Find Perfect Administrative Support Projects

We are seeking a detail-oriented administrative assistant to support our software and design company. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently. Video editing skills are a plus. The role involves providing administrative support, ensuring smooth operations, and maintaining accurate records. If you have a keen eye for detail and excellent communication skills, we would love to hear from you.

We are a startup cleaning company in Illinois, USA, looking for a good person who speaks English fluently. The main responsibilities of the candidate are:
1. Receive inbound calls
2. Manage AI sales bot
3. Book appointments (Find the schedule for customers based on the cleaners travel time, schedule etc)
4. Create a weekly lead conversion report
5. Track the cleaners' work at the beginning and end of the work (call or text the customer "How is it going?")
6. Offer recurring cleaning

Urgent: Match Exported Conversations to Contacts & Organize Notes — Must Be Completed Within 10 Hours

I’m looking for someone who is available to start immediately and can complete this entire project within 10 hours of being hired.

I will provide an export containing conversations/messages along with a spreadsheet or list containing contacts and phone numbers.

What I need done
Go through the exported conversations and determine who each conversation was with.
Find the phone number associated with each conversation.
Match that phone number to the correct person/record in the spreadsheet.
Review the conversation and place the relevant information into one Notes column for that person.
Include the date and timestamp with each conversation/note and put in chronological order.
When multiple conversations belong to the same phone number/person, combine all of their information into that person's Notes field instead of creating duplicate records.
Keep the original information accurate and make sure notes are never assigned to the wrong person.
Example

If a conversation is associated with a number, you would find that number in the spreadsheet, identify the correct person, and add all conversations associated with that number to their Notes column.

The Notes field could look like:

08/10/2026 10:32 AM – Spoke with customer regarding scheduling. Customer requested a callback next week.

08/14/2026 2:15 PM – Followed up. Customer confirmed interest and asked about pricing.

Deadline — Please Read Before Applying

The completed file must be delivered within 10 hours of being hired.

Please only apply if you:

Can start immediately.
Can dedicate enough time to finish the project within the 10-hour deadline.
Are experienced with Excel/CSV/Google Sheets files and large amounts of data.
Can accurately match records using phone numbers, even when numbers may be formatted differently.
Will flag uncertain matches instead of guessing.

When applying, please tell me how soon you can start and confirm that you can deliver the completed file within 10 hours.

Please begin your proposal with MATCH so I know you read the entire description.

We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.

To do well in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people’s skills.

Data Entry Clerk Responsibilities:
Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
Scanning through information to identify pertinent information.
Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
Creating accurate spreadsheets.
Entering and updating information into relevant databases.
Ensuring data is backed up.
Informing relevant parties regarding errors encountered.
Storing hard copies of data in an organized manner to optimize retrieval.
Handling additional duties from time to time.
Data Entry Clerk Requirements:
High school diploma.
1+ years experience in a relevant field.
Good command of English.
Excellent knowledge of MS Office Word and Excel.
Strong interpersonal and communication skills.
Ability to concentrate for lengthy periods and perform accurately with adequate speed.
Proficient touch typing skills.

VA Construction Documentation & Submission Specialist – Must Have Prior VA Experience

We are a licensed general contractor seeking an experienced VA construction documentation / compliance specialist to prepare and organize a complete construction package for submission to the U.S. Department of Veterans Affairs (VA).

Prior experience preparing VA construction, Specially Adapted Housing (SAH), VA renovation, or similar VA construction documentation is REQUIRED.

We already have much of the project information completed, including:

Architectural plans/drawings

Structural plans and engineering

Contractor scope of work

Project pricing

Material selections and allowances

Contractor/company information

Additional supporting construction documentation

We need someone who understands VA requirements and can take the information we already have and turn it into a complete, properly organized VA submission package.

Scope of Work

The selected freelancer will:

Review all architectural and structural plans we provide.

Review the existing contractor proposal, scope of work, pricing, and project documents.

Determine exactly what documentation and forms are required for this specific VA project.

Prepare and/or complete the required VA construction forms.

Prepare the required detailed Description/List of Materials and specifications using our existing material information.

Properly break down construction materials, fixtures, finishes, equipment, allowances, and other required specifications.

Coordinate the material/specification documentation with the architectural plans, structural plans, and contractor scope.

Review the construction exhibits for consistency and identify missing information before submission.

Prepare required builder/contractor certifications and supporting documentation.

Assist with VA Builder ID/registration documentation if required.

Organize architectural, structural, construction, material, and administrative documents into the proper submission package.

Provide a checklist showing that all required VA documents have been included.

Identify anything missing that must be obtained from the contractor, architect, structural engineer, homeowner/Veteran, or other parties.

Make corrections/revisions if the VA reviewer requests changes or additional documentation.

Experience Required

Please do not apply unless you have direct experience with VA construction documentation.

