Efficient Virtual Assistance Project Finder

Need you to work for my company as a servicing rep and to assist me in daily tasks.

Skills: Customer Service, Research & Strategy, Virtual Assistance, Document Analysis, Forecasting, Workforce Management, Technical Support, Website, Customer Care, Insurance Agency Operations, Email Support, Product Knowledge, Customer Support

Job Description: I am seeking a proactive and detail-oriented Virtual Assistant to help identify and secure speaking opportunities within the health, wellness, and oncology communities. As a Registered Holistic Nutritionist specializing in nutritional therapy for cancer patients, I am looking to expand my reach by booking public speaking engagements, including keynote speeches, breakout sessions, and panel discussions. The ideal candidate will be skilled in research and outreach, with a keen eye for finding relevant events where my expertise can make an impact.

Responsibilities:

Research and compile a list of potential speaking opportunities, including:

Health and wellness conferences and expos

Cancer support groups and annual events

Nutritional therapy or holistic health conferences

Paid keynote and breakout speaker opportunities

Gather key details such as event dates, location (virtual or in-person), submission deadlines, and organizer contact information.

Reach out to event organizers (as needed) to inquire about speaking opportunities and application processes.

Track outreach progress and follow up where necessary.

Requirements:

Proven experience as a Virtual Assistant or in a similar research/outreach role.

Strong research and organizational skills.

Excellent written communication skills.

Familiarity with health, wellness, and oncology spaces is a plus.

Ability to work independently and meet deadlines.

Skills: Email Communication, Virtual Assistance, Communications, Scheduling

We are seeking a proactive virtual assistant to support our fast-paced digital marketing agency with various tasks. Your responsibilities will include managing schedules, coordinating communications, conducting research, and assisting with project management. If you are organized, detail-oriented, and can handle multiple tasks efficiently, we want to hear from you! Experience in digital marketing is a plus, but not required. You will listen to google ad calls and rate them, if you have any experience in Canva that will be helpful. Join our team and help us streamline our operations.

Skills: Social Media Marketing, Virtual Assistance, Email Communication, Communications

Some jobs are easy. This isn’t one of them.

I need a Virtual Assistant with the resilience of an Antarctic explorer—someone who thrives under pressure, adapts on the fly, and keeps things moving no matter what. If you crumble at the first sign of chaos, stop reading. But if you’re the type who steps up when things get tough, I want you on my team.

The Mission:
Like Shackleton’s Endurance crew, you’ll be navigating rough waters. The tasks are varied, demanding, and require resourcefulness. You’ll be expected to:

Handle Operations & Admin – Keep projects organized, schedules tight, and priorities clear.
Problem-Solve Like an Explorer – Things don’t always go as planned. You’ll find solutions.
Manage Communications – Emails, messages, outreach—you’ll be the frontline.
Create & Organize SOPs – We need efficient workflows, and you’ll help build them.
Support Marketing & Content – Basic design skills (Canva or similar) and social media assistance.

What You’ll Learn (And Why This Will Be the Best Training for Running Your Own Business)
This isn’t just a job—it’s an entrepreneurial bootcamp. If you’ve ever dreamed of running your own business but don’t know where to start, this role will prepare you by giving you real, hands-on experience in what it takes.

🔥 How to Think Like a Founder – You’ll learn to see opportunities, solve problems, and manage chaos—exactly what every successful business owner does.
🔥 Sales & Negotiation Tactics – You’ll observe and assist in closing deals, negotiating contracts, and developing growth strategies.
🔥 Building & Managing Systems – Businesses don’t succeed on ideas alone. They need structure. You’ll learn how to set up and run efficient operations.
🔥 Marketing That Works – You’ll see behind the scenes of high-converting marketing, content strategy, and audience growth.
🔥 How to Hire, Train & Lead a Team – Every great business leader needs to know how to find, train, and empower the right people.
🔥 Execution Over Excuses – You won’t just read about business; you’ll run critical aspects of it alongside me.

This is not an assistant role that leaves you stuck in admin work forever.

If you prove yourself, you’ll gain the skills, knowledge, and confidence to eventually launch and run your own business. And I’ll actively help you get there.

Who You Are:
Unshakable – You don’t panic when things get difficult. You solve.
Independent & Resourceful – I don’t micromanage. You take ownership.
Fast & Adaptable – Priorities shift, deadlines move—you adjust.
A Clear Communicator – Whether writing emails or organizing docs, clarity is key.
A Sharp Thinker – You anticipate needs, make decisions, and don’t need every step explained.

Bonus Points If You Have:
Experience with operations and Hubspot.
A knack for AI tools, automation, or project management software.
A background in event coordination or sales.

The Offer:
This is not a job for the faint of heart. But if you’re looking for a challenge, a role that keeps you sharp, and an opportunity to build the foundation for your own future business, apply.

If you want to be a part owner of our growing business, apply as well. Revenue share is on the table. So is potential relocation to the US, if you wish.

Skip the fluff. Send a direct and compelling application explaining why you’d be the right person to have on this expedition. NO AI COVER LETTER.

Survival skills encouraged. Let’s make history.

Sincerely,

Alice and Kay

Skills: File Maintenance, File Management, Virtual Assistance, Communications, Email Communication, Scheduling, Personal Administration, Executive Support

We are seeking a highly skilled and motivated E-Commerce Manager to build, manage, and grow our athleticwear dropshipping business. The ideal candidate will have deep expertise in Shopify, DSers, and TikTok ad marketing.

