Find Perfect Administrative Support Projects

I’m looking for an experienced ManyChat specialist to help me with a small, straightforward task that needs to be completed within one day.

This first project is short, but I’m specifically looking for someone I can continue working with on a regular basis for future ManyChat projects.

You should be comfortable with:

* Setting up ManyChat automations and flows
* Instagram DM automation
* Comment-to-DM campaigns
* Keywords, triggers, and subscription steps
* Testing flows and making sure everything works properly
* Following a clear brief and completing tasks quickly

I run several social media and digital marketing projects, so there will be ongoing work for the right person.

Please apply only if you have real ManyChat experience and can complete the first task within one day.

In your application, please briefly tell me about your ManyChat experience and share examples of flows or automations you’ve created.

I run a small e-commerce brand and need a reliable assistant to help manage day-to-day operations. Responsibilities include inbox management, scheduling, supplier follow-ups, and general administrative support. This is a long-term role for someone organized, proactive, and dependable. I’m looking for someone who can stay on top of tasks, communicate clearly, and help keep the business running smoothly.

We're a Saudi based events organization, and we're looking for a reliable, detail-oriented virtual assistant to support our small team with day-to-day administration and CRM work.

This is ongoing, part-time work, a great fit for someone organized, comfortable juggling many small tasks, and confident working inside Zoho apps.

What you'll do:

General administrative support:
- managing schedules, inboxes, task lists, and document filing
- Following up with clients, partners, and applicants by email/phone to get responses, confirmations, and missing information
- Maintaining and updating client and partner records in Zoho CRM (contacts, companies, deal/status stages)
- Supporting email campaigns and contact list management in Zoho Campaigns
- Working across other Zoho apps as needed (Zoho Forms, Zoho Sign, Zoho Books, etc. willingness to learn is fine)
- Tracking and following up on document workflows such as NDAs and partner agreements (sending for signature, chasing signatures, filing completed copies, flagging what's outstanding)
- Keeping a clean, up-to-date tracker of who's been contacted, what stage they're at, and what's still pending

What we're looking for:

Prior experience as a virtual assistant, admin coordinator, or CRM/data admin
Hands-on experience with Zoho CRM and/or Zoho Campaigns strongly preferred (other CRMs considered if you're a quick learner)
-Excellent written English and strong follow-up discipline, you chase things until they're closed, not just sent once
- Highly organized with strong attention to detail, especially handling confidential documents (NDAs, contracts)
- Comfortable working independently with light supervision and reporting progress clearly
- Reliable daily/weekly availability with some overlap with Saudi Arabia working hours (GMT+3)

Nice to have:

- Experience supporting an awards program, event, nonprofit, or membership organization
- Arabic language skills
- Experience with sponsorship, partnership, or fundraising outreach

We’re looking for a Virtual Assistant to support our growing business, starting at around 20 hours per week with potential to increase to full time as the business expands. You’ll help with day-to-day administrative tasks, customer communication, and general support. Experience using GoHighLevel is important, and excellent English is required, as you’ll be communicating directly with customers. This is a great opportunity for someone reliable, organized, and ready to grow with a fast-moving team.

**Job Title: Virtual Resolution Coordinator / Guest Services Manager — English & Moroccan Darija**

We are seeking a dependable, resourceful Virtual Resolution Coordinator / Guest Services Manager to support our growing short-term rental portfolio across the United States and Morocco.

This is more than a traditional guest-messaging position. Your primary responsibility will be to take ownership of urgent guest and property-related issues, coordinate with the appropriate people, and follow each matter through until it is fully resolved.

**Key Responsibilities**

* Respond promptly to urgent guest and operational issues.
* Assess each situation and determine the appropriate course of action.
* Coordinate with housekeepers, maintenance personnel, property managers, HVAC technicians, plumbers, electricians, hot-water technicians, and other relevant service providers.
* Contact vendors and team members through phone calls, WhatsApp messages, and voice notes.
* Provide guests with clear, professional, and reassuring updates throughout the resolution process.
* Handle special guest requests and coordinate any services needed during their stay.
* Follow up consistently until the issue has been completely resolved.
* Escalate serious matters to management when necessary.
* Maintain accurate records of incidents, actions taken, expenses, and final outcomes.
* Help protect guest satisfaction, property condition, and the overall reputation of our portfolio.

**Examples of Issues You May Handle**

* Loss of hot water, electricity, Wi-Fi, or air conditioning.
* Emergency housekeeping or linen requests.
* Plumbing, appliance, access, or maintenance problems.
* Coordinating technicians and confirming arrival times.
* Guest requests for additional services or supplies.
* Following up with vendors who are delayed or unresponsive.
* Miscellaneous operational matters requiring immediate coordination.

**Required Qualifications**

* Fluent English and Moroccan Darija.
* French is strongly preferred but not required.
* Excellent written and verbal communication skills.
* Comfortable making phone calls and sending WhatsApp voice messages.
* Strong problem-solving skills and the ability to remain calm under pressure.
* Highly responsive, organized, and persistent with follow-ups.
* Able to work independently and take ownership of an issue from beginning to end.
* Comfortable coordinating remotely with guests, vendors, and team members in different countries and time zones.
* Previous experience in short-term rentals, hospitality, property management, hotel operations, or guest services is highly preferred.
* Experience with Airbnb, Lodgify, WhatsApp, or similar hospitality platforms is a plus.

**Ideal Candidate**

The ideal person is proactive and does not simply forward problems to management. You should be comfortable contacting the right people, finding solutions, keeping everyone informed, and ensuring the matter is resolved promptly.

Because hospitality issues can arise outside regular business hours, flexibility and reliable availability are important. This is intended to be an ongoing position for the right candidate.

**To Apply, Please Include**

1. Your experience with hospitality, short-term rentals, property management, or guest services.
2. Your proficiency in English, Moroccan Darija, and French.
3. Your general working hours and availability for urgent matters.
4. Whether you are comfortable making calls and sending voice messages through WhatsApp.
5. A brief example of how you handled an urgent guest or operational problem.
6. Your expected hourly or monthly rate.

