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Calleo Technology is a Toronto-based digital agency hiring a part-time virtual admin assistant for one of our clients, Sunny Mountain Music. Sunny Mountain Music is a friendly, growing in-home music lesson studio in Victoria, BC, Canada, teaching guitar, piano, drums and vocals to kids and adults. You’ll work behind the scenes to keep the studio’s day-to-day running smoothly so the teacher can focus on teaching.

This is a long-term, part-time role of about 4–6 hours per week, paid hourly for hours logged. There’s room to grow as the studio adds teachers in 2027.

What you’ll do:

-Check and manage the studio inbox daily: reply to parents, answer lesson inquiries and file emails into folders.
-Handle lesson cancellations and reschedules using the studio’s policy, and update the scheduling software.
-Set up trial lessons and onboard new families (send welcome emails and set up their lessons).
-Run the monthly invoicing cycle: check the calendar, create and email invoices, and record e-Transfer payments.
-Follow up on late payments and send reminder invoices.
-Keep client records accurate (contact details, lesson rates, lesson credits).
-Flag anything that needs the studio owner’s attention.

Tools: My Music Staff (scheduling & billing), webmail, Jotform and Google Drive. You don’t need to know My Music Staff already. We provide a detailed playbook and training.

Schedule: the studio’s business hours are 9 AM–9 PM Pacific Time, 7 days a week. You’ll check the inbox at agreed times each day, at least twice a day, and act quickly on urgent same-day cancellations. Workload is heaviest in the last week of the month through the 10th.

What we’re looking for:

-Excellent written English with a warm, professional tone. You’ll be writing to parents on the studio’s behalf.
-Strong attention to detail. Invoicing and payment records must be accurate.
-Experience in customer email support, scheduling or admin. Experience with billing or a CRM is a plus.
-Reliable internet and availability for regular daily check-ins in Pacific Time.
-Discretion. You’ll handle family contact information, and confidentiality is required.

To apply, please answer these questions:

1. What is your hourly rate in USD for this role? If your rate would change after a trial period or as hours increase, please tell us.
2. Which days and times (in Pacific Time) can you reliably check the inbox?
3. Describe a time you caught an error in a schedule, invoice or record before it caused a problem.
4. A parent emails at 8 PM to cancel tomorrow morning’s lesson, less than 48 hours away. The studio’s policy says no lesson credit for under 48 hours’ notice. Write a short, friendly reply to the parent.
5. Which scheduling, CRM or billing tools have you used?

I need a reliable Virtual Assistant for a small task involving data entry, web research, email management, Google Sheets, Excel, file organization, and general administrative support.

You should be:
- Detail-oriented
- Reliable and responsive
- Comfortable with Google Workspace and Microsoft Office
- Able to follow instructions accurately

Experience with data entry, CRM updates, lead generation, internet research, email support, and virtual assistant tasks is a plus.

This is a $5 starter task, with potential for ongoing VA work if everything goes well.

Part-Time Contract | Remote | U.S. Immigration Law Firm Outreach
About the project
Hope Counseling, PLLC is a clinician-led counseling practice offering professional immigration psychological evaluations, including hardship waivers, VAWA, asylum, U visa/T visa, and cancellation of removal evaluations.
I am looking for a confident, professional outbound outreach assistant to connect with immigration law firms and develop relationships with the paralegals and case managers who coordinate psychological evaluation referrals.
I am a clinical social worker and practice owner. I am looking for someone who can handle the initial outreach process independently so I can focus on providing clinical services.
Responsibilities
* Make outbound calls to immigration law firms using a provided contact list and calling script.
* Speak professionally with receptionists and office staff to identify the paralegal, legal assistant, or case manager responsible for coordinating psychological evaluations.
* When possible, briefly introduce Hope Counseling and explain our immigration psychological evaluation services.
* Obtain the appropriate contact's name, role, direct professional email, and direct phone number when available.
* Ask permission to send our referral information sheet and obtain the best email address for it.
* Send approved follow-up emails using provided templates, if authorized.
* Record all calls, contact information, outcomes, follow-up dates, and referral interest in a shared spreadsheet or CRM.
* Follow up with interested contacts professionally without being pushy.
* Provide a weekly summary of calls made, contacts identified, information sheets requested or sent, and promising referral relationships.
Ideal candidate
* Excellent spoken and written English.
* Comfortable making outbound business calls and navigating gatekeepers.
* Experience with cold calling, B2B outreach, appointment setting, or professional lead generation.
* Legal-industry, immigration-law, paralegal-services, or law-firm administrative experience is a major plus.
* Organized, reliable, and comfortable working independently.
* Able to communicate the services accurately without making clinical claims or guaranteeing evaluation outcomes.
What I will provide
* Existing attorney contact spreadsheet.
* Service descriptions and referral information sheet.
* Approved calling script and email templates.
* Clear instructions on the information to collect and how to document results.
Initial project
I would like to begin with a paid pilot of approximately 5 hours to assess call quality, professionalism, contact accuracy, and results. If successful, this may develop into ongoing part-time work.
Please include your hourly rate, relevant cold-calling experience, availability, and a brief description of how you approach gatekeepers at professional offices.
Please note: This is a professional referral-development role, not a commission-only sales position. Compensation will be based on agreed work and outreach responsibilities, not clinical referrals or evaluation outcomes.