**Key Responsibilities:**

- Manage and optimize our Shopify store, ensuring a seamless user experience, fast load times, and a high conversion rate.
- Handle product sourcing, order fulfillment, and inventory management via DSers and other dropshipping tools.
- Develop and execute high-impact TikTok ad campaigns to drive traffic, sales, and brand awareness.
- Analyze customer data, sales metrics, and ad performance to continuously optimize marketing efforts.
- Stay ahead of trends in the athleticwear market and dropshipping strategies to ensure business growth.
- Collaborate with content creators and influencers to create engaging campaigns that resonate with our target audience.

**Qualifications:**

- Proven experience in managing and scaling e-commerce stores, specifically in the dropshipping model.
- Expertise in Shopify platform, DSers, and TikTok ad marketing.
- Strong understanding of digital marketing strategies, including paid social, conversion rate optimization, and audience targeting.
- Excellent problem-solving, project management, and communication skills.
- Self-motivated and goal-oriented with the ability to thrive in a fast-paced environment.
- Knowledge of the athleticwear industry is a plus.

If you’re an entrepreneurial spirit with a passion for growing successful e-commerce brands, we want to hear from you! Join us in shaping the future of athleticwear dropshipping.

**Apply Now!**

Skills: Product Listings, Shopify, Copywriting, Social Media Design, Canva, Shopify Dropshipping, Data Entry, ChatGPT, Virtual Assistance, AI Content Creation, Social Media Marketing, Dropshipping, Ecommerce SEO, TikTok, DSers

🌟 Virtual Assistant Wanted – Help Run an Exciting Cybersecurity Startup! 🌟
Part-time | Remote | Learn from the Best

Are you a sharp, can-do person with a positive attitude and a hunger to learn? Want to work directly with a seasoned, internationally recognised strategic marketer and cybersecurity founder? This is your chance to grow fast and boost your CV while helping to build something meaningful.

I’m a busy founder building a high-potential cybersecurity startup and I need a reliable, proactive virtual assistant to help keep things running smoothly. You’ll be my right hand – organising, prioritising, and jumping in wherever needed. In return, I’ll mentor you, give you meaningful responsibilities, and teach you skills that will take your career to the next level.

What you'll be doing:

General admin and email management

Scheduling meetings and managing my calendar

Helping with marketing campaigns and content (no experience needed, just a willingness to learn!)

Light research and project coordination

Liaising with clients and collaborators

Keeping me organised and on-track!

Who you are:

You’ve got initiative, energy, and a take-charge personality

Super organised and detail-oriented

Strong written communication skills

Comfortable with technology and quick to learn new tools

Interested in marketing, tech, or startups (or all three!)

Based anywhere – but good availability during Australian business hours is a plus

What you’ll get:

A front-row seat in a cutting-edge startup

Mentorship from a senior marketing and cybersecurity strategist

Flexible, remote work with potential to grow into a bigger role

A CV and skillset that’ll make you stand out in any field

Ready to jump in and make a difference? Apply now with a quick intro about yourself and why this role excites you

Skills: Microsoft PowerPoint, Microsoft Excel, Virtual Assistance, Executive Support, Scheduling, Personal Administration

###**Virtual Executive Assistant (with Humor, Heart, and Hustle)**
AKA: The One Who Keeps Us From Accidentally Forgetting a Critical Action Item From Last Week

Hi there 👋

We’re two friendly agency founders running **two fast-growing operations**—and we’re finally admitting that we need **help**. The kind of help that comes from a calm, organized, upbeat human who isn’t thrown off by a late Slack message, a shifting priority list, or the occasional existential meltdown about project timelines (kidding… kind of).

We’re looking for a **Virtual Executive Assistant** who doesn’t just want a job—they want **a home**. A place to grow, take ownership, and help build the backend of something meaningful.

You’ll be working closely with the co-founders, helping build SOPs, manage projects, track tasks, and generally keep the wheels from flying off as we scale. Yes, agency founders can be a handful… but we promise we’re the *fun* kind of difficult: laid-back, collaborative, and always open to GIF-based communication.

###**About Us:**
We've worked together for 5-6 years so we have a great working relationship, and both have slightly different needs.

Founder 1:
- 15+ Years industry experience
- $100M+ Direct sales generated
- $10M+ Marketing dollars managed
- 3x Founder
- 1x Exit

Founder 2:
- Former big 4 consultant
- Previous enterprise clients include: Amazon, American Airlines, & Nestle
- Generative AI prompt master
- The funny one of the two

---

### **Who You Are:**
**1. Experienced** – You’ve spent **2-3+ years** supporting a founder or executive (you get how our brains work).
**2. A natural project wrangler** – You don’t just track tasks… you *wrangle* them, herd them, and bring them to completion like a pro.
**3. Exceptionally organized** – Chaos doesn’t scare you. You *organize* chaos and make it your intern.
**4. Warm + Personable** – People genuinely like working with you. You bring positive energy into every message and meeting.
**5. Growth-oriented** – You want to **grow** with a company and help build something long-term.
**6. Emotionally intelligent** – You know how to read a room (or a Slack message), and you can adjust your tone, timing, and communication accordingly.

---

### **Bonus Points If You Have:**
1. Experience in **marketing or sales operations** (if you know what a funnel is, you're already ahead).
2. Comfort with tools like **ClickUp, Notion, Slack, Close CRM, ActiveCampaign, and Google Workspace**.
3. Experience **building SOPs**, organizing messy internal docs, or implementing systems.
4. Worked across **multiple time zones or teams** before and know how to stay synced.

