Efficient Virtual Assistance Project Finder

I’m looking for a reliable, organized Lead Generation Specialist and Virtual Assistant to help identify potential customers, manage outreach and follow-ups, and support daily administrative tasks.

This role combines lead generation with ongoing customer communication and organization. You should be comfortable writing professional messages, keeping accurate records, and occasionally speaking with prospects or customers by phone.

Responsibilities

Lead Generation & Outreach

Research potential customers and business contacts based on criteria I provide.

Build organized lead lists using permitted public business sources, company websites, and authorized tools.

Record relevant contact information, source links, and notes in a spreadsheet or CRM.

Draft and send personalized outreach messages through approved channels.

Track responses, identify interested prospects, and schedule follow-ups or appointments.

Customer Follow-Up & Communication

Respond to inquiries and follow up with leads and existing customers.

Make occasional outbound calls and handle scheduled phone conversations for outreach, follow-ups, scheduling, or customer support.

Send appointment reminders and keep clear notes on conversations and next steps.

Bring questions or issues that require my input to my attention.

Virtual Assistant & Administrative Support

Maintain customer records, spreadsheets, and task lists.

Assist with inbox and calendar management, scheduling, and data entry.

Provide brief progress updates on outreach, responses, appointments, and outstanding tasks.

Help with other agreed-upon administrative tasks as needed.

Research & Outreach Standards

The work is limited to legitimate business lead generation, marketing, and customer support. It does not involve skip tracing, locating private individuals, private investigations, or obtaining sensitive personal information.

Research and outreach must follow applicable laws, platform terms, privacy requirements, and opt-out requests. Unauthorized scraping or collection of restricted information is not part of this role.

Requirements

Experience in lead generation and virtual assistance.

Strong written and spoken English.

Friendly, professional communication and confidence making occasional phone calls.

Availability during U.S. Central Time business hours. You may be based anywhere, but your agreed working hours must align with this time zone.

Strong organization, attention to detail, and consistent follow-through.

Comfort using Google Workspace, spreadsheets, CRM systems, and new tools.

Reliable internet and a quiet environment for calls.

Ability to handle customer and business information confidentially.

To Apply

Please include:

Your experience with lead generation, outreach, and virtual assistance.

Your experience making customer or prospect phone calls.

The tools and sources you use for lead research and follow-up tracking.

Your hourly rate and weekly availability.

Your time zone and confirmation that you can work during U.S. Central Time business hours.

Please describe your previous work; no unpaid custom work is required to apply. Any trial assignment will be paid through Upwork.

Hours, priorities, and specific deliverables will be agreed upon before starting.

About Us

We're seeking a dependable Virtual Assistant to provide ongoing administrative and executive support across a variety of business and personal projects.

About the Role

This is a true Virtual Assistant position with a wide variety of responsibilities. No two weeks are exactly alike. One day you may be researching software, products, or services, while another may involve making phone calls, organizing information, preparing documents, or assisting with executive support tasks.

We're looking for someone who is proactive, highly organized, an excellent writer, and comfortable working independently with minimal supervision.

Responsibilities
- Conduct online research across a variety of topics
- Make professional phone calls to businesses, vendors, government agencies, and other contacts
- Organize information and maintain accurate records
- Prepare spreadsheets, documents, and written summaries
- Manage tasks and projects within Asana
- Update databases as needed
- Assist with scheduling, planning, and executive support tasks
- Help coordinate miscellaneous business and personal projects
- Provide regular written progress updates

Qualifications
- Must be located in the United States
- Excellent written and verbal English communication skills
- Strong professional writing skills with the ability to draft clear, polished emails and written updates with minimal guidance
- Comfortable making professional phone calls
- Highly organized with strong attention to detail
- Able to work independently and manage multiple priorities
- Experience using Asana is required
- Experience using Airtable is strongly preferred
- Experience using Proton Mail, Proton Calendar, Proton Drive, or other Proton products is a plus
- Comfortable learning new software and adapting to new processes

Position Details
- Fully remote contractor position
- Approximately 10 hours per week to start; flexible scheduling
- Opportunity for additional hours based on performance and business needs
- Exposure to a variety of business operations and executive support projects
- No employee benefits provided (contract role)

To Apply

Please indicate your proficiency with the following tools:
- Asana
- Airtable
- Proton Mail
- Proton Calendar
- Proton Drive

We are a construction management (CM) firm in New York City looking for a part-time office manager. We need someone organized and dependable who keeps our paperwork, deadlines, and office running smoothly so our project teams can focus on the work.

Compliance and Paperwork

Prepare and update prequalification packages for agencies such as the MTA, DASNY, and NYCSCA
Manage MWBE/DBE certification renewals and reporting
Collect and track subcontractor paperwork: certificates of insurance (COIs), W-9s, licenses, and agreements
Manage insurance policies, renewals, and certificates
Keep a master calendar of expiration dates for licenses, certifications, insurance, and bonds, and send reminders 60 days ahead
Assemble bid packages and handle submission logistics
File project documents such as contracts, change orders, and permits
Maintain safety records and incident reports

Office Management

Order supplies and manage the office budget
Manage vendors such as IT, phone, internet, printer, and cleaning
Manage software subscriptions and renewals
Coordinate the office lease, space, and equipment
Maintain our filing system and naming conventions

Executive and Team Support

Make restaurant reservations and research flights, hotels, and travel
Plan company events
Keep calendars and meeting logistics organized

Requirements

Proven experience as an office manager, administrator, or compliance coordinator
Strong organization, attention to detail, and follow-through on deadlines
Ability to work independently and manage multiple priorities
Proficiency with Microsoft 365 or Google Workspace
Clear written and verbal communication
Discretion with confidential company information

Preferred

NYC agency experience (MTA, DASNY, NYCSCA, DDC, or similar)
Experience in construction or professional services
Experience with prequalification packages, MWBE/DBE paperwork, or bid submissions
Active New York notary public (a plus)

Details

Part-time, ongoing
Fixed monthly fee

Black Hawk Limousine is a premium chauffeur service operating across the Greater Toronto Area. We’re hiring a remote dispatcher based in Pakistan to handle day-to-day operations and keep our fleet moving smoothly.
Your responsibilities:
• ⁠Answer incoming calls and WhatsApp messages from clients promptly
• ⁠Book rides, airport transfers, corporate travel, weddings, events, and hourly charters
• ⁠Send pickup details and routes to drivers
• ⁠Manage schedules and give clients timely updates
• ⁠Communicate professionally in English
What we’re looking for:
• ⁠Strong English, both spoken and written
• ⁠A reliable phone and internet connection
• ⁠Attention to detail and the ability to multitask
• ⁠Availability for night shifts aligned with Canadian business hours
• ⁠Limo or transportation industry experience is a plus
This is a fully remote role, you can work from anywhere, as long as you follow Canadian business hours. If you’re organized, punctual, and client-focused, we’d love to hear from you. Send a short intro, your experience, and your availability.

Pure Chemistry Consulting is a product development company specializing in formulation, product testing, regulatory compliance, and manufacturing support for personal care products.

