Find Perfect Administrative Support Projects

We are seeking a proactive and organized Clinic Administrative Assistant to support our healthcare team. The ideal candidate will manage:

- Scheduling
- Verify Insurance
- Patient communications on phone and email
- Help with daily operational coordination of the clinic
- Maintain accurate records
- Order Supplies
- Personally Assist the CEO

Excellent communication skills on the phone and attention to detail are essential.

Familiarity with healthcare terminology and electronic health records systems is preferred.

Los Angeles PST time zone of 9am-5pm. M-F.

If you are passionate about providing excellent administrative support in a clinical environment, we want to hear from you!

Skills: Email Communication, Scheduling, Virtual Assistance, Communications, Data Entry

We are seeking an experienced Customer Service Virtual Assistant specialized in dropshipping to manage customer inquiries and disputes. The ideal candidate will have a strong understanding of e-commerce, excellent communication skills, and the ability to resolve conflicts efficiently. Responsibilities include responding to customer emails, handling order disputes, and ensuring customer satisfaction. If you're a proactive problem solver with a passion for customer service in the dropshipping space, we would love to hear from you!

Skills: Customer Service, Customer Support, Administrative Support, Email Communication

I’m looking for a reliable and detail-oriented Virtual Assistant to support me with HubSpot CRM management, client call follow-ups, and sales workflow improvements.

Key Responsibilities:

Manage contacts, pipelines, and deals in HubSpot

Set up and optimize automations, sequences, and workflows

Handle follow-up tasks post-client/demo calls (notes, tasks, emails)

Create or update reports and dashboards

Identify and implement improvements in our CRM processes

Occasionally help with scheduling or light admin work

Requirements:

Strong experience with HubSpot CRM

Familiar with workflows, sequences, and contact/deal organization

Proactive communicator with good written English

Highly organized and responsive

Bonus: experience working with founders or startups

Estimated Hours:
10–15 hours/week to start, with potential to grow

To Apply:
Please send a short note with:

Your HubSpot experience
Any automations or CRM clean-up projects you've done
Your availability and hourly rate - and confirmation that you can work on PST hours

Skills: HubSpot, Communications, Administrative Support, Lead Generation, Virtual Assistance, Email Communication, Data Entry, Customer Service

context:
-- this is me (danilovicioso.com / linkedin.com/in/danilo-vicioso/). i for lack of a better term am a hustler and basically provide a service to people where i give them advice and strategy (which ends up looking a lot like this doc: see this article for basically how i end up working: (link removed)).
- now, how i describe and present that service really depends on the person and the situation and to be honest i have not quite figured out the best messaging. i say that i play a fractional co-founder, based at conceptualfounder.com, i say that i am a coach at whyareyouworking.com and in some cases i am working for the person as a fractional employee.
- the general theme is that i am helping people make stuff happen by giving them ideas, getting general clarity on their lives or general clarity on their strategy and helping them find freelancers or other full-time hires to get work done.
- i currently have four customers paying about $32k per month in total
- in order to get those customers i reached out to about 300 people. right now, i'm going to be bringing in someone to help accelerate and organize that process.
- i really am looking for the order to my variety. someone who can be extremely thorough and diligent and help me across different ventures, with this being the first one. the goal is to build a long term relationship with someone.

first objective:
- is to produce $100k usd in new revenue per month in revenue within six months from start date

compensation:
- unfortunately i am cash short so to supplement ( i am building sound-swim.com (password swim) all of my money has gone into that.) that i'll pay 40% of the first $10k you help me book and then 10% after that. i'm also happy to compensate with some monthly stipend to offset the risk. the goal is to create a scenario in which we're making $10k per month

requirements (what we're doing)
a. to make $100k per month, we need to sell 15 people per month. this means i have to meet with 100 people per month, which requires reaching out to 250 people to get one meeting. that means we need to reach out to 18,750 people per month.
b. your job is to ensure that all i have to do (eventually) is get on the phone and manage my relationships with customers. you're not sending invoices or handling anything post-sale—just making sure my calendly is booked with meetings.