I need assistance to set up or modify a Social Security overpayment repayment plan. My husband is a 100% disabled veteran, who went back to work.

Ideal skills and experience:
- Proven experience with Social Security repayment plans
- Familiarity with Social Security regulations and processes
- Strong communication skills for negotiating with Social Security
- Attention to detail for managing paperwork and documentation

Please share relevant experience in your application.

Skills: Legal, Accounting, Compliance, Customer Service, Financial Analysis, Legal Writing, Financial Planning, Administrative Support, Financial Consulting, Legal Consultation

I'm looking for an HR Generalist to manage day-to-day HR operations, including recruitment, onboarding, employee relations, HR documentation, attendance, benefits administration, and policy compliance.

The ideal candidate will have strong communication and organizational skills, with experience supporting employees and managers across the employee lifecycle.

# Part-Time Household Assistant Needed - US or Canada

## Job Description

I am looking for a **reliable and responsible household assistant** to help with everyday housework and household tasks.

The ideal candidate should be organized, trustworthy, attentive to detail, and able to complete assigned tasks efficiently.

**Applicants must currently reside in the United States or Canada.**

## Responsibilities

- Assist with general household chores and home organization.
- Help with tasks such as tidying, organizing belongings, and other routine household activities.
- Follow instructions carefully and complete agreed-upon tasks.
- Communicate clearly about task progress and completion.
- Maintain a professional and respectful working relationship.

## Requirements

- Currently residing in the **United States or Canada**.
- Reliable, responsible, and well-organized.
- Good communication skills.
- Able to follow instructions and complete tasks independently.
- Previous household assistance or personal assistant experience is preferred.

## Work Arrangement

- Part-time, with a schedule to be agreed upon.
- Duties and workload will be discussed before work begins.
- Compensation will be agreed upon based on the tasks and expected hours.

## How to Apply

Please include the following in your proposal:

1. Your current city and country of residence.
2. Your relevant experience.
3. Your availability and preferred working hours.
4. Your expected hourly rate.
5. A brief introduction explaining why you are suitable for this role.

**Location requirement:** Only applicants currently residing in the United States or Canada should apply.

I look forward to finding a dependable person for ongoing household assistance.

Skills: Freelance, Delivery, Food Delivery, Customer Service, Time Management, Home Organization, Administrative Support, Conflict Resolution

We need an experienced online researcher to rebuild our university music faculty contact database for an opera organization.

We will provide a list of 300+ universities and conservatories across the US and Canada.

The researcher should visit each university’s official website and navigate directly to its School of Music, Music Department, Conservatory, or Opera Program section. These sections typically contain faculty directories with names and email addresses.

The goal is to identify all current faculty members in the following areas:

* Voice professors and instructors
* Vocal coaches
* Collaborative pianists working with singers
* Opera directors

For each faculty member, please collect:

* University/School
* First Name
* Last Name
* Email Address

All information should be organized in Google Sheets.

Important instructions:

* Use official university music department websites as the primary source.
* If an email address is not listed, simply leave it blank. Do not spend additional time searching for it or guessing email formats.
* Include adjunct and part-time faculty when listed.
* Ensure information is accurate and avoid duplicate entries.

This project requires someone experienced in online research who can work efficiently and accurately.

Immediate start. Deadline: Monday, November 2, 2026.

Appliance Repair Dispatcher Needed

We are looking for a reliable, organized, and customer-focused dispatcher to support the daily operations of our appliance repair company.

The ideal candidate will be responsible for scheduling service appointments, coordinating technicians, communicating with customers, and ensuring that daily jobs run smoothly and efficiently.

Responsibilities
Schedule and dispatch appliance repair technicians for service calls.
Communicate with customers by phone, text, and email to confirm appointments and provide updates.
Coordinate technicians' schedules, routes, and job assignments.
Follow up on pending service calls and keep customers informed.
Maintain accurate job records and update our scheduling system.
Handle rescheduling requests and help resolve scheduling issues.
Provide professional and friendly customer service.
Requirements
Strong communication and organizational skills.
Good attention to detail and time management.
Ability to multitask and prioritize daily tasks.
Professional phone etiquette and customer service skills.
Reliable internet connection and availability during agreed working hours.
Previous dispatching, scheduling, or appliance repair industry experience is a plus.
What We’re Looking For

We want someone dependable, proactive, and easy to communicate with who can help us keep our technicians organized and our customers satisfied.

We value clear communication, accountability, consistency, and a long-term working relationship. We are looking for someone who takes ownership of their responsibilities and can become a trusted part of our team.

Please include a brief description of your relevant experience, your availability, and the dispatching or scheduling tools you have used when applying.

I’m looking for a sharp virtual assistant who can keep my day running smoothly by managing three core areas: email, calendar, and client follow-ups. Each morning I’d like you to clear the inbox of anything that doesn’t need my direct attention, draft polite replies where appropriate, and flag only the messages I must handle personally. From there, you’ll slot new meetings into Google Calendar (or Outlook if a client prefers), making sure time-zones, video links, and short agendas are always included.

The heart of this role is proactive follow-up. After every call or proposal I send, you’ll set a reminder, circle back with the client, and nudge them for next steps—politely but persistently—until the loop is closed or the task is handed back to me. A quick daily status note showing outstanding items and any scheduling conflicts will keep us both on the same page.