I currently run the company as a team of one, but as the business grows and I take on additional projects, I'm looking for a Virtual Executive Assistant & Project Coordinator to help manage day-to-day operations, coordinate projects, and keep projects organized and on schedule.

This role will work directly with me to manage project timelines, coordinate communications with clients and vendors, and improve internal workflows. I'm looking for someone who will take ownership of tasks, solve problems as they arise, and suggest process improvements to make day-to-day operations more efficient for both of us. I'm hoping to build a long-term working relationship, so creating a system that works for both of us is a must!

I'm looking for a person who is highly organized, detail-oriented, and comfortable managing multiple projects simultaneously. Must have strong written communication skills and experience coordinating with outside vendors, clients, and business partners. Experience with CRM systems and project management platforms is a must, familiarity with Monday.com is a plus. After an introductory/training period, it is important to be comfortable taking lead on your tasks. I'm also looking for someone who feels confident in identifying opportunities to improve workflows, exploring new tools and systems, and finding ways to make day-to-day operations more efficient.

Job Responsibilities:
Must Haves:
1. Project & CRM Management:
- Maintain the CRM (currently using Monday) by updating projects, tasks, action items, and deadlines.
- Monitor projects to ensure deliverables stay on track and follow up with vendors/clients as needed
- Use the CRM to create a schedule for me to complete tasks based on project timelines and deliverables
- Use that schedule to provide timelines to clients on current projects and determine timelines for new projects.

2. Client Communication
- Send client updates on projects and expected timelines for outstanding items.
- Follow up with clients to ensure they received deliverables or when information is needed from them.

3. Vendor Coordination
- Request product samples, documentation, pricing, and other information from vendors.
- Track outstanding requests and follow up as needed.

4. Process Improvement & Systems Development
- Evaluate existing CRM, workflows, etc. and identify opportunities to improve organization, efficiency, and project visibility.
- Establish processes and systems as the business grows. I am very open to switching CRMs or other tools currently being used in order to streamline workflows.

Nice to haves:
1. Invoicing
- Prepare and send invoices to clients, there is a mix of hourly contracts that are billed monthly and project contracts that are billed at specific milestones.
- Follow up with outstanding invoices and apply late fees as needed.

2. Content & Marketing Support
- Draft blog posts for our website based on relevant industry trends and provided topics.
- Create LinkedIn posts to share the website blogs, post trending topics in skin/hair care, and relevant/fun topics/articles.

I'm looking for a Social Media Virtual Assistant to help with short-form video editing, social media content creation, and basic content management for TikTok and Instagram Reels.

Tasks
Edit 2 short-form videos using provided clips.
Add simple captions, subtitles, and transitions.
Write engaging social media captions for each video.
Suggest relevant hashtags for content discovery.
Ensure videos are properly formatted for Instagram Reels and TikTok.

I'm looking for someone with basic social media management, content scheduling, and virtual assistance skills who follows instructions, pays attention to detail, and delivers on time.

Kajabi Setup Specialist: Get a New Education Brand Live

I’m a clinician launching a parent education brand for families of autistic children. I’m starting from zero on Kajabi and need someone to set it up properly and show me how to run it.

Scope:

Set up the Kajabi account and basic branding (I’ll provide the logo, colours and copy)
One landing page plus an opt-in page for a free PDF guide
Automated delivery of the PDF, plus a 3–5 email welcome sequence
A newsletter or broadcast setup, so I can email my list regularly
Tags so subscribers are segmented from day one
A recorded walkthrough and simple handover notes

Must have:

3+ Kajabi builds (please send links)
Funnel and email automation experience
Fixed-price quote and clear timeline

Nice to have: health or parent audience experience, and availability for light ongoing support.

To apply, send links to your Kajabi work, a quote, a timeline, and one question you’d ask before starting.

What You'll Be Doing

Your primary responsibility will be to conduct targeted research and build a high-quality database of family offices and potential investors, initially focused on the United States.

Responsibilities include:

Research and identify legitimate single-family and multi-family offices that make direct investments in early-stage companies.

Identify family offices with investment interests in AI, robotics, deep technology, aerospace, space exploration, defense technology, and industrial innovation.

Research each firm's investment thesis, portfolio, typical investment size, and preferred investment stage.

Identify key decision-makers, including principals, CIOs, managing directors, and investment professionals.

Find and verify professional contact information, including business email addresses and LinkedIn profiles.

Identify potential warm introduction pathways and relevant mutual connections where publicly available.

Maintain a well-organized investor database in Airtable or Excel.

Prioritize investors based on alignment with AeroMosaix's technology, investment stage, and fundraising objectives.

Provide concise research summaries and weekly progress updates.

Hi,

I’m searching for a sharp, resourceful, and highly communicative assistant (located in the USA) who can help manage a variety of day-to-day responsibilities and develop into an essential long-term member of my team.

I need a great communicator (written and vocal).

This opportunity is suited to someone who truly enjoys being in a supportive role, taking ownership, and being someone I can rely on.

I’m looking for a person who can fully dedicate themselves to the role, is willing to work extended hours when necessary, and is not trying to juggle this position alongside multiple other jobs.

Some of your responsibilities will include:

* Independently solving problems and figuring things out without needing constant direction
* Conducting detailed research across many different subjects
* Assisting with recruiting, hiring, performance management, and terminations
* Overseeing and coordinating a small team
* Reviewing scripts and video content to identify mistakes, inconsistencies, and opportunities for improvement
* Thinking creatively and suggesting new ideas, solutions, systems, and more efficient ways to operate
* Helping with purchases, product research, sourcing, shopping, and other related tasks
* Picking up new skills quickly and applying feedback effectively

A nice bonus would be someone who is comfortable creating UGC or appearing on camera for advertisements, although this is completely optional.

My intention is to hire someone full-time and build a strong, long-lasting working relationship. As you become more capable, deliver stronger results, and take ownership of greater responsibilities, there will be opportunities for your compensation to grow accordingly.

This position would be a great match for someone who takes pride in being reliable, proactive, organized, and highly effective behind the scenes.

Preference will be given to candidates located in the United States.

If you believe you would be a strong fit for this position, please include the word “EXCELLENT” in all capital letters somewhere in your application.

We’re looking for a creative Virtual Assistant who is genuinely comfortable working in Canva.

This role combines the reliability and organization of a VA with hands-on social media design. You’ll receive prepared content and clear instructions, then turn those materials into polished, ready-to-publish graphics.

Your day-to-day work will include:

Creating Canva social media graphics

Formatting supplied copy into attractive layouts

Updating existing design structures

Organizing and preparing deliverables

Checking designs for consistency and accuracy

Applying feedback and revisions

Managing several small creative tasks throughout the day

What the workflow looks like:

3–5+ designs per weekday

Content and assets supplied in advance

Clear instructions for each assignment

Up to 2 revision rounds

Monday–Friday schedule

No weekend workload

Consistent long-term projects

Requirements:

Strong Canva skills

Excellent attention to detail

Organized and dependable

Comfortable following established templates and brand rules

Good written communication

Must have access to Canventra

If you enjoy structured creative work and are looking for a consistent long-term collaboration rather than occasional freelance tasks, we’d like to hear from you.