specifications (how we're doing)
a. set up a simple system to take my outreach ideas and execute them via twitter dms, emails, and linkedin sales navigator (using my account). emails will come from different accounts (use chatgpt to research email warming). campaigns are our main unit of work—each campaign should have a simple document outlining:
b. all campaigns should be tracked in a single spreadsheet. we’ll be launching 1-8 campaigns per week. the campaign template should be well-designed so that you can eventually create campaigns on your own.
c. purchase prospect data via a 3rd party i'll introduce you too. create an sop document to audit his lists. if the contract can’t find job posts, you’ll post on upwork and hire someone.
c. create a 60-day v1 plan in a gantt chart.
d. research warmed-up accounts for sale vs. the process of warming them up. determine how many domains and email accounts we need to meet our targets.
e. provide a daily 2-3 sentence update and a weekly progress update against the plan.
f. create a one-pager outlining the plan before the gantt chart and a separate one-pager on risks.
g. get access to my old warmed-up email accounts if i can find them.
h. figure out if i can respond directly from my gmail to emails in other inboxes (if possible).
i. identify the best tool for sending out our target number of emails and potentially automating linkedin sales nav messaging.
j. setup, tool research, one-pagers, and alignment on the plan should take no more than 72 hours. once complete, i’ll send you a contract.
k. find a safe way for me to share my linkedin account with you.
l. include in the 60-day plan specific dates for when you’ll handle responding to leads and when you’ll start coming up with campaign ideas.

Skills: Virtual Assistance, Data Entry, Administrative Support

We are seeking a detail-oriented Freelance Administrative Assistant to join our team for a remote position. The ideal candidate will handle a diverse range of administrative tasks and coordinate with various departments. The role requires excellent organizational and communication skills, and the ability to work autonomously. If you are proactive and possess strong communication abilities, we would love to hear from you!

YOUR SKILLS:

• Fluent in both English and French.
• Excellent coordination skills able to deal with diverse departments: sales, compliance and customer support.
• Excellent communication skills enabling you to engage in efficient conversations with your colleagues, and build strong connections and show empathy to our customers.
• Ability to take ownership of tasks and thoroughly track and action them until resolved.
• Great eye for detail.
• Comfortable and autonomous in managing and prioritizing your workload.
• Ability to think and take decisions in a fast-paced environment.


YOUR TASKS:

• Contact customers to follow up on administrative and compliance topics with them to complete their accounts and answer all administrative questions and requests.
• Thoroughly review customer files based on compliance standards.
• Maintain accurate records and document compliance decisions.
• Coordinate customer support escalated cases, organize resolution between all involved departments, and track the process accurately and efficiently.
• Maintain an orderly workflow according to priorities.
• Bring in ideas to improve the operations, your voice counts!


WHAT YOU BRING WITH YOU:

• High level of judgement, integrity and confidentiality.
• Start-up spirit.
• Positive attitude.
• Multitasking skills.


WHO WE ARE:

Be a part of the GOLD AVENUE journey with a young and passionate team!

Launched in October 2018, GOLD AVENUE is an easy-to-use online platform, changing how you store, buy & sell precious metals online.

As the official online retailer of the MKS PAMP GROUP, GOLD AVENUE benefits from the authority and experience of a world leader in the precious metals sector.

We offer a positive and dynamic atmosphere with a solid and passionate team. If you are a creative mind always looking for new solutions, like to learn and grow while aiming for excellence, and thrive in teamwork and communication, join us at GOLD AVENUE.


WHAT WE OFFER:

• Competitive hourly rate
• Join an awesome startup and a passionate team
• Work in Finance and learn from precious metals industry
• Work from home


START DATE:

• As soon as possible

If you recognize yourself in this profile, we look forward to receiving your complete application form!

Skills: Administrative Support, Virtual Assistance, Communications, Customer Service

We are seeking a knowledgeable IT Specialist to provide tech support for our creative small business. Your primary responsibilities will include assisting with Google Drive, troubleshooting software issues, and resolving device-related concerns. You will play a key role in ensuring our team can work efficiently without technical interruptions. If you have strong problem-solving skills and a passion for supporting others in a creative environment, we would love to hear from you!

Skills: Architecture & Interior Design, English, French, macOS, Chrome OS, Business with 1-9 Employees, Startup Company, WordPress, Web Design, Customer Service, Graphic Design, Administrative Support

Looking for someone to download approx. 100 movies (1080p) and 10,000 songs (MP3, 320 kbps) and organize them into clean folders for USB flash drives.

Requirements:

High-quality files

Properly labeled & sorted

Final delivery as a zip folder or via Google Drive/MEGA/etc.


