per project, including documentation of new processes and learning new tools and methods

What We're Looking For:
- Proven experience in virtual administrative support
- Experience with Chat GPT, Gemini, and other AI tools and technologies
- Ability to handle social media engagement, reporting, research, and sales prospecting
- Strong organizational skills and attention to detail
- Ability to work collaboratively and meet project deadlines
- Excellent communication skills are critical
- Willingness to learn new things and follow processes
- Ability to document new processes as they are developed

Responsibilities:
- Collaborate with our team to understand project requirements
- Provide executive support, including calendar management, email correspondence, and task prioritization
- Engage with social media audiences and handle related tasks
- Conduct research and compile reports
- Assist with sales prospecting and follow-ups
- Provide project management and administrative support as needed
- Document new processes as you learn them

If you are a talented Virtual Assistant with the skills and willingness to learn and adapt, and are interested in a long-term collaboration with a growing digital marketing agency, we want to hear from you!

Please submit your resume along with a brief description of your experience and why you would be a great fit for this role. I will select a few candidates for a brief interview via Zoom/Teams to get to know you and the best way you work with a client.

**Job Title: Freelance Virtual Executive Assistant**

**Location:** Remote

**Job Type:** Freelance/Contract

**About the Role:**

We are looking for a highly organized and proactive Virtual Executive Assistant to provide comprehensive administrative support to our executive team. In this role, you will be responsible for managing a variety of tasks and projects, ensuring optimal scheduling and workflow for our executives. The ideal candidate will have experience with Microsoft Office, Canvas, basic web builders, and social media management. You must be able to work independently towards goals and objectives while maintaining excellent communication skills.

**Key Responsibilities:**

1. **Calendar Management:**
- Schedule and coordinate meetings, appointments, and events.
- Manage and prioritize calendar requests and conflicts.
- Send reminders and follow-ups to ensure punctuality and preparedness.

2. **Administrative Support:**
- Draft, edit, and proofread correspondence, reports, and other documents.
- Prepare presentations and meeting materials using Microsoft Office Suite (Word, Excel, PowerPoint).
- Handle data entry and maintain accurate records.

3. **Project Coordination:**
- Assist with the planning and execution of various projects.
- Track project milestones and deliverables.
- Communicate progress and updates to relevant stakeholders.

4. **Communication:**
- Serve as the primary point of contact for internal and external communications.
- Draft and respond to emails and phone calls on behalf of the executive team.
- Ensure clear and effective communication in both spoken and written English.

5. **Web and Content Management:**
- Assist with maintaining and updating content on websites using basic web builders.
- Utilize Canvas for design and content creation tasks as required.

6. **Social Media Management:**
- Manage and update social media accounts (e.g., Facebook, Twitter, LinkedIn, Instagram).
- Create and schedule posts, monitor engagement, and respond to inquiries.
- Analyze social media metrics to provide insights and recommendations for improvement.

7. **Independent Work:**
- Work autonomously with minimal supervision to achieve goals and objectives.
- Prioritize tasks effectively and manage time efficiently.
- Demonstrate initiative and problem-solving skills in various scenarios.

**Requirements:**

- Proven experience as an Executive Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Familiarity with Canvas and basic web builders (e.g., WordPress, Wix, Squarespace).
- Experience in managing social media accounts and understanding of social media platforms.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills in English.
- Ability to work independently and manage multiple priorities.


**Preferred Qualifications:**

- Experience working in a remote or virtual environment.
- Familiarity with project management tools (Jira., Asana, Trello).
- Basic graphic design skills.

Virtual Assistant Needed for Nonprofit Project Management and Administrative Support

HouJustice.org is seeking a highly organized and proactive virtual assistant to help manage projects and handle various administrative tasks. We're a nonprofit organization focused on community advocacy and social justice (more details will be provided upon application). The ideal candidate will be able to:

1. Manage projects and keep them on track, including upcoming events
2. Reply to emails on behalf of the organization
3. Schedule and coordinate virtual meetings
4. Create and manage social media posts across multiple platforms (Facebook, Twitter/X, LinkedIn, TikTok, etc.)
5. Compile information for reports and newsletters
6. Provide general administrative support

Requirements:
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- Proficiency in project management tools (please specify your preferred tools)
- Experience with various social media platforms
- Ability to work independently and take initiative
- Attention to detail and accuracy
- Availability for daily virtual check-ins, especially during the onboarding period

We're looking for a self-starter with a track record of keeping projects moving and supporting busy professionals in a nonprofit environment. This is a remote position with flexible hours.

Please include in your application:
1. Your experience with project management and administrative support
2. Your preferred project management/productivity tools
3. Your availability for daily check-ins via zoom or email
4. Any relevant experience in nonprofit or community advocacy work

We look forward to learning how you can contribute to our mission at HouJustice.org!

- Excellent English speaking and writing
- Knowledgable on Social Media Platform Use
- Good with Updating Process pipelines
- Good with using GoHighLevel
- Good with Automating tasks and getting better as we go
- May need administrative support, so skills in many areas and willingness to learn is crucial

Opportunity for growth!

We are seeking an experienced administrative assistant with strong clerical skills to join our team. The ideal candidate should be highly organized, detail-oriented, and able to handle a fast-paced work environment. The role involves providing administrative support to the management team and performing various clerical tasks. Most important an attached copy of your resume must be provided for consideration.

