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We are a Korean YouTube creator producing food -focused short-form content (YouTube Shorts).
We are planning an 8-night, 9-day filming trip in Tokyo in January and are looking for a Tokyo-based interpreter + filming coordinator (fixer) who can support both pre-production and onsite filming.

* Scope of work: Pre-arrangement (In charge of obtaining prior permission to film in the store) + accompanying interpretation + action management

• Can you contact restaurants in Japanese to arrange filming permission? Do you have experience supporting YouTubers or filming crews onsite? Are you available in January for 8–9 consecutive onsite days? Can you work 8–12 hours per day during filming?

Hello!

Wondering if you would be able to help you some MSO medical contracting laws that include Stark and anti kickback. Definitely a lot more to discuss, but would like to see if you have the capability to take the legal aspects of healthcare creation, and development

• What types of businesses have you worked with?

We are seeking a dedicated Travel Concierge to provide exceptional and personalized customer service to our clients. The ideal candidate will have a strong background in travel planning and exceptional communication skills. You will assist clients with their travel arrangements, offer tailored recommendations, and ensure a seamless travel experience. If you are passionate about travel and enjoy helping others, we would love to hear from you!

Executive Assistant (Part-Time to Start, U.S. Hours, High Confidentiality)

**Long-Term — Solo Freelancer Only**

I’m looking for a reliable, proactive, and highly organized **Executive Assistant** to support me in personal and professional responsibilities. This role will begin as **part-time** so we can confirm that it’s a strong mutual fit, with the option to increase hours later if everything aligns well.

You must be available to work **U.S. hours** and operate as an **independent assistant (no agencies).**

---

## **What You’ll Do**

### Email & Communication Management

* Filter, sort, and organize a high-volume Gmail inbox.
* Create and maintain Gmail filters and labeling systems.
* Prioritize important emails and flag items requiring immediate action.
* Summarize long email threads and draft simple responses or follow-ups.
* Communicate clearly and professionally in excellent English.
* Handle highly sensitive personal, family, and business information with absolute discretion.

### Calendar & Scheduling

* Full calendar management for me: schedule, reschedule, coordinate appointments, and ensure no conflicts.
* Track commitments, deadlines, reminders, and recurring events.
* Organize my daily and weekly priorities to help create focus and reduce overwhelm.

#### Expanded Responsibilities (After Trust Is Established)

* Calendar management support for my husband.
* Assist with filtering and structuring his inbox (with prior approval).

These responsibilities will only begin once accuracy, discretion, and reliability are consistently demonstrated.

### Travel Coordination

* Plan domestic and international travel for myself, my husband, and occasionally my children.
* Book flights, hotels, transportation, dining, and itineraries.
* Handle last-minute adjustments smoothly and calmly.

### Light Bookkeeping & Documentation

* Track receipts and organize documentation.
* Prepare reimbursement invoices.
* Maintain simple spreadsheets or logs as needed.

### Phone Calls & Communication Support

* Make occasional phone calls on my behalf (confirmations, simple inquiries, scheduling).
* Communicate with vendors, service providers, or event contacts as needed.
* Represent me professionally, calmly, and clearly.

### Workflow & Organization Support

* Suggest improvements to workflows and inbox systems.
* Help reduce noise by handling repeatable administrative tasks.
* Maintain a clear, organized digital environment for email, documents, and scheduling.

---

## ⭐ What I’m Looking For

* Excellent spoken and written English (clear, professional, confident).
* Experience as an Executive Assistant or Personal Assistant.
* Exceptional organizational and time-management skills.
* Strong communication and follow-through.
* High proficiency in Google Workspace (Gmail, Calendar, Drive).
* Ability to work independently, anticipate needs, and think proactively.
* Calm, friendly, resourceful, solution-oriented energy.
* **Absolute trustworthiness and confidentiality** — non-negotiable.
* Availability during **U.S. hours** with responsive communication.

---

## Preferred Experience

(Not required but helpful)

* Travel planning
* Inbox management for executives
* Light bookkeeping or reimbursement tracking
* Creating organizational systems or digital workflows
* Professional phone communication
* Use Monday.com

---

## 🌟 Why This Role Matters

This role supports the structure and clarity I need to operate at my highest level. By absorbing daily admin and organizing my world, you help me focus on what matters most.

If you value long-term partnership, confidentiality, and bringing order to complexity, I’d love to hear from you.

We are seeking a licensed travel agent to collaborate with us in developing consignment travel options for our brand, Giveio. The ideal candidate will have a strong understanding of the travel industry and the ability to curate innovative travel experiences. Your expertise will help us enhance our offerings and provide tailored solutions for our clientele. If you're passionate about travel and have proven experience in travel planning, we want to hear from you!

• Do you have a Seller of Travel license and/or IATA number? If so please provide the numbers.

ROLE OVERVIEW

KYROS is a consulting firm that helps enterprise companies maximize the value of their loyalty programs through a mix of actuarial science, data modeling, and custom analytics tools.

We’re seeking a highly organized and detail-oriented assistant to support sales operations and executive workflows. This role blends calendar and inbox management, CRM upkeep, and sales admin support to keep things moving smoothly and efficiently.

You’ll work closely with our Founder and Managing Partner to manage scheduling, follow-ups, CRM updates, and prep materials for sales conversations. You'll play an important role in making sure leads are handled consistently and that no opportunity falls through the cracks.