If you’re comfortable working inside Gmail/Outlook, Google Calendar, and simple CRM notes, and you can write concise, professional emails in fluent English, you’ll fit right in. Reliability and discretion are vital because you’ll be communicating directly with my clients. Let me know your usual response time during business hours and any previous experience handling similar responsibilities.

Skills: Virtual Assistant, CRM, Time Management, Administrative Support

LOOKING FOR AN EXPERIENCED REAL ESTATE ASSISTANT / TRANSACTION COORDINATOR! 🏡

I’m looking for a highly organized, proactive, and experienced real estate assistant (possibly a VA) who can help me manage the day-to-day operations of my growing real estate business.

Ideally, I’m looking for someone who has extensive experience in the real estate industry, understands how transactions work from start to finish, and can help me stay organized while continuing to grow my business.

Some of the responsibilities I’m looking for help with include:

Transaction Coordination & Administrative Support

* Managing transactions from contract to closing
* Organizing transaction files, documents, deadlines, and required paperwork
* Uploading and maintaining files in my brokerage’s database and transaction management system
* Keeping track of important dates, follow-ups, and compliance requirements
* Communicating with lenders, attorneys, clients, and other parties when needed

CRM Management & Email Marketing

* Organizing, updating, and maintaining my CRM database
* Managing past, current, and prospective clients
* Creating and scheduling email campaigns, newsletters, and client follow-ups
* Developing systems to stay connected with clients and nurture leads
* Helping automate follow-ups and improve client retention

Social Media & Marketing

* Assisting with social media management across Instagram, Facebook, TikTok, etc.
* Creating content, scheduling posts, and potentially handling posting
* Brainstorming creative marketing strategies and content ideas
* Assisting with listing marketing, promotional materials, and campaigns
* Helping grow my online presence and generate engagement

Lead Generation & Management

* Organizing and tracking incoming leads
* Following up with prospective buyers, sellers, and investors
* Helping develop lead generation strategies
* Managing inquiries and making sure potential opportunities don’t fall through the cracks

Event Planning & Business Development

* Potentially assisting with coordinating client appreciation events, open houses, networking events, and other marketing opportunities
* Helping with scheduling, planning, and overall organization
* Brainstorming new ways to expand my business and strengthen client relationships

The ideal candidate:

I’m looking for someone who is extremely organized, detail-oriented, creative, reliable, and takes initiative. Someone who doesn’t need constant direction, can recognize what needs to be done, and brings ideas to the table.

Experience with real estate transactions, CRM platforms, email marketing, social media, and lead generation is highly preferred.

Ultimately, I’m looking for someone who can become an important part of my business long-term, help implement better systems, and take some of the administrative and marketing responsibilities off my plate so I can focus more on my clients, generating business, and closing deals.

Open to discussing part-time, full-time, or virtual assistance depending on experience and capabilities.

If this sounds like you or you know someone who would be a great fit, please send me a message with your experience, services, and rates!

About the role
We are seeking a Zendesk certified administrator to own the day-to-day configuration, maintenance, and improvement of our Zendesk environment. This is an individual contributor role. You will personally investigate issues, build and test changes, publish them, and verify that they work for agents and customers. You will work directly with contact center leaders to turn operational needs into functioning workflows.
Our support operation uses email, chat, web forms, and voice. We need someone comfortable working inside a live, high-volume environment where routing accuracy, clear reporting, and agent efficiency matter.

What you will do
- Configure and maintain ticket fields, forms, groups, roles, permissions, brands, support addresses, views, macros, triggers, automations, SLA policies, and routing rules.
- Build and troubleshoot workflows for ticket assignment, acknowledgments, escalations, status changes, follow-up tickets, and channel-specific handling.
- Investigate unexpected ticket behavior using event histories, business rule conditions, and configuration settings. Identify the cause, implement a fix, and confirm the result.
- Build and maintain Zendesk Explore reports and dashboards for ticket volume, backlog, SLA performance, agent activity, productivity, status changes, and channel trends.
- Work with support leaders and agents to simplify manual steps, improve queue visibility, and keep workflows practical for the people using them.
- Configure and support Zendesk messaging and chat capabilities, including bot handoffs and agent workflows, where applicable.
- Manage agent access and group membership; help onboard agents and troubleshoot access or workflow issues.
- Support integrations with contact center and form tools, including Amazon Connect and Formstack or equivalent systems, in partnership with the teams that own those tools.
- Test changes before release, document what changed, monitor the outcome, and correct any unintended effects.
- Audit and clean up outdated views, macros, tags, triggers, and automations so the environment remains understandable and reliable.

What you bring
- Zendesk Support Administrator Expert certification and the ability to verify your credential.
- At least 3 years of recent, hands-on Zendesk administration in a production support environment.
- Demonstrated experience personally building triggers, automations, macros, views, ticket forms, custom fields, routing rules, and SLA policies.
- Strong Zendesk Explore skills, including building reports from operational questions and explaining what the data does and does not show.
- Experience diagnosing rule conflicts, ticket event sequences, reassignment issues, and reporting discrepancies.
- Sound judgment when making changes in a live contact center, including testing, documentation, and follow-through.
- Clear communication with agents, team leaders, operations leaders, and technical partners.