We are an HR consulting agency seeking reliable, confident freelancers to conduct online orientation sessions for new employees. You will welcome participants, present provided materials clearly, explain information, and answer basic questions during the session. This is a simple, entry-level remote opportunity with all materials, instructions, and training provided. We are looking for someone with good spoken English, clear communication, and comfort speaking in online meetings. No prior HR or recruitment experience is required. Please share a brief message about yourself and your availability when applying.

We are seeking a dedicated individual to assist with various aspects of event planning and execution. The ideal candidate will help coordinate logistics, manage schedules, and support on-site activities to ensure the smooth operation of our events. If you have experience in event management and thrive in a dynamic environment, we'd love to hear from you. Flexibility and strong communication skills are essential for this role.

About the Role
We are seeking motivated and detail-oriented individuals to join our growing team as Remote Property Managers. In this role, you will help oversee daily operations, coordinate guest requests, and ensure an excellent experience for our properties.

Don't have property management experience? No problem! We provide full training, step-by-step guidelines, and all necessary materials to help you succeed.

What You Will Do
•Manage day-to-day guest communications, inquiries, and reservations.
•Coordinate check-ins, check-outs, and property maintenance tracking.
•Provide exceptional customer support to resolve guest inquiries quickly.
•Maintain organized administration and operational updates.

Who We Are Looking For
We highly welcome candidates with a background or transferable skills in any of the following fields:
•Customer Support / Customer Service / Sales Support
•Virtual Assistance / Administration / Online Business Support
•Hospitality / Reservations / Hotel Management

Job Requirements (Mandatory)
To be considered for this position, you MUST meet the following criteria:
•Location: You must currently reside in Europe, the US, Canada, Argentina, Colombia, Paraguay, Uruguay, or Mexico.
•Platform Experience: You MUST have an active Airbnb account used as a guest (with booking history/reviews). Applications without a verifiable active Airbnb guest account will not be processed.
•Excellent written and verbal communication skills.
•Reliable high-speed internet connection and a dedicated workspace.

Overview:

We are launching a technology-driven public health advocacy campaign (BCKidneyDonor.ca) based in Greater Vancouver, B.C., searching for a living kidney donor. The project is backed by corporate sponsorship. We require a meticulous, tech-savvy Campaign Manager residing in British Columbia to handle daily operations, media communications, and B2B software sponsorship outreach. This part-time role is capped strictly at 6 hours per week.

Requirements:⭐ PREFERENCE: Absolute preference will be granted to vetted Upwork Top 1% talent holding Top Rated Plus or Expert-Vetted credentials [format-organize-outputs].

Must legally reside in British Columbia, Canada (Lower Mainland/Greater Vancouver heavily preferred).

Verifiable history managing shared communication workspaces like Missive, Slack, or OpenPhone .

Basic comfort navigating cloud bookkeeping tools like QuickBooks Online

.Exceptional written English skills with a deep understanding of media professional etiquette.

Core Scope of Responsibilities:The Twice-Daily Sweeps: Log into our shared Missive (Productive Tier) dashboard twice a day to monitor and process all inbound donor inquiries and carrier text messages via our cloud QUO line.

B2B Sponsorship Invoicing: Use of our QuickBooks Online Essentials dashboard to generate marketing invoices for corporate sponsors and track USD/CAD software credits.

Media Relations: Coordinate high-leverage outreach to local BC newsrooms and trade publications under a strict pre-launch embargo.

Data Management: Maintain master Excel contact sheets in compliance with BC PIPA privacy guidelines.

Cap: Strictly limited to a maximum of 6 hours per week

Pay is hourly in CAD$.

The Role
As a growing company, Refinity Homes (refinityhomes.com) is looking for a Full-Time Operations Manager/Assistant Manager. This position is about efficiency, customer service,, and operations management. You will start as someone who knows how to talk to customers to quickly respond to inquiries about vacant properties, screen applicants, and guide the applicants through the leasing process. Meanwhile, you will coordinate general queries, tenant requests, and on-site operational tasks with our vendors and existing tenants. You will own the scheduling and dispatch of vendors across multiple markets to properties, ensuring a seamless experience when resolving tenants’ concern. You will also work cross-functionally with our leasing and property management team to ensure all activities are carried out accurately, punctually and well-documented. Due to the fast pace environment once you have learned the basics of our operations and the ins and outs of leasing and property management you will start to build and lead your team in leasing and post-leasing property management.

This position will foster your growth in the property management industry to potentially become a senior operations manager for our company.

Think you have what it takes? Here is what you will need to deliver:
• Respond to rental inquires, pre-screen tenants, arrange showings, screen tenant applications, conduct reference checks, informal interviews, and guide applicants through the leasing process via emails, texts, and calls
• Post advertisement for vacant properties online
• Communicate with residents and owners about properties, repair requests, work order changes, etc.
• Own details of on-going repairs and tasks, providing inputs (urgency, type of work needed, etc.) to Buildium for operations to be scheduled
• Provide formal notices to tenant and fill out documents as requested by property manager
• Leverage Buildium to keep all tasks on track efficiently and well documented
• Ensure billing is done within 24 hours of projects completing and well documented
• Improve operational processes through new strategies and initiatives for leasing and property management
• Hire, train,delegate and coach junior members on best practices and review their work.
• Lead and grow your own team in leasing or property management

About You:
• problem-solving – you enjoy identifying and quickly proactively solving operational challenges with innovative solutions.
• adaptable– you embrace change working at a dynamic environment where priorities change frequently, and open to wearing multiple hats at this role,
• self-motivated - you’re able to work with minimal supervision while achieving short-term and long-term goals.
• client service centric – you work in hospitality and deliver 5-star customer service, especially during adverse situation
• organized and attention to details – you prioritize and keep tasks organized, on track and well documented
• humble - you’re open to feedback
• go-getter – you roll up your sleeves and do whatever it takes to get things done
• disciplined – you show up on time and be responsive
• quick learner – you’re comfortable learning new software, social media tools, as well as regulations such as Residential Tenancy Act in ON and BC, Canada
• leadership - Enjoy both on the ground work and in the cloud work such as resourcing, hiring, strategy, and team management

