Efficient Virtual Assistance Project Finder

Hello, My Name is Mohammad Abubakar Ali and I am CEO of a Solar panels export import Company in Pakistan.

Job requirements,

Meet my clients on my behalf when Solar Panels have reached on USA ports
Help them with installation including hiring other people on my behalf to insall panels.
Must have wise calm mind
Must be supportive
I dont need someone with high earnings I am looking for someone fresh looking to make a living

What We provide
Travel allowance
Handsome salary
Health allowance
Food allowance while traveling
Commissions If I make more because of your services


This is an opertunity for that person who is struggling in life trying to make a living. I promise You will not need any other job If I hired by me.
Waiting for your proposal

We are looking for an experienced Social Media Marketing Specialist to help us develop a clear and effective growth strategy for our Instagram and Facebook accounts.

We create illustrated children’s books inspired by Bible Scripture verses and meaningful life lessons. Our main target audience is parents and families in the USA who value faith-based content and want to bring biblical principles into their children’s everyday lives.

Our social media accounts have been active for quite some time, but our audience growth has remained very limited. We are looking for someone who can help us understand why and, most importantly, what we should change.

What we need help with:

* Develop a practical social media strategy focused on audience growth
* Advise what types of content we should post (Reels, posts, Stories, etc.)
* Recommend how often and when to post for a primarily US-based audience
* Help us better understand and engage our target audience
* Analyze our current content and identify what may be holding back growth
* Suggest new content ideas, formats, and ways to encourage interaction
* Help us build a consistent and sustainable approach rather than simply posting more content

We already create our own illustrations, books, videos, and social media content, so we are not necessarily looking for someone to create everything for us. We are primarily looking for someone with strong strategic thinking who can look at what we are doing, understand our niche and audience, and give us clear, actionable direction.

Experience with children’s content, family-focused brands, Christian/faith-based audiences, or similar niches would be a strong plus.

We are a new commercial cleaning company. We need someone that can answer phone calls Monday - Friday 8 am to 5pm Central Standard time relative to Dallas Texas, and respond to emails. If you can also handle social media posts - using AI to create is fine. I anticipate this is probably going to start of at about 5 hours a week and evolve into a full time admin role over time. You would need to download the Ring Central App on your phone or computer to take calls. You also will need to speak fluent english. The primary role would be so that a person is answering our calls versus a recording. Find out what the caller wants and either direct them to the correct person or take a message and send it to the appropriate person. This role could also evolve into assisting with invoicing or estimates as needed.

I am looking for a talented brand strategist and social media manager for a fashion brand. We are new trying to build a community etc

I need an assistant to help with different tasks such as marketing, photos, etc. I need you to be flexible with whatver I ask you. I need someone with great communication skills and fast turnaround.

We are seeking a reliable part-time assistant to support data entry and typing tasks. The role involves entering information accurately, organizing records, and maintaining clear documentation. This is a flexible, remote opportunity for someone who is detail-oriented, dependable, and comfortable working independently. If you are looking for a steady part-time role with consistent work, we would love to hear from you.

I'm looking for a Virtual Assistant to complete a simple web research task.
Task:
Research 10 businesses online
Find their website and contact information
Enter the information into a provided spreadsheet
The task is straightforward and should be completed accurately and within the agreed deadline.

We are seeking a span class"highlight" Spanish span speaking span class "highlight" virtual span span class "highlight"assistant span to support a behavioral health company. You will communicate with clients, assist with paperwork, and provide translation support for English-speaking team members. This role is ideal for someone who is organized, detail-oriented, and comfortable working in a healthcare environment. Experience with client communication and administrative support is important for success in this position.

I’m looking for an experienced ManyChat specialist to help me with a small, straightforward task that needs to be completed within one day.

This first project is short, but I’m specifically looking for someone I can continue working with on a regular basis for future ManyChat projects.

You should be comfortable with:

* Setting up ManyChat automations and flows
* Instagram DM automation
* Comment-to-DM campaigns
* Keywords, triggers, and subscription steps
* Testing flows and making sure everything works properly
* Following a clear brief and completing tasks quickly

I run several social media and digital marketing projects, so there will be ongoing work for the right person.

Please apply only if you have real ManyChat experience and can complete the first task within one day.

In your application, please briefly tell me about your ManyChat experience and share examples of flows or automations you’ve created.

I am seeking a German-speaking virtual assistant to manage personal and business emails. The ideal candidate will have experience in email handling and be able to communicate effectively in German.
Responsibilities include responding to emails, organizing schedules, and performing administrative tasks. Attention to detail and strong communication skills are essential.
This role will hopefully grow into more consistent work as you prove your capabilities since I have a large backlog of work that needs done (in English)

**Job Title: Virtual Resolution Coordinator / Guest Services Manager — English & Moroccan Darija**

We are seeking a dependable, resourceful Virtual Resolution Coordinator / Guest Services Manager to support our growing short-term rental portfolio across the United States and Morocco.

This is more than a traditional guest-messaging position. Your primary responsibility will be to take ownership of urgent guest and property-related issues, coordinate with the appropriate people, and follow each matter through until it is fully resolved.