Please include examples of your Canva work with your application.

We operate Lonnies Auto, an automotive salvage yard in Walterboro, South Carolina, with approximately 100–200 salvage vehicles available for parts.

We are looking for an experienced eBay Motors specialist who can help us establish an efficient, highly automated used auto parts sales operation.

Our primary objective is to minimize manual work.

Ideally, our staff would simply scan or enter a vehicle's VIN and upload photographs of the donor vehicle using an iPhone or iPad.

We need a system capable of:
1. Automatically identifying vehicle year, make, model, and engine from the VIN.
2. Generating a catalog of potential parts associated with each vehicle.
3. Allowing us to mark individual parts as available, sold, or unavailable.
4. Creating eBay Motors listings in bulk with accurate vehicle compatibility information.
5. Managing pricing, inventory, and listings efficiently.
6. Synchronizing inventory between our salvage yard website and eBay Motors.
7. Preventing duplicate sales when parts are sold.
8. Supporting future expansion as our inventory grows.
Important: We do not want to photograph and manually list hundreds of individual parts. We want to determine whether an automated system can generate listings from donor vehicle information, using vehicle photographs where permitted by eBay.

We understand that eBay has listing requirements and that not every component can automatically be listed without additional information.

We are interested in your recommendations for software, API integrations, and automation solutions.

Please provide:
- Examples of similar automotive salvage or eBay Motors projects you have completed.
- Your recommended software and automation workflow.
- What tasks can realistically be automated versus requiring manual work.
- Your estimated one-time setup cost.
- Any recurring software or management fees.
- Your estimated implementation timeline.
We are currently evaluating solutions and requesting proposals before making a hiring decision.

Thank you.

We are a growing U.S. plaintiff personal injury law firm looking for an unusually tech-savvy, organized, and curious person to become the internal operator of our legal technology systems.

This is not a traditional IT help-desk position and it is not basic data entry.

We are looking for someone who enjoys getting inside software, understanding how systems work, finding inefficiencies, testing improvements, organizing data, troubleshooting problems, and constantly asking:

“How can we make this system work better?”

You will become one of the people who knows our case-management system better than anyone in the firm.

Our primary platform is InTrial / ITM, along with Google Workspace, Microsoft Office, Adobe, Claude and other AI tools.

We will train you on our legal processes. What we cannot easily train is curiosity, technical aptitude, attention to detail, and the instinct to figure things out.

What You Will Do

Your primary responsibility will be helping us operate, maintain, test, organize, and continuously improve our legal technology environment.

This will include:

Learning InTrial / ITM deeply

Monitoring our case-management system for incomplete, inaccurate, duplicated, or poorly organized information

Reviewing case files and ensuring information is mapped into the correct fields

Creating and improving field mappings

Testing workflows and automations

Helping troubleshoot workflow problems

Identifying information that is not flowing properly between parts of the system

Testing new features before they are rolled out to the firm

Working with our attorneys and Director of Operations to improve how information is captured and displayed

Reviewing data quality across active cases

Maintaining naming conventions and standardized file organization

Organizing emails, pleadings, photographs, medical records, correspondence, PDFs, and other case documents

Helping maintain templates and document-generation workflows

Using Claude and other AI tools to review, organize, summarize, and structure information

Developing better prompts and AI-assisted workflows

Helping connect our legal processes to our technology

Creating simple SOPs and instructions for other team members

Troubleshooting user problems

Identifying repetitive work that should be automated

Testing solutions and confirming that fixes actually work

Keeping a running list of system improvements, bugs, and opportunities

Helping ensure that every case file is accurate, organized, usable, and current

We want this person to eventually look at our system and notice problems before anyone has to ask.

What This Role Is Really About

Imagine an attorney says:

“The information is in the case, but it isn't showing up correctly in this document.”

We want you to investigate why.

Or:

“We're entering this information twice. There has to be a better way.”

We want you to figure out whether there is.

Or:

“This workflow doesn't make sense anymore.”

We want you to map the current workflow, understand the desired result, and help build a better one.

Or you notice that 25 cases are missing the same piece of information.

We want you to identify the pattern, determine why it happened, correct what you can, and suggest a way to prevent it from happening again.

You should enjoy solving those kinds of problems.

Technology You May Work With

InTrial / ITM

CRM and case-management systems

Claude

ChatGPT and other AI tools

Google Workspace

Gmail

Google Drive

Google Sheets

Microsoft Word

Microsoft Excel

Adobe Acrobat

Electronic signature platforms

Email and document-management systems

Workflow and automation tools

APIs, integrations, and mapping concepts

You do not need to be a programmer.

However, if words like workflows, mappings, fields, variables, automation, structured data, prompts, integrations, and conditional logic interest you rather than intimidate you, you may be a very good fit.

Who We Are Looking For

You may come from:

Legal support

CRM administration

Technical virtual assistance

Data operations

SaaS support

Legal operations

Business systems

Automation

Project coordination

Data management

Customer success

IT support

Prior law-firm experience is helpful but not required.

We care much more about how your brain works.

The right candidate:

Learns software extremely quickly

Loves figuring out how systems work

Is naturally organized

Notices inconsistencies

Enjoys troubleshooting

Can work independently

Does not need someone constantly assigning tasks

Documents what they learn

Can explain technical concepts simply

Is comfortable experimenting and testing

Uses AI frequently and intelligently

Checks AI output rather than blindly trusting it

Has excellent written English

Is comfortable communicating with a U.S.-based professional team

Takes data security and confidentiality seriously

Enjoys improving systems over time

Schedule

This is a long-term, full-time independent-contractor role.

Approximately 40 hours per week

Monday through Friday

Significant overlap with U.S. Eastern Time

Long-term opportunity

Paid biweekly

Expected to be fully available and focused during scheduled working hours

We are looking for someone who wants to become deeply integrated into our team—not someone juggling numerous clients during our working hours.

Compensation

$15–$22 USD per hour, depending on experience, technical ability, communication skills, and demonstrated systems knowledge.

There is room for increased responsibility and compensation as you become more valuable to the firm.

Application Instructions

Please begin your application with the word:

MAPPING

Then briefly tell us:

Where you live and your time zone.

What you currently do professionally.

Whether you are available approximately 40 hours per week.

What CRM, case-management, project-management, or business software you have used.

Which AI tools you use regularly and what you actually use them for.

Describe a time you found a better way to organize, automate, or improve a process.

What type of computer do you use?

What is your favorite piece of software and why?

What is something technical you taught yourself without anyone showing you how?

What do you tend to procrastinate on?

Required 2–5 Minute Video + Screen Share

This is an important part of the application.

Please submit a 2–5 minute video in English that includes your face briefly at the beginning and then a short screen share.

We do not want a polished presentation.

We want to see how you think and how comfortable you are with technology.

Part 1 — Introduce Yourself

In approximately one minute, tell us:

Who you are

What kind of work you have done

Why this particular role interests you

Please speak naturally. Do not read from a prepared script.