Job Description: Virtual Real Estate Assistant for Buyer Team

Position: Virtual Real Estate Assistant
Team: Buyer Team
Location: Remote
Type: Part-Time/Full-Time

Job Overview:

SirLuckHomes is seeking a dedicated and organized Virtual Real Estate Assistant to join our dynamic Buyer Team. As a Virtual Real Estate Assistant, you will play a critical role in supporting our team by handling administrative tasks, coordinating with clients, and ensuring the smooth operation of our buyer services. This position is ideal for someone who is detail-oriented, proactive, and has a passion for real estate.

Responsibilities:

Client Coordination: Schedule and manage appointments for property viewings and meetings. Respond to client inquiries via email, phone, and text promptly. Assist in preparing and sending out client communications and updates.

Administrative Support: Manage and update our CRM with client information, property details, and transaction progress. Prepare and organize documents required for property searches, offers, and other transactions. Handle data entry, file management, and other clerical tasks as needed.

Market Research and Property Search: Assist in conducting market research to identify potential properties that meet clients' criteria. Prepare detailed reports on property listings, market trends, and neighborhood information. Coordinate with real estate agents to schedule property viewings and inspections.

Transaction Coordination: Track and monitor the progress of property transactions from offer to closing. Communicate with all parties involved (buyers, sellers, agents, attorneys, etc.) to ensure timely completion of tasks. Prepare and review transaction documents to ensure accuracy and compliance.

Skills Required:

Real Estate Knowledge: Understanding of real estate processes, terminology, and transaction procedures.
Communication: Excellent written and verbal communication skills.
Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.
Technical Proficiency: Proficient in using CRM software, Microsoft Office Suite (Word, Excel, PowerPoint), and social media platforms.
Problem-Solving: Strong analytical and problem-solving abilities.
Customer Service: Professional demeanor with a client-focused approach.

How We Work:

Collaborative Environment: We value teamwork and open communication. Our virtual meetings are scheduled regularly to ensure everyone is aligned and informed.
Clear Expectations: Tasks and deliverables will be clearly defined, with realistic deadlines and ongoing support.
Feedback Culture: We believe in continuous improvement and encourage regular feedback to help you grow and excel in your role.
Flexible Work Hours: While we expect a certain level of availability, we offer flexibility to accommodate different time zones and personal commitments.

Why Join SirLuckHomes:

Inclusive Culture: Be part of a diverse and inclusive team that values your unique perspective and contributions.
Professional Growth: Opportunities for learning and development within the real estate industry.
Impactful Work: Play a key role in helping clients achieve their real estate goals.

Seeking an organized and proactive individual to join our small team as a Virtual Assistant. As a virtual assistant, you will play a crucial role in supporting our daily operations by logging data, answering calls, monitoring emails, and handling light marketing tasks. This is a remote position, allowing you to work from the comfort of your own home.

Task Description:
Logging Data: Accurately and efficiently log data in our designated systems, ensuring attention to detail and maintaining data integrity.
Answering Calls: Professionally handle incoming calls and provide excellent customer service, addressing inquiries and routing calls as necessary.
Monitoring Emails: Regularly check and manage email correspondence, respond to inquiries, or forward to the appropriate team members for further action.
Marketing: Assist with light marketing tasks such as social media assisting, email marketing, and scheduling posts using our systems and guidelines. ( this is automated and really is just pushing a few buttons, the task takes roughly 30 mins )
Appointment Scheduling: Coordinate and manage calendars, schedule appointments, and send reminders to team members and clients. ( this is a very light task, most appointments are done through our website )
Administrative Support: Provide general administrative support, including organizing files, preparing documents, and assisting with various tasks as assigned.

Requirements:
Previous experience as a virtual assistant or in a similar administrative role is preferred.
Strong communication skills, both written and verbal, with excellent phone etiquette.
Proficient in using various communication and collaboration tools such as email, virtual phone systems, and project management systems.
--savvy with the ability to quickly learn new skills. Exceptional organizational and time management skills, the ability to prioritize tasks effectively.
Attention to detail is essential in data entry and other administrative tasks.
Ability to work independently, demonstrate initiative, and adapt to changing priorities.
Familiarity with basic marketing principles and social media management is a PLUS, not required.

Work Environment:
This is a remote position, and you will be responsible for providing your own supplies and equipment. A reliable internet connection and a quiet environment are required. This ensures effective communication and productivity.

Hi there, my name is Dustin. I'm seeking a Chief of Staff / Marketing and Research Specialist.

Key responsibilities include administrative tasks, research, marketing communications, and small-scale project management.

Administrative Support: Assist with daily administrative tasks to keep operations running smoothly.

Research: It is important that you know how to research and collect information and distill it into an easy-to-understand format. You do not need to be an expert in any way of our market or industry, but a willingness to learn is appreciated.

Marketing Communications: A successful person for this role should have some experience in creating compelling marketing communications. They don't need to be an expert in what it is that we sell, but knowing the basics about how to write compelling marketing content this is professional and does not require a lot of rework is critical.

Project Management: Manage very small-scale projects, ensuring all obligations are tracked and met. These will not be enterprise projects. Instead, they are my small personal projects.