**Key Responsibilities**

* Respond promptly to urgent guest and operational issues.
* Assess each situation and determine the appropriate course of action.
* Coordinate with housekeepers, maintenance personnel, property managers, HVAC technicians, plumbers, electricians, hot-water technicians, and other relevant service providers.
* Contact vendors and team members through phone calls, WhatsApp messages, and voice notes.
* Provide guests with clear, professional, and reassuring updates throughout the resolution process.
* Handle special guest requests and coordinate any services needed during their stay.
* Follow up consistently until the issue has been completely resolved.
* Escalate serious matters to management when necessary.
* Maintain accurate records of incidents, actions taken, expenses, and final outcomes.
* Help protect guest satisfaction, property condition, and the overall reputation of our portfolio.

**Examples of Issues You May Handle**

* Loss of hot water, electricity, Wi-Fi, or air conditioning.
* Emergency housekeeping or linen requests.
* Plumbing, appliance, access, or maintenance problems.
* Coordinating technicians and confirming arrival times.
* Guest requests for additional services or supplies.
* Following up with vendors who are delayed or unresponsive.
* Miscellaneous operational matters requiring immediate coordination.

**Required Qualifications**

* Fluent English and Moroccan Darija.
* French is strongly preferred but not required.
* Excellent written and verbal communication skills.
* Comfortable making phone calls and sending WhatsApp voice messages.
* Strong problem-solving skills and the ability to remain calm under pressure.
* Highly responsive, organized, and persistent with follow-ups.
* Able to work independently and take ownership of an issue from beginning to end.
* Comfortable coordinating remotely with guests, vendors, and team members in different countries and time zones.
* Previous experience in short-term rentals, hospitality, property management, hotel operations, or guest services is highly preferred.
* Experience with Airbnb, Lodgify, WhatsApp, or similar hospitality platforms is a plus.

**Ideal Candidate**

The ideal person is proactive and does not simply forward problems to management. You should be comfortable contacting the right people, finding solutions, keeping everyone informed, and ensuring the matter is resolved promptly.

Because hospitality issues can arise outside regular business hours, flexibility and reliable availability are important. This is intended to be an ongoing position for the right candidate.

**To Apply, Please Include**

1. Your experience with hospitality, short-term rentals, property management, or guest services.
2. Your proficiency in English, Moroccan Darija, and French.
3. Your general working hours and availability for urgent matters.
4. Whether you are comfortable making calls and sending voice messages through WhatsApp.
5. A brief example of how you handled an urgent guest or operational problem.
6. Your expected hourly or monthly rate.

About the Role
We are seeking motivated and detail-oriented individuals to join our growing team as Remote Property Managers. In this role, you will help oversee daily operations, coordinate guest requests, and ensure an excellent experience for our properties.

Don't have property management experience? No problem! We provide full training, step-by-step guidelines, and all necessary materials to help you succeed.

What You Will Do
•Manage day-to-day guest communications, inquiries, and reservations.
•Coordinate check-ins, check-outs, and property maintenance tracking.
•Provide exceptional customer support to resolve guest inquiries quickly.
•Maintain organized administration and operational updates.

Who We Are Looking For
We highly welcome candidates with a background or transferable skills in any of the following fields:
•Customer Support / Customer Service / Sales Support
•Virtual Assistance / Administration / Online Business Support
•Hospitality / Reservations / Hotel Management

Job Requirements (Mandatory)
To be considered for this position, you MUST meet the following criteria:
•Location: You must currently reside in Europe, the US, Canada, Argentina, Colombia, Paraguay, Uruguay, or Mexico.
•Platform Experience: You MUST have an active Airbnb account used as a guest (with booking history/reviews). Applications without a verifiable active Airbnb guest account will not be processed.
•Excellent written and verbal communication skills.
•Reliable high-speed internet connection and a dedicated workspace.

**🚀 Virtual Assistant — AI / SMM / Online Tasks**

Looking for a **smart, proactive VA** who is comfortable using **AI tools** and can help with a variety of online tasks for a few hours per day.

### What you'll do:

* Work with **Claude, ChatGPT, Claude Code** and other AI tools
* Manage and organize daily tasks and projects
* **SMM / social media** tasks and content
* Create and manage **Shopify stores**
* Research information and find solutions online
* Assist with websites, funnels, Canva, and other digital tools
* Handle various **ad-hoc VA / operational tasks**
* Learn new tools and workflows quickly

### Requirements:

* Very comfortable with **AI tools** and willing to experiment
* Basic understanding of **SMM and digital marketing**
* Tech-savvy and able to learn independently
* Organized, responsible, and detail-oriented
* Good English
* **Claude Code experience is a big plus**
* You don't need to know everything — **ability to figure things out is more important**

### Work format:

**Part-time — a few hours per day**
Flexible schedule
Long-term cooperation possible

To apply, send me A short introduction

I am looking for a virtual assistant that lives in Vietnam, and is familiar with the MMO scene / meta / facebook ad accounts.