Bonus if you:

Include music videos

Know trending/popular content

Work efficiently

Skills: Light Project Management, Virtual Assistance, File Management, File Maintenance, Administrative Support

We are looking for an in-person assistant for a blind employee. Location- Washington DC. The service is to be provided 2 times per week, 1 hour per time. There might be some additional hours needed for meetings or trainings.
In addition to 2 in-person hours per week, there will be 2 hours of remote support. This is not a hard job but it does require experience working with blind people.

Skills: Administrative Support

We are seeking a dedicated Property Management Assistant to support our property rental company. The ideal candidate will handle rental inquiries, facilitate communications with tenants and Homeowners Associations (HOA). This person will also coordinate with cleaning personnel during vacancies and contractors while properties are undergoing renovations.

Strong organizational skills, excellent communication and attention to detail are essential for this role. We are also a company that values low ego, high humility and partnership. If you have experience in property management and are looking to contribute to a up-and-coming, small team, we would love to hear from you!

Skills: Email Communication, Administrative Support, Communications, Customer Service, Virtual Assistance, Email Etiquette, Communication Skills

Job Type: Remote, Part-Time/Full-Time
Location: Florida (Must be available during Eastern Standard Time business hours)
Industry: Legal (Probate, Estate Planning)

About Us:

We are a busy probate law firm seeking a virtual assistant to serve as our receptionist and intake specialist. Your role will be essential in ensuring that every potential and existing client has a smooth and professional experience when interacting with our firm.

Responsibilities:

✅ Answer and route incoming calls professionally using OpenPhone
✅ Respond to emails and text messages in a timely manner
✅ Manage attorney calendars and schedule client appointments
✅ Conduct client intake and gather necessary information
✅ Send invoices and process payments when necessary
✅ Maintain and update records using Excel
✅ Prior experience with MyCase or Clio is a plus (willing to train)

Requirements:

🔹 Experience as a virtual receptionist, intake specialist, or administrative assistant
🔹 Strong communication and customer service skills
🔹 Ability to handle confidential information with professionalism
🔹 Reliable internet connection and ability to work remotely without distractions
🔹 Must be located in Florida and available to work during Eastern Standard Time business hours
🔹 Familiarity with scheduling tools and legal software (or willingness to learn)
🔹 Bonus: Experience working in a law firm, especially in probate or estate planning

What We Offer:

✨ Competitive pay based on experience
✨ Flexible remote work environment
✨ Training and support to help you succeed

If you are an organized, client-focused professional who enjoys helping people and can handle a fast-paced environment, we’d love to hear from you!

📩 Apply now and tell us why you’d be a great fit!

Skills: Phone Communication, Administrative Support, Data Entry, Communications, Email Communication, Scheduling

We are seeking a reliable assistant to manage client correspondence on our behalf. Your primary responsibility will be to send letters on behalf of our clients to various organizations such as the CFPB, BBB, and FTC as needed. A VPN is required for this role to ensure secure communication. If you're detail-oriented and can follow instructions meticulously, we would love to hear from you!

Skills: Communications, Email Communication, Customer Service, Administrative Support

I need help resolving the following issues in AppFolio, including:
1) A tenant's rents were input as pre-paid (as they were paid) but are not showing correctly on the owner's statements.
2) I need to clear out late fees that were paid by the tenant and were paid to the property manager but are still showing in the trust account balance.

Skills: Customer Service, Bookkeeping, Data Entry, English, Accounting, Microsoft Excel, Balance Sheet, Accounting Basics, Administrative Support

Team Oriented Transaction Coordinator to assist Real Estate Sales Team

Skills: Google Docs, Microsoft Word, Microsoft Excel, Administrative Support, Data Entry, Virtual Assistance, Email Communication, File Management, Real Estate, File Maintenance

I am a financial consultant in the non-profit sector, seeking a detail-oriented and analytical virtual assistant to support me as team with various logistical tasks, possibly to include light accounting work. The ideal candidate will be trustworthy, proactive, a strong communicator, have great organizational skills and the ability to manage multiple tasks efficiently. Responsibilities may include data entry, scheduling, and invoicing. If you are proactive, tech-savvy, and have a background in accounting or finance, I would love to hear from you!