This is a great role for someone who enjoys behind-the-scenes work, thrives on keeping people organized, and is comfortable jumping between tasks like managing a calendar, drafting follow-up emails, and updating CRM records.

KEY RESPONSIBILITIES

Calendar and Inbox Management
- Send calendar invites for meetings booked outside of Founder's calendar
- Handle rescheduling when things change, clients cancel
- Overall calendar maintenance for consistent scheduling
- Overall inbox management and hygiene

CRM Management
- Enter new leads and tag them properly
- Update contact records after every call with notes
- Make sure deals are in the right stages
- Nudge Founder when there is an upcoming/past due task
- Pull weekly CRM summaries

Sales Admin Support
- Prep sales decks using templates
- Upload call recordings/transcripts
- Pull case studies, slide decks, marketing/sales collateral
- Research prospects and provide Founder recon to prep for sales conversations (finding a contact email, LinkedIn profile, etc.)
- Reach out to leads that engage with email/social/ads/etc.
- Craft/send follow-up emails after calls
- Draft messages for stalled leads (approved and sent by Founder)
- Keep tasks and reminders organized so nothing slips

General Admin Support
- Occasional travel planning
- Expense reimbursement management
- Miscellaneous online support tasks

• Describe your recent experience with similar projects

Are you a fluent English speaker deeply in love of Oklahoma?
We have an immediate need for passionate local guides to host personalized walking tours!

Lokafy connects travelers with amazing locals like you, for experiences beyond the typical tourist script. We need guides who can show visitors the real Oklahoma, share personal stories, and create unforgettable memories and we currently have upcoming tour requests for English speakers and are looking to bring a new guide on board quickly.

We have a 4-hour tour request tomorrow, on December 12th for a solo traveler and are looking to bring a new guide on board quickly.

We're looking for:
-Native or fluent English speaker based in Oklahoma.
-Someone who knows and loves their city's unique culture and hidden gems.
-Friendly, adaptable, and great at conversation.
-Available for flexible freelance work, you set your schedule!

Compensation: Earn $20–$35 USD per hour, depending on group size, paid weekly.
If you're ready to share your passion and help travelers discover Oklahoma like a local, please apply now!

To apply, tell us a bit about yourself and how long you've lived in the city, and your language fluency level.
Looking forward to welcoming you to the Lokafy team!

We need someone who can make a video based on the information provided.
This doesn't require scripting or text writing, video editing, or complex actions. Just simple locations, short text, and easy-to-follow requirements. :)

Hi Brittany! This is my first time looking into a travel agent, so I am not totally sure how to go about this. My husband and I like to take an annual trip but we both loathe vacation planning so I was thinking having a travel planner to do this for us going forward would be the best bet. Last trip we took was a 7 day road trip around Iceland and that about killed me to plan. We would like to take a trip somewhere tropical in the next few months (maybe Costa Rica?) or somewhere similar. What is the typical process for hooking up with you to plan something like this? And how many hours would you estimate it takes you to plan a 7-ish day trip abroad? Is this going to include excursions, hotels, rental car scheduling and restaurant suggestions or what all can we expect to be planned? I appreciate any insight!!

I am a Senior Academic and Researcher looking for a high-competence partner to handle operational logistics, administrative workflows, and personal efficiency.

You will act as my gatekeeper, project manager, and head of operations. I need someone who can own outcomes.

What You Will Do:
* Systems & Tech Setup: Improving my "digital operating system." This includes setting up self-scheduling links (e.g., Calendly), organizing cloud files, and configuring automations to reduce daily friction.
* Research & Project Coordination: Handling logistics for research projects, including recruitment of support staff and scheduling.
* Vendor Management: Sourcing and managing freelancers for creative or professional projects (e.g., slide design, graphic work).
* Focus Management (Body Doubling): Very occasionally "co-working" sessions on Zoom (camera on/mic off) to provide accountability during deep work blocks.
* Inbox & Calendar: Triage my inbox and manage a complex, shifting schedule.
* Lifestyle Logistics: Occasional assistance with personal family logistics (sourcing items, travel planning, etc.) to clear my plate for deep work.

Who You Are:
* A "Finisher": You chase tasks until they are done.
* Tech-Native: You are comfortable navigating complex institutional portals and setting up new software.
* Discreet: You treat confidential data with the highest level of security.

To Apply:
Please send a brief cover letter. In the first line, please answer this question: "If I asked you to find a graphic designer for a presentation, what are the first two websites you would check?"

I am looking for someone to assist me with planning a trip to North India. The role includes helping with destination research, itinerary suggestions, cultural and food exploration ideas, and coordinating travel-related planning details.

Applicants from North India are welcome, as I am interested in learning more about local culture, traditions, and regional cuisine while planning the trip.

This is strictly an online assistance role focused on research, planning, and coordination. No in-person travel is required. Further details will be shared during the interview.

If you enjoy organizing trips, exploring regional culture, and helping create well-structured travel plans, feel free to apply.

I am planning a North India trip soon and am looking for a female travel partner from North India who is interested in exploring local culture, foods, and popular travel spots.

The plan is to visit a few well-known destinations, try regional dishes, understand local traditions, and enjoy a relaxed travel experience with good company.