Job will be to act as my eyes and ears and talk to people and find suppliers, find coaches, so we can learn about how to unblock, where to source, what account types are best, etc.

Hi,

I’m looking for a highly capable, articulate assistant who can support me with daily tasks and grow with me over the long term.

This position is best for someone who genuinely enjoys working in a supportive role and is ready to fully commit. You should be comfortable working long hours when needed and not balancing this position with other jobs.

Your responsibilities will include:

* Solving problems and finding answers independently
* Researching a wide range of topics thoroughly
* Supporting the hiring and firing process
* Managing a small team
* Reviewing videos and scripts for errors, inconsistencies, and areas that need improvement
* Coming up with ideas, solutions, and better ways of doing things
* Assisting with purchasing, shopping, and sourcing tasks
* Learning new things quickly and responding well to feedback

Bonus: Being comfortable creating UGC or appearing in video advertisements would be useful, but it is not required.

The goal is to bring someone on full-time and build a long-term working relationship. Compensation will increase over time as your skills improve, your performance grows, and you take on more responsibility.

This role is ideal for someone who enjoys being dependable, supportive, and effective behind the scenes.

Ideally, you are located in the USA.

If this sounds like a good fit for you, include the word “Supportive” in your application.

# Bilingual Virtual Office Administrator – English/Spanish

**Full-Time | Monday–Friday | 8:00 AM–4:00 PM Pacific Time | 40 Hours/Week**

iWork Support Services is seeking an experienced, reliable, and highly organized **Bilingual Virtual Office Administrator** to provide full-time administrative support to our growing organization.

We provide services to individuals with developmental disabilities and are looking for someone who is professional, dependable, proactive, detail-oriented, and capable of managing administrative responsibilities with minimal supervision.

This is a **long-term position** for the right person.

## Schedule

**Monday–Friday**
**8:00 AM–4:00 PM Pacific Time**
**40 hours per week**

This is a set work schedule. You must be available and actively working during these hours regardless of your location or time zone.

## Language Requirement

You must be **fluent in both English and Spanish**, written and verbal. You should be comfortable speaking professionally with English- and Spanish-speaking clients, families, staff, and outside agencies.

## Key Responsibilities

• Manage and organize emails and respond to routine correspondence
• Answer and make professional business phone calls
• Communicate with clients, families, staff, and outside agencies
• Schedule meetings, interviews, appointments, and follow-ups
• Maintain spreadsheets, trackers, calendars, and administrative records
• Follow up with staff regarding missing documents, reports, timesheets, and required information
• Assist with employee onboarding and personnel documentation
• Review documents for accuracy and completeness before submission
• Assist with billing preparation and administrative billing follow-up
• Organize electronic files and maintain accurate records
• Prepare professional emails, letters, reports, and meeting notes
• Track deadlines and proactively follow up on outstanding items
• Assist management with day-to-day administrative projects and assignments
• Provide regular updates on completed, pending, and outstanding tasks

## Qualifications

• Fluent in English and Spanish
• Previous experience as an Office Administrator, Executive Assistant, Administrative Assistant, or experienced Virtual Assistant
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Outlook, Excel, Word, and Google Workspace
• Comfortable learning new software and online systems
• Strong attention to detail and ability to catch errors
• Excellent organization and time-management skills
• Ability to manage multiple priorities and deadlines
• Able to work independently and take initiative
• Professional and confident on the phone
• Dependable, punctual, and consistent
• Able to follow instructions and established procedures
• Comfortable working in a fast-paced environment where accuracy is extremely important

Experience working in **healthcare, social services, Regional Center services, developmental disability services, or a similar field is a plus.**

## What We Expect

We are looking for someone who **takes ownership of their position**.

You should not need repeated reminders to complete assignments or follow up on outstanding items. The right candidate will double-check their work, catch errors before submitting it, keep track of deadlines, communicate issues early, and follow assignments through to completion.

Being proactive is extremely important. If you notice something is missing, overdue, incorrect, or needs attention, we expect you to address it or bring it to management's attention rather than waiting to be asked.

**Accuracy, accountability, communication, and follow-through are essential for this position.**

## When Applying

Please include the following in your proposal:

1. Your experience as an Office Administrator, Executive Assistant, Administrative Assistant, or Virtual Assistant
2. Your level of fluency in English and Spanish
3. Your experience with Outlook, Excel, Word, Google Workspace, and administrative systems
4. Confirmation that you can work **Monday–Friday, 8:00 AM–4:00 PM Pacific Time**
5. Your location and time zone
6. Your desired hourly rate
7. A brief explanation of how you keep track of multiple deadlines, assignments, and outstanding tasks

Please begin your proposal with the words **“Bilingual Office Administrator”** so we know you carefully reviewed the entire job posting.

Selected candidates may be asked to complete a **short paid skills assessment** before a final hiring decision is made.

2-Month Instagram Content Creation & Scheduling Project

The Swap Society is looking for a creative, organized, resourceful social media professional to help us create and schedule two full months of Instagram content.

We are a growing community built around clothing swaps, sustainability, community, and making it easier for people to shop smarter and reduce waste. We are looking for someone who can take our existing content and brand assets, source new content where needed, and turn it into a cohesive, engaging Instagram presence.