Qualifications:
- Exceptional written English communication (spoken is less important!)
- Some experience in marketing communications.
- Strong research and information synthesis skills.
- Excellent organizational and multitasking abilities.
- Proactive, dynamic, and willing to learn and adapt.

Looking forward to working with you!

I require occasional assistance with systems administration, specifically for Azure, Intune, and SharePoint.

Here are the initial tasks I would like to address:

I would appreciate your evaluation of the current setup and any recommendations for improvement.
I need a comprehensive list of policies created as we are in the process of enrolling devices for the first time.
I would like to contact you for ongoing administrative support as needed.
Please provide details on your years of experience specifically with Azure, Intune, and SharePoint, as well as any relevant certifications.

I require occasional assistance with support for Atera in a Windows environment.

The Atera system is already set up and operational. Here are the initial tasks I would like to address:

1. I would appreciate your evaluation of the current setup and any recommendations for improvement.
2. I need the Atera Webroot addon configured and a training plan outlined.
3. I would like to contact you for ongoing administrative support as needed.

Please provide details on your years of experience with this software and any relevant certifications you hold.

I am seeking occasional assistance with support for a Unifi Dream Machine.

The device is already set up and operational. Here are the initial tasks I would like to address:

I would appreciate your evaluation of the current setup and any suggestions for improvement.
I would like to receive alerts when systems experience downtime.
I would like to reach out to you for ongoing administrative support as needed.
Please provide details on your years of experience with the Unifi Dream Machine and any relevant certifications you hold.

Job Summary:
The Executive Assistant will be responsible for managing emails, calendars, social media accounts, and various administrative tasks to support the executives. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.

Key Responsibilities:

Email Management: Monitor, organize, and respond to emails on behalf of the executives, ensuring timely and accurate communication.

Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring efficient time management for the executives.

Social Media Management: Manage and update the executives’ social media profiles, including creating and posting content, responding to comments, and monitoring engagement.

Administrative Support: Perform various administrative tasks such as preparing reports, handling correspondence, and maintaining records and files.

Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation, and prepare detailed travel plans and itineraries.

Meeting Preparation: Prepare agendas, materials, and presentations for meetings, take minutes, and follow up on action items.

Project Assistance: Assist with special projects and initiatives as needed, ensuring timely completion and effective communication.

Office Management: Oversee office operations and ensure the office environment is organized and efficient.

Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
Qualifications:

Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role.

Skills:
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Experience with social media platforms and content management.
Ability to work independently and prioritize tasks effectively.
Attention to detail and problem-solving skills.
High level of discretion and confidentiality.

Please apply this job is super easy and we’re hiring multiple candidates,

Questionnaire will be sent once you apply, if you reply yes you’ll immediately get the contract and the job instructions









You don’t have to read this

**Job Title:** General Virtual Assistant

**Job Description:**

We are seeking a reliable and detail-oriented General Virtual Assistant to join our team. The ideal candidate will provide administrative support and ensure the efficient operation of our business. This role requires excellent communication skills, strong organizational abilities, and the ability to manage multiple tasks simultaneously.

**Key Responsibilities:**
- **Administrative Support:** Handle email correspondence, schedule meetings, manage calendars, and perform data entry tasks.
- **Customer Service:** Respond to customer inquiries via email, chat, or phone, and resolve issues in a timely manner.
- **Research:** Conduct online research on various topics as needed and compile reports or summaries.
- **Content Management:** Assist with the creation and management of content for social media, websites, and other platforms.
- **Document Preparation:** Prepare, edit, and format documents, presentations, and reports.
- **Inventory Management:** Track and manage inventory levels, place orders, and coordinate with suppliers as needed.
- **Personal Assistance:** Provide personal support to executives, including travel arrangements, booking appointments, and managing personal tasks.
- **Project Management:** Assist with the planning and execution of projects, ensuring deadlines are met and objectives are achieved.

**Qualifications:**
- Proven experience as a Virtual Assistant or relevant administrative role.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Familiarity with online collaboration tools such as Slack, Trello, or Asana.
- Ability to work independently and prioritize tasks effectively.
- High level of discretion and confidentiality.

**Preferred Skills:**
- Experience with social media management and content creation.
- Basic knowledge of graphic design tools like Canva or Adobe Creative Suite.
- Familiarity with eCommerce platforms such as Shopify, Amazon, or eBay.
- Knowledge of basic bookkeeping or accounting principles.

**Working Conditions:**
- This is a remote position with flexible working hours.
- Must have a reliable internet connection and a suitable home office environment.

**How to Apply:**
Please submit your resume along with a cover letter detailing your relevant experience and why you are a good fit for this role.

---

We're a dynamic company seeking a highly skilled and organized Remote Virtual Assistant to join our team. As a Virtual Assistant, you will provide administrative support, ensuring seamless operations and exceptional service.