Part 2 — Show Us Something

Share your screen and show us one technology workflow, system, automation, spreadsheet, database, AI workflow, organizational system, or technical process that you know well.

Examples might include:

A Notion workspace you built

An Excel or Google Sheets system

A CRM workflow

An automation

A project-management system

A Claude workflow

A ChatGPT workflow

A prompt you developed

A folder or document-management system

A dashboard

A data-cleaning process

A form that feeds information into another system

An email automation

A personal productivity system

It does not need to be related to law.

Explain:

What problem does it solve?

How does it work?

What did you personally build, configure, or improve?

What would you change if you had another day to improve it?

Do not show confidential information belonging to a current or former employer or client. You may use a personal project, dummy data, or recreate a simplified example.

We are evaluating:

Technical comfort

Curiosity

Organization

Problem solving

Communication

English fluency

Attention to detail

Ability to explain how a system works

Whether you genuinely enjoy technology

At the very end of your application, write:

Systems should make good people better.

Applications that do not follow the instructions may not be considered.

What Happens Next

We will review applications and videos.

Selected applicants will be invited to a Zoom interview with members of our team.

Finalists may be given a short paid practical exercise involving a mock workflow or data-organization problem before an offer is made.

Shopify E-commerce Operations Assistant | Long-Term Growth Opportunity

Pay: $5–7 USD/hour (negotiable based on experience)
Hours: 10 hours per week initially, increasing to approximately 15
Experience: Intermediate
Location: Remote
Contract: Long-term, part-time

About Us:

We're building a portfolio of e-commerce brands, starting with Hollis & Hurst, a premium UK-focused home and bathroom interiors brand.

Our business uses Shopify, AI-powered research, automation and documented systems to launch and operate online stores efficiently.

We're looking for a motivated, technically capable assistant who wants to grow with us and potentially develop into an E-commerce Operations Manager.

**This is not a traditional VA role.** We're looking for someone who enjoys learning new tools, solving problems independently and helping build businesses.

What You'll Be Doing:

**AI Research & E-commerce Development**

- Use Claude, ChatGPT and other AI tools for product research, competitor analysis and content creation.

- Learn and implement our established e-commerce training methodology.

- Assist with Shopify website development, product pages and optimisation.

- Research products, suppliers and new business opportunities.

- Build and improve reusable AI prompts and workflows.

- Document processes and create detailed SOPs.

- Help develop repeatable systems for launching future e-commerce brands.

**Store Operations**

- Process Shopify orders and coordinate with fulfilment partners.

- Manage customer enquiries through Gorgias, email and WhatsApp.

- Monitor deliveries, returns and customer issues.

- Maintain product listings, prices and descriptions.

- Maintain daily P&L tracking and prepare weekly/monthly reports using established templates.

- Identify operational improvements and suggest solutions.

## Tools & Skills

**Essential — You should already be proficient in:**

- Shopify — Store administration, product listings, collections and theme editing.

- Claude AI and/or ChatGPT — Practical, professional use beyond basic prompting.

- Google Sheets / Excel — Data management, reporting and formulas.

- AI-assisted research and workflow development.
- Excellent written and spoken English.

**Highly Desirable:**
- Claude Code and AI-assisted Shopify development.
- TrendTrack for market and competitor research.
- Higgsfield for AI-generated imagery.
- Google Merchant Center and Simprosys.
- Google Ads / Google Shopping.
- Gorgias

You do not need experience with every tool listed above. However, strong practical AI proficiency and the ability to learn independently are essential.

Training & Long-Term Opportunity

We will provide structured training covering e-commerce research, product validation, supplier sourcing, Shopify development, Google Shopping and business operations.

Initially, you'll work approximately 2 hours per weekday, focusing on training, implementing systems and documenting processes.

After launch, we expect to increase this to 3 hours per weekday, with approximately one hour dedicated to daily store operations and two hours to development and systems.

Our ambition is to develop the right person into an E-commerce Operations Manager who can eventually help oversee multiple stores and team members.

We're looking for someone who takes initiative, thinks independently and wants a genuine long-term opportunity.

How to Apply

Please answer the following:

- What Shopify stores have you worked on, and what were your specific responsibilities?

- Which AI tools do you use regularly? Give an example of a workflow you've built or improved using AI.

- Have you used Claude Code, Google Merchant Center, Simprosys or other e-commerce automation tools?

- Have you created SOPs or documented business processes before?

- What is your hourly rate and availability?

- Please include relevant examples of your previous work.

- Shortlisted candidates will complete a short, paid practical assessment.

- We value initiative, problem-solving ability and long-term commitment more than simply completing assigned tasks.

I’m looking for a reliable and detail-oriented Virtual Assistant to help with real estate property listings and day-to-day property management tasks.

Tasks:
Create and update property listings
Research property details, prices, and descriptions
Upload and organize property photos
Manage tenant and guest inquiries
Track rental applications, lease details, and property availability
Coordinate maintenance requests and follow-ups
Update property records in Excel, Google Sheets, or property management software
Keep all information accurate and organized

Experience with U.S. real estate, rental properties, and platforms such as Zillow, Airbnb, AppFolio, or Buildium is a plus.

I’m looking for someone who follows instructions, communicates well, and pays close attention to detail.

We are a growing Las Vegas damage restoration company specializing in water, fire, mold, and storm damage recovery.

We are seeking a reliable, empathetic, and organized Phone Intake Assistant to serve as the first point of contact for homeowners, property managers, and businesses facing property emergencies.

Your primary role is to answer inbound calls, collect essential damage details, soothe distressed callers, enter data accurately into our field management system, and dispatch technician crews for emergency response.

Key Responsibilities
Inbound Call Management: Promptly handle incoming phone calls from property owners, insurance adjusters, and commercial clients.

Emergency Claims Intake: Efficiently collect critical information (source and type of damage, loss severity, water category/fire impact, loss address, and insurance policy details).

Dispatching & Scheduling: Route emergency calls to on-call restoration crews and schedule non-emergency property inspections or scope appointments.

Data Entry & CRM Updates: Log detailed call notes, customer details, and job tickets into our job management platform in real time.

Customer Reassurance: Maintain a calm, reassuring, and professional demeanor when communicating with homeowners experiencing active property damage or loss.

Qualifications & Requirements
Fluency in English: Native or fluent spoken and written English with a clear voice and strong active listening skills.

Customer Service Experience: Minimum 1–2 years in customer support, virtual assistance, or dispatching (experience in restoration, plumbing, HVAC, or trade services is strongly preferred).

Empathy & Composure: Demonstrated ability to stay composed and empathetic when speaking with stressed or frantic callers.

Technical Skills:

Familiarity with CRMs (e.g., Zoho, Hubspot or similar).

Fast typing speed (45+ WPM) with high data entry accuracy.

Home Office Setup:

High-speed, reliable internet connection (wired preferred).

USB noise-canceling headset.

Quiet, dedicated workspace free from background noise.

Work Schedule & Hours
Shift Details: Part-Time Mornings
After-Hours Coverage (Optional)
Time Zone Alignment: Must be available during PST 7AM-11AM

Need virtual assistant to conduct outreach with the goal of booking appointments for me. Ideally, I'm looking for one person to work around (8) hours per week on this task.