This is a project-based contract with the potential for ongoing work if it is a good fit.

The Project

Your primary deliverable will be approximately 2 months of Instagram content, fully created and scheduled in advance.

We already have a substantial amount of content and assets, including videos, blogs, event information, sizzle reels, ambassadors, partners, and more. Some content categories will require you to research and source appropriate material.

We are comfortable with you using AI tools to assist with research, writing, ideation, design, editing, and other aspects of the project. We care about the quality of the final product, not whether every piece was created manually.

Content Categories

The Instagram content should incorporate a balanced mix of the following:

Content We Already Have

Memes
Videos
Internal Swap Society events
Blog posts
Sizzle reels
Ambassadors
Location partners
Member benefits
Member perks
Vendors
Sponsors
Impact/community content
Podcast content

Content You Will Help Source/Create

External events relevant to our audience
Sustainability/fashion industry news
Interesting facts and statistics
Relevant cultural or community content
Additional meme concepts when needed
Other timely content that fits our brand and audience

The goal is not simply to fill a calendar. We want the feed to feel intentional, interesting, varied, and distinctly like The Swap Society.

Your Responsibilities

You will be responsible for:

Reviewing our existing social media content, website, blogs, events, and available assets
Developing a two-month Instagram content plan
Creating captions and post copy
Repurposing existing content into new social media posts
Identifying opportunities to turn blogs, podcasts, events, and existing content into multiple posts
Researching and sourcing relevant external events, news, facts, and other content
Creating or sourcing memes that fit our brand and audience
Creating simple graphics or social assets when needed
Using AI tools efficiently for research, brainstorming, copywriting, repurposing, and content creation
Ensuring all sourced content is appropriate, accurate, and properly attributed when necessary
Maintaining a consistent brand voice
Creating an appropriate mix of promotional, educational, entertaining, community-focused, and engagement-driven content
Scheduling the completed content directly to Instagram using our designated scheduling platform
Reviewing the scheduled feed to make sure the overall content looks cohesive
Checking captions, dates, links, tags, hashtags, and other details before scheduling
Making sure event-related content is scheduled appropriately around event dates
What We Expect as the Final Deliverable

At the end of the project, we expect:

Two complete months of Instagram content that is:

Fully written
Fully designed/assembled where applicable
Properly formatted for Instagram
Organized and ready to publish
Scheduled in Instagram in advance
Consistent with The Swap Society's branding and voice
A thoughtful mix of the content categories listed above
Reviewed for spelling, grammar, accuracy, and scheduling errors

We want to be able to look at our Instagram calendar and know that the next two months are handled.

What We're Looking For

The ideal person is:

Creative. You understand social media and know what makes someone stop scrolling.

Resourceful. You can take a simple idea, blog post, event, or statistic and turn it into compelling social content.

Organized. You can manage a large number of posts, assets, dates, links, and content categories without things falling through the cracks.

Self-directed. We don't want someone who needs to be told what to post every day. We will provide the brand, assets, information, and direction; we want you to take ownership of turning that into a finished content calendar.

A good researcher. Some of our content will need to be sourced externally. You should be comfortable finding relevant news, events, facts, statistics, and social media inspiration while verifying information before publishing.

AI-savvy. We are completely comfortable with the use of AI tools. In fact, we encourage you to use them where they make the process more efficient. However, we expect you to use AI as a tool—not as a substitute for judgment, creativity, fact-checking, or understanding our brand.

Social-media fluent. You understand Instagram formats, captions, Reels, carousels, Stories, engagement, hashtags, trends, and the importance of varying content types.

Detail-oriented. A wrong event date, broken link, misspelled partner name, or incorrect statistic is not acceptable.

Our Work Relationship

We are looking for someone who can take ownership of the project.

We will provide you with access to our existing content, brand information, website, events, and other resources. We will answer questions and provide direction when needed, but we don't want to micromanage the process.

We value someone who can say:

"I noticed we don't have enough educational content in this area, so I found three relevant topics and created posts for them."

rather than:

"What should I post next?"

We also want someone who is comfortable communicating when something isn't clear, asking smart questions, and making recommendations.

Communication Expectations

We expect:

Reliable communication
Reasonable response times
Meeting agreed-upon deadlines
Proactive communication about problems or delays
Willingness to receive and implement feedback
Professional and collaborative communication

We are a small, growing company, so we appreciate people who are flexible, entrepreneurial, and willing to figure things out.

About The Swap Society

The Swap Society is a community built around swapping rather than traditional shopping.

Our mission is to make it easier for people to shop smarter, reduce waste, and meet people.

We host clothing and other types of swaps, work with local businesses and community partners, and are building a network of swap locations and communities.

Our content needs to reflect more than just clothing swaps. We want to talk about sustainability, fashion, community, creativity, conscious consumption, local businesses, events, and the people who make our community special.

We're looking for someone who genuinely enjoys that world and can help us tell the story.