We are specifically interested in candidates with experience involving one or more of the following:

VA Specially Adapted Housing (SAH) projects

VA construction or renovation projects

VA construction exhibits

VA Description of Materials / construction specifications

VA Builder ID and builder certification documentation

VA forms and construction submission packages

Reviewing architectural and structural drawings for VA submission

Construction cost/material breakdowns

Working directly with VA representatives, SAH Agents, VA Construction Analysts, lenders, architects, engineers, or contractors on VA projects

Important

We are not looking for someone to redesign the project. The architectural and structural work has already been prepared.

We need an experienced professional who can review what we have, prepare the required VA forms and detailed construction/material documentation, identify anything missing, and assemble the complete package correctly for VA submission.

The goal is to have a package that is complete, professional, coordinated, and ready for VA review with minimal corrections or resubmissions.

When Applying

Please answer the following:

How many VA construction or SAH projects have you personally worked on?

What VA construction forms/documents have you prepared?

Have you prepared a VA Description of Materials or detailed material/specification breakdown before?

Have you worked with VA Construction Analysts or SAH Agents?

Please describe one similar VA project you completed.

Are you able to review architectural and structural plans and coordinate them with the VA construction documentation?

Can you remain available for revisions if the VA reviewer requests corrections?

Applications that do not clearly demonstrate previous VA construction documentation experience will not be considered.

We need a merchandiser to help forecast SKUs for our motobrike fashion apparel brand. The role includes analyzing past sales data, identifying trends, and recommending product quantities for upcoming seasons. You should be comfortable working with spreadsheets, organizing product information, and communicating clear recommendations. This is a part-time project for someone who can support inventory planning and help improve forecasting accuracy.

Location: Fully Remote
Employment Type: Full Time
Schedule: Five days per week. Available shifts include 10:00 AM to 6:00 PM EST
Compensation: $400 to $500 USD per month, depending on qualifications and relevant
experience.

About the Role

We are looking for a highly organized and proactive Virtual Assistant to support day-to-day operations across a growing property management business. This role is ideal for someone who has experience in real estate or property management and is comfortable handling tenant communication, scheduling, and administrative coordination.

Key Responsibilities

- Respond to tenant and client inquiries via email and text in a professional and timely manner
- Coordinate and schedule showings, inspections, and contractor appointments
- Communicate with vendors and trades to organize quotes, timelines, and job updates
- Track rent payments, expenses, and basic financial records
- Update and manage CRM systems
- Assist with rental listings (posting, updating, and monitoring responses)
- Maintain organized records of properties, tenants, and ongoing projects

Ideal Candidate

- Previous experience in property management, real estate, or a related field
- Strong written and verbal English communication skills
- Highly organized with strong attention to detail
- Comfortable managing multiple tasks and prioritizing effectively
- Tech-savvy and experienced with tools like Google Workspace, CRMs, and scheduling platforms
- Able to work independently and proactively solve problems

Nice to Have (Not Required)

- Experience with renovation coordination or construction-related projects
- Familiarity with Canadian real estate processes

How to Apply

Please include:
1. A brief summary of your experience with property management or similar roles
2. The tools/software you’ve used (CRM, scheduling, communication, etc.)
3. Your availability (hours per week and timezone)

Include the word ORGANIZED in your application so we know you’ve read the full job description.

I am looking for a sharp Virtual Assistant to help grow my network and thought leadership presence on LinkedIn. Your primary role will be to research key industry leaders, monitor their content, and draft thoughtful, value-driven comments to build relationships.

Key Responsibilities:

Target Research: I will provide 4 specific industry segments. Using LinkedIn Sales Navigator, you will identify and compile a list of the top 20 decision-makers, leaders, or influencers in each segment into a shared Google Sheet (80 profiles total).

Daily Monitoring & Engagement: Monitor the recent LinkedIn activity of these 80 leaders daily.

High-Value Commenting: Draft highly relevant, insightful comments on their posts that contribute to the conversation in a meaningful way. Comments must add value to the conversation (strictly no "Great post!" or obvious AI-generated, robotic responses. They must sound like a real human wrote them).

Secure Workflow: You will not log directly into my LinkedIn profile. Instead, you will either execute this through an approved LinkedIn engagement tool (if you have one) OR you will send me the LinkedIn post URLs alongside your drafted comments via Slack or WhatsApp so I can quickly review and post them myself.

Requirements:

Proven experience in LinkedIn marketing, B2B engagement, and list-building using Sales Navigator.

A solid baseline understanding of the US business issues and landscape (e.g. Staffing/MSP IT service providers, Manufacturing/Hospitality, B2B payments, Accounts Payable/Accounts Receivable, cash flow) so your comments sound credible and industry-native.

Flawless written English with an engaging, and conversational tone.

Availability to work and coordinate during North American business hours (Anytime between 7 AM and 3 PM EST).

Time Commitment & Growth:

1 to 2 hours per day (Monday–Friday) for monitoring, drafting and publish comments. Opportunity to expand hours as we add more industry segments and engagement campaigns.

To Apply:

Share 1-2 examples of LinkedIn accounts or engagement campaigns you have managed.
Do you currently have access to (or experience with) any 3rd-party LinkedIn engagement/scheduling tools? If yes, which ones?
Please write a sample 2-3 sentence comment you would leave on a post discussing the shift from paper checks to digital payments for US small businesses.