Preferred experience
- Administration of a multichannel Zendesk environment covering email, messaging or chat, web forms, and voice.
- Zendesk API, webhooks, or integration troubleshooting.
- Amazon Connect, Formstack, or similar contact center and form platforms.
- Experience improving escalation workflows, agent availability tracking, or high-volume backlog management.

How success will be measured
- Requested Zendesk changes are delivered, tested, and documented by the administrator.
- Routing, acknowledgments, escalations, and status workflows behave as intended.
- Leaders can rely on Explore reports to answer operational questions.
- Agents spend less time on avoidable manual work and receive timely help when the platform behaves unexpectedly.
- The Zendesk configuration becomes easier to maintain over time.

This position does not manage analysts or administrators. The person hired will be the primary hands-on administrator responsible for doing the configuration and reporting work.

We are looking for a reliable, experienced, and results-driven eCommerce Virtual Assistant to support our eBay store operations. The ideal freelancer should have strong knowledge of product sourcing, eBay SEO listing optimization, and day-to-day store management, with a clear focus on identifying high-demand products and improving sales conversion. The $10 budget is for an initial paid trial task to evaluate your workflow, product selection quality, and communication. Based on performance, we will transition into a long-term ongoing contract with regular weekly/monthly milestones for full store management.

I’m looking for a reliable virtual assistant in the United States to support my business on a long-term basis. This role will involve handling day-to-day administrative tasks, managing communication, and helping keep operations running smoothly. I’m seeking someone dependable, organized, and comfortable working independently while staying responsive and proactive. If you’re looking for a long-term opportunity and can contribute consistently to business support, I’d love to hear from you.

Job title should say: Technical Detail Obsessed Virtual Assistant: Go High Level, Automations, Local SEO expert (Brisbane Hours Only)

Why?...Read on

We are a rapidly growing marketing agency who runs local SEO, Google & Meta Ads, and actual lead gen that works for Australian tradies (and if you don't know what a tradie is then please don't go any further!). We move fast, we get results, and we don’t do “close enough.”

We need a technical VA who builds client accounts in Go High Level from scratch, thinks in automations, and gets twitchy when a phone number is formatted two different ways across directories. You’ll report directly to our Ops Manager and be a core part of how we deliver for clients.

Read this before you apply

You must be available 9am-5pm Brisbane time (AEST, UTC+10), Monday to Friday. No overlap-ish, no “mostly.” If that doesn’t work for you, please don’t apply.

You must include a Loom video of yourself telling us why you’re the best person for this job and an example of something you've done in the past thats relevant. No Loom, no review. We won’t read the proposal. Start the video with the word “Koala” so we know you followed instructions.

What you’ll actually do
* Live, breathe, and love admin done right!
* Build and set up Go High Level accounts for new clients end to end: sub-accounts, pipelines, forms, calendars, phone and messaging setup, and workflows + manage our account at the same time.
* Build automations: review requests triggered on job completion, missed-call text-back, lead follow-up and booking flows, with webhooks, Zapier or Make where GHL needs help
* Troubleshoot client GHL accounts when things break, quickly and properly, with the cause explained rather than just patched
*Complete our 12-week Local SEO/GBP process in ClickUp: access audits, NAP masters, citations, GBP content entry and weekly posts
* Run Local Falcon and BrightLocal reporting and pull clean data into client workbooks
* Set up and test tracking: GA4 key events, UTM tags, click-to-call triggers
* Make on-page changes in WordPress (Elementor or Beaver Builder)
* Reply to reviews the same day and flag anything odd on a profile before it becomes a problem
* Communicate on Slack with clients and team when needed, so you’ll be professional, clear and warm in writing and on calls
* Log every change. If it isn’t in the Change Log, it didn’t happen.

You are

* A genuine Go High Level expert. You’ve built accounts for real clients and fixed other people’s messes. Not “I watched a course.”
* Strong at automations: triggers, conditions, custom values, webhooks, and knowing when GHL isn’t the right tool
* Fluent in local SEO and digital marketing: GBP, citations, schema basics, Search Console, GA4
* Fast and accurate at the same time - we only have unicorns in our team
* A confident communicator with excellent written and spoken English. Clients will hear from you.
* Self-managing. You close loops without being chased, and you say “this is wrong” when it is AND you take responsibility for your wins and mistakes.

You are not

:( Someone who needs hand-holding on every task
:( Someone who says “done” without testing it
:( Someone who reuses a photo, template or reply “just this once”

Nice to have

Trades or service-area business experience
Semrush or Ahrefs, Screaming Frog, Pleper
Experience writing SOPs

Tools you’ll live in: Go High Level, ClickUp, Google Business Profile, Local Falcon, BrightLocal, Search Console, GA4, WordPress, Google Drive, Slack

Engagement: Part-time, 20 hrs/week to start, with a clear path to full-time for the right person.

We pay well for people who are good and prove they are a valuable team player. If that’s you, apply.

About the Role

We are looking for a proactive, tech-savvy Virtual Assistant who can manage daily operations, build and implement automations, optimize CRM systems, manage calendar workflows, answer business calls, and improve operational efficiency.

This is not a basic administrative role. We need someone who takes initiative, solves problems independently, and implements solutions without constant supervision.