Project Details

Project Type: Contract / Project-Based
Platform: Instagram
Project Length: Approximately 2 months of content
Primary Deliverable: Two months of completed and scheduled Instagram content
AI Tools: Permitted and encouraged where appropriate
Potential for Ongoing Work: Yes, for the right person

To Apply

Please send:

A brief introduction and why you think you'd be a good fit for The Swap Society.
Examples of Instagram accounts or content you've managed or created.
Examples of your captions, Reels, carousels, or other social content.
Tell us what AI tools you currently use for social media/content creation.
Tell us what scheduling platforms you are comfortable using.
Your proposed project fee for creating and scheduling two months of content.
Your estimated timeline for completing the project.
Tell us about a time you had to take a large amount of existing content and turn it into a cohesive social media strategy.
Bonus Points If You...
Love sustainability or circular fashion
Understand the secondhand/resale/thrift ecosystem
Have experience with event-based businesses
Have experience with community-focused brands
Know how to create engaging Reels
Have strong visual instincts
Understand how to repurpose one piece of content into multiple social posts
Have experience growing an Instagram account organically
Are excited about what The Swap Society is trying to build

We're not looking for someone to simply "post on Instagram." We're looking for someone who can take ownership of turning our existing content, events, community, and mission into two months of engaging social media.

Need a fast learner and action taker... we will be doing hands on data analysis and changing things in meta ads, google ads, pinterest ads. Must be able to use first principles thinking and take massive action.

When bidding, take a screenshot of speedtest.net and upload to attach to bid on this job.

Also find out what is first principles so when I ask you in person you know.

You will be working with screensharing and camera on using discord.com desktop app... if you don't want to work like this, please don't apply. We are all working like this.

We are recruiting individuals currently residing in Argentina to participate in a data collection project designed to help improve artificial intelligence systems.

The task involves using your own smartphone to record videos while performing everyday activities at home. You will receive clear instructions explaining what needs to be recorded and how the recordings should be made.

No prior AI experience or technical knowledge is required. The main requirement is that you can follow instructions precisely and provide recordings that meet the project's quality standards.

Earnings

Participants can earn income based on the amount of recording time successfully reviewed and approved:

$4 USD per hour of approved recording
Up to 100 approved hours available per participant
Maximum potential earnings: $400 USD
Recordings can be made according to your own schedule
Remote opportunity: no commuting required

What You Need

Before applying, ensure you have:

A compatible smartphone, such as:

Apple iPhone 12 or any later model
Google Pixel 6 or later
Samsung Galaxy S21 or a later version

Recording accessory:

A smartphone-compatible mount or head strap that allows for hands-free recording

You should also be comfortable following detailed instructions and recording activities according to specified guidelines.

Location Requirement

This opportunity is exclusively for individuals currently located in Argentina.

Information to Include in Your Proposal

To help us evaluate your application, please provide:

Your current city and province in Argentina
The exact make and model of your smartphone
How many hours per week you could dedicate to the project

⚠️ Important Project Commitment

To keep your contract active, a minimum commitment of 15 hours of approved footage per week is strictly required. Please do not apply if you cannot meet this weekly threshold, as failure to do so will result in the immediate suspension or termination of your contract.

Next Steps

If your profile is selected, you will receive the full set of project instructions before starting. These materials will explain the recording process, quality requirements, and other guidelines you must follow.

Apply now if you are in Argentina, have a compatible smartphone, and can dedicate time to recording from home.

I already have my training content, lessons, PDFs, and educational materials. I need someone who can help me turn these materials into a well-organized and professional Skool community.

The project includes:

* Setting up and customizing my Skool community
* Organizing the Classroom and course modules
* Uploading and organizing my existing lessons and PDFs
* Creating a clear and easy-to-navigate structure
* Setting up categories and resources
* Creating a professional member onboarding experience
* Helping me understand how to manage and grow the community
* Recommending best practices for member engagement

What I’m looking for:
I want someone who has real experience building Skool communities and online courses. I’m looking for a reliable, organized, detail-oriented person who can work with me step-by-step and explain what they are doing.

This could become an ongoing working relationship if the initial project goes well.

When applying, please share examples of Skool communities you have built or managed and briefly explain your experience with Skool.

Our team have several ongoing projects related to AI training and need some extra help with data entry.

The work mainly involves entering, organizing, reviewing, and checking data. Accuracy is very important, so you should be comfortable following instructions and paying close attention to details.

A good fit for this role should have:

- Previous data entry experience
- Good attention to detail
- Strong computer and typing skills
- A reliable and responsible work style
- The ability to follow instructions carefully
- Experience with AI training or data annotation is a plus

There is potential for long-term work if everything goes well.

If you're interested, please tell us a little about your previous experience and your availability.

Hi
We are looking for a dependable online tutor to work with our two children in any or all of the following subjects
Subjects may include:

- Mathematics
- English / Language Arts
- Science
- General homework and academic support

We are looking for someone who can explain concepts clearly, keep lessons engaging. The ideal tutor should be encouraging but structured and able to help our children.
This is intended to be an ongoing tutoring position.