Requirements

Female, preferably from North India

Should enjoy travel, exploring places, and trying different foods

Friendly, respectful, and easy-going

Good communication and a positive attitude

Open to planning the itinerary together

What I Will Handle

Travel arrangements

Accommodation

Itinerary planning (flexible based on your suggestions)

If you love exploring culture, food, and new places, feel free to apply. We can discuss dates, route, and trip preferences in detail.

Executive Assistant (Asia-Pacific) – Remote | Full-Time | Fast-Moving AI Automation Agency

Location: Remote (Asia-Pacific)
Work Hours: 8:00AM – 4:00PM AEST (Australian Business Hours)
Type: Full-Time (30–40 hours/week)
Compensation: Hourly, paid fortnightly

🧠 About Ential

Ential is a fast-moving AI automation agency helping businesses scale through cutting-edge systems and intelligent process design. We're expanding rapidly across Australia and other global regions — and we’re looking for a sharp, confident, and proactive Executive Assistant to support our CEO and help keep operations running smoothly at scale.

🎯 Role Summary

This is not your average EA role. You’ll be the right-hand to our CEO, Ryan Drake, handling everything from client check-ins and inbox control to travel planning and business communications. You’ll thrive here if you’re a fast thinker, self-managed, and confident picking up the phone or jumping into Slack. Precision and proactivity are not just nice-to-haves — they’re core to your success at Ential.

🔍 What We’re Looking For

5+ years of Executive Assistant experience, ideally in fast-paced or startup environments

Fluent English (spoken and written)

Confident communicator – comfortable calling clients/businesses and following up professionally

Detail-obsessed – you spot the small things before they become big problems

Highly proactive – anticipates needs and takes initiative without waiting

Open to feedback, self-aware, and willing to speak up when something’s off

Experienced with tools like G Suite, Slack, ClickUp, and HighLevel

🛠️ Key Responsibilities

Manage CEO’s email inbox and calendar with extreme attention to detail

Place calls and follow up with clients, partners, and internal contacts

Send and organize follow-up emails, confirmations, and reminders

Plan travel and accommodations, including booking flights, hotels, and transport

Assist with meeting scheduling, reservations, and event coordination

Use ClickUp for task management and HighLevel for CRM coordination

Provide daily end-of-day summaries to CEO with status updates and completions

Keep communication lines open across the team and keep things moving

💻 Tools & Platforms

G Suite (Gmail, Calendar, Docs, Sheets)

Slack (team communication)

ClickUp (project/task management)

HighLevel (CRM and client management)

⏰ Availability

Must be available Monday–Friday

8:00AM – 4:00PM AEST (Australian time)

Remote role but must be based in or near the Asia-Pacific region for time zone alignment

✅ Screening Criteria

To be considered, applicants must meet the following criteria:

Typing speed: 50+ WPM

Reliable, high-speed internet connection

Preferred DISC profile: High C or High D

Fluent English (you’ll be on calls and writing emails daily)

Must include the keyword: “Proactive Precision” in your application

In your application, please include the following:

Examples of past Executive Assistant work

Description of the most complex EA task or challenge you’ve handled

A brief on what’s been effective (and not effective) in communication with executives you’ve supported

🚀 Why Join Ential?

At Ential, we’re all about speed, systems, and smart execution. If you thrive in high-growth environments, love solving problems before anyone else sees them, and are confident in your ability to manage relationships and responsibilities — we want to hear from you.

Ready to become a critical force in a fast-scaling AI agency? Apply now and show us your Proactive Precision.

• Describe your recent experience with similar projects
• Please list any certifications related to this project
• What office applications are you most familiar with?
• How do you handle sensitive information or records?
• How do you ensure accuracy while typing?

I’m looking for a long-term social media partner to help grow my travel advisory business on Instagram and through Mailchimp campaigns, with a clear focus on luxury and lifestyle travel. The priorities are client acquisition, consistent engagement, and a strong, polished brand presence.

I can share plenty of reference material from other top travel advisors, along with marketing assets provided by my host agency. What I need is someone who can take that inspiration and build a strategy that feels clean, modern, and conversion focused. This includes managing my Instagram content calendar, reels, captions, hashtag research, DM engagement, and coordinating regular email campaigns in Mailchimp.

If this sounds like a fit, I’d love to talk through your approach, availability, and how you typically structure long-term collaborations.

Looking forward to hearing from you.

Scope of work includes:
• 3 Instagram posts per week (carousels and stills)
• At least 1 reel per week
• At least 1-2 stories daily
• Light daily DM engagement for community building
• Monthly analytics and insights
• 2-4 Mailchimp newsletter per month ( I will provide the content)
• 1 additional email campaign as needed

• Do you have experience in managing email campaigns in Mailchimp?
• Have you managed social accounts in travel, hospitality or lifestyle before? If yes, can you share examples or results you’re proud of?
• How many clients do you manage at a time, and how do you ensure each one gets consistent attention?
• If you had to grow my account in 60 days, what would be your first three priorities and why? If helpful, here’s my Instagram for context: @travelwith.ashwin.
• What’s your preferred turnaround time for content, revisions, and campaign planning?

🚀 Executive Assistant to High-Velocity Operator
Overview
I am seeking a sharp, highly reliable Executive Assistant to support a fast-moving founder operating across multiple projects. This role is for someone who thrives in ambiguity, loves building systems from chaos, and can operate as a true force multiplier. You will be deeply involved in day-to-day operations, execution, and decision support—not just admin work.
This is a long-term role for the right person with the opportunity to grow into a Chief of Staff–type position.