---

### **What Makes an A-Player?**
A-Players don’t need to be micromanaged—they:
🧠 Take initiative and *see around corners*
📌 Turn a vague “we should do X” into a documented, actionable task list
🗣 Communicate clearly, kindly, and quickly
💡 Bring ideas to the table (and aren't afraid to say "Hey... this could be better")
🧭 Own their outcomes—and are excited to grow personally and professionally

---

### **The Role:**
- **Contract to start (10-20 hrs/week)**
- Likely growing to **full-time within 30-60 days**
- You’ll work across both of our agency businesses
- Available to work within **US time zones (EST to PST)**
- Open to **non-US candidates**, but fluent English and timezone compatibility are **musts**
- Your tasks will include:
- Managing the founders’ priorities + inboxes
- Creating and maintaining task lists + project timelines
- Helping with internal process documentation and SOP building
- Light marketing/sales ops admin (think: tech tools, follow-ups, small campaigns)

---

### **To Apply (aka to really stand out):**
Send us:
1. A short note introducing yourself as if you were messaging a founder on Slack—casual but confident.
2. A recent movie or show you've recently enjoyed.
3. Your favorite tool or hack for keeping projects on track (bonus if it includes emojis).

We’re not just hiring an assistant. We’re hiring a partner who wants to grow with us. If you’re ready to bring a little calm to the chaos (and have fun while doing it), we can’t wait to meet you.

Let’s build something great together!

Skills: Digital Project Management, Project Management, Executive Support, Virtual Assistance, Administrative Support, Communications

Job Type: Long-Term
Experience Level: Intermediate
Location: Latin America preferred or closer to EST
Work Hours: Full-time | Decent overlap with U.S. hours required
Language: Fluent English

⸻

🏋️‍♂️ Who We Are

We’re Fitness Marketing Machine (FMM) — a fast-paced, AI-powered marketing and automation agency built for online fitness coaches.

We help our clients grow their businesses using smart systems, automation, and next-level marketing strategy. Our team combines tech, creativity, and execution — and we’re looking for a Virtual Assistant who can help us stay organized, move fast, and deliver high-level results.

⸻

✅ What You’ll Do

You’ll be the critical link between our technical team and our clients — managing communications, organizing projects, and helping execute the systems that drive our business forward.

Your tasks will include:
• Attending Zoom meetings and turning them into clear, actionable tasks
• Managing ClickUp — updating tasks, checking progress, and organizing workflows
• Writing and updating SOPs (Standard Operating Procedures)
• Responding to client and team messages via chat and email in a timely way
• Supporting scheduling and basic calendar coordination
• Learning and using AI tools and automation platforms like ChatGPT and Make.com
• Bridging the gap between non-technical clients and our internal tech team

⸻

👀 What We’re Looking For
• Fast learner who can pick up tools and processes quickly
• Extremely organized and detail-oriented
• Excellent written and verbal English communication skills
• Experience with ClickUp (or similar PM tools like Asana or Trello)
• Comfortable with technology and excited to work with AI and automation tools
• Reliable, self-motivated, and able to take initiative
• Responsive and professional in a fast-moving environment

Bonus Points If You Have:
• Experience working with U.S.-based teams or agencies
• Familiarity with automation tools like Make.com, Zapier, or Notion AI
• Previous work in the fitness, marketing, or startup space

⸻

🚀 Why This Role Is Unique

You won’t just be doing admin work. You’ll be trained to build automations and use AI in a way most people only dream of. You’ll gain cutting-edge skills, real experience in digital systems, and the chance to grow into a key part of our team.

⸻

📩 How to Apply

Please apply with a brief message answering the following:
1. Why do you want to work with Fitness Marketing Machine?
2. Describe a time you had to learn a new skill or tool quickly — what was it and how did you do it?
3. What’s your current availability and timezone?

⸻

Looking forward to hearing from you! If you’re the kind of person who figures things out, loves systems, and wants to grow with a company that moves fast — this is your chance. 💥

Skills: Project Management, Automation, Customer Support, ClickUp, Virtual Assistance, Administrative Support, Email Support, Executive Support

Hello, I'm Anthony, owner of a U.S.-based paid ads agency. I'm seeking a reliable and responsive assistant to handle various urgent tasks that arise during the day.

Responsibilities include:​

Pulling numbers, analysis, and reporting​
Small ad changes and related tasks​
Organizational duties like email management and document preparation​
Setting reminders and managing schedules​
Assisting in employee management​
Occasional personal tasks​
Basic accounting tasks

Training will be provided as needed. I'm looking for someone reliable, proactive, and capable of handling diverse assignments promptly. If you already have experience with paid ads in any manner, this is a huge plus. If you have experience using ChatGPT regularly, this is also a plus. I want to pay someone who is extremely dedicated to me, you will be compensated well and given opportunities to get a percentage of profit from the business. I want someone who is essentially on call and fast. You will be my right hand. I've grown my business from negative bank accounts to over half a million in just one year, I need someone who will stick with me as I continue to quickly expand.

You must be fluent in English, you must be willing to work during US business hours, not all tasks will be urgent or same-day, but you may have 2-5 tasks on average each day that must be turned around by EoD US hours.

I may ask for you to meet with me or do a phone call randomly throughout the day - won't happen much, most comms will be over text or slack.

I may need to communicate with you on weekends occasionally as well. If something urgent needs to be done on the weekend, you will be further compensated for it.

I ultimately need someone competent who can help me handle and thrive in what can be chaos. Make sure I am taken care of, and I will take care of you.

I'm looking to get started this week. Please do not apply if you're an agency or a team of people.

Thanks!

Skills: Scheduling, Virtual Assistance, Email Communication, Administrative Support, Personal Administration, Executive Support, Communications, Data Entry

**Job Opportunity: Bilingual (EN/ESP) Intake Manager**

A busy California law firm is seeking a full-time Bilingual Intake Manager to be the first point of contact for clients seeking legal assistance. This role involves engaging with clients in English and Spanish, gathering essential information, and providing top-tier customer service.