Requirements
• Excellent on the phone/verbal and written communication skills [REQUIRED]
• 2 years of experience in customer service handling questions and solving concerns [REQUIRED]
• Proficiency in G Suite, spreadsheets, and social media [REQUIRED]
• Comfortable learning new software and knowledge [REQUIRED]
• Work 5 days a week, [REQUIRED]

Bonus points:
• Passionate in property management
• Experience in Buildium, Freshdesk, Notion, Slack, GSuite, HelloSign, and Google Drive
• Experience in property management or real estate
• Mandarin or Cantonese

Pay: TBD, depends on your level of skills and other applicants


To Apply for the job:
1. Change the subject line to "I Want to Work for You [Insert my name] - Operations Manager/Assistant Manager"

2. At the top of your message write 4-5 sentences on why do you want to work as a property manager assistant and why do you want to work for our company specifically. Do not write more then that.

3. Under that put the following, and include the letters to make it easy for me to read.

a. Describe in details your experience with leasing, property management, and real estate?

b. What relevant real estate software have you used before?

c. In British Columbia Canada, if a home owner wants to move back into the rented property, how many weeks/months of a notice do we need to give the current tenant?

d. Tell us something that is not on your resume?

Make sure to follow all the steps above. This is a great job opportunity with the ability to get bonuses and raises, so I will only look at applicants that really want the job. If I decide to interview you there will be a short skype call between us and video will be required

The time is now. Join us!

OVERVIEW

I am looking into adding a partner to an Australian Student Visa (subclass 500)
https://questra.com.au/services/australian-partner-visa/student-visa-adding-partner/

I would like to get an advise on the feasibility in this process from those who have the same experience or who work in Australian visa counciling. If the process seems feasible, I will also like to collaborate in preparing for the application with a seperate budget.

STEP

1. I will share the details of the prospective applicants circumstance. Via written text as well as a brief video call.

2. You will advise the feasibility to get approved as well as the potential time it takes until approval.

3. [THIS WILL BE A SEPERATE MILESTONE WITH ADDITIONAL BUDGET] If the applicant decides to go ahead with the approval, document preparation will be started


TIMELINE
I would like to complete the first two steps by September 16th (flexible)

SHOULD HAVEs
• Experience and knowledge in the relevant Australian visa application

• Proactivity to communicate so that we can be on the same page

• Acknowledge that the information shared during the project is strictly confidential and will not be shared to others.

OTHER CONSIDERATIONS

• Please feel free to ask if you have any questions or concerns

• The budget as you can see is not lucrative since I am just doing this at my own expense for my personal endeavours, please only apply if you are comfortable with the rate.

• Although the budget is little I hope I can help you if you want a good review record on the platform and also learning experience with an ambitious worker in a different part of the world :)


Thank you!

The Role
As a growing company, Refinity Homes (refinityhomes.com) are currently looking for a senior property manager to assit our head of operations. This position is all about efficiency, customer service and being organized. We are looking for someone who knows how to talk to customers to quickly respond to inquiries about vacant properties, screen applicants, and guide the applicants through the leasing process. Meanwhile, you will coordinate general queries, tenant requests, and on-site operational tasks with our vendors and existing tenants. You will own the scheduling and dispatch of vendors across multiple markets to properties, ensuring a seamless experience when resolving tenants’ concern. You will also work cross-functionally to assist Head of Operations to ensure all activities are carried out accurately, punctually and well documented. This position will foster your growth in the property management industry to potentially become a VP of property management.

Think you have what it takes? Here is what you will need to deliver:
• Project manage multiple deliverables while coordinate and lead other associates on the team to complete projects efficiently and effectively
• Respond to rental inquires, pre-screen tenants, arrange showings, screen tenant applications, conduct reference checks, informal interviews, and guide applicants through the leasing process via emails, texts, and calls
• Post advertisement for vacant properties online
• Communicate with customers about properties, repair requests, work order changes, etc.
• Own details of on-going repairs and tasks, providing inputs (urgency, type of work needed, etc.) to Buildium for operations to be scheduled
• Help schedule vendors with tenants
• Provide formal notices to tenant and fill out documents as requested by property manager
• Leverage Buildium to keep all tasks on track efficiently and well documented
• Communicate with owner about repairs
• Ensure billing is done within 24 hours of projects completing and well documented
• Update Head of Operations on tasks

About You:
• self-motivated - you’re able to work with minimal supervision while achieving short-term and long-term goals.
• customer service – you work in hospitality and deliver 5-star customer service, especially during adverse situation
• organized – you prioritize and keep tasks organized, on track and well documented
• humble - you’re open to feedback
• go-getter – you roll up your sleeves and do whatever it takes to get things done
• disciplined – you show up on time and be responsive
• quick learner – you’re comfortable learning new software, social media tools, as well as regulations such as Residential Tenancy Act in ON and BC, Canada
• detail-oriented

The Company:
In the dynamic landscape of the real estate industry, Refinity Homes stand as a pioneering force. Our origins trace back to 2008, amidst the financial crisis when our discerning founder saw a compelling need for a paradigm shift in property management.

Since then, Refinity Homes has evolved from a boutique real estate firm specializing in residential and investment properties through value-add deals to a trailblazing prop-tech startup. We're reshaping the residential and multi-family property landscape with our commitment to people-centric service and tech-driven solutions, managing an impressive portfolio exceeding $320 million across 18 cities across 2 metro markets across Canada.