🔧 Key Responsibilities
Calendar & Scheduling Management


Multi-timezone scheduling


Prioritization and conflict resolution


Email & Communications


Inbox triage, drafting responses, follow-ups


External coordination with partners, clients, and vendors


Project & Task Management


Tracking deliverables across multiple initiatives


Creating systems, SOPs, and workflows


Research & Briefing


Market research, vendor sourcing, light financial or operational analysis


Preparing concise summaries and decision briefs


Operations Support


Light bookkeeping coordination


Document preparation, contracts, file organization


Personal Efficiency Support


Travel planning, logistics, deadline management


Helping ensure nothing critical falls through the cracks



✅ Required Qualifications
2+ years experience as an Executive Assistant, Operations Manager, or Chief of Staff–type role


Exceptionally organized with obsessive attention to detail


Strong written communication skills (clear, concise, professional)


Tech-savvy: Google Workspace, Notion, Slack, task managers, spreadsheets


Proactive problem-solver who anticipates needs before being asked


Comfortable working in a high-pressure, fast-changing environment


Absolute discretion and confidentiality



⭐ Strongly Preferred
Experience supporting founders, executives, or startups


Familiarity with finance, operations, or business analytics


Experience building systems from scratch


Availability during West Coast business hours (flexible)



⏱ Time Commitment
Initial: 10–20 hours/week


Growth Path: Potential to scale to full-time



💰 Compensation
Competitive hourly rate based on experience


Performance-based bonuses for exceptional execution and reliability



🧠 Who This Role Is For
This role is ideal for someone who:
Wants real ownership, not just tasks


Enjoys operating behind the scenes to make big things move faster


Thinks in checklists, systems, and leverage


Is calm under pressure and thrives on responsibility



📥 How to Apply
Please include:
A short overview of your relevant experience


One example of a complex project or executive you’ve supported


Your availability (hours/week + time zone)


Your hourly rate


A brief note on why you’d excel in a fast-paced founder environment

We are seeking a detail-oriented freelancer to conduct thorough research on various travel locations in Germany. Your role will involve gathering data on attractions, accommodations, and local experiences, as well as entering this information into Travefy to create a comprehensive travel itinerary. The ideal candidate should be passionate about travel and have experience with research and travel planning. A keen eye for detail and strong organizational skills are essential for this project.

We are seeking a highly organized, proactive, bilingual Spanish–English Personal Virtual Assistant to support a very busy UK-based Property Investor, Mentor, and Entrepreneur. This role requires someone who can think ahead, solve problems before they arise, manage complex calendars, coordinate logistics across multiple time zones, and maintain the highest standards of professionalism and confidentiality.

We need someone who is sharp, reliable, emotionally intelligent, and able to run the executive’s day-to-day life and business operations with confidence and independence.



KEY RESPONSIBILITIES
— Executive & Personal Support
• Manage the executive’s calendar, appointments, meetings, reminders, and daily workflow.
• Coordinate personal tasks, travel schedules, and household-related planning when needed.
• Serve as the primary communication point between the executive and clients, partners, team members, and vendors.

— Communication & Relationship Management
• Draft emails, messages, reports, and communication on behalf of the executive in both English and Spanish.
• Handle follow-ups, confirmations, rescheduling, and professional correspondence.
• Maintain excellent communication etiquette suitable for high-level business environments.

— Operational & Administrative Support
• Prepare documents, organize files, update records, and maintain digital systems.
• Assist with project coordination, deadline management, reporting, and SOP upkeep.
• Conduct online research and prepare summaries, briefs, or executive-ready updates.

— Travel & Logistics
• Plan and manage flights, hotels, cars, venues, and travel itineraries.
• Create travel packs that include timing, addresses, reservation details, and notes.
• Adjust schedules proactively when travel circumstances change.

— Financial & Invoicing Responsibilities
• Handle invoicing, expense tracking, and monthly financial organization.
• Maintain accurate logs of expenses, receipts, reimbursements, and business spending.
• Support the executive with light bookkeeping tasks as required.
• Ensure all financial records are maintained accurately and submitted on time.

— Task Ownership & Problem-Solving
• Take full responsibility for assigned tasks and ensure completion without repeated follow-ups.
• Think ahead and anticipate needs before they are raised.
• Provide solutions, not problems — adapt quickly and stay calm under pressure.



IDEAL CANDIDATE
• Fully bilingual in Spanish and English (written and spoken).
• Minimum 2–3 years experience as a VA, EA, PA, or Operations Assistant.
• Excellent time management, communication, and organizational skills.
• Comfortable working in a fast-paced environment with shifting priorities.
• Emotionally intelligent, reliable, proactive, and detail-focused.
• Tech-savvy and able to learn new tools quickly.


REQUIRED TOOLS & SKILLS
• Google Workspace & Microsoft Office
• WhatsApp, Teams & Zoom
• Ability to create professional documents
• Strong scheduling and follow-up skills
• Financial literacy (invoicing & expense tracking required)

• Are you available to start immediately?
• Are you available for for a long-term, fill-time commitment?
• What would make tis role ideal for you?
• Describe your recent experience with similar projects
• How do you handle sensitive information or records?

Are you a fluent English speaker deeply in love of Maputo, Mozambique?
We have an immediate need for passionate local guides to host personalized walking tours!