1. KDP Publishing & Amazon Listing Specialist
Job Title
Amazon KDP Publishing & Book Listing Optimization Specialist for Children's Book
What I need
I have completed a professionally illustrated children's book and am preparing to launch it on Amazon KDP. I am looking for an experienced KDP specialist who can handle the technical publishing process and optimize the Amazon listing for discoverability and sales.
The book is part of a children's brand called Blue Birds Stories™, featuring Kai & Pip and focusing on helping children and caregivers talk about emotions and big feelings.
Responsibilities
Review my final book interior and cover files before upload
Upload and properly configure the book through Amazon KDP
Set up paperback and/or hardcover formats as applicable
Research and recommend the most appropriate Amazon categories
Research relevant KDP keywords
Optimize the book title/subtitle/metadata where appropriate
Write or optimize the Amazon book description
Recommend competitive pricing and royalty strategy
Set up/optimize Amazon Author Central
Help create and/or optimize A+ Content
Review the completed Amazon listing for errors
Order/recommend a proof copy and identify any issues
Ensure the final listing is professional and optimized for conversion
Provide a final checklist documenting everything completed
Experience required
Please apply only if you have recent hands-on experience publishing children's books through Amazon KDP.
Experience with children's books, parenting books, educational books, autism/neurodiversity-related books, or emotional-regulation resources is strongly preferred.
Milestones
Milestone 1 — KDP & File Review — $15
Review interior and cover
Identify formatting/upload issues
Confirm trim size, bleed, margins, etc.
Provide recommendations before publishing
Milestone 2 — Amazon Listing Setup - $15
Upload book to KDP
Configure metadata
Research categories
Research keywords
Create/optimize book description
Recommend pricing
Milestone 3 — Final Optimization — $20
Author Central setup/optimization
A+ Content recommendations/setup
Final listing review
Proof copy review
Final launch checklist
Suggested total: $
Final deliverables
I should receive:
Published/ready-to-publish KDP listing
Keyword recommendations
Category recommendations
Final book description
Pricing recommendation
A+ Content
Proof review
Final KDP checklist

About Second Wind Postpartum Care

Second Wind Postpartum Care is an RN-led, in-home postpartum recovery company launching across North Carolina markets. We provide personalized postpartum recovery planning, RN-led wellness assessments, newborn assistance, light meal preparation, education, emotional support, and protected rest.

Our mission is rooted in the belief that mothers deserve recovery—not just survival.

The Position

We are seeking a polished, compassionate, proactive Healthcare Virtual Assistant to support client conversion, CRM management, healthcare recruiting, partnership coordination, and community outreach.

This is not a medical billing position, and it is not a cold-calling lead-generation position. We already receive inquiries through our website, giveaways, referral partners, and community outreach. We need someone who can organize each inquiry, follow our exact workflow, communicate warmly with mothers, and help convert founder-approved inquiries into paid reservations.

The ideal candidate has experience in healthcare administration, patient coordination, client intake, warm lead follow-up, customer success, healthcare recruiting, community outreach, or a service-based healthcare or wellness business.

Client Inquiry and Reservation Workflow

The selected VA must follow this exact process:

1. A mother submits an inquiry.
2. The VA organizes the inquiry inside our CRM and notifies the founder that it is awaiting review.
3. The founder personally reviews and approves, declines, or requests additional information. The VA does not approve clients.
4. After founder approval, the VA sends the official approval communication and correct reservation deposit link.
5. The VA follows up compassionately with the approved mother until she pays, declines, requests a later follow-up, or is moved into a longer-term nurture stage.
6. After the deposit is received, the VA confirms the reservation, updates the CRM, and schedules the planning call.
7. The VA continues managing reminders, documentation, and approved onboarding steps.

The planning call is scheduled after the reservation deposit is received—not before.

Client Conversion Responsibilities

• Monitor and organize new website inquiries, referrals, and giveaway leads

• Notify the founder when an inquiry is ready for review

• Send approved communications and reservation links after founder approval

• Follow up by phone, email, and text using company-approved scripts

• Build trust through warm, polished, empathetic communication

• Follow up with approved mothers who have not paid their reservation deposit

• Re-engage approved inquiries who stopped responding

• Schedule planning calls after deposits are received

• Send confirmations, reminders, and approved onboarding communications

• Document every call, text, email, concern, objection, payment status, follow-up date, and next action

• Escalate clinical, safety, staffing, complaint, pricing, and policy questions to company leadership

The VA may not approve clients, provide clinical advice, change pricing, negotiate policies, or promise staffing or care availability.