Time will be split between reaching out to mechanical engineers, mechanical contractors, and end users to set meetings. Meetings will be to present product and/or industry updates pertaining to the HVAC industry.

I will provide lists of mechanical engineers, mechanical contractors, and end users in specified markets. Freelancer will input them into my HubSpot account, then call and use the email feature for outreach, tracking, and follow up. Candidate should be comfortable on the phone following a simple script that gives clarity to what the meeting is for - as this will be part of the outreach process. I'll provide a RingCentral account & phone number that the freelancer will make calls from. RingCentral has a mobile app you can make calls from, or a desktop app if that's your preference - and you have a headset. We'll be logged in to the same RingCentral account, so you won't have to take incoming calls for prospects calling back - I will answer any incoming calls and follow up on any voicemails left.

I will provide email templates for cold outreach, follow-up emails for those that haven't responded, and templates for those interested in setting up a meeting. I will also provide cold outreach scripts for each customer type, voicemail scripts, and follow-up scripts. They'll be super short and direct (not long and scary, I promise). I have much more success calling people rather than emailing, so this part of the process is critical. I'll provide coaching calls on the scripts before you start calling people, and that will go toward billable hours.

Looking for a longer term partnership if this works out and we work well together.

Freelancer should be comfortable and proficient with:
- Cold calling
- HubSpot data entry, campaign management, note taking on calls
- Lead gen / company research / list building

US-based and Eastern time required. Florida, Treasure Coast or South Florida strongly preferred.

Doctor Dredge is a marine dredging contractor on Florida's Treasure Coast. We clear canals, boat slips and marina basins for waterfront homeowners, marinas and HOAs. The office is the owner, an office manager, and a crew out on the barge. We need someone who keeps the whole job moving, not someone who only answers the phone.

This is a long-term, part-time role, about 20 hours a week to start, growing with the business. You must be available 8:00 AM to 12:00 PM Eastern, Monday to Friday.

What you will own

1. Scheduling. Keep the job calendar current, line up homeowners ahead of the crew, and move dates when weather or equipment changes them.

2. Chasing the field. Customers ask "When are you coming?" and "When will you be done?" You get a real answer from the project manager and crew, not a guess, and tell the customer. Field updates are often incomplete; part of the job is getting them right.

3. HubSpot, every day. Work the pipeline: find deals that have stalled, ask the owner whether to push or close them, finish tasks, keep contacts clean, and enter the crew's site visits and completed jobs from Connecteam.

4. Calls and texts. Return inbound calls, voicemails and texts in Quo the same day, log them in HubSpot, and route estimate requests to the owner.

5. Learning the tools. We use HubSpot, Quo, Connecteam and QuickBooks. We will train you on how we use them; we want the person who becomes good enough to show others.

You are a fit if you

1. Have worked in operations, dispatch, scheduling or project coordination for a construction, trades or field-service company.

2. Use a CRM every day, HubSpot preferred, not only from a course. You will be tested on this.

3. Follow up without being reminded, and tell the owner early when something is slipping.

4. Bring energy to the work. This role grows with the company.

5. Have a quiet workspace, reliable internet and a headset.

How we hire

1. Shortlist from applications and your answers below.
2. A paid trial task, returned within 48 hours.
3. A 20-minute video call with our operations lead.
4. Final call with the owner. Then a paid 30-day trial.

Rate: $20 to $28 per hour depending on experience. Hourly contract, weekly limit 20 hours. Individual freelancers only, no agencies.

Tailored2Care Home Care, LLC

Position Title: Virtual Administrative Assistant – Home Care Operations

Department: Administration / Compliance

Work Location: Remote

Reports To: Administrator / Director

Job Description
Position Summary:

Tailored2Care Home Care, LLC is seeking a dependable, organized, and detail-oriented Virtual Administrative Assistant to support the daily administrative operations of our home care agency.

The ideal candidate will be responsible for maintaining employee personnel files, collecting required credentials, coordinating new employee orientation, monitoring caregiver clock-in and clock-out activity, and reviewing daily progress notes for individuals receiving DBHDD services.

This position requires excellent communication skills, attention to detail, confidentiality, and the ability to work independently while ensuring documentation is accurate, complete, and submitted on time.

Essential Job Responsibilities
1. Employee Credentials and Personnel File Management

Collect all required employment documents and credentials from new and existing employees.

Ensure personnel files contain required identification, background screening documentation, training certificates, CPR/First Aid certifications when applicable, TB screening documentation, and other required records.

Monitor expiration dates for employee credentials and certifications.

Contact employees regarding missing, incomplete, or expired documentation.

Maintain organized and up-to-date electronic personnel files.

Ensure employee documentation is completed before employees begin providing services, as required by agency policy.

Conduct routine personnel file audits and report deficiencies to management.

2. New Employee Orientation and Onboarding

Coordinate and schedule orientation for newly hired employees.

Ensure new employees receive all required orientation materials, agency policies, and procedures.

Assist employees with completing orientation paperwork and required acknowledgments.

Verify completion of mandatory training before employees are assigned to clients.

Assist employees with accessing agency software, including AxisCare and Therap, when applicable.

Track orientation completion and maintain accurate training records.

Notify management of employees who have not completed onboarding requirements.

3. Employee Clock-In and Clock-Out Monitoring

Monitor employee visits daily through AxisCare.

Verify that employees clock in and out according to their assigned schedules.

Identify missed clock-ins, missed clock-outs, late arrivals, early departures, and incomplete visits.

Contact employees regarding missing or incorrect time entries.

Follow up on incomplete visit documentation, including missing ADLs, care notes, and required signatures.

Review visit exceptions and report unresolved issues to management.

Ensure employee visit documentation meets agency requirements before submitting visits for administrative review.

Maintain a daily record of attendance and EVV documentation discrepancies.

Escalate repeated clock-in and clock-out violations to management.

4. DBHDD Progress Note Review and Documentation Compliance

Review daily progress notes for individuals receiving DBHDD NOW and COMP waiver services, including Community Living Support (CLS) and Community Access Individual (CAI), as applicable.

Ensure staff document services provided during each shift.

Verify progress notes are individualized, detailed, and accurately reflect the activities and support provided.

Confirm that documentation addresses applicable ISP goals, objectives, and individual progress.

Identify vague, repetitive, incomplete, copied, or missing progress notes.

Ensure notes describe the individual's participation, response to services, and assistance provided by staff.

Review documentation in Therap and other designated agency systems.

Contact employees to request corrections or additional information when documentation is incomplete.

Monitor timely submission of progress notes.

Report documentation concerns, incidents, or potential compliance violations to management.

Maintain a daily tracking log of missing or incomplete DBHDD documentation.

5. Daily Administrative and Compliance Support

Review employee schedules and visit documentation for accuracy.

Communicate with staff regarding missing paperwork, incomplete visits, and required corrections.

Maintain tracking spreadsheets for employee credentials, orientation, training, and documentation compliance.

Provide daily updates to management regarding outstanding issues.