Lokafy connects travelers with amazing locals like you, for experiences beyond the typical tourist script. We need guides who can show visitors the real Maputo, share personal stories, and create unforgettable memories and we currently have upcoming tour requests for English speakers and are looking to bring a new guide on board quickly.

We have a 4-hour tour request on December 29th for 6 travelers and are looking to bring a new guide on board quickly.

We're looking for:
-Native or fluent English speaker based in Maputo.
-Someone who knows and loves their city's unique culture and hidden gems.
-Friendly, adaptable, and great at conversation.
-Available for flexible freelance work, you set your schedule!

Compensation: Earn $10–$15 USD per hour, depending on group size, paid weekly.
If you're ready to share your passion and help travelers discover Ankara like a local, please apply now!

To apply, tell us a bit about yourself and how long you've lived in the city, and your language fluency level.
Looking forward to welcoming you to the Lokafy team!

Hi Kelli, My colleague contacted you earlier. You're in Georgia, right? Could you help us deliver a document to the court in Georgia?

Hello! I’m planning a two-week trip to Canggu with my husband, our three-year-old daughter, and our nanny. Although we are Indonesian and have lived there for five years, I will be working remotely during our stay and will have a busy schedule. We want to make the most of our time together, especially during the holiday season, and would appreciate support to help us achieve that.

We’re looking for a local, fast-responding assistant who can:
- Make suggestions for Christmas Eve and Christmas brunch.
- Make the necessary reservations.
- Recommend trips and itineraries that align with our lifestyle, focusing on wellness spots, kid-friendly playgrounds, and restaurants with areas suitable for children, rather than typical tourist attractions.
- Help us with necessary errands online or offline (purchasing things for our toddler, food not available online, etc).

We travel there often, so I am hoping this partnership could last a long time. Thank you :)

• Describe your recent experience with similar projects

✨ Executive Assistant to CEO — High-Performance, Fast-Paced, Multi-Business Role

Location: Remote (EST preferred)
Compensation: Competitive — based on experience
Hours: Part-time to Full-time (flexible, but must be consistently available)
Start Date: Immediate

⸻

About the CEO

You’ll be working directly with a 27-year-old entrepreneur running multiple growing companies:
– a real estate marketing agency scaling rapidly,
• real estate investment entity
• Management of multiple high-traffic Instagram brands (1M+ total followers) and Ecommerce
• Active in high-ticket sales roles, fitness/vegan branding, and content creation

The CEO operates at a fast pace, juggles high-value clients, constant content production, and multiple income streams. You must be the person who brings order, structure, and smooth execution.

⸻

Role Overview

We’re looking for a detail-oriented, proactive, take-charge Executive Assistant who can manage the CEO’s day-to-day operations, communication, scheduling, and personal productivity — keeping everything organized and moving forward.

This is for someone who thrives in a high-performance environment and wants to grow alongside multiple brands.

⸻

Key Responsibilities

🗓 Calendar, Scheduling & Organization
• Manage and optimize CEO’s calendar across all businesses
• Schedule sales calls, follow-up reminders, training days, and internal meetings
• Coordinate availability between high-ticket sales roles and agency operations
• Ensure the CEO always knows what’s next

📞 Communication & Inbox Management
• Manage emails, DMs, and important messages across multiple platforms
• Respond professionally to leads, prospects, clients, and partners
• Draft scripts, follow-ups, documents, and quick summaries
• Filter what needs the CEO’s attention vs. what can be handled by you

📊 Agency Operations (Surge Avenue)
• Keep ClickUp organized and updated
• Assist with onboarding new clients
• Coordinate with editors, contractors, and appointment setters
• Maintain SOPs, workflows, and deliverables
• Ensure client success tasks are on track

📱 Social Media Management
• Organize content ideas for the CEO’s fitness and business pages
• Maintain posting schedules for real estate pages & artist pages
• Assist with basic content repurposing (no editing required, just organization and distribution)

📈 Lead Tracking & CRM
• Keep Close CRM clean, updated, and organized
• Tag leads, update pipelines, assign follow-ups
• Prepare daily “what to focus on” lists for sales activities

💼 Personal Admin Tasks
• Reminders for bills, important dates, renewals, tax prep, budgeting
• Helping track progress on personal fitness, protein intake, and routine consistency
• Basic online research when needed
• Assist with travel planning or studio scheduling

⸻

Ideal Candidate Traits

We’re looking for someone who is:
• Extremely organized and detail-oriented
• A natural problem solver
• Able to manage multiple priorities at once
• Communicative, reliable, and proactive
• Comfortable working independently
• Tech-savvy (ClickUp, Google Workspace, CRMs, social media, etc.)
• Coachable and growth-oriented
• Comfortable working with a fast-paced, high-achiever environment
• Able to adapt as tasks and priorities evolve

⸻

Required Skills
• Experience as an EA, project manager, scheduler, or operations assistant
• Strong written and verbal communication
• Calendar management expertise
• Experience with CRMs (Close is a bonus)
• Understanding of social media workflows
• Basic admin + operational understanding
• Ability to protect the CEO’s time and increase efficiency

⸻

What Success Looks Like

Within the first 30–60 days, you’ll:
• Have full control of scheduling and daily structure
• Reduce CEO’s admin time by 50–70%
• Keep the agency organized and tasks clean
• Own communication follow-ups
• Provide clarity and order so the CEO can close deals and grow the business

⸻

How to Apply

Send the following:
1. A brief introduction
2. Why you’re a good fit for a fast-paced entrepreneur
3. Examples of past EA or project management work
4. Your availability & preferred hours
5. Expected hourly rate or monthly salary

Schedule: Full-time, aligned with US Eastern business hours

We are seeking a highly experienced, reliable, organized, and detail-oriented Senior Executive Virtual Assistant to support the CEO of a small US-based tech company. You will play a key part in keeping the CEO organized, focused, and moving efficiently through daily operations and long-term initiatives.