Hi Progress! I’m the owner of a residential and commercial cleaning company in Florida. I’m looking for a VA who can help me find potential cleaning clients, property management opportunities, and commercial cleaning leads. I also need help with contacting prospects, following up, and keeping track of leads. I noticed you have experience with real estate and service-based businesses, so I’d love to see if this could be a good fit. I’m starting with a short paid trial. Thank you!

Administrative Assistant / Executive Support Assistant

Life Coaching, Speaking & Personal Development Brand

Position Type

Part-Time (Potential to Become Full-Time)

be available during American Central Time Zone business hours (Monday–Friday). USA

⸻

Company Overview

Crystal Bean Enterprises is a transformational coaching, speaking, and personal development company focused on helping individuals unlock confidence, purpose, leadership, healing, and personal growth through coaching programs, speaking engagements, workshops, books, digital products, and community experiences.

We are seeking a highly organized, proactive, detail-oriented Administrative Assistant who can help support the day-to-day operations of a fast-growing coaching and speaking business. This role is ideal for someone who thrives in organization, communication, multitasking, follow-up, and keeping projects moving forward.

This is more than a basic admin role — we are looking for someone who can help manage moving parts, coordinate opportunities, track important business activities, and serve as reliable operational support behind the scenes.

⸻

Position Summary

The Administrative Assistant will support the Founder & CEO with administrative operations, speaking opportunity outreach, nonprofit outreach, PR/media outreach, project management, scheduling, meeting coordination, follow-ups, organization, communication, and accountability tracking.

The ideal candidate is organized, dependable, proactive, tech-savvy, professional, communicative, and able to manage multiple priorities while helping ensure the business stays structured, efficient, and on track.

⸻

Key Responsibilities

Administrative Support

* Manage daily administrative tasks and business operations
* Organize documents, folders, spreadsheets, and internal systems
* Assist with scheduling appointments, meetings, and calls
* Manage calendars and reminders
* Assist with email organization and follow-ups
* Track tasks, deadlines, priorities, and ongoing projects
* Help ensure projects are progressing on schedule
* Create and maintain organized workflows and checklists
* Assist with preparing documents, presentations, and materials
* Coordinate logistics for coaching sessions, workshops, and speaking events
* Assist with contracts, invoices, and administrative paperwork
* Maintain organized client and vendor information

⸻

Speaking Opportunity Outreach

* Research and identify speaking opportunities
* Reach out to organizations, conferences, nonprofits, schools, podcasts, churches, corporations, women’s organizations, and community groups
* Assist with outreach emails and follow-up communication
* Track outreach efforts in spreadsheets or CRM systems
* Help coordinate speaking submissions and applications
* Assist with media inquiries and partnership opportunities
* Maintain databases of organizations and contacts
* Help identify local and national opportunities aligned with the brand

⸻

Public Relations & Media Outreach

* Research and identify PR opportunities, media outlets, podcasts, magazines, blogs, TV stations, radio stations, and online publications
* Reach out to media contacts for interviews, features, guest appearances, collaborations, and speaking opportunities
* Assist with submitting podcast guest applications and media inquiries
* Help coordinate press opportunities and promotional campaigns
* Track PR outreach efforts, responses, and follow-ups in organized spreadsheets or CRM systems
* Research journalists, producers, editors, influencers, and event organizers aligned with the brand
* Help maintain and update media contact lists
* Assist with organizing media kits, speaker kits, bios, and promotional materials
* Follow up with organizations and media contacts regarding pending opportunities
* Help identify opportunities for brand awareness and authority positioning
* Coordinate communication for collaborations, partnerships, interviews, and public appearances
* Assist with tracking interviews, speaking engagements, podcast appearances, and media placements
* Help ensure the company maintains consistent professional communication with external organizations and media contacts

⸻

Nonprofit & Community Outreach

* Research nonprofit organizations and community partnerships
* Assist with identifying volunteer and collaboration opportunities
* Reach out to nonprofits regarding speaking engagements and partnerships
* Help track grant opportunities, community events, and outreach initiatives
* Coordinate communication with community organizations

⸻

Zoom & Meeting Coordination

* Be available to support scheduled Zoom meetings when needed
* Set up Zoom meetings and send meeting links
* Ensure meetings are properly scheduled and organized
* Help troubleshoot basic Zoom or meeting issues
* Assist with recording meetings and organizing recordings
* Take meeting notes when requested
* Follow up on action items after meetings

⸻

Project Management & Accountability Support

* Help manage ongoing business projects and initiatives
* Ensure tasks are completed on time
* Follow up with team members and contractors regarding deadlines
* Help organize project timelines and deliverables
* Maintain accountability systems and project trackers
* Monitor outstanding tasks and pending approvals
* Keep leadership informed of progress and missing items

⸻

Data Tracking & Reporting

* Maintain spreadsheets and tracking systems for:
* Speaking outreach
* Leads and contacts
* Partnerships
* PR outreach
* Media opportunities
* Tasks and deadlines
* Business metrics
* Project status updates
* Client inquiries
* Follow-ups
* Event tracking
* Social media coordination requests
* Provide organized reports and updates when requested
* Help monitor business operations to ensure efficiency