Requirements
• Excellent on the phone/verbal and written communicate skills [REQUIRED]
• 2 Years of leadership and project management experience
• 2 years of experience in customer service handling questions and solving concerns using critical thinking [REQUIRED]
• Proficiency in G Suite, spreadsheets, and social media [REQUIRED]
• Comfortable learning new software and knowledge [REQUIRED]
• Work remotely 5 days a week, including weekends [REQUIRED]

Bonus points:
• Passionate in property management
• Experience in Buildium, Freshdesk, Notion, Slack, GSuite, HelloSign, and Google Drive
• Experience in property management or real estate

Pay: $5-15/CAD, depends on your level of skills and other applicants


***To Apply for the job:***
Follow the directions below for your msg:

1. Change the subject line to "I Want to Work for You [Insert the company founder's name] - Property Manager Assistant"

2. At the top of your message write 4-5 sentences on why do you want to work as a property manager assistant and why do you want to work for our company specifically. Do not write more then that.

3. Under that put the following, and include the letters to make it easy for me to read.

a. Describe in details your experience with property management and real estate?

b. What relevant real estate software have you used before?

c. In British Columbia Canada, if a home owner wants to move back into the rented property, how many weeks/months of a notice do we need to give the current tenant?

d. Tell us something that is not on your resume?

We’re seeking a Bali-based Virtual Personal Assistant to support our sustainable fashion brand. You’ll manage day-to-day administrative tasks, coordinate with suppliers, and help streamline sourcing processes. This role is ideal for someone organized, proactive, and comfortable working independently in a fast-paced environment. You should be able to communicate clearly, stay on top of deadlines, and contribute to a growing brand focused on sustainability and ethical practices.

We are seeking an organized and detail-oriented Legal Assistant to support our legal team. The ideal candidate will assist in document preparation, client communication, and research tasks. Familiarity with legal terminology and processes is essential. The role requires excellent communication skills and the ability to manage multiple tasks efficiently. If you have a passion for the legal field and possess the necessary skills, we would love to hear from you!

To apply for this position send your resume as "expert legal assistant" and answer the following:

1) Can you work 8am-5pm pst
2) What are you best at
3) What experience you have as an assistant

Hi,

I’m looking for a highly capable, articulate assistant who can support me with daily tasks and grow with me over the long term.

This position is best for someone who genuinely enjoys working in a supportive role and is ready to fully commit. You should be comfortable working long hours when needed and not balancing this position with other jobs.

Your responsibilities will include:

* Solving problems and finding answers independently
* Researching a wide range of topics thoroughly
* Supporting the hiring and firing process
* Managing a small team
* Reviewing videos and scripts for errors, inconsistencies, and areas that need improvement
* Coming up with ideas, solutions, and better ways of doing things
* Assisting with purchasing, shopping, and sourcing tasks
* Learning new things quickly and responding well to feedback

Bonus: Being comfortable creating UGC or appearing in video advertisements would be useful, but it is not required.

The goal is to bring someone on full-time and build a long-term working relationship. Compensation will increase over time as your skills improve, your performance grows, and you take on more responsibility.

This role is ideal for someone who enjoys being dependable, supportive, and effective behind the scenes.

Ideally, you are located in the USA.

If this sounds like a good fit for you, include the word “Supportive” in your application.

Virtual Assistant Needed for Home Care Agency

Sunrise Home Care is a new home care agency based in St. John’s, Newfoundland and Labrador. We are currently preparing for launch and are looking for a reliable, organized, and professional Virtual Assistant to provide administrative and operational support.

The successful candidate will assist with organizing and supporting the day to day administrative needs of the business.

Responsibilities

Tasks may include:

• General administrative support
• Managing and organizing emails and business documents
• Creating and maintaining spreadsheets and records
• Assisting with staff scheduling and coordination
• Supporting recruitment and onboarding administration
• Organizing policies, forms, and internal documents
• Data entry and record management
• Assisting with payroll administration and timesheet tracking
• Tracking business expenses and organizing receipts and financial records
• Assisting with invoicing and payment tracking
• Preparing financial and payroll information for the bookkeeper or accountant
• Assisting with basic marketing and social media tasks
• Researching business resources and service providers
• Other administrative tasks as required

What We Are Looking For

We are looking for someone who is:

• Highly organized and reliable
• Comfortable working independently
• Professional and responsive
• Detail oriented
• Experienced with Microsoft Office, Google Workspace, and spreadsheets
• Comfortable learning and using payroll, bookkeeping, and business software
• Able to communicate clearly in English
• Able to handle confidential employee and business information professionally

Experience with payroll administration, bookkeeping, expense tracking, invoicing, or accounting software would be considered a strong asset.

Position Details

This position will begin with part time hours, with work assigned based on the administrative and operational needs of the agency.

When applying, please include information about your previous Virtual Assistant or administrative experience, your experience with payroll or bookkeeping software, the tools you are comfortable using, your hourly rate, and your availability.

We are looking for a dependable Virtual Assistant who can provide professional administrative and operational support as Sunrise Home Care prepares to begin operations.

We are seeking a reliable personal assistant to support day-to-day administrative tasks and help keep our operations running smoothly. The ideal candidate is organized, proactive, and comfortable managing communication, scheduling, and general support. This is a part-time opportunity for someone who can work independently and maintain a high level of professionalism. If you are detail-oriented and dependable, we would love to hear from you.

’m looking for a reliable bilingual assistant based in Medellín to help me research, organize, and coordinate a new community-focused project.

The role would involve:

- Conducting online research and gathering relevant information
- Researching local organizations, services, regulations, and resources
- Helping me understand and navigate the legal and administrative requirements
- Researching potential locations and contacting relevant people or organizations
- Organizing information, contacts, documents, and next steps
- Communicating with people in both English and Spanish
- Being available for occasional in-person meetings, visits, calls, or errands in the Medellín area when necessary

We run a paid Game Master operation on StartPlaying Games, running Werewolf: the Apocalypse 5e campaigns. We're looking for casual help with marketing, listings, and session prep/admin support.