This role is ideal for someone who thrives in a dynamic environment, has supported founders or senior executives, and is comfortable operating with minimal oversight.

Deliverables
Key Responsibilities
-- Manage a complex executive calendar, meetings, and shifting priorities across multiple time zones
-- Coordinate internal and external communications on behalf of the CEO
-- Track and follow up on action items, deadlines, and project progress
-- Create and maintain SOPs, internal playbooks, and documentation
-- Organize and manage digital files and shared workspaces using Microsoft 365 and SharePoint
-- Support light project and task management efforts across departments
-- Conduct research and prepare executive briefs and summaries
-- Assist with travel planning and logistics as needed

Required Experience and Skills
-- MUST have a positive attitude
-- 8 to 10+ years of experience as an executive assistant or virtual assistant supporting senior leadership
-- Excellent written and verbal English communication skills
-- Highly organized with strong attention to detail and ability to prioritize effectively
-- Proactive and resourceful with strong follow-through and problem-solving skills. Ability to work proactively vs waiting for tasks
-- Deep experience with Microsoft 365 suite, including Outlook, Word, Excel, Teams, and SharePoint
-- Experience supporting a US-based executive or small business



Technical Requirements
-- Reliable high-speed internet connection
-- Access to a professional home office setup with ability to take video calls regularly

• This is a full-time role, and we are looking for a dedicated freelancer. Are you currently working on other contracts?
• How many years of experience do you have as a virtual assistant supporting executives based in the US?
• What office applications are you most familiar with?
• How do you handle sensitive information or records?
• Describe your recent experience with similar projects

We are seeking a knowledgeable and enthusiastic Japan Travel Support Specialist to assist clients with their travel plans. Your main responsibilities will include providing travel itinerary suggestions, local transportation information, cultural insights, and recommendations for accommodations and attractions across Japan. If you have a passion for travel and a deep understanding of Japanese culture and logistics, we would love to hear from you. Strong communication skills and attention to detail are essential for this role.

I’m building a travel-planning tool that works seamlessly in any modern browser and as a native Android app. The heart of the product is an automatic scheduling engine: a traveller enters destinations, dates, interests, and constraints, then the system generates a balanced day-by-day itinerary without manual drag-and-drop.

To make plans truly actionable, I also need live integrations with flight booking services, hotel booking services, and maps / navigation APIs. The idea is that a user can check the latest flight options, lock in accommodation, and instantly see routes and travel times—everything updating the itinerary in real time.

Here’s how I picture the workflow:

• Responsive Web front end built with a modern stack—React, Vue or similar—mirrored by an Android version (Kotlin, Flutter or React Native are all fine).
• A shared backend that houses the scheduling logic, user accounts, and third-party connections; REST or GraphQL, whichever suits the architecture best.
• Clean, modular codebase with clear documentation so future features like collaborative editing or template libraries can be added without rewrites.

Acceptance criteria
• User enters trip parameters and receives an auto-generated itinerary within seconds.
• Real-time flight and hotel data pulled from external APIs; selecting an option updates the schedule immediately.
• Interactive map displays every stop and intra-day route.
• Single sign-on across Web and Android with the same account data.
• Source code, build instructions, and short technical walk-through delivered on hand-over.

If this aligns with your skills and you can advise on the best third-party APIs for flights, hotels, and mapping, let’s start planning the build timeline.

Skills: PHP, Mobile App Development, Android, AngularJS, Kotlin, Vue.js, Flutter, REST API

Project Description
We are a specialized travel planning agency for university groups. We are organizing a technical site visit for 16 students and 2 professors from Kumoh National Institute of Technology (South Korea) to Dresden, Germany.

We require an expert to urgently secure and coordinate 3 corporate visits within the Dresden area between January 12th and January 15th, 2026.

🎯 Scope of Work
Lead Qualification & Outreach (Initial Phase):

Utilize the provided contact list (Bosch, Infineon, ASML, Fraunhofer, etc.) to perform professional "cold outreach".




Craft and send tailored, high-impact emails/calls (in excellent German and English) to the designated contact persons.




Clearly communicate the academic purpose of the visit and the profile of the visiting group (Kumoh National Institute of Technology students and professors).

Negotiation & Confirmation (Final Phase):

Negotiate and confirm a specific 2-3 hour visit slot for the group (18 people total) between January 12-15, 2026.

Secure three (3) confirmed bookings from the provided list or similar high-tech companies in the Dresden area.

The successful completion of the job is defined by the confirmation of 3 official visit slots.

🌟 Required Skills & Experience
Native or Fluent German (C1/C2 Level) is mandatory.

Proven experience in B2B Appointment Setting, Business Development, or Sales—specifically for the German market.

Familiarity with the high-tech/semiconductor industry is a major plus.