Skills: Data Entry, Microsoft Excel, Administrative Support, Virtual Assistance

The VA will be responsible for handling daily finance-related tasks, which include but not limited to:

Job Tasks:

• Audit POs
• Post POs to QuickBooks and create bills
• Reconcile bills and purchases in QuickBooks
• Create a PayBills spreadsheet for weekly payments
• Check and respond to emails in the accounts inbox
• Reconcile FedEx Excel files and send bi-weekly reports
• Send vendor COI expiration reminders
• Send vendor onboarding emails and upload received information into the NDS database
• Create POs for sales
• Assist with project closeouts in our Project Management Software (including verifying docs in DB)
• Various data entry tasks, including:
o Transferring contacts between systems
o Ensuring vendors in QuickBooks have W-9 forms and updated contact information
o Attaching customer invoices to specific projects
o Additional tasks as assigned


Qualifications & Requirements:

• Strong knowledge of QuickBooks and a background in accounting
• Excellent communication skills (spoken and written English proficiency)
• Have knowledge of financial principles and management
• Ensure smooth operations
• Prioritize and complete tasks to meet tight deadlines
• Be proficient in using digital office tools (word, excel, project management software)
• Proficiency in Microsoft Word, Excel spreadsheets, and email management
• Highly organized with attention to detail

Skills: Accounting Basics, Intuit QuickBooks, Microsoft Excel, Bank Reconciliation, Budget Management, Virtual Assistance, Data Entry, Email Communication, Administrative Support

We are looking for full-time administrative assistants in the Philippines. The work is data entry and customer support. Attention to detail is absolutely critical. We have a well documented support site to assist you and a training manager as well.
***Please note that this job can be overwhelming at first with a lot of moving parts. There is a lot to learn and a lot to process, with things constantly changing. If you do not have confidence in a fast moving environment, this may not be the job for you.***

Requirements:
- Absolute attention to detail. This is critical.
- Fast learner.
- Excellent grasp of English language and ability to communicate clearly.
- 8 hour shifts, 600am-230pm PST (Mon-Wed, every other Sunday) or 600am-230pm PST (Thurs-Sat, every other Sunday). We work 7 days a week.
- This is 24 hours a week guaranteed, with no end date. We currently have 18 other admins from PI that would be assisting you and doing similar work.

Benefits:
- 5 extra paid day off each year (must be coordinated w/ teammate and company).

Skills: Customer Service, Administrative Support, Data Entry

We are seeking a detail-oriented Medical Billing Specialist to join our team. In this role, you will be responsible for processing medical claims, ensuring accurate billing, and managing reimbursements from insurance companies and patients. The ideal candidate has experience in medical billing, strong knowledge of healthcare coding (CPT, ICD-10, HCPCS), and proficiency in insurance claims processing.

Responsibilities:

Submit and track insurance claims to ensure timely payments

Verify patient insurance coverage and eligibility

Review and correct claim errors to minimize denials

Follow up on unpaid claims and appeals as needed

Process patient invoices and payments

Maintain compliance with HIPAA and industry regulations

Work closely with healthcare providers and insurance companies


Requirements:

Experience in medical billing and coding (1+ years preferred)

Familiarity with medical billing software and EHR systems

Strong understanding of insurance processes and regulations

Excellent attention to detail and problem-solving skills

Effective communication and organizational skills


This is a great opportunity for a motivated professional to grow in the healthcare industry. Apply today to join our team!

Skills: Healthcare Management, EMR Data Entry, Sequel, eClinicalWorks, Navicure, Medical Records Software, Administrative Support, Medical Billing & Coding

We are seeking a detail-oriented Transaction Coordinator to assist with real estate transactions in Tennessee. The ideal candidate will be responsible for filling out necessary documents, ensuring compliance, and monitoring the entire transaction process from start to finish. Strong organizational skills and familiarity with real estate procedures are essential. If you have experience in real estate transactions and are looking for a dynamic role, we would love to hear from you!

Skills: Data Entry, Administrative Support, Communications, Virtual Assistance

Bilingual (Spanish & English) Communications Assistant needed for Online Language School

About Us:
An engaging online Spanish language learning community that helps learners achieve fluency through fun, practical, and personalized coaching. We’re passionate about language learning and community engagement, and we’re looking for a dedicated Communications Assistant to support our growing team.

This is a fully remote position with flexible hours.