What you'd be doing:

• Writing and refining game listings on StartPlaying
• Supporting our Discord community
• Preparing game tokens, VTT maps, and stat blocks in Owlbear Rodeo
• Helping with session prep materials (recaps, scheduling docs, prep checklists)
• General admin support across multiple campaigns

What we're looking for:

• Strong writing skills with a narrative/creative touch
• Familiarity with tabletop RPGs required; knowledge of Werewolf: the Apocalypse or World of Darkness is a strong plus
• Comfortable with (or willing to learn) Owlbear Rodeo for map and token prep
• Experience with social media or YouTube content is a plus, we're looking to expand there
• Reliable, self-directed, comfortable working async

Details:

• 5-10 hours/week to start

To apply: Tell us what the first TTRPG you ever played was and what your current favorite is. Include a wizard emoji somewhere in your reply, applications without it won't be considered.

# Bilingual Virtual Office Administrator – English/Spanish

**Full-Time | Monday–Friday | 8:00 AM–4:00 PM Pacific Time | 40 Hours/Week**

iWork Support Services is seeking an experienced, reliable, and highly organized **Bilingual Virtual Office Administrator** to provide full-time administrative support to our growing organization.

We provide services to individuals with developmental disabilities and are looking for someone who is professional, dependable, proactive, detail-oriented, and capable of managing administrative responsibilities with minimal supervision.

This is a **long-term position** for the right person.

## Schedule

**Monday–Friday**
**8:00 AM–4:00 PM Pacific Time**
**40 hours per week**

This is a set work schedule. You must be available and actively working during these hours regardless of your location or time zone.

## Language Requirement

You must be **fluent in both English and Spanish**, written and verbal. You should be comfortable speaking professionally with English- and Spanish-speaking clients, families, staff, and outside agencies.

## Key Responsibilities

• Manage and organize emails and respond to routine correspondence
• Answer and make professional business phone calls
• Communicate with clients, families, staff, and outside agencies
• Schedule meetings, interviews, appointments, and follow-ups
• Maintain spreadsheets, trackers, calendars, and administrative records
• Follow up with staff regarding missing documents, reports, timesheets, and required information
• Assist with employee onboarding and personnel documentation
• Review documents for accuracy and completeness before submission
• Assist with billing preparation and administrative billing follow-up
• Organize electronic files and maintain accurate records
• Prepare professional emails, letters, reports, and meeting notes
• Track deadlines and proactively follow up on outstanding items
• Assist management with day-to-day administrative projects and assignments
• Provide regular updates on completed, pending, and outstanding tasks

## Qualifications

• Fluent in English and Spanish
• Previous experience as an Office Administrator, Executive Assistant, Administrative Assistant, or experienced Virtual Assistant
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Outlook, Excel, Word, and Google Workspace
• Comfortable learning new software and online systems
• Strong attention to detail and ability to catch errors
• Excellent organization and time-management skills
• Ability to manage multiple priorities and deadlines
• Able to work independently and take initiative
• Professional and confident on the phone
• Dependable, punctual, and consistent
• Able to follow instructions and established procedures
• Comfortable working in a fast-paced environment where accuracy is extremely important

Experience working in **healthcare, social services, Regional Center services, developmental disability services, or a similar field is a plus.**

## What We Expect

We are looking for someone who **takes ownership of their position**.

You should not need repeated reminders to complete assignments or follow up on outstanding items. The right candidate will double-check their work, catch errors before submitting it, keep track of deadlines, communicate issues early, and follow assignments through to completion.

Being proactive is extremely important. If you notice something is missing, overdue, incorrect, or needs attention, we expect you to address it or bring it to management's attention rather than waiting to be asked.

**Accuracy, accountability, communication, and follow-through are essential for this position.**

## When Applying

Please include the following in your proposal:

1. Your experience as an Office Administrator, Executive Assistant, Administrative Assistant, or Virtual Assistant
2. Your level of fluency in English and Spanish
3. Your experience with Outlook, Excel, Word, Google Workspace, and administrative systems
4. Confirmation that you can work **Monday–Friday, 8:00 AM–4:00 PM Pacific Time**
5. Your location and time zone
6. Your desired hourly rate
7. A brief explanation of how you keep track of multiple deadlines, assignments, and outstanding tasks

Please begin your proposal with the words **“Bilingual Office Administrator”** so we know you carefully reviewed the entire job posting.

Selected candidates may be asked to complete a **short paid skills assessment** before a final hiring decision is made.

Fulfill is a US-operated, China-based commerce group (sourcing, manufacturing, and DTC brands) working with Western e-commerce clients. We're growing fast, and I (the founder) am currently the bottleneck — I have the information and the plan, but not enough hours to get it to the right people and confirm it's executed correctly.

I'm hiring a Chief of Staff / Ops Manager to close that gap. You'll take my direction (from calls, Slack, meetings) and turn it into clear action items with owners and deadlines — then actually hold people to them, without me having to check in every few days to find the work drifted from what I asked for.

Core responsibilities:

Convert my instructions into tracked, assigned action items and follow up until they're done correctly — not just "started"
Own oversight of our top-tier client accounts: make sure nothing slips, and catch miscommunications before they cost us a client (we've had costly mix-ups where clients misread internal planning talk as a signal to change their orders)
Manage and coach our overseas CS reps and VAs — quality control, communication style, making sure instructions land the way they're meant to
Keep client records/profiles current in our systems — each client has a different business, goals, and risk appetite, and that context needs to stay accurate and accessible
Be the direct, no-drama point of contact who deals in facts and gets to the point — for me, for the team, and with clients
Who this is for: someone who thinks like a Western operator, communicates directly, and can take a verbal instruction once and run with it correctly — not someone who needs everything re-explained or defaults to back-and-forth. You should be comfortable managing a distributed team and holding people accountable without being a pushover.

We are looking for a tech-savvy, organized, and reliable Route Scheduler & Customer Service Representative to join our pest control company.

This is a fully remote position and is particularly well-suited for a college student looking for flexible work while gaining experience in customer service, scheduling, and business operations.