CRM and Administrative Support

• Manage leads inside Second Wind Connect, our CRM

• Maintain accurate stages, notes, tags, tasks, payment statuses, and follow-up dates

• Ensure every active inquiry has a documented next step

• Monitor, referral codes, email and SMS notifications, and payment status

• Manage scheduling, calendars, reminders, spreadsheets, documents, and trackers

• Help organize and document administrative workflows and standard operating procedures

• Prepare weekly reports showing inquiries, approvals, deposit links sent, paid reservations, planning calls, inactive leads, recruiting activity, and outreach activity

Healthcare Recruiting

• Source RNs with postpartum, women’s health, maternal-child, newborn, home-health, public-health, or community-care experience

• Source postpartum support specialists, including CNAs, PCAs, doulas, nursing students, and experienced newborn-care professionals

• Search approved job boards, LinkedIn, nursing communities, schools, professional groups, and local resources

• Conduct initial nonclinical outreach and prescreening using approved questions

• Screen for location, availability, experience, transportation, and general interest

• Schedule interviews with company leadership

• Follow up with candidates and track requested documents

• Maintain candidate pipelines by role and North Carolina territory

The VA will not make clinical hiring decisions, independently approve credentials, determine clinical competency, or assign team members to clients.

Community Outreach and Partnership Coordination

This is a remote outreach and coordination role. The VA will not be expected to attend North Carolina events in person.

Responsibilities may include:

• Researching pregnancy, parenting, maternal-health, baby, church, boutique, wellness, and community events in Fayetteville, Raleigh, the Triangle, Sandhills, Charlotte, Wilmington, and other approved markets

• Identifying OB-GYN practices, pediatric offices, therapists, chiropractors, lactation professionals, doulas, photographers, baby boutiques, parenting organizations, churches, nursing programs, and community organizations that align with our brand

• Building accurate outreach contact lists

• Sending approved introductory and follow-up emails

• Making professional outreach calls using company-approved scripts

• Asking about vendor opportunities, referral relationships, material placement, speaking opportunities, community events, and appropriate partnerships

• Following up with potential referral and community partners

• Maintaining the partnership and community-outreach pipeline

• Tracking contact dates, responses, referral codes, opportunities, deadlines, event dates, and next steps

• Organizing digital referral materials and coordinating requests for printed materials

• Assisting with giveaway, event, and partner follow-up

• Preparing a weekly report of outreach completed, responses received, meetings scheduled, and opportunities identified

Qualifications

• Excellent written and spoken English

• Warm, confident, professional phone presence

• Experience with warm lead conversion, client intake, appointment setting, customer success, or patient coordination

• Experience managing leads and follow-up tasks inside a CRM

• Strong organization, research, documentation, and follow-through

• Comfortable making outbound calls to warm leads, healthcare candidates, and potential community partners

• Able to follow scripts, workflows, escalation rules, and confidentiality requirements

• Reliable internet and a quiet environment for calls

• Some availability during Eastern Time business hours

Preferred Experience

• Healthcare administration or patient coordination

• Healthcare recruiting or candidate sourcing

• Maternal health, women’s health, home care, newborn care, doula services, mental health, concierge care, or wellness

• Community outreach, provider relations, partnership development, or referral coordination

• Jotform, Square, Mailchimp, Google Workspace, Canva, spreadsheets, calendars, and CRM platforms

Schedule

We expect to begin with a small paid trial. The selected candidate will initially work approximately 10 hours per week. Hours may increase based on performance, client volume, and company growth.

How to Apply

Begin your proposal with the exact words:

“Every Mother Deserves a Second Wind”

Please include:

1. Your healthcare, lead-conversion, recruiting, or community-outreach experience.
2. An example of how you converted an interested lead into a paying client.
3. Your experience sourcing healthcare candidates.
4. Your experience contacting community organizations or referral partners.
5. The CRM, scheduling, email-marketing, spreadsheet, and Canva tools you have used.
6. Your hourly rate and availability during Eastern Time business hours.
7. A link to a 60–90 second voice recording introducing yourself and explaining why you would be a strong fit for a maternal-health company.

Applications that do not follow these instructions may not be considered.

Hi,

I’m interested in working with an Amazon FBA product research specialist. My main focus would be **reselling branded products and creating bundled products**, rather than private label.

I wanted to ask if you have previous experience working with this type of business model, especially with **branded products and profitable bundles**.

I’m also specifically interested in selling on the **Spanish Amazon marketplace (Amazon.es)**, so I’d like to know if you have experience working with the Spanish market and whether you can conduct product research specifically for Amazon.es.

For the product leads, I would be looking for criteria such as:

* Around **35%+ ROI**
* Strong monthly sales volume
* Good profit potential
* Products with enough demand and room for profitable resale
* Products suitable for the **Spanish market**

I’m considering a **30-day monthly plan**, and I’d like to know approximately:

* How many leads would I receive per day?
* What type of leads would they be?
* Would they be based on my specific criteria, or more general product opportunities?

Finally, apart from providing leads, do you also offer **ongoing support and guidance**? For example, helping with questions about potential products, analyzing opportunities, or solving problems that may come up while sourcing and reselling.

If you have experience with this model and the Spanish Amazon market, I’d be interested in hearing how you normally work with clients like me.

Thanks!

We need a reliable virtual assistant to make outbound prospecting calls for our courier business. You will contact potential clients, introduce our services, answer questions, and schedule follow-up meetings. This is a part-time role with flexible hours, ideal for someone comfortable with cold calling and client outreach. Strong communication skills and the ability to work independently are important. Please share your experience with outbound calling and how you handle prospect conversations.