**Responsibilities:**
- Handle inbound/outbound calls in English and Spanish.
- Collect client information and explain legal services.
- Assist with intake forms and documentation.
- Maintain organized client records and collaborate with attorneys.
- Follow up with clients to address questions or concerns.

**Qualifications:**
- Fluent in English and Spanish (written and verbal).
- Customer service experience preferred.
- Strong communication, organizational, and multitasking skills.

**Compensation:**
- $5.50/hour (45-50 hours per week). 1 day per weekend.
- $500 monthly bonuses.
- Growth and development opportunities.

If interested, please send your proposal!

Skills: Virtual Assistance, Law, Legal Assistance

We are seeking a proactive and organized Clinic Administrative Assistant to support our healthcare team. The ideal candidate will manage:

- Scheduling
- Verify Insurance
- Patient communications on phone and email
- Help with daily operational coordination of the clinic
- Maintain accurate records
- Order Supplies
- Personally Assist the CEO

Excellent communication skills on the phone and attention to detail are essential.

Familiarity with healthcare terminology and electronic health records systems is preferred.

Los Angeles PST time zone of 9am-5pm. M-F.

If you are passionate about providing excellent administrative support in a clinical environment, we want to hear from you!

Skills: Email Communication, Scheduling, Virtual Assistance, Communications, Data Entry

I’m looking for a reliable and detail-oriented Virtual Assistant to support me with HubSpot CRM management, client call follow-ups, and sales workflow improvements.

Key Responsibilities:

Manage contacts, pipelines, and deals in HubSpot

Set up and optimize automations, sequences, and workflows

Handle follow-up tasks post-client/demo calls (notes, tasks, emails)

Create or update reports and dashboards

Identify and implement improvements in our CRM processes

Occasionally help with scheduling or light admin work

Requirements:

Strong experience with HubSpot CRM

Familiar with workflows, sequences, and contact/deal organization

Proactive communicator with good written English

Highly organized and responsive

Bonus: experience working with founders or startups

Estimated Hours:
10–15 hours/week to start, with potential to grow

To Apply:
Please send a short note with:

Your HubSpot experience
Any automations or CRM clean-up projects you've done
Your availability and hourly rate - and confirmation that you can work on PST hours

Skills: HubSpot, Communications, Administrative Support, Lead Generation, Virtual Assistance, Email Communication, Data Entry, Customer Service

I am a busy entrepreneur seeking a reliable virtual assistant to help organize my tasks and projects. Your role will include managing schedules, coordinating meetings, and ensuring that deadlines are met. If you are proactive, detail-oriented, and able to prioritize tasks effectively, I would love to hear from you. Your support will be crucial in allowing me to focus on growing my business while you handle the operational details.

I’m looking for a smart, organized, and proactive personal assistant to help me manage daily priorities, tasks, and deadlines.

I’m the founder of a growing company, and I need someone who can support me with day-to-day organization, help me stay focused, and take care of small operational tasks and team communication.

Responsibilities:
• Organize and assign daily tasks based on actual priorities
• Send reminders (e.g. calls, deadlines, feedback to give)
• Coordinate with team members on task progress
• Follow up and track pending items
• Keep information organized using google tasks of others

Requirements:
• Excellent organizational and communication skills
• Proactive and independent mindset (not just waiting for instructions)
• Experience as a personal assistant or project coordinator
• Familiarity with tools like Notion, Google Calendar, Slack
• Available daily (even just 1–2 hours/day)
• Fluent written English (or fluent Italian)

Skills: Data Entry, File Maintenance, Virtual Assistance, Email Communication, Communications, File Management, Personal Administration

We are seeking a proactive marketing virtual assistant to support our real estate brokerage with social media management, newsletter creation, and various administrative tasks. The ideal candidate will have experience in marketing strategies, excellent communication skills, and a strong understanding of social media platforms. You will play a crucial role in enhancing our online presence and engaging with our audience. If you are organized, detail-oriented, and passionate about marketing, we would love to hear from you!

Skills: Data Entry, Lead Generation, Virtual Assistance, Social Media Marketing

context:
-- this is me (danilovicioso.com / linkedin.com/in/danilo-vicioso/). i for lack of a better term am a hustler and basically provide a service to people where i give them advice and strategy (which ends up looking a lot like this doc: see this article for basically how i end up working: (link removed)).
- now, how i describe and present that service really depends on the person and the situation and to be honest i have not quite figured out the best messaging. i say that i play a fractional co-founder, based at conceptualfounder.com, i say that i am a coach at whyareyouworking.com and in some cases i am working for the person as a fractional employee.
- the general theme is that i am helping people make stuff happen by giving them ideas, getting general clarity on their lives or general clarity on their strategy and helping them find freelancers or other full-time hires to get work done.
- i currently have four customers paying about $32k per month in total
- in order to get those customers i reached out to about 300 people. right now, i'm going to be bringing in someone to help accelerate and organize that process.
- i really am looking for the order to my variety. someone who can be extremely thorough and diligent and help me across different ventures, with this being the first one. the goal is to build a long term relationship with someone.

first objective:
- is to produce $100k usd in new revenue per month in revenue within six months from start date

compensation:
- unfortunately i am cash short so to supplement ( i am building sound-swim.com (password swim) all of my money has gone into that.) that i'll pay 40% of the first $10k you help me book and then 10% after that. i'm also happy to compensate with some monthly stipend to offset the risk. the goal is to create a scenario in which we're making $10k per month

requirements (what we're doing)
a. to make $100k per month, we need to sell 15 people per month. this means i have to meet with 100 people per month, which requires reaching out to 250 people to get one meeting. that means we need to reach out to 18,750 people per month.
b. your job is to ensure that all i have to do (eventually) is get on the phone and manage my relationships with customers. you're not sending invoices or handling anything post-sale—just making sure my calendly is booked with meetings.