## Key Responsibilities

- **CRM Automations:** Build and manage CRM workflows, automated follow-ups, lead assignments, pipeline updates, task creation, notifications, and appointment reminders.
- **Calendar Automations:** Automate appointment scheduling, calendar synchronization, meeting confirmations, reminders, rescheduling, and follow-up sequences.
- **Business Process Automation:** Connect business applications using tools such as Make, Zapier, n8n, and AI integrations to eliminate repetitive manual tasks.
- **CRM Management:** Maintain contact databases, manage pipelines, configure workflows, and ensure leads and tasks are properly tracked.
- **Phone Support:** Answer incoming calls, make follow-up calls, schedule appointments, and communicate professionally with clients and prospects.
- **Administrative Support:** Manage emails, calendars, research, reporting, and general business operations.
- **AI & Technology:** Use ChatGPT, Claude, and other tools to improve productivity and streamline workflows.
- **Proactive Improvement:** Identify inefficiencies, troubleshoot issues, research solutions, and implement improvements independently.

## Required Qualifications

- Experience as a Virtual Assistant, Executive Assistant, or Operations Assistant.
- Hands-on experience building automations within CRMs and calendar platforms.
- Experience with tools such as Salesmate, HubSpot, GoHighLevel, Google Calendar, Make, Zapier, or n8n.
- Strong spoken and written English with confidence handling business calls.
- Excellent organizational, technical troubleshooting, and problem-solving skills.
- Ability to work independently, learn new software, and take ownership of projects.
- Reliable internet connection and availability during U.S. business hours.

**Bonus:** Experience with APIs, webhooks, AI agents, and integrating multiple business applications.

## The Ideal Candidate

You are proactive, resourceful, technically capable, and accountable. You don't wait for instructions—you identify opportunities, build solutions, and follow through.

We want someone who continuously looks for ways to automate processes, improve workflows, save time, and help the business run more efficiently.

## How to Apply

Please answer the following questions:

1. Which CRM and automation platforms have you used?
2. Describe a CRM automation or calendar workflow you personally implemented.
3. What is the most complex automation you've built, and what did it accomplish?
4. Are you comfortable answering calls and speaking professional English?
5. Give an example of when you proactively solved a problem without being asked.


**Applications without specific examples of hands-on automation experience may not be considered.**

We are looking for a dependable, long-term team member who takes initiative and helps the business operate more efficiently.

We are seeking a reliable, detail-focused Virtual Assistant to help roll out and maintain our online shop selling handmade and vintage items. The assignment starts with foundational store setup, with an opportunity for ongoing long-term collaboration to handle store operations and content updates afterward.

Duties:

- Develop a fully functional online store
- Carry out regular shop updates remotely using approved shared account access

Pay Terms:

- A flat $20 milestone payout once store setup is finished and account credentials are properly handed over
- A $1 performance bonus for every verified completed sale. All bonus funds will be issued only through Upwork. Total income can surpass the base project contract amount of $39 USD.
- All payments will be routed via Upwork’s official payment system, in full compliance with Upwork Terms of Service.

Qualifications:

- Demonstrated ability to set up an online store independently
- Meticulous attention to detail and consistent dependability
- Clear written communication and solid time management abilities
- Eagerness to develop a long-term remote working relationship

How to Apply:
In your cover letter, state which platform you expect us to use to build this store. This small check verifies you have thoroughly read the entire job description.

I’m an Executive Manager based in Saudi Arabia (GMT+3) seeking a reliable, highly organized virtual executive assistant for a long-term, ongoing role. This is not a one-off project. I want someone who can grow with the role and become a trusted extension of my office. Responsibilities include managing my calendar, scheduling meetings across time zones, inbox management, travel planning, logistical coordination, inventory tracking, preparing documents and meeting notes, conducting research, and coordinating with my team, clients, and partners. I’m looking for someone with proven executive support experience, fluent English, and strong discretion with confidential information.

I would like to dispute and have the unauthorized hard credit inquiries removed from my credit report. The dealership ran multiple credit checks without properly explaining or obtaining my authorization for each inquiry. Please investigate these inquiries and remove any that cannot be verified as authorized and permissible under the law.

We are seeking a detail-oriented Document Specialist to assist with remote data entry and paperwork tasks. The ideal candidate will have basic computer skills and be able to work independently. Responsibilities include accurately entering data into our system and managing paperwork efficiently. This is a part-time role with flexible hours, perfect for those looking to contribute to a dynamic team.

We are looking for an experience referral coordinator. If you have experience with this, please do not hesitate to apply.

The role is for 40 hours per week.

Hi,

I’m searching for a sharp, resourceful, and highly communicative assistant (located in the USA) who can help manage a variety of day-to-day responsibilities and develop into an essential long-term member of my team.

I need a great communicator (written and vocal).

This opportunity is suited to someone who truly enjoys being in a supportive role, taking ownership, and being someone I can rely on.

I’m looking for a person who can fully dedicate themselves to the role, is willing to work extended hours when necessary, and is not trying to juggle this position alongside multiple other jobs.

Some of your responsibilities will include:

* Independently solving problems and figuring things out without needing constant direction
* Conducting detailed research across many different subjects
* Assisting with recruiting, hiring, performance management, and terminations
* Overseeing and coordinating a small team
* Reviewing scripts and video content to identify mistakes, inconsistencies, and opportunities for improvement
* Thinking creatively and suggesting new ideas, solutions, systems, and more efficient ways to operate
* Helping with purchases, product research, sourcing, shopping, and other related tasks
* Picking up new skills quickly and applying feedback effectively

A nice bonus would be someone who is comfortable creating UGC or appearing on camera for advertisements, although this is completely optional.