Hello
We run a small manufacturing business using the Cash basis, we are registered for GST
Our bookwork is in a mess; we currently use XERO accounting software.
We have recently made a new investment and have combined what we owe to the banks into one amount ( we thought it would make things easier) and the brought fwd amount was never entered correctly.I would really like to get our books back in order. they need a good catchup and tidy. I'm hoping that you can help us. This is the first time we have used Upwork site.
I look fwd to your reply
Kind regards Colleen

Are you the person who turns "wait, who is doing this?" into a system nobody has to ask about? Then keep reading.

ABOUT US
We are an online course production and marketing company. Experts, coaches, and creators come to us with knowledge in their heads and leave with a finished course, a great client experience, and the marketing system to sell it. We have hired 200+ specialists on Upwork, we move fast, and we are growing.

We are hiring an Operations Lead / Project Manager to own clarity across our projects: who owns what, what is blocked, and what happens next, visible to everyone, all the time.

WHAT YOU WILL OWN
- Project coordination: keep course production, editing, design, marketing, and page-building moving across multiple concurrent client and internal projects
- Client onboarding: make sure every project starts with the right assets, owners, timelines, and approvals visible from day one
- Notion systems: build and maintain practical dashboards, project databases, SOPs, checklists, and templates that the team actually uses
- Automation: cut repetitive manual work with Zapier, Make, or n8n where it genuinely saves time
- Follow-through: track deadlines, blockers, dependencies, and next actions, and close the loop before something turns into a missed deadline
- Partnerships outreach: research and contact potential partners, affiliates, and collaborators, manage the pipeline, and keep follow-ups alive
- Reporting: short, honest status updates, with risks escalated early instead of after the fact

YOU ARE PROBABLY A GREAT FIT IF
- You have 3+ years in operations, project management, agency delivery, executive assistance, or online business management
- You have coordinated contractors, creatives, and remote teams, not just tracked tasks
- You know Notion hands-on: relational databases, dashboards, and templates, not just pretty pages
- You are comfortable with Slack, Google Drive, ClickUp, and Zapier / Make / n8n or similar tools
- You write clearly in English and have professional, client-facing judgment
- You document decisions, clarify ownership, and close loops without being asked
- You can organize messy, incomplete information without losing momentum
- You can keep a reliable daily overlap with US Central Time

WHAT THIS IS NOT
This is not a "build me a Notion template" gig, and it is not a passive task-list role. It is also not a replacement for our internal Operations & Process Coordinator, you will work alongside them.

THE DETAILS
- Long-term, ongoing role (6+ months, we are looking for someone to grow with us)
- 30+ hours per week
- 5 to 10 USD per hour to start, with a clear path up as you take on more ownership
- Fully remote

HOW TO APPLY
Start your proposal with the word HANDOFF so we know you read this. Then tell us:
1. Your most relevant operations or project management experience: how many concurrent projects and contractors did you coordinate?
2. Links or screenshots of Notion systems, dashboards, SOPs, onboarding flows, or automations you have built
3. One time a handoff broke or a deadline slipped: what you did, and what changed afterwards
4. Your country, time zone, and the daily overlap you can reliably maintain with US Central Time

We read every proposal that follows these four steps. Copy-paste pitches get skipped.

We are looking for a Portuguese language native speaker to perform administrative tasks for hospitality industry.

Tasks to be performed:

1. Answering and making calls to existing customers of our restaurants, hotel or car service.

2. Answer WhatsApp communication between customers looking for support in writing.

3. Be able to write reports about the jobs performed.

And other tasks related to VA position. The candidate should be native in Portuguese language and should have a medium or advanced level of English (Reading and Writing)

This is a long term position.

We are looking for an experienced construction bookkeeper to help us bring order to an active construction project that has been running for over 18 months. Over that time we have accumulated a large volume of records, including invoices, receipts, payment records, contracts, and a long history of project emails. Right now these records are somewhat scattered and unorganized, and we need a thorough, detail oriented professional to review everything and turn it into a clean, organized structure.

What you will do

Review all project documents from the start of the project through today.
Go through the full history of project emails to capture any financial information, agreements, invoices, and payment details.
Consolidate all payments and expenses into a clear, organized record.
Reconcile everything so the numbers tie out and nothing is missing.
Build an organized system so the project finances are easy to follow going forward.
Flag any gaps, discrepancies, or missing documentation as you go.

What we are looking for

Extensive bookkeeping experience, ideally within the construction industry.
A strong track record of organizing and consolidating large volumes of financial and project information.
Comfort working with messy or incomplete records and turning them into something clean and structured.
Highly organized, thorough, and able to work independently with minimal oversight.
Project management experience is a plus, since this role sits somewhere between bookkeeping and project coordination.

Details

We want to get started right away, so availability to begin soon is important.
When you apply, please share relevant experience with similar construction or project cleanup work, and briefly describe how you would approach organizing 18+ months of scattered records.

Overview

I need someone to run day-to-day operations virtually for my US-based home services company, helping keep customer communication and scheduling organized across our main channels and tools.