Responsibilities:

- Data Entry: Accurately and efficiently enter information into our database
- Online Research: Conduct thorough research on various topics, providing concise summaries
- Problem-Solving: Analyze issues, identify solutions, and implement corrective actions
- Administrative Tasks:
- Manage calendars, schedules, and appointments
- Handle email correspondence and phone calls
- Prepare documents, reports, and presentations
- Maintain organized digital files and records
- Special Projects: Assist with various tasks and initiatives as needed

Requirements:

- High-speed internet connection and reliable computer equipment
- Proficient in Microsoft Office, Google Suite, and other productivity tools
- Excellent communication, problem-solving, and organizational skills
- Ability to work independently and collaboratively in a remote environment
- Strong attention to detail, accuracy, and time management

Preferred Qualifications:

- Knowledge of online research tools and techniques
- Certification in virtual assistance or a related field

What We Offer:

- Flexible scheduling and remote work arrangement
- Opportunities for professional growth and development
- Collaborative and supportive team environment

If you're a motivated and detail-oriented individual with excellent administrative skills, please submit your application, including your resume and cover letter. We look forward to hearing from you!

We are seeking a virtual online assistant who is highly organized, detail-oriented, and fluent in English. The ideal candidate should have previous experience in administrative tasks and be comfortable working remotely. As a virtual online assistant, your responsibilities will include managing email correspondence, scheduling appointments, conducting research, and providing general administrative support. You should have excellent communication skills, be able to prioritize tasks efficiently, and have a proactive approach to problem-solving.

Skills:
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite
- Familiarity with online tools and platforms for scheduling and project management

This is a medium-sized project that will last for 1 to 3 months, with the possibility of extension based on performance. We are looking for an intermediate-level virtual online assistant who can work independently and deliver high-quality results.

Please note that this position is open only to female candidates due to specific client requirements.

Bay Psychology Group, Inc. (https://www.baypsychologygroup.com) is seeking a reliable and organized Administrative Assistant to join our team. This is a fully remote role. The ideal candidate will possess strong organizational skills, effective communication, and the ability to manage a variety of tasks. Bilingual proficiency/fluency in English and Spanish is required.

Duties and responsibilities:

Schedule Management (2 hour per week):
-Manage the CEO's schedule, coordinate meetings, and send reminders for deadlines.
-Use Trello or other software to track tasks and organize information for the team. Ensuring that no protected health info is posted to trello as it’s not HIPAA compliant
-When booking appointments in the calendar for employees, job applicants, colleagues, ask which topics they would like to discuss and put them in the calendar description for CEO so he can prepare. Also, ask for a backup phone number in case they are not able to be reached via google meet.
-1 hour weekly meeting with president on fridays at 9AM to discuss business tasks, provide updates, etc. Should follow the format of email/trello with all new tasks added to trello and detailed notes of the meeting uploaded to a google doc titled “Admin meeting XXX date”. Investigate if we can automate/streamline by having trello update to google doc.
-Provide a weekly agenda for a weekly meeting with the President highlighting any emergent tasks/issues, details on progress, and to receive new duties or assignments.

Communication (1 hour per week):
-Respond promptly to incoming messages, ensuring same-day responses for urgent or routine communications, except on weekends or holidays. Such messages may include responding to requests for services.
-Oversee company social media accounts, including content posting and community management.
-Serve as a liaison for English and Spanish communication within the Company.
-Manage president’s email and communications that are non-clinical with a summary delivered each afternoon at 1pm. The summary should have any messages requiring my response highlighted at the top of the email, with details about what needs to be decided. Such messages should be ranked by urgency. Urgency may be approximated if it relates to payments due or other matters of money, personal matters or illness from employees, compliance/legal issues, or deadlines that are less than 1 week away.

Hiring (2-4 hours per week):
-Post and manage job ads on recruitment platforms. We used both our website and Indeed. We work from a unique perspective and we’ll train you on some of the basics about what makes BPG unique. Job ads will need to align with our current openings, referrals, and company values/culture.
-Send screener questionnaire to applicants selected by the president
-Conduct initial interviews after screeners have been completed and the president has decided to proceed.
-Assist with onboarding new hires, including contracting, credentialing, and ensuring completion of all necessary forms
-Oversee onboarding new hires via Trello, Gusto, Spruce, TherapyNotes
-Oversee contracting and credentialing for new hires, including updating the group roster for each payor, updating CAQH/Availity
-Onboarding new hires: create email accounts for new hires in Google admin, therapynotes, spruce, CAQH, create timecard and payment calculator in google sheets, ensure NPI taxonomy is correct, familiarize with and ensure usage of lastpass, get bio and testimonials from new hires for website. Create psychologytoday profile for clinician.

Administrative Support (4-6 hours per week):
-Support event planning and coordination for internal and external events.
-Weekly bookkeeping using Wave and bi-weekly payroll using both Gusto and Google Sheets.
-Perform other administrative tasks as needed/assigned.
-Onboard patients once intakes are completed by creating Spruce and TherapyNotes accounts for patients. Send patients intake paperwork via the TherapyNotes “Patient Portal” and communicate with the clinician once these tasks are complete. Intakes will be completed by associates and are expected to be scheduled within 24 hours of initial contact. The associate will communicate the status of intakes via the google referral database. It will be the VA’s responsibility to check this daily and respond to intakes that indicate they have been completed and are ready for accounts and documents to be setup/shared.
-Proactively monitor and update company handbooks, consent forms, as needed
-Looks for opportunities to increase efficiency, reduced duplicating efforts, etc.