⸻

General Business Support

* Assist with organizing business systems and operations
* Help with customer service communication when needed
* Coordinate with contractors and team members
* Assist with basic research projects
* Help maintain professionalism and organization across the business
* Handle confidential information professionally
* Perform additional administrative tasks as assigned

⸻

Desired Qualifications

* Previous experience as an Administrative Assistant, Executive Assistant, Virtual Assistant, Project Coordinator, or Operations Assistant preferred
* Strong organizational and multitasking skills
* Excellent written and verbal communication skills
* Professional and dependable
* Strong attention to detail
* Ability to prioritize tasks and manage deadlines
* Comfortable working independently
* Tech-savvy and quick learner
* Strong follow-up and accountability skills
* Ability to maintain confidentiality
* Positive attitude and solution-oriented mindset

⸻

Preferred Skills & Tools

Experience with any of the following is a plus:

* Google Workspace (Docs, Sheets, Calendar, Drive)
* Microsoft Office
* Zoom
* Canva
* CRM systems
* GoHighLevel
* Social media coordination
* Email management tools
* Project management tools (Trello, Asana, ClickUp, Monday.com, etc.)
* Spreadsheet tracking and reporting

⸻

Ideal Candidate Traits

We are looking for someone who is:

* Organized
* Reliable
* Proactive
* Resourceful
* Communicative
* Detail-oriented
* Professional
* Adaptable
* Positive
* Self-motivated
* Able to anticipate needs before being asked

⸻

Work Environment

* Remote position
* Must be available during Central Time Zone business hours (Monday–Friday)
* Part-time opportunity with potential to become full-time
* Opportunity to work closely with a growing personal development and speaking brand
* Fast-paced, growth-oriented environment with room for advancement

⸻

Example Tasks This Role May Handle

* Reaching out to podcasts for guest speaking opportunities
* Contacting nonprofits and organizations for workshops and speaking engagements
* Following up with media outlets regarding interviews or features
* Organizing PR contacts and partnership opportunities
* Coordinating Zoom meetings and calendar invites
* Managing spreadsheets and business tracking systems
* Helping ensure projects, launches, and tasks stay organized and on schedule
* Assisting with operational and administrative business support
* Tracking speaking opportunities, submissions, and responses
* Managing follow-ups and accountability across projects and initiatives

⸻

Compensation

Compensation will be discussed based on experience, availability, and skill level.

⸻

To Apply

Please submit:

* Resume
* Brief introduction about yourself
* Administrative experience
* Tools/platforms you’re familiar with
* Availability and time zone
* Examples of organization or project management work (if available)
* Why you’d be a great fit for a life coaching and speaking business

⸻

About the Brand

Crystal Bean Enterprises focuses on transformation, leadership, confidence, healing, personal growth, and purpose-driven impact through coaching, speaking, courses, books, workshops, and community development. The ideal assistant genuinely enjoys helping others, staying organized, and supporting meaningful work that positively impacts people’s lives.

https://manualspoton.netlify.app/
Here is the manual for the project.
The project is active now in Italy, south of france, England, Canada and Brazil

Hi,

I’m looking for a highly capable, articulate assistant who can support me with daily tasks and grow with me over the long term.

This position is best for someone who genuinely enjoys working in a supportive role and is ready to fully commit. You should be comfortable working long hours when needed and not balancing this position with other jobs.

Your responsibilities will include:

* Solving problems and finding answers independently
* Researching a wide range of topics thoroughly
* Supporting the hiring and firing process
* Managing a small team
* Reviewing videos and scripts for errors, inconsistencies, and areas that need improvement
* Coming up with ideas, solutions, and better ways of doing things
* Assisting with purchasing, shopping, and sourcing tasks
* Learning new things quickly and responding well to feedback

Bonus: Being comfortable creating UGC or appearing in video advertisements would be useful, but it is not required.

The goal is to bring someone on full-time and build a long-term working relationship. Compensation will increase over time as your skills improve, your performance grows, and you take on more responsibility.

This role is ideal for someone who enjoys being dependable, supportive, and effective behind the scenes.

Ideally, you are located in the USA.

If this sounds like a good fit for you, include the word “Supportive” in your application.

Hi Aira,

I hope you’re doing well! I’m currently looking for a content editor and would love to see some of your previous work and learn more about your editing services and rates.

I’m planning to launch a social media account for my daughter, Callie, who is turning 4 this October. The account will be centered around documenting her childhood and our day-to-day family life, while also creating relatable and useful content for other families.

Some of the content I have in mind includes day-in-the-life videos, little family adventures, baking and cooking together, activities for kids, unboxings, travel, family routines, and just the ordinary moments of her growing up that I want to be able to look back on someday.

I’d love for the overall editing style to feel warm, natural, fun, and aesthetically pleasing, but still authentic and not overly curated. Eventually, I’d also love to grow the account and explore opportunities for family, kids, lifestyle, and travel brand collaborations, so I’m hoping to find an editor I can work with consistently as the account grows.