Excellent written and verbal communication skills in both German and English.

Ability to start immediately due to the tight deadline (January 12-15, 2026).

⏳ Project Timeline & Budget
Timeline: Immediate start, completion required by the end of December/early January.

Budget: Please propose your hourly rate or a fixed price for securing the 3 visits. (We will prioritize candidates offering a fixed price for the desired outcome.)

🔒 Confidentiality
The contact list provided contains highly sensitive and confidential information. A signed Non-Disclosure Agreement (NDA) will be mandatory before sharing the list.

Would you like me to refine any of these sections, such as adjusting the target companies or the required skills?

Long-term, high-trust role supporting a demanding entrepreneur with multi-domain responsibilities
Location: Fully Remote (Latin America / U.S.-time-zone preferred)
Support Structure: You will partner with a local part-time Personal Assistant in Puerto Rico who handles physical/in-person tasks.
Commitment: Full-time, long-term

⸻

ABOUT THE ROLE

This is a remote operator role, not an admin or VA position.

You will serve as the Remote Chief of Staff to a high-demand technology entrepreneur with multiple businesses, real-estate and hospitality ventures, and a complex personal operating environment.

Your mission:
Convert chaos into structure, ensure nothing falls through the cracks, and run the entire remote operational system—while delegating and directing on-the-ground tasks to the local Personal Assistant in Puerto Rico.

You will own the workflows, systems, briefings, communication architecture, project management, follow-through, and operational clarity that enable the Principal to focus on high-leverage work, decisions, strategy, and relationships.

⸻

WHAT MAKES THIS ROLE UNIQUE

Unlike most CoS positions, this one requires:

1. Remote Operational Leadership

You will run all remote workflows, including communication, planning, coordination, scheduling, research, decision support, documentation, SOPs, briefing cycles, and project tracking.

2. A Two-Tier Support Model

You will direct, manage, and quality-control a local part-time Personal Assistant in Puerto Rico who handles:
• In-person errands
• On-site vendor coordination
• Household coordination
• Deliveries, inspections, local appointments
• Physical documents
• Pet support, in-person emergencies

3. Systems & Structure as a Core Skill

You will maintain (and improve) the full operating system across the Principal’s life—projects, tasks, SOPs, communication flows, and cross-domain situational awareness.

4. Executive-Level Judgment

You must know what matters, what doesn’t, what to escalate, and how to keep everything aligned with the Principal’s goals.

⸻

CORE RESPONSIBILITIES

A. Daily Executive Function & Communication Flow
• Prepare a Daily Briefing (priorities, decisions needed, project status, blockers, calendar checks).
• Maintain real-time communication triage across email, WhatsApp, and documents.
• Convert inputs → actions → tasks → projects (Asana).
• Close all loops—no loose ends.
• Draft communication in a clear, concise, executive voice.

⸻

B. Remote Project & Workflow Management

Adapted from the Director of Operations role :
• Manage multi-stakeholder projects across business, real estate, hospitality, and personal domains.
• Build structure, timelines, dependencies, and follow-up rhythms.
• Track deadlines across companies and personal life.
• Coordinate with executives, vendors, legal, finance, and other teams.
• Attend Zoom meetings or review AI transcripts; extract tasks & implications.
• Ensure consistent execution and on-time delivery.

⸻

C. Managing & Directing the Local Puerto Rico Assistant

You will:
• Assign and delegate physical tasks.
• Manage priorities and workflows.
• Build SOPs for repeatable on-site work.
• Quality-check outputs.
• Ensure local execution aligns with remote planning.

Think of yourself as the COO; the PR-based assistant is your field operator.

⸻

D. Travel, Logistics & Planning (Remote Execution)
• Plan, book, and coordinate all domestic/international travel.
• Build decision-ready itineraries.
• Arrange transportation, logistics, hotel preferences, etc.
• Prepare for disruptions with contingencies.
• Coordinate with the local PA for packing, errands, in-person support.

⸻

E. Vendor, Contractor & Third-Party Coordination (Remote)
• Source vendors (U.S. & Puerto Rico).
• Manage communication, schedules, follow-ups.
• Maintain a vendor database.
• Ensure accountability and completion.
• Direct the PR assistant for onsite vendor supervision when needed.

⸻

F. Systems, SOPs & Digital Workspace Management
• Maintain & improve the Principal’s operating system (LifeOS equivalent).
• Build SOPs for all recurring tasks.
• Organize documents, drives, task boards.
• Use AI tools (ChatGPT, Otter, Zapier, Asana integrations).
• Maintain an airtight information architecture.

⸻

G. Research, Analysis & Decision Support
• Conduct strategic research across business, technology, hospitality, real estate, logistics, compliance, and personal matters.
• Present findings in concise, decision-ready memos.
• Offer options, comparisons, and recommendations.

⸻

SUCCESS IN THIS ROLE LOOKS LIKE

(Adapted from the KPIs in your internal COS materials )
• The Principal always knows the three most important things to focus on each day.
• Projects move forward without the Principal chasing anyone.
• Problems are solved before they reach the Principal.
• The PR assistant executes smoothly under your direction.
• Systems improve weekly.
• Communication is proactive and complete.
• Nothing needs to be repeated.
• No details slip.
• The Principal’s cognitive load goes down, not up.