Responsibilities

• Schedule and coordinate pest control service appointments
• Plan and organize technician routes
• Communicate with customers by phone, email, and text
• Handle appointment changes, cancellations, and rescheduling
• Coordinate with technicians throughout the day
• Use Google Maps to plan efficient routes
• Manage schedules using Google Calendar
• Update customer information and service records
• Handle general administrative and customer-service tasks
• Resolve basic customer concerns professionally and efficiently

Requirements

• College students are strongly encouraged to apply (not mandatory)
• Excellent English proficiency is required
• Clear, professional, and easy-to-understand speech is required
• Strong phone communication skills
• Strong computer and technology skills are a must
• Comfortable learning and using new software and online platforms
• Proficiency with tools such as Google Maps, Google Calendar, Gmail, Google Drive, and Microsoft Office
• Strong organizational and multitasking skills
• Reliable, responsible, and able to work independently
• Previous customer service, scheduling, dispatch, or administrative experience is a plus
• Pest control or field-service experience is a plus, but not required

Remote Work Requirements
Because this is a 100% remote position, applicants must have:
• Their own reliable computer, laptop, or desktop
• A stable, high-speed internet connection
• A quiet and professional environment suitable for phone calls
• Ability to reliably communicate online and by phone throughout scheduled working hours

Schedule
• Part-time / flexible scheduling
• Must be available to work during Eastern Time (New York) hours
• Schedule will be based on business needs and the candidate’s availability

🚨 Required Audio Introduction
An introductory audio recording is REQUIRED with your application.
Please submit a 30–60 second audio recording introducing yourself and briefly explaining:

• Your name
• Why you think you’re a good fit for this position
• Your relevant experience
• Why you’re interested in the position

Applications without an introductory audio recording will not be considered.

The audio recording is required because this position involves frequent communication with customers and technicians. Clear speech, strong English communication, and a professional phone presence are essential to the role.

Ideal Candidate
We’re looking for someone who is quick to learn, comfortable with technology, highly organized, dependable, and confident communicating with people.

The Breezy Doula is looking for an outgoing, highly organized, and proactive Virtual Lead & Client Coordinator to manage our incoming leads, client communication, and follow-up for our growing doula agency.
This is a fully remote, part-time position averaging approximately 5–10 hours per week, depending on the number of inquiries and follow-ups needed. You must be available and responsive during Pacific Time hours.
This is not a traditional virtual assistant role. We are looking for someone who can take ownership of our lead pipeline and proactively manage it with minimal oversight. You will be responsible for keeping track of every inquiry, knowing where each potential client is in the process, following up without being prompted, and making sure no lead falls through the cracks.

Responsibilities include:
Managing and responding to incoming email leads
Independently tracking all leads and their current status
Consistently following up with potential clients without needing reminders
Occasionally calling leads to answer questions and help move them through the booking process
Matching potential clients with doulas based on their needs, location, personality, and availability
Communicating directly with our doulla team to maintain accurate availability
Following up with clients after they interview with our doulas
Helping guide interested families from inquiry to booking
Checking in with current and past clients
Requesting client reviews and testimonials
Keeping lead and client information organized and up to date
Instagram outreach and cold messaging about doula support, childbirth classes, and other Breezy services
Maintaining warm, professional, and timely communication that represents The Breezy Doula brand

Who We’re Looking For
We are looking for someone who is outgoing, personable, confident, highly organized, and comfortable with sales while still creating a warm, non-pushy experience for potential clients.
You must be able to work independently and take initiative. Rather than waiting for a daily list of tasks, you should be able to review the lead pipeline, determine who needs a response or follow-up, take action, and keep everything organized on your own.

Previous experience in sales, lead management, customer service, or client relations is strongly preferred.

Experience in pregnancy, birth, postpartum, healthcare, wellness, or another service-based business is a plus, but not required.

You must speak English clearly and fluently and have excellent written English communication skills. Because this role occasionally involves speaking directly with potential clients by phone, you should be confident, professional, friendly, and easy to understand in verbal conversations.

This is a great opportunity for someone looking for consistent part-time virtual work with a growing, women-owned company.

We are looking for highly skilled Machine Learning Experts to contribute to an AI training project involving model development, training and inference systems, numerical computing, performance optimization, and Python.

The work involves creating, solving, reviewing, and validating challenging machine-learning engineering tasks. A representative task may require implementing or modifying a model, constructing a reproducible training or inference workflow, optimizing memory or throughput, debugging numerical or system-level failures, and verifying that the resulting implementation satisfies objective correctness and performance requirements.

This role is designed for experienced ML engineers and researchers who understand the systems beneath high-level APIs. Candidates should have meaningful practical experience with multiple tools from the modern ML stack and be able to explain what they personally built, optimized, or operated.

Our team have several ongoing projects related to AI training and need some extra help with data entry.

The work mainly involves entering, organizing, reviewing, and checking data. Accuracy is very important, so you should be comfortable following instructions and paying close attention to details.

A good fit for this role should have:

- Previous data entry experience
- Good attention to detail
- Strong computer and typing skills
- A reliable and responsible work style
- The ability to follow instructions carefully
- Experience with AI training or data annotation is a plus

There is potential for long-term work if everything goes well.

If you're interested, please tell us a little about your previous experience and your availability.

I’m looking to hire an individual virtual assistant for both business and personal support. This is not a company position. As part of the application, please record a short video introduction showing your face. In the video, please share a 3–4 minute overview of yourself and a 2-minute explanation of what you enjoy. The total video should be around 5–6 minutes. I want someone who can communicate clearly and help with day-to-day tasks in a personal and professional setting.

I’m launching Outvie, a sports storytelling YouTube channel. The first eight weeks will focus on NFL stories, with a goal of publishing one video per week.

I’m looking for someone who knows the NFL and can research compelling stories about players, teams, rivalries, comebacks, and memorable events.