Job Summary:
The Communications Assistant will play a key role in ensuring smooth communication with clients, managing customer support inquiries, coordinating community activities, and maintaining internal administrative processes. This role requires a bilingual (Spanish & English) self-starter with exceptional attention to detail, organization, and communication skills.

Responsibilities:

Customer Support:
Respond to all customer emails and support tickets within 24 hours (high-priority messages require an immediate response within the hour).

Use the Client’s ticket management system to track, update, and resolve customer issues.

Maintain and update the Frequently Asked Questions (FAQ) / knowledge base for efficiency.

Escalate financial or technical issues to the appropriate team members when needed.

Community & Client Management:
Maintain an updated list of all members, customers, and coaching clients.

Onboard new members and coaching clients, ensuring they have proper access to resources.
Manage member/client access to the website and shared drives.

Keep a directory of coaching clients, ensuring session recordings and notes are organized.

Create and manage schedules for group sessions, membership events, and client appointments.

Send regular updates and reminders about upcoming events via email, text, and private messages.

Moderate and engage in the Client’s private forums and social media groups (Facebook, community forums, etc.).

Respond to comments and messages on social media within 24 hours while also proactively engaging with the audience.

Initiate conversations with social media followers, identify their pain points, and offer solutions in the form of content, products, or services.

Regularly collect feedback from members and clients to improve services and content.

Content Development:
Design and edit presentations using Google Slides and PowerPoint.

Translate documents, emails, and presentations between Spanish and English as needed.

Proofread and review work from other team members to ensure quality and accuracy.

Update course content on the website as needed.

Administrative Support:
Maintain a weekly, monthly, and quarterly schedule of internal team meetings and events.

Develop and update Standard Operating Procedures (SOPs) for all Communications Assistant duties.

Organize and manage team files and access permissions.

Send appointment and task reminders to the Client.

Create meeting agendas and take accurate meeting notes, providing summaries to the Client.

Schedule and send calendar invitations for all team meetings.

Assist with other administrative projects as needed.


What We’re Looking For
✅ Bilingual (Spanish & English) – Must be fluent in both written and spoken Spanish and English.
✅ Impeccable attention to detail – You’re the type of person who catches typos, spots inconsistencies, and keeps things highly organized.
✅ Reliable self-starter – You take initiative, solve problems, and don’t need constant oversight.
✅ Strong writing skills – You can craft clear, professional emails and social media responses.
✅ Tech-savvy – Comfortable using email platforms, ticketing systems, and social media scheduling tools.
✅ Customer-focused mindset – You’re patient, professional, and always looking for ways to improve the client experience.
✅ Previous experience in customer service, community management, or administrative roles is a plus.
✅ Comfortable managing multiple tasks and meeting deadlines
✅ Proficient with Google Workspace (Docs, Sheets, Slides, Drive)
✅ Experience with social media engagement, content creation, or email marketing is a plus
✅ Familiarity with WordPress, online course platforms, or ticketing systems is an advantage

Compensation & Work Schedule
💰 $400/month (after the initial 30-day probationary period) for approximately 30 hours per week.
📅 Flexible hours, but must be available to respond to messages within 24 hours (excluding Sundays).

How to Apply
If you're interested, include the following in your application:
1️⃣ Your Full Name
2️⃣ Email Address
3️⃣ Mobile Phone Number
4️⃣ Current City, State, and Country of Residence
5️⃣ A brief introduction about your experience with customer service, communications, or community management
6️⃣ The date you’re available to start
7️⃣ Your weekly availability (US Eastern Time)
8️⃣ Why you think you’re the best candidate for this position
We look forward to hearing from you! 🚀

Skills: Email Communication, File Management, Presentations, Draft Correspondence, Scheduling, Data Entry, File Maintenance, Light Project Management, Meeting Agendas, Task Coordination, Customer Service, WordPress, Canva, Editing & Proofreading, English, Spanish, Spanish to English Translation, Spanish English Accent, English to Spanish Translation, Virtual Assistance, Communications

We are seeking a dedicated Virtual Assistant/Project Administrator for a construction company. The ideal candidate will assist with project management tasks, coordinate with team members, and maintain project documentation. Strong organizational skills and attention to detail are essential. Familiarity with construction processes is a plus. You will be responsible for scheduling meetings, tracking project progress, and ensuring timely communication among stakeholders. If you are proactive and possess excellent administrative skills, we want to hear from you!