My intention is to hire someone full-time and build a strong, long-lasting working relationship. As you become more capable, deliver stronger results, and take ownership of greater responsibilities, there will be opportunities for your compensation to grow accordingly.

This position would be a great match for someone who takes pride in being reliable, proactive, organized, and highly effective behind the scenes.

Preference will be given to candidates located in the United States.

If you believe you would be a strong fit for this position, please include the word “EXCELLENT” in all capital letters somewhere in your application.

Job Search & Application Specialist – Executive and Finance Roles

Job Type:Ongoing project / Part-time
Experience Level: Intermediate to Expert
Engagement:Hourly or fixed-price, with potential for long-term work

About the Role

I am seeking a proactive, highly organized professional to manage my job search and application process. The successful candidate will identify suitable job opportunities based on my qualifications, career goals, and specific criteria, prepare tailored application materials, submit applications on my behalf, and maintain a comprehensive spreadsheet tracking all applications.

This is a research and execution role, not simply a job-listing search. I need someone who can identify relevant opportunities, assess suitability, tailor applications professionally, and manage the process systematically.

Responsibilities

1. Job Search and Opportunity Identification
- Search reputable job boards, employer career pages, recruitment agencies, and professional networks for relevant vacancies.
- Identify opportunities aligned with my experience, qualifications, salary expectations, location preferences, and career objectives.
- Prioritize positions that match my professional background and have realistic eligibility requirements.
- Verify that vacancies are legitimate, current, and still accepting applications.
- Identify any stated work authorization, visa sponsorship, or relocation requirements.

2. Application Preparation and Submission
- Review each job description and assess my suitability before proceeding.
- Tailor my cover letter to the specific role, employer, and selection criteria.
- Adapt my CV or résumé when necessary, using my approved master CV and verified career information.
- Complete online application forms accurately and professionally.
- Submit applications through official employer websites or legitimate recruitment platforms.
- Save a copy of each submitted application and any relevant confirmation or correspondence.
- Flag applications requiring additional information, assessments, references, or my personal approval.

**Important:** All application materials must be truthful and based on my actual qualifications and experience. Do not invent achievements, credentials, employment history, or work authorization.

3. Application Tracking and Reporting
Create and maintain a well-organized Excel or Google Sheets tracker containing the following information for every opportunity:

- Application reference number
- Date vacancy was identified
- Date application was submitted
- Employer name
- Job title
- Job location and work arrangement (remote, hybrid, or on-site)
- Salary range, where available
- Job description and official application links
- Source of vacancy
- Suitability assessment and brief rationale
- Application status
- CV version and cover letter used
- Visa sponsorship or work authorization information, where relevant
- Recruiter or hiring manager contact details, where publicly available
- Application confirmation number or reference
- Follow-up date and next action
- Interview invitations, responses, and other updates
- Notes and relevant observations

Provide regular progress reports summarizing applications submitted, promising opportunities identified, upcoming follow-ups, and any obstacles encountered.

Required Qualifications and Skills
- Demonstrable experience in job searching, recruitment research, executive assistance, or job application management.
- Excellent written English and professional business communication skills.
- Strong research skills and the ability to assess job descriptions against a candidate's qualifications.
- Experience tailoring cover letters and CVs for individual roles.
- Proficiency in Microsoft Excel or Google Sheets.
- High attention to detail, accuracy, and confidentiality.
- Ability to work independently, meet agreed targets, and provide clear progress reports.
- Familiarity with international recruitment and work authorization requirements is an advantage.

Initial Scope of Work

The engagement will begin with a short paid trial to evaluate research quality, application suitability, writing quality, and attention to detail.

The initial trial should include:
1. Identify 10 suitable, verified vacancies that meet my criteria.
2. Provide the official job links and a brief assessment of each opportunity.
3. Prepare tailored cover letters for approved vacancies.
4. Submit applications for which all required information and authorization have been provided.
5. Create a professional spreadsheet tracker and record all completed applications.

Following a successful trial, the engagement may continue on a weekly or monthly basis with agreed application targets and reporting requirements.

What to Include in Your Proposal

Please answer the following questions in your proposal:

1. What experience do you have managing job searches or submitting applications on behalf of clients?
2. Which job boards, employer websites, and recruitment platforms do you use?
3. How do you assess whether a vacancy is a good match for a candidate?
4. How do you tailor cover letters efficiently without making applications generic?
5. Can you provide a sample application-tracking spreadsheet or a similar project you have completed?
6. How many well-matched applications can you realistically research and submit per week?
7. What is your proposed hourly rate or fixed price for the initial trial?

Please also indicate your availability, time zone, and experience supporting candidates applying for international positions.

Success Criteria

Performance will be evaluated on:
- Relevance and quality of vacancies identified.
- Accuracy and legitimacy of job listings.
- Quality and customization of application materials.
- Accuracy of submitted applications.
- Completeness of the application tracker.
- Timely reporting and follow-up management.

I am looking for a reliable, resourceful professional who can take ownership of this process and help me pursue suitable career opportunities systematically over the long term.

Hello!