For each 5–8-minute video, you’ll provide:

A concise research brief covering the story’s background, key events, turning point, and outcome.
Links to reliable sources supporting important facts, statistics, and quotes.
Approximately 8–12 relevant visual references, such as game footage, interviews, photos, or articles. Include timestamps for suggested video moments.
A clear distinction between confirmed facts, opinions, and unverified claims.

I’ll provide the topic and story angle. I’ll handle scriptwriting and narration, so a finished script is not required.

AI tools are welcome for assistance, but all submitted facts and sources must be checked. Please write original summaries rather than copying articles.

Timeline: Delivery within three days of receiving the topic, with one clarification/correction round.

We’ll start with one paid project. If we’re a good fit, there may be ongoing weekly work.

To apply, please:

Describe your familiarity with the NFL.
Share a relevant research or sports writing sample.
Confirm that the budget and scope work for you.

No unpaid custom sample is required.

We are a real estate investment operation focused on identifying off-market and special-situation property opportunities through public records.

We are looking for a resourceful researcher who can take raw public-record information and turn it into qualified real estate prospects.

This is not a typical list-building or data-entry position.

You will research situations involving probate/estates, delinquent property taxes, foreclosure, liens, judgments, distressed ownership, title/ownership issues, and other circumstances that may create an off-market real estate opportunity.

What You'll Do

You may be given starting information such as:

Probate or estate case records
Property tax delinquency records
Parcel/account numbers
Foreclosure or default records
Recorded documents
Owner or entity names

Your job will be to investigate the available public records and connect the pieces.

For example, you may need to determine:

Who currently owns the property?
What property is associated with a probate case?
Who is the personal representative or executor?
What is the parcel/APN?
What is the owner's mailing address?
Are property taxes delinquent?
Are there liens, judgments, mortgages, or other recorded interests?
Does the ownership history reveal potential title complications?
Who may be the appropriate person to contact regarding the property?
What public records support your findings?

Researchers should document their sources so that important findings can be independently verified.

Who We're Looking For

The ideal candidate is naturally investigative.

You should be comfortable working through county assessor, recorder, court, probate, tax, and other government databases rather than relying exclusively on real estate lead-generation software.

Experience with any of the following is particularly valuable:

Real estate public-record research
Title research
Probate research
Genealogy / heir research
Skip tracing
Foreclosure research
Tax delinquency research
Real estate acquisitions
Paralegal or legal-record research
Distressed real estate

You do not need to be an attorney or provide legal opinions.

Accuracy and documentation are more important than producing a huge number of names.

Compensation

I am open to structuring this as:

Hourly compensation + performance bonuses for qualified opportunities that result from your research.

For an exceptional researcher, I am interested in developing a long-term relationship with increasing responsibility and performance-based compensation.

This can become an ongoing role for the right person.

Paid Trial

Selected candidates will initially receive a small group of public-record cases to research.

You will be asked to return a structured research report showing:

Property identified
Current ownership
Relevant parties
Parcel/property information
Tax status
Relevant liens or recorded documents
Contact information found
Source links
Short explanation of why the situation may be worth further investigation

The trial is designed to evaluate research ability, accuracy, judgment, and documentation—not simply speed.

When Applying

Please answer these questions:

1. Tell me about a difficult property, probate, title, or public-record research project you have completed.

2. Which public-record databases have you personally researched?

3. If I gave you only a probate case number and decedent's name, explain how you would determine whether the estate owned real estate.

4. Are you comfortable researching county assessor, recorder, court, and tax databases individually rather than relying only on PropStream or similar software?

5. What hourly rate would you propose for an initial paid trial?

Please begin your application with the words “PUBLIC RECORDS” so I know you read the entire posting.

I am specifically interested in people who enjoy solving complicated research problems. If your experience is primarily generic lead generation, please explain what public-record research you have personally performed.

Hi Progress! I’m the owner of a residential and commercial cleaning company in Florida. I’m looking for a VA who can help me find potential cleaning clients, property management opportunities, and commercial cleaning leads. I also need help with contacting prospects, following up, and keeping track of leads. I noticed you have experience with real estate and service-based businesses, so I’d love to see if this could be a good fit. I’m starting with a short paid trial. Thank you!

Administrative Assistant / Executive Support Assistant

Life Coaching, Speaking & Personal Development Brand

Position Type

Part-Time (Potential to Become Full-Time)

be available during American Central Time Zone business hours (Monday–Friday). USA

⸻

Company Overview

Crystal Bean Enterprises is a transformational coaching, speaking, and personal development company focused on helping individuals unlock confidence, purpose, leadership, healing, and personal growth through coaching programs, speaking engagements, workshops, books, digital products, and community experiences.

We are seeking a highly organized, proactive, detail-oriented Administrative Assistant who can help support the day-to-day operations of a fast-growing coaching and speaking business. This role is ideal for someone who thrives in organization, communication, multitasking, follow-up, and keeping projects moving forward.

This is more than a basic admin role — we are looking for someone who can help manage moving parts, coordinate opportunities, track important business activities, and serve as reliable operational support behind the scenes.

⸻

Position Summary

The Administrative Assistant will support the Founder & CEO with administrative operations, speaking opportunity outreach, nonprofit outreach, PR/media outreach, project management, scheduling, meeting coordination, follow-ups, organization, communication, and accountability tracking.

The ideal candidate is organized, dependable, proactive, tech-savvy, professional, communicative, and able to manage multiple priorities while helping ensure the business stays structured, efficient, and on track.