Skills: Communications, Administrative Support, Email Communication, Data Entry, Virtual Assistance

I am seeking a reliable and organized Virtual Assistant to help manage administrative, scheduling, and marketing tasks for my three businesses:
✅ EverWell Health & Wellness** (Primary Care & Transitional Care Management)
✅ Bodied by the NP** (Aesthetics & Wellness)
✅ EverCaring Companions** (Non-Medical Home Care)

Responsibilities:
Answer and make calls (patients, clients, applicants)
Schedule and confirm appointments
Send invoices and verify insurance (billing experience preferred)
Manage emails, campaigns, and outreach
Social Media Management (TikTok, Instagram, Facebook)
Cold call **ALFs, nursing homes, hospitals, and home health agencies** to market our services
Assist with **HR tasks** (calling applicants, scheduling CNAs/HHAs)

Requirements:
✔️ MUST be HIPAA Compliant and understand patient confidentiality
✔️ Excellent English communication skills (verbal & written)
✔️ Experience with Microsoft Word & Excel
✔️ Organized & detail-oriented
✔️ Prior experience in healthcare, wellness, or home care is a plus

Pay Rate: $3–$5.50 per hour (based on experience)
Hours: 20–40 hours per week (Flexible)

To Apply:
Reply with your experience in healthcare/admin, confirmation of HIPAA compliance, availability, and why you’re the best fit!

Skills: Canva, ChatGPT, CapCut, Dropbox Sign, Microsoft Office, Microsoft Word, Google Workspace, Digital Marketing, Virtual Assistance, Healthcare Management, Staffing Needs, Task Coordination, Light Project Management, Customer Service, Administrative Support, Health & Wellness, Customer Satisfaction, Insurance Verification, Customer Support, HIPAA, Medical Billing & Coding, Phone Support, CRM Software, File Management, Health & Fitness, English, Customer Retention Strategy, Candidate Interviewing, Email Communication, Phone Communication

All global bulk writing/proofreading/research work for virtual assistant:
1. Research paper publication task. 300 usd (Already running task) [already running]
2. Research paper finalized till manu-script but ready for publication: 150usd
3. Research work + assignment + dissertation: all together task: 75usd
4. Research Proposal making + professor approval = 50 USD
5. Only Research Proposal as per the University/author instructions: 30 USD
Terms and conditions:
1. Any kind of corrections or changes, if required, need to be made. No additional charges will be paid.
2. All kinds of work will be processed through Upwork only. If sometimes Upwork is not available, then it can lead by email.
3. All kinds of payments or transactions will be made through Upwork.
4. For any kind of international travel, you must communicate with the administrator first due to travel security and responsibility.
5. All kinds of task data should be maintained and kept private. Should not use or share in any way and use as a sample or use somewhere to get any credit.
6. Prepare the client with the probable knowledge of any task done.
7. Must deliver within the schedule.

Skills: Google Docs, Microsoft Excel, Ecommerce, Real Estate, Form Development, Data Entry, Administrative Support, Virtual Assistance, Social Media Marketing, Email Communication

We are seeking a detail-oriented administrative professional to assist with job listings, applicant screening, and employee onboarding processes. The ideal candidate will be responsible for managing day-to-day back-office tasks, ensuring a smooth workflow in our HR department. Strong organizational skills and the ability to communicate effectively are essential. If you have experience in HR or administrative support and are looking for a dynamic role, we would love to hear from you!

Skills: Administrative Support, Communications, Customer Service, Data Entry

I need someone to conduct employment verification for me. The verification should primarily focus on the candidate's past employment.

Ideal Skills and Experience:
- Previous experience in employment verification
- Good understanding of the employment landscape in Tarragona, Spain
- Excellent communication skills for potential reference checks
- Ability to conduct thorough and discreet investigations

Skills: Photography, Data Entry, Phone Support, Administrative Support

Real Estate Operations Coordinator

This role is perfect for someone eager to build a career in residential real estate with endless growth potential. You’ll gain hands-on experience in every stage of the real estate process—from property acquisition and financing to renovations, insurance, and sales. You'll also guide a transactions assistant, sharpening your leadership skills along the way.

**Key Responsibilities:
- **Property Data Management:** Maintain accurate property records in Podio and list properties for sale.

- **Lending Partner Coordination:** Manage relationships with lenders, handle loan requests, and oversee payoffs and payments.

- **Insurance Oversight:** Ensure timely processing of property insurance policies and renewals.