Payroll/Bookkeeping (4 hours per month):
-Track reimbursements for employees (internet usage and continuing education credit usage)
-Run payroll every two weeks in Gusto. Ensure timesheets are completed 1 day prior to payroll deadline by messaging the team several days in advance about when timecards are due and proactively provide the president with payroll totals the same day to ensure sufficient funds are available.
-Update payment calculators when new fees schedules are available. For medicare this is every new calendar year, and for SHIP and Anthem this is whenever negotiations are successful

Medical Claims (1-2 hours per week):
-Submit medical claims daily at the end of the day within TN. The “submit claim” tab will allow you to select any claim that is “pending initial submission”. Claims that have data issues, are resubmissions or otherwise are not ready for initial submission, should be investigated. Any notice that outstanding notes are preventing a claim from being submitted should immediately be brought to both the clinician’s awareness and to the president’s. Track this and follow up within 24 hours with the clinician to ensure timely completion.
-Track down and follow up on unpaid medical claims, or rejections. Running aging reports will be essential for this task. For rejections consult the ERA for errors and details for the rejection. Ensure all insurance information is accurate and current. Contact clinician to verify no changes in pt information or insurance. Follow up with TherapyNotes support or payer support as needed. When contacting payers for any reason the date, time, and person you are speaking to must be recorded in writing. Ask for a reference number from anyone you speak to.
-Retrieve, reconcile, and post ERA’s to patient charts weekly (for most payers this is down directly in TN. For Globe Life and SHIP this is done externally. See handbook for details).
-Verify patient insurance details and benefits when onboarding new pts

Billing (1-2 hours per month):
-Oversee the clinician’s timely collection of payments by running monthly aging reports in TherapyNotes
-Collect/bill/invoice patients for balances due for any caseload while a clinician is unable to (i.e., therapist has left the company, they are on vacation/leave, etc.)

SEO and Marketing and Website (2 hours weekly):
-Implement our social media marketing strategies.
-Manage and update social media accounts via buffer/wordpress
-Optimize website SEO and explore utilizing AI (within Wordpress and ChatGPT) for improving SEO. When using AI no patient information can ever be used.
-Add or remove clinician bios upon hiring or firing
-Create and pursue opportunities for Backlinks
-Investigate and use CRM to build a distribution list segmented for our different audiences

Record Keeping and Compliance (2 hours weekly):
-Keep detailed records of all tasks performed on the Company's behalf, providing a weekly summary to the president due thursday at 1pm in preparation for the weekly admin meeting on fridays at 9 am. The format should be brief and in the form of an email. Tasks details should be listed in Trello as well with their current status indicated per card.
-Track employee office utilization, patient retention rate, and other company/employee efficiency metrics, proactively reporting any trends that do not meet expectations. This will be reported on the google sheet titled “KPIs”.
-Send patient surveys quarterly to monitor a high level of patient care.
-Send employee satisfaction surveys quarterly
-Update KPIs in google sheets monthly.
-Ensure compliance with HIPAA and other regulatory requirements, maintaining confidentiality and security of sensitive information.

Extranomical Tours is a growing travel company seeking an HR professional to help us streamline and professionalize our HR processes. The ideal candidate will have experience in administrative support, compensation & benefits, compliance consultation, personnel records, company policy and procedure development, recruiting, and training.

As our HR Pro, your responsibilities will include establishing HR policies and procedures, managing employee records, implementing a compensation and benefits program, and overseeing all recruiting and training efforts. You will also be responsible for ensuring compliance with all local, state, and federal laws and regulations.

To be considered for this position, please submit a proposal detailing how you can help us achieve our HR goals. Please include links to past completed projects that demonstrate your experience in HR professionalization and process improvement.

This is a long-term project with a duration of more than 6 months, and we are looking for a candidate who can commit to seeing the project through to completion. If you are passionate about HR and have a track record of success in similar projects, we encourage you to apply.

We are seeking a skilled Construction Virtual Assistant to join our team part-time. As a Construction Virtual Assistant, you will provide administrative support and assist with various tasks related to construction projects. You must be highly organized, detail-oriented, and have excellent communication skills. This position requires proficiency in construction industry software and tools, as well as the ability to manage multiple projects simultaneously.

Responsibilities:
- Assisting with project documentation and record-keeping
- Coordinating schedules and meetings for construction teams
- Managing project files and organizing data
- Researching and sourcing construction materials and suppliers
- Providing general administrative support to the construction team

Requirements:
- Previous experience as a construction virtual assistant or in a similar role
- Proficiency in construction industry software and tools
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Ability to work independently and meet deadlines

If you are a self-motivated individual with a passion for the construction industry, we would love to hear from you. This is a part-time position with the potential for growth and advancement.

We are seeking a meticulous and dedicated Data Entry Personal Assistant to support our team with data management and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and capable of handling a variety of data-related tasks efficiently.

Responsibilities:

Data Entry:

Accurately enter and update data into various databases and spreadsheets.
Verify and correct data to ensure accuracy and completeness.
Maintain and manage electronic files and records.
Administrative Support:

Assist with organizing schedules, appointments, and meetings.
Handle correspondence, including emails, phone calls, and other communications.
Prepare and format reports, presentations, and other documents as needed.
Information Management:

Retrieve and organize data for reports and presentations.
Conduct basic research and compile information as required.
Maintain confidentiality of sensitive information.
General Assistance:

Assist with other administrative tasks as needed to support the team.
Handle routine office tasks such as filing, copying, and scanning documents.
Requirements:

Proven experience in data entry or a similar administrative role.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Proficiency in MS Office, particularly Excel, Word, and Outlook.
Ability to multitask and prioritize tasks effectively.
Strong written and verbal communication skills.
Ability to handle confidential information with discretion.