specifications (how we're doing)
a. set up a simple system to take my outreach ideas and execute them via twitter dms, emails, and linkedin sales navigator (using my account). emails will come from different accounts (use chatgpt to research email warming). campaigns are our main unit of work—each campaign should have a simple document outlining:
b. all campaigns should be tracked in a single spreadsheet. we’ll be launching 1-8 campaigns per week. the campaign template should be well-designed so that you can eventually create campaigns on your own.
c. purchase prospect data via a 3rd party i'll introduce you too. create an sop document to audit his lists. if the contract can’t find job posts, you’ll post on upwork and hire someone.
c. create a 60-day v1 plan in a gantt chart.
d. research warmed-up accounts for sale vs. the process of warming them up. determine how many domains and email accounts we need to meet our targets.
e. provide a daily 2-3 sentence update and a weekly progress update against the plan.
f. create a one-pager outlining the plan before the gantt chart and a separate one-pager on risks.
g. get access to my old warmed-up email accounts if i can find them.
h. figure out if i can respond directly from my gmail to emails in other inboxes (if possible).
i. identify the best tool for sending out our target number of emails and potentially automating linkedin sales nav messaging.
j. setup, tool research, one-pagers, and alignment on the plan should take no more than 72 hours. once complete, i’ll send you a contract.
k. find a safe way for me to share my linkedin account with you.
l. include in the 60-day plan specific dates for when you’ll handle responding to leads and when you’ll start coming up with campaign ideas.

Skills: Virtual Assistance, Data Entry, Administrative Support

We are seeking a detail-oriented Freelance Administrative Assistant to join our team for a remote position. The ideal candidate will handle a diverse range of administrative tasks and coordinate with various departments. The role requires excellent organizational and communication skills, and the ability to work autonomously. If you are proactive and possess strong communication abilities, we would love to hear from you!

YOUR SKILLS:

• Fluent in both English and French.
• Excellent coordination skills able to deal with diverse departments: sales, compliance and customer support.
• Excellent communication skills enabling you to engage in efficient conversations with your colleagues, and build strong connections and show empathy to our customers.
• Ability to take ownership of tasks and thoroughly track and action them until resolved.
• Great eye for detail.
• Comfortable and autonomous in managing and prioritizing your workload.
• Ability to think and take decisions in a fast-paced environment.


YOUR TASKS:

• Contact customers to follow up on administrative and compliance topics with them to complete their accounts and answer all administrative questions and requests.
• Thoroughly review customer files based on compliance standards.
• Maintain accurate records and document compliance decisions.
• Coordinate customer support escalated cases, organize resolution between all involved departments, and track the process accurately and efficiently.
• Maintain an orderly workflow according to priorities.
• Bring in ideas to improve the operations, your voice counts!


WHAT YOU BRING WITH YOU:

• High level of judgement, integrity and confidentiality.
• Start-up spirit.
• Positive attitude.
• Multitasking skills.


WHO WE ARE:

Be a part of the GOLD AVENUE journey with a young and passionate team!

Launched in October 2018, GOLD AVENUE is an easy-to-use online platform, changing how you store, buy & sell precious metals online.

As the official online retailer of the MKS PAMP GROUP, GOLD AVENUE benefits from the authority and experience of a world leader in the precious metals sector.

We offer a positive and dynamic atmosphere with a solid and passionate team. If you are a creative mind always looking for new solutions, like to learn and grow while aiming for excellence, and thrive in teamwork and communication, join us at GOLD AVENUE.


WHAT WE OFFER:

• Competitive hourly rate
• Join an awesome startup and a passionate team
• Work in Finance and learn from precious metals industry
• Work from home


START DATE:

• As soon as possible

If you recognize yourself in this profile, we look forward to receiving your complete application form!

Skills: Administrative Support, Virtual Assistance, Communications, Customer Service

Are you a proactive, detail-obsessed Virtual Assistant with a creative eye and a love for systems? Want to work alongside a fast-moving founder building a high-growth community for Customer Success leaders in SaaS? This might just be your perfect gig.

💼 About the Role
I'm the founder of CS Connect, a global community for SaaS Customer Success leaders and innovators. We host virtual and in-person events, share valuable content on LinkedIn, and are building a strong digital presence to empower CS professionals.
I need a reliable, resourceful Virtual Assistant to take the manual, operational, and design-heavy tasks off my plate so I can stay focused on strategy, growth, and community engagement.

🔧 What You'll Be Doing
This role will evolve—but here’s what’s on the starting plate:
🔁 Event Logistics: Create and manage events on platforms like LinkedIn, Luma and our community spaces.

🎨 Design Support: Design event graphics, social posts, and slides using Canva or similar tools.

📆 Scheduling & Publishing: Schedule posts, newsletters, and events across LinkedIn, Stan Store, and email tools.

📣 Community Engagement Support: Help prep event reminders, tag community members, track RSVPs, follow up for feedback etc.

✍️ Light Copy Support: Repurpose transcripts, write short blurbs for events, or draft follow-ups (optional but a plus).

👀 What I’m Looking For
✅ Experience as a VA for a founder, creator, or startup—especially in communities or content businesses.

✅ Proficiency in Canva, Google Workspace, and scheduling tools (Buffer, Later, or similar).