Assist with preparing personnel records for internal audits and regulatory reviews.

Maintain strict confidentiality of employee and client information.

Perform additional administrative duties assigned by management.

Required Qualifications
Previous experience as a Virtual Assistant, Administrative Assistant, or Healthcare Administrative Assistant preferred.

Experience working with a home care agency, healthcare organization, or Medicaid waiver provider preferred.

Familiarity with Georgia DBHDD NOW and COMP waiver services is highly desirable.

Experience with AxisCare, Therap, or similar healthcare documentation systems preferred.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office, Google Workspace, and electronic recordkeeping.

Ability to work independently and manage multiple assignments.

Strong attention to detail and ability to identify documentation errors.

Ability to handle confidential information professionally.

Performance Expectations
The Virtual Administrative Assistant is expected to:

Monitor employee clock-in and clock-out activity daily.

Review DBHDD progress notes and identify incomplete documentation.

Follow up promptly with employees regarding missing documentation.

Keep personnel files current and organized.

Track employee credentials and upcoming expiration dates.

Ensure new employee orientation requirements are completed and documented.

Provide management with a daily summary of unresolved issues.

Complete assigned duties accurately and within established deadlines.

Confidentiality and Compliance
The Virtual Administrative Assistant must comply with all applicable HIPAA requirements, agency confidentiality policies, and Georgia DBHDD documentation standards. Employee and client information must be accessed, maintained, and shared only through authorized agency systems.

The Virtual Administrative Assistant may identify and report documentation deficiencies but may not falsify records, complete service notes on behalf of caregivers, or alter actual service times.

Accountability
This position reports directly to agency management. Failure to maintain accurate records, complete assigned responsibilities, protect confidential information, or promptly report compliance concerns may result in corrective action, up to and including termination.

Tailored2Care Home Care, LLC

Committed to quality care, accurate documentation, and operational excellence.

Job Description

We are looking for a highly organized, proactive, and detail-oriented Executive Virtual Assistant to support a business owner managing a growing U.S.-based e-commerce and equipment distribution company.

This is more than a traditional administrative assistant role. We need someone who can help manage daily business activities, handle email correspondence, coordinate pricing and quotations, track ongoing projects, and ensure important matters are brought to my attention.

The ideal candidate is someone who can work independently, anticipate needs, follow through on tasks, and help me stay organized and informed without requiring constant reminders.

Key Responsibilities

1. Email & Communication Management

Monitor, organize, and respond to business emails professionally.

Draft and send responses to customers, vendors, manufacturers, and business partners.

Identify urgent emails requiring my personal attention.

Follow up on unanswered emails, pending quotations, and outstanding requests.

Keep my inbox organized and prioritize important conversations.

Maintain professional and accurate communication on my behalf.

2. Pricing, Quotations & Vendor Coordination

Research product pricing and availability from suppliers and manufacturers.

Request and follow up on vendor quotations.

Assist in preparing customer quotes using established pricing and margin guidelines.

Compare supplier costs and identify competitive purchasing options.

Maintain accurate pricing records and spreadsheets.

Flag pricing discrepancies, unusual costs, and opportunities for better margins.

Escalate pricing exceptions for approval.

3. Executive Support & Daily Updates

Provide a concise daily summary of important emails, outstanding tasks, and business developments.

Keep me informed about pending decisions, urgent matters, and approaching deadlines.

Track ongoing conversations and follow-ups so nothing falls through the cracks.

Maintain a prioritized task list and communicate progress.

Proactively remind me of commitments, meetings, and responsibilities.

Help coordinate tasks between employees, vendors, and outside contractors.

4. Business Operations & Administrative Support

Assist with customer inquiries, purchase orders, and sales order follow-ups.

Coordinate with suppliers regarding inventory, lead times, and shipping updates.

Update records in our CRM/ERP system.

Monitor outstanding requests and help resolve routine operational issues.

Research products, suppliers, and business opportunities as needed.

Assist with miscellaneous administrative and operational tasks.

Ideal Candidate

We're looking for someone who has:

Excellent written and spoken English, especially professional business email communication.

Strong organizational skills and exceptional attention to detail.

Experience supporting a business owner, executive, or senior manager.

Experience with pricing research, quotations, purchasing, or vendor communication.

The ability to prioritize multiple tasks and manage deadlines independently.

Strong skills using Excel, Google Sheets, Gmail, and other business software.

Familiarity with CRM or ERP systems (Odoo experience is a plus).

Experience in e-commerce, wholesale distribution, industrial equipment, or B2B sales is highly desirable.

Good judgment when handling confidential information and customer communications.

What Success Looks Like

I want to start each day knowing that my emails are being managed, important follow-ups are handled, outstanding quotations are progressing, and nothing critical is being overlooked.

You should be able to tell me:

What needs my immediate attention.

What has already been handled.

What we're waiting on from customers or vendors.

What decisions I need to make.

What upcoming deadlines or issues I should be aware of.

I am looking for someone who takes ownership, not someone who simply waits for instructions.

We are a cybersecurity and compliance consulting firm looking for detail-oriented virtual assistants to help us collect vendor security documentation and complete standardized vendor security reviews.

This is a potentially ongoing, high-volume project involving hundreds of vendors. We will provide templates, instructions, and guidance on how to complete the work.

Responsibilities:
- Research vendors and locate their security documentation, including SOC 2 reports, ISO 27001 certificates, and other relevant materials.
- Request access to vendor trust centers and communicate with vendors to obtain documentation.
- Follow up on outstanding requests and coordinate any required access approvals or NDAs with our team.
- Review collected documentation and complete vendor security assessment templates using provided instructions and AI tools where appropriate.
- Organize and upload security documents and completed assessments into our designated system.
- Track progress, outstanding requests, and documentation dates to ensure records remain accurate and current.

Required Skills:
- Strong online research and organizational skills.
- Excellent written and professional email communication.
- Experience with data entry, document management, and Microsoft Excel.
- Ability to follow detailed instructions and consistently produce accurate work.
- Familiarity with AI tools such as ChatGPT.
- Experience with SOC 2, ISO 27001, cybersecurity, or vendor risk assessments is a plus, but not required.

How We Work:

We will provide a structured workflow, templates, and access to approved tools. Our internal team will review the completed work for quality and accuracy.

We are looking for individuals who are dependable, responsive, and comfortable handling repetitive, high-volume research and documentation tasks.

We are an established BPO company looking for WFH agents for our project. Currently, we need virtual assistants, who can speak English and German fluently. We offer stable WFH positions to professionals who are looking for long-term careers in this industry.

JOB DUTIES:
1) Calendar management.
2) Making travel arrangements.
3) Administrative tasks.
4) Phone, email, and chat support.
5) Other admin-related tasks.

JOB REQUIREMENTS:
1) Excellent fluency in the English and German languages.
2) At least 1-2 years of virtual assistance or admin support experience.
3) At least 6 months of phone, email and chat support experience.
4) Some sort of experience with any CRM platform.
5) Professional, ethical, detail-oriented, smart and a go getter.