Scope of work

- Handle phone calls and customer messages
- Manage scheduling and operations in BookingKoala (backend)
- Manage emails
- Create and post social media posts
- Provide ongoing virtual operations support Monday to Friday
- Work 10 hours a day on US pacific coast time

Company details

- Home services
- US-based home services company.

Customer care language

English, Spanish

Customer support availability

UTC daytime

Looking for an assistant with experience in bookkeeping and payroll in QBO and Ramp, and admin work. Primary responsibilities are coding transactions in QBO & Ramp, payroll processing, audit/reconciliations, and being an executive assistant for the COO. Experience with Jobber and/or home services is a big plus. Must work 9 am-5 pm CDT. This is a full-time position

I'm looking for a reliable, detail-oriented personal assistant to help with a variety of digital and administrative tasks on an as-needed basis. Typical projects may include researching travel destinations and creating organized recommendations, comparing neighborhoods and housing options based on specific criteria, submitting online forms and refund requests, and handling other personal research and administrative errands.

The ideal candidate is resourceful, highly organized, comfortable conducting independent research, and able to present findings in a clear and concise format. Strong communication skills, attention to detail, and the ability to manage tasks with minimal oversight are important.

Examples of tasks:

- Travel research and itinerary planning
- Relocation and neighborhood research
- Product, service, and cost comparisons
- Online form submissions and refund requests
- General digital life administration

Hours: Flexible, approximately 10-20 hours per month to start, with potential for more depending on fit and needs.

Ideal qualities:

- Excellent online research skills
- Strong organizational abilities
- Proactive and dependable
- Able to summarize information and provide recommendations

I'm looking for someone who enjoys solving problems, finding information efficiently, and helping make life run more smoothly.

If you have worked for a CEO/Director directly and have been treated as a machine instead of a person or are looking for the opportunity to work directly with a CEO/Director, you will definitely want to apply to work with our personal injury law firm. We are definitely different! First, we hire you directly-- no agency involved. We are a small law firm and you will be assisting the CEO/Director personally. ensure smooth communication between Scott Richardson and projects. There is a wide range of projects that vary from home repairs to coordination of different time sensitive projects. Expected availability is Tuesday and Thursday 6pm-8pm and either Saturday or Sunday for a few hours each week. You can work the hours you prefer to finish projects or tasks assigned to you within a certain time frame.



You will be working directly with me, Scott Richardson. If you have a friendly outgoing personality, clients will love you and refer their friends and family members to us. So if you do have friendly outgoing personality, please apply!



This is a hundred percent remote position.


Qualifications

Personal Assistance skills to support CEO/Director
Available on Zoom and quality internet connection
Experience in marketing a bonus
Available on Days Listed in Role Description

We're looking for someone to build and run our Trustpilot review program.

This project involves administrative assistance tasks for a Canadian based project. A pinoy ally is needed
-Research Philipines Market
-Administrative support

Skills: Data Processing, Data Entry, Virtual Assistant, Administrative Support, Data Management

I’m looking for reliable, ongoing help with the day-to-day admin that keeps my workweek on track. Each week you’ll jump into my inbox, tidy up priorities, draft quick replies when appropriate, and flag anything that needs my direct input. You’ll then move over to my Google Calendar to lock in meetings, reschedule conflicts, and add reminders so nothing slips through the cracks. Finally, you’ll update a few Microsoft Excel and Google Sheets trackers so my data stays clean and searchable.

Core tools in play are Microsoft Office Suite and Google Workspace. If you also like using Trello or a similar board to visualise tasks, I’m open to it—whatever keeps the workflow smooth.

Deliverables each week:
• An organised inbox with key emails labelled or forwarded for action
• A fully updated calendar, including meeting links and brief notes
• Updated spreadsheets/files with accurate, well-formatted data

Consistency and clear communication matter more to me than time zone, although overlapping a few hours with US Eastern afternoons would help for quick check-ins. If you’re detail-oriented, proactive, and comfortable making decisions based on standing guidelines, we’ll be a great fit.

Skills: PHP, Data Processing, Data Entry, Excel, Time Management, Microsoft Office, Google Sheets, Administrative Support

TBD TBD TBD TBD TBD TBD TBD TBD

Skills: Data Processing, Data Entry, Virtual Assistant, Administrative Support, Data Management

Job Overview:
We are looking for an experienced, detail-oriented bookkeeper to complete a one-time historical bookkeeping project to wrap up our entity. We have up to 500 total transactions spanning across the past 3 years distributed across 3 corporate bank accounts (including international transfer platforms) and corporate credit cards.

No ongoing monthly maintenance is needed. We need a clean, fully reconciled set of financial statements delivered for tax preparation and final corporate closeout.

Key Responsibilities & Scope:
Data Import & Integration: Import CSV/bank feeds for 3 bank accounts and credit card accounts for the past 3 years into an accounting ledger (QuickBooks Online, Xero, or Wave).

Transfer Matching: Correctly identify and pair inter-account transfers between credit cards, bank accounts, and payment platforms so funds are not double-counted as income or expenses.

Transaction Categorization: Properly categorize all transactions across the Chart of Accounts.