✅ Strong English communication skills (written and verbal).

✅ Highly organized, takes initiative, and doesn’t need hand-holding after onboarding.

✅ Bonus points if you’ve used Notion, Trello, LinkedIn,

🧠 Who You Are
You’re the kind of person who:
Loves checklists, templates, and creating structure out of chaos.

Thinks ahead: “What can I prep now so next week runs smoother?”

Can keep things moving without needing constant direction.

Takes pride in doing small things exceptionally well.

📅 Commitment & Pay
Part-time role: Starting with ~2–5 hours/week.

Time zone: Some overlap with CET preferred but flexible.

Pay: Hourly, based on experience and skills.

If this sounds like your jam, send me:
A short note about your experience and why this excites you.

Examples of your work (designs, events you managed, communities you supported, etc.)

Your favorite productivity hack. (Yes, I’m serious.)

Skills: Virtual Assistance, Canva, CapCut, Google Docs, Google Sheets, Automated Workflow, LinkedIn, Customer Service, Data Entry, Email Support

I’m building a YouTube channel about India’s biggest stories – from politics and economy to viral trends and social issues. I need a reliable and smart VA who knows India inside out – someone who follows Indian news, social media, influencers & social, economic- & political issues.

You don’t need to be an expert, but you should know what’s trending, where to find reliable sources, and what topics people actually care about.

What You’ll Do:
Find interesting, underreported, or viral stories from Indian media and social platforms

Help me understand the cultural and political background of different topics

Translate and summarize Hindi sources if needed

Suggest video ideas based on what’s trending

Research sources, including articles, clips, tweets, and forums

Who I’m Looking For:
You know India – not just your state, but the whole country, including social, political, economic, and cultural trends

Active on Indian social media like YouTube, Twitter, Instagram, and Reddit

Good at digging up stories online from news sites, blogs, forums, and lesser-known sources

Decent English (doesn’t have to be perfect, I’ll polish things up)

Good communication (I don’t need someone perfect, just someone I can trust and grow with)

Payment & Growth:
Starting budget is low, but if the channel grows, your pay will increase accordingly

Long-term opportunity – I want someone who’s in this for the journey, not just quick cash

If this sounds like you, send me a short message:

Who you are and where you're from

Why you’re interested

What social media and news sites you use to stay updated on India

What (famous) Indian Influencers/ YouTubers/ Podcasters do you follow?

To make sure you've read everything, start your response with a casual greeting and include the phrase 'India is full of surprises' somewhere in your message, but make it sound natural.

Let’s build something big together. 💪🔥🚀

Neels

Skills: Communications, Virtual Assistance, Hindi to English Translation

Looking for someone to download approx. 100 movies (1080p) and 10,000 songs (MP3, 320 kbps) and organize them into clean folders for USB flash drives.

Requirements:

High-quality files

Properly labeled & sorted

Final delivery as a zip folder or via Google Drive/MEGA/etc.


Bonus if you:

Include music videos

Know trending/popular content

Work efficiently

Skills: Light Project Management, Virtual Assistance, File Management, File Maintenance, Administrative Support

Check the invitation text

Skills: Communication Skills, Time Management, CRM Software, Email Management, Customer Service, Virtual Assistance, Data Entry, Typing, Receptionist Skills

We are seeking a dedicated Property Management Assistant to support our property rental company. The ideal candidate will handle rental inquiries, facilitate communications with tenants and Homeowners Associations (HOA). This person will also coordinate with cleaning personnel during vacancies and contractors while properties are undergoing renovations.

Strong organizational skills, excellent communication and attention to detail are essential for this role. We are also a company that values low ego, high humility and partnership. If you have experience in property management and are looking to contribute to a up-and-coming, small team, we would love to hear from you!

Skills: Email Communication, Administrative Support, Communications, Customer Service, Virtual Assistance, Email Etiquette, Communication Skills

We are hiring multiple Virtual Assistants to assist with simple and quick data entry tasks. If you're looking for a short, easy-to-manage tasks at your own pace, this is the perfect opportunity for you!

Ideal Candidates Should Be:
• Detail-oriented
• Strong Communicators: You should be able to follow instructions clearly and ask questions if needed.

Key Responsibilities:
• Perform straightforward data entry tasks that typically take 15-20 minutes. No experience needed.
• Follow clear guidelines to ensure accuracy.
• Maintain a consistent work pace and meet deadlines.

Requirements:
• No prior experience required.
• Access to a computer or smartphone.
• Strong organizational skills and ability to manage time effectively.

This role is perfect for those seeking a quick, easy task to complete, with the flexibility to work independently. We look forward to workin with you

Skills: Data Entry, Microsoft Excel, Virtual Assistance

Job Title: Virtual Assistant - Go High Level Admin

Job Type: Part-Time (20 hours per week)
Compensation: $30 per month

Overview:
We're looking for a dedicated and resourceful Virtual Assistant to support our go high level admin tasks. This role is perfect for someone who loves working with workflows, email integrations, and funnel creation. You'll play a key part in streamlining our processes and ensuring our systems run smoothly.

Key Responsibilities:

Creating Workflows: Set up, manage, and optimize automation sequences that drive efficiency.

Adding Emails to Workflows: Integrate and schedule email campaigns within workflows to ensure timely and effective communication.

Creating Funnels: Design and build sales funnels that capture leads and drive conversions.

What We're Looking For:

Detail-oriented with a knack for organization and process optimization.

Familiarity with go high level (or similar platforms) is a big plus.

Excellent communication skills and a proactive mindset.

Ability to work independently and manage time effectively in a remote setting.