OTHER WORK REQUIREMENTS:
1) Stable internet connection of at least 10 Mbps.
2) A headphone with a microphone (preferably a noise-canceling one).
3) Reliable computer device (at least 8 GB RAM).
4) Power and internet backup (if needed).

AVAILABILITY and SCHEDULE: Full-time, 8 AM till 5 PM CDT, Mon - Fri, with 1 hour break

BENEFITS:
1) A stable hourly rate.
2) Bonuses and accreditations.
3) Annual increments.
4) Growth opportunities.
5) Timely payments and a stable career.

IMPORTANT NOTES:
- To expedite your application and avoid any hurdles in the legal administration of your application or/and with the Upwork platform, kindly go through the relevant Upwork rules pertaining to the freelancers' tracking, payment, and communication.

- This is a career-level WFH opportunity. We are a US-based company, and you will be requested to go through our recruitment process and provide the relevant legal documents if hired.

Thank you.

Virtual Assistant for Event Coordination & Guest List Management | October 28–November 13 | Potential Long-Term Role

We’re preparing for a major event on November 10 and looking for an exceptionally organized, detail-oriented virtual assistant to help keep everything on track.

This initial project runs from October 28 through November 13, covering event preparation, coordination, and post-event follow-up. We’re looking for someone who can start immediately and commit to supporting the project throughout this period.

You’ll play an important role in the event’s success by keeping our guest information accurate, managing detailed administrative tasks, and making sure nothing slips through the cracks.

What you’ll help with:

- Managing and updating the guest list, including additions, changes, and duplicate entries.
- Manually assigning QR codes and verifying that each code matches the correct guest.
- Keeping spreadsheets, records, and task lists accurate and organized.
- Supporting event coordination and following up on outstanding items.
- Flagging missing information, discrepancies, or potential issues early.
- Providing clear progress updates so the team knows what’s complete and what needs attention.
- Helping with post-event follow-up and administrative wrap-up through November 13.

Who we’re looking for:

You’re someone who follows through. When you commit to a deadline, we can count on you to meet it—or communicate early if something could affect it.

You’re comfortable with detailed, repetitive work and give the last entry the same care as the first. You double-check names, information, and assignments. You ask thoughtful questions when something is unclear and take initiative once you understand the task.

You should have:

- Excellent organization and attention to detail.
- Strong written communication and proactive follow-through.
- Confidence working in Google Sheets or Excel.
- The ability to manage changing details as the event approaches.
- Consistent availability during agreed working hours throughout October 28–November 13.

Experience with event administration, guest lists, or QR code assignments is a plus.

Opportunity to stay:

While this contract initially runs through November 13, we’d love to build a lasting working relationship. If it’s a great fit, you’ll be invited to continue with us in an ongoing part-time or full-time role.

To apply, please include:

1. A brief example of a project where you managed a detailed list, coordinated an event, or tracked many moving pieces.
2. Your process for checking accuracy and making sure tasks don’t get missed.
3. Your availability from October 28 through November 13, time zone, and hourly rate.

A short, specific response is welcome—we’re most interested in how you work and why this role fits your strengths.

Looking for a reliable, organized VA to help manage day-to-day Shopify operations, including:

- Customer service
- Dispute management
- Social media management
- Assistance with advertising campaigns
- General Shopify tasks

Must be proactive, detail-oriented, and have experience with Shopify and e-commerce. Please include your relevant experience when applying.

We are looking for a dependable, detail‑oriented Virtual Assistant to support the launch and ongoing management of our online store specializing in handmade and vintage goods. This project begins with initial store configuration, with the potential for continued long‑term cooperation on store administration and content maintenance thereafter.

Responsibilities:
‑ Build and a fully operational online store
‑ Work remotely, using authorized shared access to perform regular store updates

Compensation Structure:
‑ Fixed $20 milestone payment upon successful completion of store setup and proper hand‑off of store access
‑ Additional $1 performance‑based bonus for each verified completed sale. All bonus payments will be processed exclusively via Upwork. Total earnings may exceed the base contracted project value of $39 USD.
‑ All disbursements will go through the official Upwork payment system, fully adhering to Upwork’s Terms of Service.

Requirements:
‑ Proven capability to independently configure an online store
‑ Strong attention to detail and high level of reliability
‑ Solid written communication and consistent time‑management skills
‑ Interest in building a lasting remote working partnership

To Apply:
Please mention in your cover letter which platform you anticipate we will use to construct this store; this simple check confirms you have carefully reviewed the full job posting.

assist with managing the renovation process for multifamily residential units. Coordinate with team members, onsite staff, and contractors. full time position.

We're Impavo, a digital marketing agency specialising in SEO, paid media, content marketing, and AI search optimisation.

We're looking for a proactive and organised Marketing Virtual Assistant to support our agency's own marketing activities and Managing Director with ongoing execution, research, and administrative work.

This is an ongoing freelance opportunity, starting at approximately 20 hours per week, with the potential to increase to full-time depending on workload, work quality, efficiency, and reliability.

What You'll Work On

Social Media Management & Publishing (Primary Focus)

* Prepare social media creatives using our existing Figma templates, including text, image, and layout adjustments.
* Organise, schedule, and manage social media publishing through Buffer or similar tool, including preparing posts for final approval and ensuring timely publication.
* Maintain publishing calendars, monitor scheduled posts, and ensure everything is published accurately and on time.
* Work with content already written and approved by our team. Major design changes will be handled by our designer.

Other Marketing & Operational Support

* Manage assigned work through Asana, tracking progress, deadlines, and proactively following up with our team when inputs, feedback, or approvals are outstanding.
* Conduct marketing-related web research, data collection, verification, and organisation.
* Handle data entry, cleaning, formatting, imports, spreadsheet updates, and general marketing administration.
* Support content repurposing and adaptation across different channels, as well as occasional content ideation.
* Create, update, and refine reusable AI prompts and skills/instruction files based on our inputs to streamline repetitive tasks.
* Support other marketing activities depending on priorities and your relevant skills.

What We're Looking For

* Previous experience as a Marketing Virtual Assistant or in a similar marketing support role.
* Practical Figma experience is essential, particularly editing templates and preparing social media creatives.
* Experience with Buffer or similar social media scheduling and approval platforms, preferably Buffer.
* Strong research, organisational, and data management skills.
* Familiarity with Asana or similar task management platforms.
* Good written English, attention to detail, and proactive communication.
* Confidence working from both detailed instructions and rough briefs.
* Comfortable using common marketing tools, spreadsheets, and AI tools.

We work on GMT. Some overlap with our working hours would be highly beneficial for quick discussions and occasional calls, although this is not mandatory.

We're looking for someone who takes ownership of assigned work, asks questions when necessary, and helps keep things moving without constant supervision.

We'll begin with 1–2 paid trial assignments, with the opportunity for ongoing collaboration.

When Applying

Please start your proposal with the word agency and briefly tell us:

* Which tools and platforms you're most experienced with.
* Which types of marketing and administrative tasks you're particularly strong at.
* One relevant example of work you've independently organised or delivered.

We also welcome candidates who can bring additional useful marketing or operational skills to the collaboration.