I’m just enquiring about your services. Do you make AI videos for TikTok for affiliates. For example I have a product to sell could you make videos to sell these products?

Thanks

Currently based in Montenegro.

Good English communication skills.

Fluency in Montenegrin or another locally used language.

Experience in virtual assistance, administration, lead generation, or business development.

Comfortable with LinkedIn, Google Sheets, email, and online research.

Strong communication and organizational skills.

Ability to work independently and maintain confidentiality.

We are Safe Doc, a global medical network connecting international patients with verified private clinics and doctors worldwide.

We are looking for a reliable, highly organized, and proactive Executive Virtual Assistant and Operations Specialist based in the Philippines to manage our daily partner communications, emails, and tracking databases.

This is a key position requiring extreme attention to detail, complete confidentiality, and strong ownership.

Key Responsibilities:

Email Management: Handle partner and clinic inboxes, reply to inquiries promptly, send structured follow-up emails, and organize inbox workflows.

CRM and Database Administration: Maintain, update, and audit Airtable bases and Google Sheets daily. Ensure data entered by global outreach reps is accurate and consistent.

Pipeline Tracking: Monitor the partner registration pipeline from first contact to full registration on our portal.

Operational Reporting: Compile daily and weekly registration metrics and status updates.

Executive Support and Confidentiality: Safeguard internal company data, contact details, and sensitive correspondence with the highest level of discretion.

Required Qualifications:

Excellent written English with professional business etiquette.

Proven hands-on experience with Airtable, Google Sheets, Google Docs, and Gmail or Google Workspace.

High attention to detail, strong problem-solving skills, and a proactive mindset.

Stable high-speed internet connection, backup power, and a quiet workstation.

Experience in executive assistance, CRM management, or healthcare coordination is a major plus.

I need a disability support worker until feb 2027. Must be UK based and registered as contractor or business.

General admin work required, helping to answer emails, book appointments, make calendar notes of appointments, remind me of deadlines, arrange orders of medical supplies and help prepare for my return to work/study in new year.

Around 1/3 hours per week.

LEGAL ADMINISTRATIVE & OPERATIONS ASSISTANT | REMOTE

Company: Pugsley Court Agents Inc.
Location: Remote – International Applicants Welcome
Hours: Approximately 30 hours per week, with potential for full-time work
Position: Long-term

ABOUT US

Pugsley Court Agents Inc. is a Canadian legal services company providing process serving, court filing, document retrieval, skip tracing, and other litigation support services.

We work with law firms, businesses, and individuals across Canada and internationally. We handle a large number of files and coordinate work with process servers and other contractors in different locations.

We're looking for someone to help with the day-to-day administration of the business. The position involves a variety of tasks, including communicating with clients, coordinating assignments, preparing legal documents, managing files, and assisting with bookkeeping.

We're a relatively small team, so everyone helps out where needed. We have systems and procedures in place, but there is still a lot of work involved in keeping everything organized and moving along.

RESPONSIBILITIES

CLIENT COMMUNICATIONS

Monitor and respond to incoming emails and client inquiries.

Communicate with law firms, lawyers, legal assistants, and individual clients.

Prepare quotes based on our pricing guidelines.

Collect documents and information needed to open new files.

Follow up on quotes, outstanding requests, and unanswered emails.

Assist with phone calls and general customer service.

FILE MANAGEMENT & OPERATIONS

Open new files and maintain accurate records.

Assign work to process servers and contractors across Canada and internationally.

Send instructions and documents to contractors.

Follow up on service attempts and outstanding assignments.

Track deadlines and make sure files are progressing.

Keep our internal spreadsheets and management systems updated.

Identify missing information, overdue assignments, and files that require attention.

Coordinate the return of completed work to clients.

LEGAL DOCUMENT PREPARATION

Prepare affidavits of service and attempted service using our templates.

Review documents for errors and missing information.

Check names, addresses, dates, court information, and service details.

Coordinate signing and commissioning of affidavits.

Organize, combine, and format PDF documents.

Assist with basic research into court procedures when required.

Previous legal experience is helpful, but we can provide training on these tasks.

BOOKKEEPING & FINANCIAL ADMINISTRATION

Review contractor invoices and verify charges.

Match invoices to completed files.

Enter invoices and expenses into our accounting system.

Prepare contractor payment records for approval.

Assist with issuing client invoices and following up on payments.

Maintain organized financial records.

GENERAL ADMINISTRATION

Organize digital files, folders, and spreadsheets.

Assist with data entry and document management.

Keep internal records accurate and up to date.

Help with administrative projects and other tasks as required.

Suggest improvements to processes when something could be done more efficiently.

We currently use Google Workspace, Microsoft Office, Hiver, Slack, FreshBooks, ServeManager, and other software. Experience with these programs is helpful, but we can provide training.

WHAT WE'RE LOOKING FOR

Strong written and spoken English. You will be communicating directly with law firms and clients, so professional communication is important.

Good organization and attention to detail. We manage a lot of files at the same time, and small mistakes can cause significant problems.

Ability to work independently. We need someone who can manage their assigned responsibilities without needing constant reminders or supervision.

Good computer skills and the ability to learn new software.

Reliability and consistent communication during agreed working hours.

Ability to manage several tasks at once and prioritize urgent work.

Willingness to help with different administrative tasks depending on what needs to be done.