Why Join Us?
If you enjoy working in a supportive, casual, and flexible environment, this role is for you. Bring your creativity and technical skills to a team that values efficiency and growth. Let’s simplify and streamline our marketing efforts together!

Skills: Email Communication, Virtual Assistance, Data Entry

Team Oriented Transaction Coordinator to assist Real Estate Sales Team

Skills: Google Docs, Microsoft Word, Microsoft Excel, Administrative Support, Data Entry, Virtual Assistance, Email Communication, File Management, Real Estate, File Maintenance

I am a financial consultant in the non-profit sector, seeking a detail-oriented and analytical virtual assistant to support me as team with various logistical tasks, possibly to include light accounting work. The ideal candidate will be trustworthy, proactive, a strong communicator, have great organizational skills and the ability to manage multiple tasks efficiently. Responsibilities may include data entry, scheduling, and invoicing. If you are proactive, tech-savvy, and have a background in accounting or finance, I would love to hear from you!

Skills: Data Entry, Microsoft Excel, Administrative Support, Virtual Assistance

The VA will be responsible for handling daily finance-related tasks, which include but not limited to:

Job Tasks:

• Audit POs
• Post POs to QuickBooks and create bills
• Reconcile bills and purchases in QuickBooks
• Create a PayBills spreadsheet for weekly payments
• Check and respond to emails in the accounts inbox
• Reconcile FedEx Excel files and send bi-weekly reports
• Send vendor COI expiration reminders
• Send vendor onboarding emails and upload received information into the NDS database
• Create POs for sales
• Assist with project closeouts in our Project Management Software (including verifying docs in DB)
• Various data entry tasks, including:
o Transferring contacts between systems
o Ensuring vendors in QuickBooks have W-9 forms and updated contact information
o Attaching customer invoices to specific projects
o Additional tasks as assigned


Qualifications & Requirements:

• Strong knowledge of QuickBooks and a background in accounting
• Excellent communication skills (spoken and written English proficiency)
• Have knowledge of financial principles and management
• Ensure smooth operations
• Prioritize and complete tasks to meet tight deadlines
• Be proficient in using digital office tools (word, excel, project management software)
• Proficiency in Microsoft Word, Excel spreadsheets, and email management
• Highly organized with attention to detail

Skills: Accounting Basics, Intuit QuickBooks, Microsoft Excel, Bank Reconciliation, Budget Management, Virtual Assistance, Data Entry, Email Communication, Administrative Support

We’re Crochet Nation and Knit Nation — two joyful, monthly print newspapers dedicated to yarn lovers everywhere. From original patterns and knitting mysteries to whimsical comic strips and fiber-fueled horoscopes, we bring creativity, coziness, and nostalgia back into print. And yes… Newspapers are back.

We’re looking for a detail-loving, craft-curious Executive Assistant to the Editor who can help us stay organized, inspired, and on schedule across both publications.

🧶 What You'll Be Doing:

* Supporting the editor-in-chief with scheduling, inbox management, and organization
* Researching story ideas, craft history, and creative trends
* Reaching out to designers, artists, and industry experts for submissions and interviews
* Managing contributor spreadsheets and editorial deadlines
* Brainstorming content ideas like puzzles, mini features, giveaways, and fiber-filled fun
* Track contributor contracts, rights, and release forms
* Collect and organize pattern files, photos, and attribution information
* Create and manage production checklists for each issue
* Build out content timelines or Click up lists with due dates and milestones
* Draft and send outreach messages to potential contributors
* Schedule interviews with designers, historians, or featured artists
* Manage responses from call-for-submissions (organize entries, communicate with designers)
* Keep an organized archive of reader submissions, letters to the editor, or community stories
* Compile research on historical knitting/crochet events, figures, or techniques
* Source interesting trivia or facts for puzzles, games, and sidebar features
* Track down experts, authors, or archives to verify tricky historical details
* Suggest headlines, puns, or captions for comics, articles, and quizzes
* Brainstorm theme ideas for upcoming issues or special editions
* Write and schedule posts for Instagram or email using content from upcoming issues
* Keeping a pulse on the craft world while staying 10 steps ahead of the next issue

🧵 You Might Be a Fit If:
You have excellent communication, time management, and organizational skills

You’ve supported an editor, content creator, or creative entrepreneur before

You’re genuinely passionate about crafting — especially knitting, crochet, quilting, sewing, or gardening

You love deep research and chasing rabbit holes for the perfect story lead

You spot typos a mile away and triple-check everything

You’re proactive, adaptable, and love being the right hand to a creative brain

You’re excited about contributing to a whimsical, heartfelt project with a growing community of makers

To apply, tell us why you’re excited about this project, share your relevant experience, and include the phrase “Newspapers are back” somewhere in your application so we know you’re detail-oriented and read all the way through. Bonus points if you tell us your favorite thing you've ever made!

Looking forward to meeting a kindred creative spirit 💫

Skills: Social Media Account Setup, Email Communication, File Management, Draft Correspondence, Virtual Assistance, Content Writing, Writing, Research & Strategy, AI Writing Generator

Key Responsibilities:

Assist with the content strategy and planning, organizing detailed content schedules for multiple platforms (YouTube, TikTok, Instagram, Facebook) based on the overall social media goals.

Manage the content calendar and ensure timely execution of content across all social media channels.

Handle community engagement tasks, including liking, commenting, and responding to messages to build a strong community presence.

Monitor content performance, analyze engagement, and adjust the plan accordingly to improve results.

Collect and file invoices, ensuring accurate records for business purposes.

Skills & Requirements:

Proven experience as a VA with expertise in social media management and planning.

Strong organizational and communication skills.

Experience with content scheduling tools like PUBLER and Meta Suite.