I am seeking a highly organized, proactive, and detail-oriented Virtual Administrative Assistant to support several real estate, property management, and business development projects.

This is not a simple data entry position. I need someone who can work independently, make outbound calls, follow up with leads, track projects, and help me stay organized while moving revenue-generating activities forward.

About My Businesses

I own and manage:

Residential rental properties
Furnished and mid-term rentals
Independent living/shared housing programs
Real estate listings
Business consulting projects
Educational publishing projects

I am looking for a long-term assistant who can grow with my businesses.

Responsibilities
Property Management Support
Contact prospective tenants
Follow up on rental inquiries
Make outbound calls to referral agencies
Coordinate vendor estimates
Schedule maintenance appointments
Follow up with service providers
Maintain occupancy tracking spreadsheets
Collections & Judgment Recovery
Locate contact information
Follow up with former tenants
Send collection notices
Maintain payment tracking logs
Research collection resources
Track court deadlines and actions
Assist with judgment recovery workflows
Lead Generation
Research agencies and referral sources
Locate contact information
Build outreach lists
Contact organizations and decision makers
Schedule appointments
Maintain CRM records
Corporate Housing & Mid-Term Rental Outreach
Contact insurance housing companies
Contact relocation specialists
Contact hospitals and social workers
Contact government and nonprofit organizations
Follow up on partnership opportunities
Administrative Support
Create spreadsheets
Organize files
Maintain project management systems
Research business opportunities
Prepare reports
Draft professional emails
Calendar management
Required Skills

✅ Excellent English communication

✅ Professional phone etiquette

✅ Ability to make outbound calls independently

✅ Strong organizational skills

✅ Experience with Excel or Google Sheets

✅ Experience with CRM systems

✅ Internet research skills

✅ Ability to follow SOPs and processes

✅ Strong follow-up skills

✅ Detail oriented

✅ Self-starter

Preferred Experience
Property Management
Real Estate
Collections
Virtual Assistance
Appointment Setting
Lead Generation
Corporate Housing
Customer Service
Deliverables

The selected assistant will help manage:

Weekly Occupancy Goals
Prospect follow-up
Vacancy tracking
Lead tracking
Collections
Tenant balances
Judgment tracking
Recovery efforts
Business Development
Referral partnerships
Agency outreach
Corporate housing leads
Operations
Project and task management
Reporting and follow-up

My company works on behalf of clients who need due diligence and background screenings of companies and individuals around the world. Some of the cases require photographs of the buildings and businesses to verify the location and the legitimacy of the address. We currently have a case in Paradise Valley that we need to complete.

Please let me know if you are interested and available to help with this assignment. I don't expect the work to take more than 1 hour to complete.

See the details of the assignment below:

BUSINESS NAME AND ADDRESS:
*Business name will be provided upon acceptance of the job*

E Hummingbird Lane, Paradise Valley, Arizona 85253

SCOPE OF WORK FOR EACH ADDRESS: 10-15 Pictures of the site (indoor and outdoor)
- A shot of the building (exterior)
- A shot of the building interior (with company signage) – building directory, lift directory, office entrance etc.
- A shot of the entrance or any signage which reveals the presence of the subject company or address
- A wider shot(s) of the locale and immediate environs which gives some impressions of the locality and the activities that take place there.
- A shot that includes a street sign, and preferably one that also includes the building in question.

Pictures should be of high quality with images clear and properly exposed. Captions should provide a clear and detailed explanation of what is being represented in the accompanying pictures, including a description of the building and environment, plus some mention and description of any activity observed.

The visit should be conducted discreetly, as we do not want to disturb the occupants. We are simply verifying the company exists at the property and is not an empty plot of land or not existent. If you cannot gain access to the interior of the building, please take pictures of the exterior and surrounding areas.

BUDGET: $150 USD

DEADLINE: October 31, 2026

Please let me know if you have any questions, as our deadline is short. Thank you for your consideration and I look forward to hearing back from you.

I'm looking for a reliable Virtual Assistant to support AI training projects, online verification, and general administrative tasks. Responsibilities may also include occasional device storage, handling, and delivery.

This is a remote, part-time opportunity with the potential for a long-term engagement.

If you're interested, please reach out with a brief introduction, relevant experience, and availability.

Calleo Technology is a Toronto-based digital agency hiring a part-time virtual admin assistant for one of our clients, Sunny Mountain Music. Sunny Mountain Music is a friendly, growing in-home music lesson studio in Victoria, BC, Canada, teaching guitar, piano, drums and vocals to kids and adults. You’ll work behind the scenes to keep the studio’s day-to-day running smoothly so the teacher can focus on teaching.

This is a long-term, part-time role of about 4–6 hours per week, paid hourly for hours logged. There’s room to grow as the studio adds teachers in 2027.

What you’ll do:

-Check and manage the studio inbox daily: reply to parents, answer lesson inquiries and file emails into folders.
-Handle lesson cancellations and reschedules using the studio’s policy, and update the scheduling software.
-Set up trial lessons and onboard new families (send welcome emails and set up their lessons).
-Run the monthly invoicing cycle: check the calendar, create and email invoices, and record e-Transfer payments.
-Follow up on late payments and send reminder invoices.
-Keep client records accurate (contact details, lesson rates, lesson credits).
-Flag anything that needs the studio owner’s attention.

Tools: My Music Staff (scheduling & billing), webmail, Jotform and Google Drive. You don’t need to know My Music Staff already. We provide a detailed playbook and training.

Schedule: the studio’s business hours are 9 AM–9 PM Pacific Time, 7 days a week. You’ll check the inbox at agreed times each day, at least twice a day, and act quickly on urgent same-day cancellations. Workload is heaviest in the last week of the month through the 10th.

What we’re looking for:

-Excellent written English with a warm, professional tone. You’ll be writing to parents on the studio’s behalf.
-Strong attention to detail. Invoicing and payment records must be accurate.
-Experience in customer email support, scheduling or admin. Experience with billing or a CRM is a plus.
-Reliable internet and availability for regular daily check-ins in Pacific Time.
-Discretion. You’ll handle family contact information, and confidentiality is required.

To apply, please answer these questions:

1. What is your hourly rate in USD for this role? If your rate would change after a trial period or as hours increase, please tell us.
2. Which days and times (in Pacific Time) can you reliably check the inbox?
3. Describe a time you caught an error in a schedule, invoice or record before it caused a problem.
4. A parent emails at 8 PM to cancel tomorrow morning’s lesson, less than 48 hours away. The studio’s policy says no lesson credit for under 48 hours’ notice. Write a short, friendly reply to the parent.
5. Which scheduling, CRM or billing tools have you used?

I need a reliable Virtual Assistant for a small task involving data entry, web research, email management, Google Sheets, Excel, file organization, and general administrative support.

You should be:
- Detail-oriented
- Reliable and responsive
- Comfortable with Google Workspace and Microsoft Office
- Able to follow instructions accurately

Experience with data entry, CRM updates, lead generation, internet research, email support, and virtual assistant tasks is a plus.

This is a $5 starter task, with potential for ongoing VA work if everything goes well.