Account Reconciliation: Reconcile all bank and credit card accounts to ensure zero discrepancy between the ledger and ending bank statement balances.

Financial Deliverables: Produce final, exportable versions of:

Profit & Loss Statement (P&L) (Annual & Cumulative)

Balance Sheet (BS)

General Ledger & Trial Balance

Requirements / Qualifications:
Proven experience in historical bookkeeping cleanup and multi-account reconciliation.

Proficient in QuickBooks Online, Xero, or Wave Financial.

Experience handling multi-currency and international transfer matching across startup financial platforms.

Strong communication skills and ability to complete the project efficiently with minimal oversight.

Project Details:
Project Type: One-time / Fixed-price project

Total Transaction Volume: Up to 500 transactions across 3 years

Estimated Time: 6–10 hours

How to Apply:
Please submit your proposal with:

Your experience with historical cleanup and transfer matching.

Your fixed quote for completing this project.

Your estimated turnaround time.

💼 Position Overview
We are hiring a highly strategic and execution-focused Chief of Staff, Growth & Partnerships to work directly with our CEO. This is a critical, revenue-facing operational role designed to act as a force multiplier for the CEO by taking significant strategic work, pipeline management, and external relationship building off their plate.

You will serve as the central nervous system bridging the CEO's vision with our growth engines. By seamlessly managing interactions with internal teams, external stakeholders, key partners, and prospective clients, your primary objective will be to drive our business development pipeline forward. If you are a systems thinker who is fiercely protective of executive time, obsessed with maximizing conversion rates, and passionate about accelerating company growth, this role is for you.

💼 Position Details
Hourly rates: $4 - $20/hr

Milestones: Established for larger initiatives to ensure clear goals and measurable outcomes.

💼 Key Responsibilities
Pipeline Ownership: Take direct responsibility for our inbound growth pipeline, actively guiding interested prospects through the discovery process and turning them into loyal clients.

Prospective Client Engagement: Act as the CEO’s proxy to field high-priority inquiries, lead early-stage discovery meetings, and expertly navigate conversations to secure new partnerships and finalize agreements.

Strategic Offloading: Identify, build systems for, and take over critical revenue-generating and operational tasks to free up the CEO’s bandwidth for high-level strategy.

Growth Optimization: Track, measure, and report on key pipeline KPIs (response times, lead-to-client conversion rates, average deal size) and continuously A/B test our engagement messaging to improve yield.

Partner & External Relations: Nurture and manage relationships with key partners, vendors, and existing clients, ensuring a world-class, seamless experience at every touchpoint.

Internal Alignment: Serve as the critical link between the CEO and the broader growth organization, unblocking bottlenecks and ensuring cross-functional initiatives stay on track.

🏢 Our Culture
At F5M Holdings, we pride ourselves on fostering a positive, fun, and results-driven environment. Here’s what we value most:

Integrity: Honesty, transparency, and kindness in everything we do.

Education: A passion for learning and teaching others.

Winning: Thriving even in uncertain situations.

Extreme Ownership: Taking full accountability for our work.

Having Fun: Loving what we do while achieving amazing results!

📋 Qualifications
We’re looking for candidates who:

Have hands-on experience in business development, revenue operations, or as a Chief of Staff/Growth Lead supporting C-level executives in a fast-paced environment.

Possess a strong understanding of client acquisition journeys, pipeline management, and CRM software (e.g., HubSpot, Salesforce, GoHighLevel).

Are detail-oriented systems thinkers with a knack for consultative relationship-building and active listening.

Have impeccable written and verbal communication skills to effectively, persuasively, and professionally interact with prospective clients and high-level partners.

Demonstrate high emotional intelligence, extreme ownership, and the strategic foresight to anticipate the CEO’s needs before they arise.

📩 How to Apply
If this sounds like you, please begin your application with the sentence: "The quick brown fox jumps over the lazy dog" to show you’ve read the full description.

Start working on satellite connectivity on all iPhones

Skills: Research, Customer Support, Virtual Assistant, Customer Service, General Office, Time Management, Email Handling, Administrative Support

Right Hand to CEO — Operations & Growth (Part-Time, Remote LATAM)

## About us

Acadelite is a premium education startup guiding ambitious high-school students into the world's most selective universities — Ivy League, Oxbridge and beyond. We are a small, fully remote team of mentors, coaches and operators, and we are growing fast. Our working language is English.

## The role

The CEO needs a right hand. Not an assistant who waits for instructions — an operator who takes things off his plate and makes them happen.

Your scope, honestly described:

-Operations : keep the machine running: coordinate freelancers, track engagements, maintain our internal processes and documentation (Notion).
- Growth : support marketing and sales operations: lead follow-up, CRM hygiene, campaign logistics, whatever moves the pipeline.
-CEO support : pick up ongoing projects and run with them: research, first drafts, vendor comparisons, setting up tools.
-The unglamorous execution : every startup has repetitive, boring-but-critical tasks. You'll own a share of them, and you'll be the kind of person who automates them away instead of complaining.