- **Transaction Management:** Oversee contract submissions, coordinate with closing attorneys, and assist sellers through closing.

- **Team Collaboration:** Work closely with sales agents, project managers, and the transaction assistant.

- **Financial Records:** Track and update expenses for purchases and sales in Google Sheets.

- **Acquisition Support:** Assist with property acquisitions, track potential deals, and manage purchase processes.

- **Property Repairs:** Assign repair tasks to vendors and track completion.

- **General Admin:** Handle additional administrative tasks as needed.

**Skills & Requirements:**
- Strong written and verbal communication skills (especially via text).
- Excellent organizational skills and ability to multitask.
- Proactive and able to anticipate project needs.
- 2-4 years of administrative experience preferred.
- Committed to providing exceptional customer service.

Skills: Real Estate Closing, Administrative Support, Email Communication, File Management, Data Entry

I am seeking a proactive Virtual Assistant to aid in the successful operation of my marketing business. The ideal candidate will assist with business research, setup, lead generation and outreach, as well as utilizing various tools to streamline processes. If you are organized, detail-oriented, and have experience in supporting business activities, I want to hear from you!

Skills: Digital Marketing, Virtual Assistance, Email Communication, Communications, Administrative Support, Executive Support, Scheduling, Business Management, Marketing

We are seeking a skilled Debt Collector specializing in first-party debt to join our team. The ideal candidate will have a proven track record of successful debt recovery and excellent communication skills. Your primary responsibility will be to contact clients, negotiate repayment plans, and ensure all interactions are compliant with regulations. If you have a strategic approach to collections and can handle challenging conversations with professionalism, we want to hear from you!

Skills: Finance & Accounting, Interpersonal Skills, Customer Service, Administrative Support

Job Description:
We are looking for an experienced Shopify Product Administrator to help manage, configure, and upload products to our Shopify store. The ideal candidate must have prior experience working with Shopify and be proficient in bulk product imports, product management, and system synchronization.

Requirements:

Proven experience with Shopify product administration (mandatory).

Strong knowledge of bulk import tools and product management best practices.

Experience integrating and syncing Shopify with Zoho, BaseLinker, and similar systems.

Attention to detail and ability to organize large product catalogs efficiently.

Experience working with ChatGPT or AI tools for content and automation is a plus.


Responsibilities:

Upload and manage products in Shopify, ensuring accurate descriptions, images, and pricing.

Handle bulk product imports and updates using CSV files or other tools.

Synchronize Shopify with external platforms like Zoho, BaseLinker, and third-party tools.

Ensure data consistency and troubleshoot any synchronization issues.

Optimize product listings for SEO and user experience.

How to Apply:
Please share details about your Shopify experience, examples of past projects, and any relevant expertise in system integrations.

Skills: Shopify, Data Entry, Shopify Templates, Shopify Apps, Product Management, Administrative Support

I need someone to conduct employment verification for me. The verification should primarily focus on the candidate's past employment.

Ideal Skills and Experience:
- Previous experience in employment verification
- Good understanding of the employment landscape in Tarragona, Spain
- Excellent communication skills for potential reference checks
- Ability to conduct thorough and discreet investigations

Skills: Photography, Data Entry, Phone Support, Administrative Support

We are seeking a detial oriented person to assist with data entry when needed (10-15 hours per week).

Market Research & Data Analysis:

Extract key data points and input into underwriting models including:
-Trailing 12-month financials
Rent roll
-Market comps
-Sales comps
-Market assumptions

Download and organize potential deals in the pipeline and download data on:
-Median household income
-Average rent
-Employment rate
-Population trends
-Crime trends
-Rising star & blue chip indicators
-School district

Draft and distribute resident newsletters, incorporating financial, occupancy, and
collections data
-Input financial data on property spreadsheets monthly
-Update investor addresses when changes occur or when new investors are added

Skills: Data Entry, Administrative Support, Virtual Assistance, Google Docs

We are looking for an experienced freelancer to help us set up Copilot to enhance our business operations. The ideal candidate will have a strong understanding of AI tools and their integration into business workflows. You will be responsible for configuring Copilot to meet our specific needs and providing guidance on best practices. If you are passionate about leveraging technology to improve efficiency and productivity, we want to hear from you!

Skills: Administrative Support, Lead Generation, WordPress, Facebook