If this is something you’d be interested in, I’d love to see some examples of your previous work and hear more about your process, turnaround time, and rates.

Thank you, Aira! Looking forward to hearing from you.

Christine

About GABIE Bus

GABIE Bus delivers interactive STEM field trip experiences directly to schools across Greater Orlando and Central Florida. Instead of students traveling to a museum, we bring hands-on STEM learning to them through structured, engaging programs designed for children ages 2–13.

We’re a growing small business with a lot happening behind the scenes: new school inquiries coming in, trips being scheduled across South/Central Florida, staff being coordinated, busses being maintained, and hundreds of school contacts moving through our sales pipeline.

We’re looking for a sharp, reliable Sales & Operations Executive Assistant who can help us stay on top of it all and grow into an increasingly important role within the company.

About the Role

This position starts part-time, with the intention of growing in both hours and responsibility as the business expands.

The role sits at the intersection of sales, customer communication, and operations. Initially, a major focus will be helping us stay on top of our active sales pipeline: following up with schools, keeping conversations moving, updating our CRM, and making sure promising opportunities don’t go cold.

You’ll also learn the operational side of the business and help coordinate school visits from booking through completion.

We’ve built our own custom CRM and operations platform that manages much of our sales pipeline, scheduling, staffing, and trip workflow. You’ll work primarily within this system, along with Google Workspace and other online tools.

Over time, we’d like this person to become comfortable taking on more direct sales responsibilities, including outbound calls and eventually helping handle inbound sales conversations with schools.

This is a good fit for someone who enjoys wearing multiple hats, learns software quickly, communicates confidently, and wants to grow with a small business rather than stay within a narrowly defined administrative role.

What You’ll Be Doing

Sales Pipeline & Follow-Up

* Monitor active opportunities in our CRM and make sure leads continue moving forward
* Send personalized follow-up and “nudge” emails to schools at different stages of the sales process
* Follow up on quotes, proposed dates, approvals, and other outstanding items
* Keep CRM records, notes, next steps, and contact information organized and up to date
* Identify conversations that need owner/sales-team attention and make sure nothing falls through the cracks
* Over time, assist with outbound calling and direct sales conversations with schools

Trip Scheduling & Operations

* Coordinate school visit dates, schedules, and logistical details
* Confirm upcoming visits with schools and staff
* Assign staff and help ensure each trip is properly staffed
* Send reminders and follow-ups through our operations system
* Maintain trip reports, vehicle usage records, and other operational records
* Coordinate bus cleaning and maintenance around the program schedule
* Track inventory and order program supplies as needed
* Handle basic staff onboarding and administrative setup

Customer Communication & Administration

* Communicate professionally and warmly with teachers, school administrators, GABIE staff, and other partners
* Send post-visit follow-ups and make sure relevant information flows back into the sales pipeline
* Help maintain shared files and documents using Google Drive, Docs, Sheets, and other Google Workspace tools
* Monitor social media messages and comments and respond to or escalate them as appropriate
* Take ownership of miscellaneous administrative and operational tasks as they arise in a growing small business

You’re a Great Fit If You

* Have 2+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, Sales Coordinator, or similar role
* Are exceptionally organized and naturally keep track of follow-ups, deadlines, and unfinished tasks
* Have strong written English and can communicate professionally, naturally, and warmly with customers
* Are comfortable following up repeatedly and politely when someone hasn’t responded
* Are comfortable working inside CRM, scheduling, and other business software—or can learn new systems quickly
* Can manage multiple conversations, schedules, and priorities without dropping the ball
* Are self-motivated and comfortable working independently with minimal supervision
* Have experience with Google Workspace
* Are comfortable working in a small business where responsibilities evolve and everyone wears multiple hats
* Are interested in gradually taking on more responsibility rather than remaining in a narrowly defined administrative role

Nice to Have

* Experience supporting a sales team or managing a sales pipeline
* Experience with CRM software
* Experience communicating with customers by phone
* Experience with outbound sales or lead follow-up
* Experience in operations, scheduling, logistics, or event coordination
* Experience working with schools, education companies, children’s programs, or field trips
* Experience in a role that expanded over time as a company grew

Hours & Long-Term Opportunity

This role will begin part-time, with hours varying somewhat based on sales and scheduling volume. We’re looking for someone interested in a long-term position and expect the role to expand as GABIE Bus grows.

Initially, your priorities will be written sales follow-up, CRM management, and learning our operational workflows. As you become familiar with the business, we’d like you to take ownership of more of the day-to-day sales and operations process.

Longer term, our goal is for this person to become confident communicating with schools by phone as well as email, including outbound follow-up and potentially handling routine inbound sales conversations.

If you’re highly organized, comfortable learning new systems, good with people, and excited by the idea of becoming a key person inside a growing small business, we’d love to hear from you.

Need someone to manage my online store’s social media accounts in facebook, instagram, TikTok and other social media platforms.

18 hole short form vertical video with shot tracer on each long shot and scorecard updates. Basic intro.

General admin duties. Phone support and web research.

A flexible assistant is required for a range of professional and personal tasks,

Must be well presented, hard working and well mannered