⸻

Key Responsibilities

Administrative Support

* Manage daily administrative tasks and business operations
* Organize documents, folders, spreadsheets, and internal systems
* Assist with scheduling appointments, meetings, and calls
* Manage calendars and reminders
* Assist with email organization and follow-ups
* Track tasks, deadlines, priorities, and ongoing projects
* Help ensure projects are progressing on schedule
* Create and maintain organized workflows and checklists
* Assist with preparing documents, presentations, and materials
* Coordinate logistics for coaching sessions, workshops, and speaking events
* Assist with contracts, invoices, and administrative paperwork
* Maintain organized client and vendor information

⸻

Speaking Opportunity Outreach

* Research and identify speaking opportunities
* Reach out to organizations, conferences, nonprofits, schools, podcasts, churches, corporations, women’s organizations, and community groups
* Assist with outreach emails and follow-up communication
* Track outreach efforts in spreadsheets or CRM systems
* Help coordinate speaking submissions and applications
* Assist with media inquiries and partnership opportunities
* Maintain databases of organizations and contacts
* Help identify local and national opportunities aligned with the brand

⸻

Public Relations & Media Outreach

* Research and identify PR opportunities, media outlets, podcasts, magazines, blogs, TV stations, radio stations, and online publications
* Reach out to media contacts for interviews, features, guest appearances, collaborations, and speaking opportunities
* Assist with submitting podcast guest applications and media inquiries
* Help coordinate press opportunities and promotional campaigns
* Track PR outreach efforts, responses, and follow-ups in organized spreadsheets or CRM systems
* Research journalists, producers, editors, influencers, and event organizers aligned with the brand
* Help maintain and update media contact lists
* Assist with organizing media kits, speaker kits, bios, and promotional materials
* Follow up with organizations and media contacts regarding pending opportunities
* Help identify opportunities for brand awareness and authority positioning
* Coordinate communication for collaborations, partnerships, interviews, and public appearances
* Assist with tracking interviews, speaking engagements, podcast appearances, and media placements
* Help ensure the company maintains consistent professional communication with external organizations and media contacts

⸻

Nonprofit & Community Outreach

* Research nonprofit organizations and community partnerships
* Assist with identifying volunteer and collaboration opportunities
* Reach out to nonprofits regarding speaking engagements and partnerships
* Help track grant opportunities, community events, and outreach initiatives
* Coordinate communication with community organizations

⸻

Zoom & Meeting Coordination

* Be available to support scheduled Zoom meetings when needed
* Set up Zoom meetings and send meeting links
* Ensure meetings are properly scheduled and organized
* Help troubleshoot basic Zoom or meeting issues
* Assist with recording meetings and organizing recordings
* Take meeting notes when requested
* Follow up on action items after meetings

⸻

Project Management & Accountability Support

* Help manage ongoing business projects and initiatives
* Ensure tasks are completed on time
* Follow up with team members and contractors regarding deadlines
* Help organize project timelines and deliverables
* Maintain accountability systems and project trackers
* Monitor outstanding tasks and pending approvals
* Keep leadership informed of progress and missing items

⸻

Data Tracking & Reporting

* Maintain spreadsheets and tracking systems for:
* Speaking outreach
* Leads and contacts
* Partnerships
* PR outreach
* Media opportunities
* Tasks and deadlines
* Business metrics
* Project status updates
* Client inquiries
* Follow-ups
* Event tracking
* Social media coordination requests
* Provide organized reports and updates when requested
* Help monitor business operations to ensure efficiency

⸻

General Business Support

* Assist with organizing business systems and operations
* Help with customer service communication when needed
* Coordinate with contractors and team members
* Assist with basic research projects
* Help maintain professionalism and organization across the business
* Handle confidential information professionally
* Perform additional administrative tasks as assigned

⸻

Desired Qualifications

* Previous experience as an Administrative Assistant, Executive Assistant, Virtual Assistant, Project Coordinator, or Operations Assistant preferred
* Strong organizational and multitasking skills
* Excellent written and verbal communication skills
* Professional and dependable
* Strong attention to detail
* Ability to prioritize tasks and manage deadlines
* Comfortable working independently
* Tech-savvy and quick learner
* Strong follow-up and accountability skills
* Ability to maintain confidentiality
* Positive attitude and solution-oriented mindset

⸻

Preferred Skills & Tools

Experience with any of the following is a plus:

* Google Workspace (Docs, Sheets, Calendar, Drive)
* Microsoft Office
* Zoom
* Canva
* CRM systems
* GoHighLevel
* Social media coordination
* Email management tools
* Project management tools (Trello, Asana, ClickUp, Monday.com, etc.)
* Spreadsheet tracking and reporting

⸻

Ideal Candidate Traits

We are looking for someone who is:

* Organized
* Reliable
* Proactive
* Resourceful
* Communicative
* Detail-oriented
* Professional
* Adaptable
* Positive
* Self-motivated
* Able to anticipate needs before being asked

⸻

Work Environment

* Remote position
* Must be available during Central Time Zone business hours (Monday–Friday)
* Part-time opportunity with potential to become full-time
* Opportunity to work closely with a growing personal development and speaking brand
* Fast-paced, growth-oriented environment with room for advancement

⸻

Example Tasks This Role May Handle

* Reaching out to podcasts for guest speaking opportunities
* Contacting nonprofits and organizations for workshops and speaking engagements
* Following up with media outlets regarding interviews or features
* Organizing PR contacts and partnership opportunities
* Coordinating Zoom meetings and calendar invites
* Managing spreadsheets and business tracking systems
* Helping ensure projects, launches, and tasks stay organized and on schedule
* Assisting with operational and administrative business support
* Tracking speaking opportunities, submissions, and responses
* Managing follow-ups and accountability across projects and initiatives

⸻

Compensation

Compensation will be discussed based on experience, availability, and skill level.

⸻

To Apply

Please submit:

* Resume
* Brief introduction about yourself
* Administrative experience
* Tools/platforms you’re familiar with
* Availability and time zone
* Examples of organization or project management work (if available)
* Why you’d be a great fit for a life coaching and speaking business

⸻

About the Brand

Crystal Bean Enterprises focuses on transformation, leadership, confidence, healing, personal growth, and purpose-driven impact through coaching, speaking, courses, books, workshops, and community development. The ideal assistant genuinely enjoys helping others, staying organized, and supporting meaningful work that positively impacts people’s lives.

I need help with content and creation of a website for a company named "Hutte Builder Inc."

I already have a website designer, I need your expertise to create the content. I would also like a members portal where there will be a dashboard with construction related tabs to access info, scheduling etc.