Job Description:

We are currently seeking a highly motivated Virtual Assistant to provide support for our online CNC community and course. This remote position entails responsibilities such as course maintenance, member support, subscription management, and administrative tasks. The ideal candidate for this role is highly organized, possesses excellent communication skills, and is technologically proficient.

Responsibilities:

Course Maintenance:
- Ensure that all links, downloads, and resources are up to date and functioning properly.
- Manage the Skool platform to oversee member benefits and tiers.

Feedback Collection:
- Collect and compile participant feedback.
- Implement or communicate suggested changes to course creators.

Member Support:
- Respond to inquiries via chat, email, and social media.
- Assist with onboarding and troubleshoot any technical issues.
- Moderate forums, chat rooms, and social media groups.
- Encourage active participation in community activities.

Subscription Management:
- Manage billing, refunds, and subscription changes.
- Address payment issues and coordinate with payment processors.
- Proactively reach out to inactive members and implement strategies to enhance member retention.

Administrative Support:
- Schedule and oversee weekly calls and monthly competitions.
- Maintain a comprehensive member information database and generate performance reports.
- Assist with marketing efforts and other administrative duties.

Continuous Improvement:
- Offer suggestions for process improvements to enhance efficiency and member satisfaction.
- Stay up to date with tools and technologies that can enhance course delivery.
- Attend training sessions and provide support to new team members or moderators.

Qualifications:
- Proven experience as a Virtual Assistant or in a similar role.
- Familiarity with online course platforms and community management.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in using digital tools for scheduling, data management, and communication.
- Customer service-oriented mindset.

We are seeking a versatile and detail-oriented Virtual Assistant to join our team. This role is critical in supporting various facets of our business operations, including CRM management, website maintenance, content creation, SEO strategy implementation, and automation integration. The ideal candidate will be proficient in using tools like Figma, Canva, and have a basic understanding of HTML, CSS, JavaScript, PHP, and WordPress for minor bug fixes and maintenance tasks.

Key Responsibilities:

1. CRM Management:
• Enter and update client information in the CRM system, primarily using HubSpot.
• Maintain accurate and organized records of client interactions and project statuses.
2. Revisions and Design Support:
• Assist with revisions of previous work using design tools such as Figma and Canva.
• Collaborate with the design team to ensure high-quality outputs.
3. Website Maintenance:
• Perform routine website maintenance tasks, including fixing minor bugs and implementing updates.
• Assist in managing website content and ensuring it is up-to-date and functional.
4. Technical Support:
• Troubleshoot and resolve minor issues involving HTML, CSS, JavaScript, PHP, and WordPress.
• Provide technical support for website-related queries and issues.
5. Content Creation and SEO:
• Assist in creating engaging content for the website, including blog posts, articles, and other digital content.
• Be willing to learn SEO processes and implementation, with a basic knowledge of SEO being advantageous.
• Implement SEO strategies as outlined in the existing plan to enhance website visibility and search engine ranking.
6. Automation Integration:
• Integrate and manage automations using tools like Zapier to streamline business processes.
• Develop and implement automations to update Notion and ensure seamless operation between Notion and HubSpot.
• Continuously evaluate and optimize automation processes to improve efficiency and productivity.
7. General Administrative Support:
• Provide general administrative support as needed, including scheduling, email management, and task coordination.
• Assist with any other general tasks to support the business operations.

Qualifications:

• Proven experience as a Virtual Assistant or relevant role.
• Proficiency in using Figma and Canva.
• Basic knowledge of HTML, CSS, JavaScript, PHP, and WordPress.
• Experience with CRM systems, particularly HubSpot, and data entry.
• Strong understanding of website maintenance and technical support.
• Excellent content creation skills and a willingness to learn SEO processes.
• Experience with automation tools like Zapier and integrating various platforms.
• Familiarity with Notion for project management and task tracking.
• Strong organizational and multitasking abilities.
• Excellent communication and time management skills.
• Attention to detail and problem-solving skills.

Job Title: HR and Admin Assistant

We are currently looking for a highly organized and detail-oriented individual to join our team as an HR and Admin Assistant. In this role, you will play a crucial part in supporting our hiring process, conducting phone interviews, and coordinating pre-employment paperwork. Additionally, you will be responsible for providing administrative support to the team by managing schedules, phones, organizing meetings, and maintaining employee records.

Key Responsibilities:
- Assist with the hiring process, including conducting phone interviews and coordinating pre-employment paperwork.
- Provide administrative support by managing schedules, and phones, and organizing meetings.
- Ensure efficient communication with candidates, employees, and team members.
- Maintain a strong understanding of HR processes and procedures.
- Utilize Microsoft Office Suite to complete tasks effectively.
- Work in a fast-paced and dynamic environment.