Someone interested in staying with the company long-term.

PREVIOUS EXPERIENCE

Experience in legal administration, paralegal work, or working for a law firm would be an advantage.

We would also be interested in applicants with experience in office administration, customer service, operations coordination, bookkeeping, or virtual assistance.

You do not need experience in every area. We are happy to train someone who is organized, capable, and willing to learn.

HOURS & WORKING ARRANGEMENTS

This is a fully remote position, and applicants from any country are welcome.

We are initially looking for approximately 30 hours per week, with the possibility of increasing to full-time.

Some overlap with Canadian business hours will be required, particularly for client communications and contractor coordination.

We are flexible on the specific schedule and can discuss this with applicants.

We intend to start with a paid trial period before moving into an ongoing arrangement.

Our business can get quite busy, and there are often multiple files, emails, and deadlines to manage at once. Applicants should be comfortable with a steady workload and occasional urgent requests.

HOW TO APPLY

Please tell us a little about your previous experience and the types of administrative work you have done.

Include any experience with legal documents, client communications, bookkeeping, or managing multiple projects.

Please also let us know your expected hourly rate, weekly availability, and the hours you can work relative to Eastern Time in Canada.

We are primarily looking for someone reliable, organized, and capable of taking on a variety of responsibilities as they become familiar with the business.

We're hiring a Data Entry Specialist for steady, ongoing work. This is not a one-off gig: you'll get consistent hours, clear instructions, and fast payment.

What you get:
- 20-30 hours/week, with room to grow
- $10-$15/hour, with a raise after 30 days
- Flexible schedule
- Prompt hour approvals and quick replies to your questions
- Bonuses for accuracy and speed

What you'll do:
- Enter data from PDFs, scans, and emails into Excel/Google Sheets
- Check and correct records for accuracy
- Clean and organize datasets

What we need:
- 50+ WPM typing speed with high accuracy
- Strong attention to detail
- Working knowledge of Excel and Google Sheets
- Clear written English
- Willingness to sign an NDA

To apply, start your proposal with the word "ACCURATE" and include your typing speed (WPM), the tools you use, and your availability.

We reply to shortlisted candidates within 48 hours. A short paid test task is part of the process, and the first hire can start immediately.

We’re a real estate sales business looking for a detail-oriented virtual assistant to help implement our Daylite CRM and keep our data accurate and organized.

Must have

Your own Mac running macOS Ventura or later (Daylite is Mac/iOS only, so this is required)
Hands-on experience with Daylite, or strong experience with another CRM and a willingness to learn Daylite quickly
Fast, accurate data entry and comfort with spreadsheets for data cleanup and imports
Reliable availability during [your hours / time zone]
Clear written communication

Responsibilities

Set up Daylite: custom fields, pipelines, categories, smart lists, and user permissions
Import, clean, and de-duplicate contacts, leads, and past client records
Enter new leads and update records daily
Build follow-up reminders and task workflows, and connect Daylite to other tools (Zapier experience a plus)
Create simple reports on lead sources and pipeline status
Document processes so the system stays consistent

Nice to have: real estate experience, Apple Mail and Calendar integration, Zapier

To apply: Send your resume, tell us which CRMs you’ve implemented or migrated (Daylite especially), and include your hourly rate. Applications without this information will not be considered.

We are seeking a reliable and detail-oriented remote Customer Service Assistant to support daily operations. This entry-level role offers an immediate start and is ideal for an organized and responsive individual eager to learn and grow in a structured virtual environment. Responsibilities include updating internal dashboards, maintaining accurate records, assisting with client communications, organizing project data, and supporting payment-related tasks such as preparing invoices, recording payments, and processing transactions. Full step-by-step training will be provided, including system setup and guidance on all tools and processes.

We are a digital agency building websites and digital solutions for our clients.

We are looking for an experienced web project manager who cares about results and does not settle for “good enough”. You will take approved projects and lead them through to launch, making sure every site looks great, works well and is easy to use for everyone.

What you will do

Turn the approved scope of each project into a clear plan: content, structure, timeline and milestones
Shape the user experience: site structure, navigation, page layouts and user journeys, before any development starts
Brief designers and developers, and review mockups to make sure the design is clean, modern and consistent
Coordinate the team and track progress
Check every deliverable before it reaches the client: design, ease of use, mobile display, accessibility, speed, links, forms, copy
Hit agreed deadlines and keep clients informed
Improve our process after each project

What we are looking for

3+ years of web project management experience
Results-driven: you measure your work by the quality of what is delivered, not by the hours spent
Flexible: you adapt easily when priorities change, content arrives late or a client needs a quick adjustment
A strong sense of design and user experience: you can tell when a page is confusing, cluttered or hard to use, and you know how to fix it
Experience with mockups and wireframes (Figma or similar)
Good knowledge of web accessibility basics (WCAG)
A strong eye for detail: you never deliver something you have not tested
Good knowledge of WordPress and project management tools
Experience with bilingual websites is a plus
Native or fluent French (required), working English

Details

Remote, long-term role

To apply
Please answer in French:

Describe two or three web projects you managed and your role in each. Include links if possible.
For one of these projects, tell us one design or usability problem you spotted and how you fixed it.
Tell us about a time when priorities changed in the middle of a project. How did you adapt, and what was the result?
What do you check before you consider a website ready for launch?