Familiarity with invoice collecting and filing, with attention to detail and organization.

Ability to adapt and manage multiple social media platforms efficiently.

MUST - Be able to access Tiktok, must have a high completed task rate on UW and good feedback.

Skills: Social Media Marketing, Social Media Management, Virtual Assistance, Email Communication, Communications, Facebook, Instagram, Marketing Strategy

We are seeking a detail-oriented Transaction Coordinator to assist with real estate transactions in Tennessee. The ideal candidate will be responsible for filling out necessary documents, ensuring compliance, and monitoring the entire transaction process from start to finish. Strong organizational skills and familiarity with real estate procedures are essential. If you have experience in real estate transactions and are looking for a dynamic role, we would love to hear from you!

Skills: Data Entry, Administrative Support, Communications, Virtual Assistance

Bilingual (Spanish & English) Communications Assistant needed for Online Language School

About Us:
An engaging online Spanish language learning community that helps learners achieve fluency through fun, practical, and personalized coaching. We’re passionate about language learning and community engagement, and we’re looking for a dedicated Communications Assistant to support our growing team.

This is a fully remote position with flexible hours.

Job Summary:
The Communications Assistant will play a key role in ensuring smooth communication with clients, managing customer support inquiries, coordinating community activities, and maintaining internal administrative processes. This role requires a bilingual (Spanish & English) self-starter with exceptional attention to detail, organization, and communication skills.

Responsibilities:

Customer Support:
Respond to all customer emails and support tickets within 24 hours (high-priority messages require an immediate response within the hour).

Use the Client’s ticket management system to track, update, and resolve customer issues.

Maintain and update the Frequently Asked Questions (FAQ) / knowledge base for efficiency.

Escalate financial or technical issues to the appropriate team members when needed.

Community & Client Management:
Maintain an updated list of all members, customers, and coaching clients.

Onboard new members and coaching clients, ensuring they have proper access to resources.
Manage member/client access to the website and shared drives.

Keep a directory of coaching clients, ensuring session recordings and notes are organized.

Create and manage schedules for group sessions, membership events, and client appointments.

Send regular updates and reminders about upcoming events via email, text, and private messages.

Moderate and engage in the Client’s private forums and social media groups (Facebook, community forums, etc.).

Respond to comments and messages on social media within 24 hours while also proactively engaging with the audience.

Initiate conversations with social media followers, identify their pain points, and offer solutions in the form of content, products, or services.

Regularly collect feedback from members and clients to improve services and content.

Content Development:
Design and edit presentations using Google Slides and PowerPoint.

Translate documents, emails, and presentations between Spanish and English as needed.

Proofread and review work from other team members to ensure quality and accuracy.

Update course content on the website as needed.

Administrative Support:
Maintain a weekly, monthly, and quarterly schedule of internal team meetings and events.

Develop and update Standard Operating Procedures (SOPs) for all Communications Assistant duties.

Organize and manage team files and access permissions.

Send appointment and task reminders to the Client.

Create meeting agendas and take accurate meeting notes, providing summaries to the Client.

Schedule and send calendar invitations for all team meetings.

Assist with other administrative projects as needed.


What We’re Looking For
✅ Bilingual (Spanish & English) – Must be fluent in both written and spoken Spanish and English.
✅ Impeccable attention to detail – You’re the type of person who catches typos, spots inconsistencies, and keeps things highly organized.
✅ Reliable self-starter – You take initiative, solve problems, and don’t need constant oversight.
✅ Strong writing skills – You can craft clear, professional emails and social media responses.
✅ Tech-savvy – Comfortable using email platforms, ticketing systems, and social media scheduling tools.
✅ Customer-focused mindset – You’re patient, professional, and always looking for ways to improve the client experience.
✅ Previous experience in customer service, community management, or administrative roles is a plus.
✅ Comfortable managing multiple tasks and meeting deadlines
✅ Proficient with Google Workspace (Docs, Sheets, Slides, Drive)
✅ Experience with social media engagement, content creation, or email marketing is a plus
✅ Familiarity with WordPress, online course platforms, or ticketing systems is an advantage

Compensation & Work Schedule
💰 $400/month (after the initial 30-day probationary period) for approximately 30 hours per week.
📅 Flexible hours, but must be available to respond to messages within 24 hours (excluding Sundays).

How to Apply
If you're interested, include the following in your application:
1️⃣ Your Full Name
2️⃣ Email Address
3️⃣ Mobile Phone Number
4️⃣ Current City, State, and Country of Residence
5️⃣ A brief introduction about your experience with customer service, communications, or community management
6️⃣ The date you’re available to start
7️⃣ Your weekly availability (US Eastern Time)
8️⃣ Why you think you’re the best candidate for this position
We look forward to hearing from you! 🚀

Skills: Email Communication, File Management, Presentations, Draft Correspondence, Scheduling, Data Entry, File Maintenance, Light Project Management, Meeting Agendas, Task Coordination, Customer Service, WordPress, Canva, Editing & Proofreading, English, Spanish, Spanish to English Translation, Spanish English Accent, English to Spanish Translation, Virtual Assistance, Communications

We are seeking a dedicated Virtual Assistant/Project Administrator for a construction company. The ideal candidate will assist with project management tasks, coordinate with team members, and maintain project documentation. Strong organizational skills and attention to detail are essential. Familiarity with construction processes is a plus. You will be responsible for scheduling meetings, tracking project progress, and ensuring timely communication among stakeholders. If you are proactive and possess excellent administrative skills, we want to hear from you!

Skills: Communications, Administrative Support, Email Communication, Data Entry, Virtual Assistance