Requirements:
- Excellent organizational and time management skills.
- Attention to detail and ability to handle multiple tasks simultaneously.
- Strong communication skills.
- Proficiency in Microsoft Office Suite.
- Previous experience or understanding of HR processes and procedures is preferred.
- Ability to thrive in a fast-paced and dynamic environment.

This is an outstanding opportunity for someone seeking to gain valuable experience in the field of HR and administration. If you are a motivated individual who enjoys working in a fast-paced environment, we would love to hear from you. Apply now to become a part of our dynamic team.

We are seeking a highly intelligent and proactive virtual telemarketer to join our team. The ideal candidate will be proficient in handling calls, managing repetitive tasks efficiently, and finding innovative solutions to streamline processes. This role requires someone who can take initiative, work independently, and deliver high-quality work consistently.

Responsibilities:
Call Management:
Organize and manage inbound leads, ensuring prompt responses.
Filter and prioritize important leads, flagging important messages to employer.

Task Automation:
Identify repetitive tasks and develop methods to automate them.
Implement tools and software to streamline workflows.

Administrative Support:
Aggressive in schedule and manage appointments, meetings, and calendar events.
Handle data entry and maintain organized records of all your outbound calls.

Lead Management:
Assist in planning, coordinating, and executing lead follow ups.
Monitor lead progress and provide regular updates.

Communication:
Liaise with clients, and team members as required.
Maintain professional and effective communication at all times.

Qualifications:
Proven experience as a Virtual Telemarketer or in a relevant calling role.
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Ability to work independently with minimal supervision.
Tech-savvy with a knack for finding and implementing automation tools.
Problem-solving skills and the ability to think creatively.
High level of discretion and confidentiality.

The sky is the limit for salary should we find someone suitable.

We are seeking a virtual online assistant who is highly organized, detail-oriented, and fluent in English. The ideal candidate should have previous experience in administrative tasks and be comfortable working remotely. As a virtual online assistant, your responsibilities will include managing email correspondence, scheduling appointments, conducting research, and providing general administrative support. You should have excellent communication skills, be able to prioritize tasks efficiently, and have a proactive approach to problem-solving.

Skills:
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite
- Familiarity with online tools and platforms for scheduling and project management

This is a medium-sized project that will last for 1 to 3 months, with the possibility of extension based on performance. We are looking for an intermediate-level virtual online assistant who can work independently and deliver high-quality results.

Please note that this position is open only to female candidates due to specific client requirements.

We are seeking a highly skilled Multilingual Virtual Assistant Writer to join our team. As a Virtual Assistant Writer, you will be responsible for providing administrative support and creating engaging written content in multiple languages. Your primary tasks will include managing emails, scheduling appointments, conducting research, and writing articles, blog posts, and social media content. The ideal candidate has excellent communication skills, a strong attention to detail, and is fluent in at least two languages.

Key Skills:
- Multilingual fluency
- Excellent written and verbal communication
- Strong organizational and time management abilities
- Proficiency in research
- Familiarity with social media platforms

This is a medium-sized project that requires a commitment of 1 to 3 months. We are looking for an intermediate-level Virtual Assistant Writer who can work independently and deliver high-quality work within deadlines. If you have a passion for writing and are proficient in multiple languages, we would love to hear from you!

The Virtual Real Estate Transaction Coordinator will manage all aspects of real estate transactions from executed purchase agreement to closing, working remotely to provide seamless support to real estate agents and clients. This role ensures that all administrative tasks are completed efficiently and accurately, facilitating a smooth transaction process.

Key Responsibilities:

Transaction Management:

Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
Prepare and coordinate all necessary documents, ensuring they are completed and submitted in a timely manner.
Track critical deadlines and ensure all parties are aware of key dates.

Communication:
Serve as the primary point of contact for clients, real estate agents, lenders, title companies, and other stakeholders.
Maintain open and effective communication to ensure all parties are informed and up-to-date on the transaction status.
Address and resolve any issues that arise during the transaction process.

Document Coordination:
Manage the collection, review, and organization of all required documentation.
Ensure compliance with all state and federal regulations, as well as company policies.
Maintain detailed and accurate transaction records in the company’s CRM system.

Closing Preparation:
Coordinate and schedule closing appointments.
Ensure all closing documents are accurate and complete prior to closing.
Facilitate the distribution of final closing documents to all parties.

Post-Closing:
Follow up on any post-closing items and ensure all files are properly archived.
Assist with the preparation and distribution of client closing packages.
Conduct client satisfaction surveys to gather feedback and improve the transaction process.

Support Real Estate Agents:
Provide administrative support to real estate agents, assisting with transaction-related inquiries and tasks.
Facilitate training and onboarding for new agents on transaction processes and procedures.

Qualifications:
Minimum of 2-3 years of experience in real estate transaction coordination or a similar administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and real estate CRM software.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Ability to work independently and as part of a virtual team.
Detail-oriented with strong problem-solving abilities.
Knowledge of real estate terminology, contracts, and closing processes.
Reliable internet connection and home office setup.
Experience with virtual communication tools such as Zoom, Slack, and email management systems.
Working Conditions:

Remote work environment.
Flexibility to work outside of regular business hours as needed.
Occasional virtual meetings and training sessions.

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to our founder. As the Executive Assistant, you will play a crucial role in managing the founder's day-to-day activities, ensuring efficient calendar management, travel coordination, project management, and communication. The ideal candidate is detail-oriented, adaptable, and has a knack for anticipating needs in a fast-paced environment.