You will work directly with the CEO, daily. What you'll get in return: real responsibility from day one, exposure to every side of a growing company, and a role that expands as fast as you do.

Where this goes: we plan to grow this position into a *full-time role within a few months* as revenue grows. We are hiring for the long term, someone who grows with the company and takes on bigger responsibilities as we scale. If you're looking for a quick gig, this isn't it; if you're looking for a seat on a rocket you help build, it is.

## Who you are

-Fluent in English, written and spoken (our working language; Spanish or French is a plus)
-Tech-comfortable — you pick up new tools fast: Notion, Google Workspace, CRMs, and especially AI tools (ChatGPT, Claude…), which you already use daily to work faster
-A process builder : you don't just do tasks; you turn them into documented, repeatable systems
-Independent and proactive : you spot problems before being told, propose solutions before being asked, and never sit idle waiting for instructions
-A generalist : comfortable switching between a spreadsheet, a draft email, a research task and a tool setup in the same afternoon
- Based in Latin America (or fully aligned with GMT-5 / Panama working hours)

## Practical details

-Part-time: 20 hours per week to start, with flexibility on how you organize them (daily overlap with Panama hours required) — transitioning to full-time within a few months as we grow
-Freelance contract, long-term collaboration intended
-Compensation: $600–800 USD/month depending on profile, with review after a successful trial period
-Fully remote

## How to apply

Send a short proposal covering:

1. Who you are in 3–4 sentences
2. One process you built or automated (what problem, what you did, what changed)
3. How you use AI tools in your daily work
4. Start your proposal with the word "Summit" so we know you read this far

Applications that are generic, copy-pasted or AI-written without substance will not receive a reply. Everything else will.

I seek a highly diligent professional to contact various law firms and conduct intake for multiple active legal cases. You must identify firms willing to accept these specific matters. Candidates must be native-level English speakers; Mandarin proficiency is a significant asset. This project is extremely time-sensitive, requiring a strong work ethic and constant communication. Reliability is essential; stalling is unacceptable. This role offers long-term potential. Compensation is negotiable, with bonuses for success. Apply now immediately.

Evening Case Coordinator / Client Concierge

Remote | 4 hours per day | Monday–Friday

We are a fast-growing dental laboratory working with dental practices across the USA.

We’re looking for an extremely organised, proactive person to manage our evening case coordination and client communication.

Your role

You will be responsible for keeping our cases moving and ensuring our clients are kept updated throughout the process.

Your daily responsibilities will include:

* Managing client communication through WhatsApp
* Monitoring active dental cases
* Updating our internal Google Sheets
* Managing and checking case files within Dropbox
* Checking that new cases have all required files and information
* Coordinating with our design and manufacturing teams
* Following up immediately when information or files are missing
* Monitoring deadlines and identifying cases at risk of delay
* Providing clients with clear, professional case updates
* Escalating important issues to management
* Making sure every active case has a clear status and next action

What we’re looking for

You must be:

* Extremely organised
* Reliable and consistent
* Confident communicating with US clients
* Excellent written English
* Comfortable using WhatsApp, Google Sheets and Dropbox
* Able to manage multiple cases simultaneously
* Proactive rather than waiting to be told what to do
* Comfortable working in a fast-moving environment

Dental or dental laboratory experience would be a major advantage, but attitude, communication and organisation are more important.

What success looks like

At the end of every shift:

Every client has been answered.
Every case is updated.
Every deadline has been checked.
Every problem has an owner.
Every case has a next action.

We’re looking for someone who wants to take ownership of this part of the business and potentially grow into a larger operations/client management role as the company continues to expand.

To apply: Send a short introduction explaining your previous experience, the systems you’ve worked with, your availability, and why you think you’d be good at managing a high-volume client workflow.

Vacancy: Procurement Support Assistant
Location: Italy
Remuneration: Expenses Covered

About the Organization

We are an established UK-based telecommunications consultancy working with international partners and regional contacts. Our projects require reliable local support to assist with procurement activities and coordination.

Position Summary

We are looking for a detail-oriented Procurement Support Assistant currently residing in Italy to provide short-term project support. The successful candidate will assist with local procurement tasks, and maintain clear communication with our UK-based team.

Key Responsibilities

-Assist with local procurement activities as instructed by the project team
-Support purchasing and collection/delivery arrangements
-Provide regular updates regarding procurement progress
-Maintain accurate records of procurement activities and confirmations
-Communicate professionally with the UK team during agreed business hours

Candidate Requirements

-Currently residing in Italy
-Good organizational and communication skills
-Comfortable coordinating with local suppliers or businesses
-Reliable, responsible, and detail-oriented
-Able to work independently while following clear instructions
-Professional and timely communication
-Basic experience with procurement, administration, coordination, or similar tasks is preferred

Compensation & Benefits

-Full coverage of approved project-related expenses
-Clear guidance and support from the UK-based team
-Flexible short-term project engagement
-Potential for further opportunities based on performance

Application Process

Interested candidates are invited to submit a brief proposal outlining their availability, location in Italy, relevant experience, and interest in the role. Shortlisted candidates will be contacted directly with further details about the project.