Key Responsibilities:

Calendar and Schedule Management:
Manage the founder’s calendar, including scheduling meetings, appointments, and events across multiple time zones.
Prioritize and coordinate conflicting appointments to ensure optimal time management.
Prepare agendas, documents, and briefings for meetings.

Travel Coordination:
Plan and coordinate extensive domestic and international travel, including flights, accommodations, and transportation.
Prepare detailed itineraries and ensure all travel logistics are in place.

Communication and Correspondence:
Act as the primary point of contact between the founder and internal/external stakeholders.
Draft, review, and manage email correspondence, ensuring timely responses and follow-ups.
Handle confidential information with discretion and professionalism.

Project Management:
Assist in managing multiple projects and side projects, ensuring deadlines are met and objectives are achieved.
Track project progress and provide regular updates to the founder.
Collaborate with team members to facilitate project execution.

Event Planning:
Coordinate and organize events, conferences, and networking opportunities.
Handle logistics, invitations, and follow-up communications for events.

Administrative Support:
Manage expenses, invoices, and budgets related to the founder's activities.
Conduct research and prepare reports as needed.
Maintain and organize digital files and documents.

Personal Assistance:
Provide occasional personal assistance tasks to support the founder’s personal commitments and errands.

Qualifications:
Experience: Minimum 3-5 years of experience as an Executive Assistant or similar role, preferably in a tech startup environment.

Skills:
Excellent organizational and multitasking skills.
Strong communication skills, both written and verbal.
Proficiency in office software (e.g., Google Workspace, Microsoft Office) and collaboration tools (e.g., Slack, Asana, Trello).
Familiarity with travel booking platforms and CRM systems.
Ability to work independently and make informed decisions.

Attributes:
High level of discretion and confidentiality.
Tech-savvy with a keen interest in technology and startups.
Flexible and adaptable to changing priorities.
Positive attitude and problem-solving mindset.
Strong attention to detail and commitment to excellence.

We are seeking a talented and detail-oriented Bilingual Accounting Assistant to join our team. As an Accounting Assistant, you will be responsible for managing financial transactions, assisting with bookkeeping, and providing administrative support. Fluent in both English and Spanish, you will communicate with clients, vendors, and team members in both languages. Proficiency in QuickBooks and other administrative tools is required to ensure accurate record-keeping and financial reporting. The ideal candidate will have excellent customer service skills, be highly organized, and possess a strong attention to detail. Honesty and integrity are non-negotiable qualities for this role.

We are seeking a skilled and reliable German-English Bilingual Virtual Assistant to join our team. As the founder of a company based in Germany, I need support in managing various tasks that require fluency in both German and English. The ideal candidate will be proactive, organized, and comfortable with making phone calls in German. This is a part-time freelance position, with an expected commitment of 10-20 hours per week, and requires daily availability to respond to scheduling requests and other urgent tasks.

Responsibilities:
Handle communication, including emails and phone calls, in both German and English.
Schedule appointments, manage calendars, and organize meetings.
Perform data entry, manage documents, and maintain digital records.
Assist with research, data analysis, and preparation of reports.
Manage social media accounts and other online platforms.
Provide general administrative support as needed.
Ensure daily availability to address scheduling and urgent requests.

Requirements:
Fluent in both German and English (verbal and written).
Excellent communication and interpersonal skills.
Experience with standard office software (e.g., Microsoft Office, Google Workspace).
Strong organizational skills and attention to detail.
Ability to work independently and manage time effectively.
Previous experience as a virtual assistant or in a similar role is preferred.

Benefits:
Flexible working hours, with the requirement of daily check-ins.
Opportunity to work with a dynamic and growing company.
Competitive hourly rate, negotiable based on experience and qualifications.


We look forward to hearing from you!

SPKRHED: is a full-service production studio + Branding and Marketing agency. Dedicated to providing marketing solutions, strategic branding initiatives, for companies seeking to elevate their stories, brand identity and business growth. We are seeking a remote-working, highly-organized and proactive Administrative Assistant to support our executive and sales team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. This will be an initially part-time position with bonuses. But it will turn into a full time position with payment increase after trial.

Responsibilities:

* Manage the company calendar, schedule meetings, and managing project

* Handle confidential and sensitive information with discretion

* Prepare and edit correspondence, presentations, and proposals 

* Organize and maintain digital storage of files

* Assist in planning and coordinating company events and team-building activities

* Liaise with internal departments and external partners on behalf of the CEO

* Manage expense reports, payroll and handle basic bookkeeping tasks

* Provide general administrative support to the executive team as needed

* Social Media Management Skills


Requirements:

* 2+ years of experience as an Administrative Assistant, preferably in a tech or Marketing industry
* Proficiency in Google Workspace
* Familiarity with various KPI & CRM
* Strong organizational and time management skills
* Excellent written and verbal communication abilities
* Ability to work independently and take initiative
* Strong ability to learn and operate new softwares & online tools
* Familiarity with Marketing, Funnels & Online Businesses is a major plus
* Familiarity with AI and creative industries is a plus
* We offer competitive compensation, opportunities for growth, plus bonus for providing
support for extra projects.