⸻

REQUIRED EXPERIENCE & CAPABILITIES

1. Minimum 5+ years in:
• Chief of Staff
• Director of Operations
• Senior EA supporting a demanding founder/CEO
• Remote operations or program management

2. Demonstrated Ability To:
• Manage complexity across multiple domains.
• Run an executive’s life without being micromanaged.
• Delegate to and manage other assistants.
• Build and maintain operational systems.
• Communicate cleanly and concisely.
• Exercise excellent judgment.

3. Technical Strength
• Asana or similar PM tools
• Google Workspace
• AI tools (ChatGPT, Notion AI, automation workflows)
• Slack/WhatsApp
• Cloud drive management
• Calendar mastery

4. Personal Attributes
• Extremely detail-oriented
• Proactive, anticipatory, resourceful
• Calm under pressure
• Low ego, high humility
• Systems thinker
• Fast learner
• Above-the-line accountability mindset (ownership, no excuses)

⸻

PREFERRED
• Experience supporting entrepreneurs or high-net-worth individuals
• Experience managing remote/local hybrid staffing
• Experience with real estate, hospitality, or multi-property operations
• Familiarity with SOP writing, process building, or operating systems
• Background working across multiple time zones

⸻

SCHEDULE & AVAILABILITY
• Must be available during extended U.S. East Coast hours.
• Occasional weekend or after-hours needs during urgent periods.
• Long-term commitment preferred.

• PLEASE ANSWER EACH QUESTION SEPARATELY Rate your English language proficiency on a scale of 1-10. Rate your Spanish language proficiency on a scale of 1-10.
• This role requires emergency availability outside standard hours. Can you commit to being reachable for urgent matters? Do you have any commitments that would prevent you from traveling occasionally or working flexible hours?
• This is a full time best efforts role. What is your expected (annual) salary range for this role?
• Have you ever prepared daily executive briefings or decision memos? If yes, how frequently? Are you familiar with EOS (Entrepreneurial Operating System) or do you have experience with quarterly planning frameworks?
• Give me an example of a time you made a significant decision independently that turned out well, and one that you wish you had escalated.

Hello

My name is Hassna and I'll be visiting Cairo tomorrow for a couple of days and I thought I'd treat myself for a fun photo sesh. (Celebrating my coming back to Cairo for a long time)

Something fun and candid in Downtown Cairo or something like that? More street photo rather than landmarks..

Looking at Thursday AM - flexible

Would you be up for it?

• Describe your recent experience with similar projects

We are looking for a highly motivated and detail-oriented Lead Generation Specialist to support the growth of our travel business. The Sangha Project Company, is a travel planning agency from India that specializes in solo, customized, group tours and retreats for international clients such as yoga teachers and wellness professionals. The ideal candidate will have proven experience in data mining and lead prospecting, with a strong ability to identify, research, and qualify potential clients and then Our sales team will connect with the leads to discuss retreat opportunities, share package details, and guide them through the next steps.

In this role, you will focus primarily on finding and verifying leads for yoga trainers, yoga studios, wellness professionals, and related businesses across France.

Key Responsibilities:

Conduct accurate data mining and market research to identify yoga trainers, yoga studios, wellness instructors, and relevant businesses across France.

Build and maintain detailed lead lists, including phone number, email id, business profiles, websites, and social links.

Use platforms such as Google, LinkedIn, Facebook, Instagram, yoga directories, and local business listings to gather and verify data.

Qualify leads based on business relevance, service offerings, and potential partnership value.

Collaborate with our team to refine targeting strategies and optimize lead-generation workflows.

Skills: Research, Leads, Web Search, Data Mining, Market Research, Digital Marketing, Data Analysis, Lead Generation

Dr. Paul Rohde is looking for a highly competent, motivated, and execution-oriented executive assistant who enjoys working in a fast-paced, entrepreneurial start-up environment.

Paul is a sought-after executive coach trusted by leaders at the most prestigious technology companies in the world, including OpenAI, Google DeepMind, and Anthropic.

While expanding his successful business, he needs support in both his personal and professional life.

Business Development and Management
- Lead hiring and recruitment campaigns for the team
- Build sustainable systems and SOPs for different operations
- Hire good consultants to fast-track our progress
- Manage teams and meetings effectively (social media, app development, etc.)
- Lead new initiatives depending on business needs

Personal Life Admin
- Manage personal travel planning and reservations
- Coordinate with service providers (contractors, maintenance, healthcare, etc.)
- Manage personal events and social calendar
- Track relevant dates for tax compliance and coordinate with accountant/bookkeeper
- Maintain an organized file system in Google Drive or Notion

Schedule & Availability

Core Hours: 9:00am -5:00pm PDT (San Francisco time), with emphasis on responsiveness during business hours and availability for urgent personal matters

Flexibility Required: This role demands adaptability to changing priorities and occasional weekend or evening support for personal events or urgent matters.

Working Style: Combination of independent task management and regular check-ins for updates and new priorities.

Required Qualifications

Technical Skills
- Proficiency with scheduling apps, email management, and productivity tools
- Strong internet research capabilities and data organization
- Experience with data platforms and personal finance management tools
- Comfortable learning new apps and systems quickly

Core Competencies
- Exceptional communication skills in both written and verbal formats
- Proactive mindset - you anticipate needs before they're expressed
- Meticulous attention to detail with zero tolerance for repeated errors in personal or professional matters
- High execution standards without compromising quality
- Discretion and confidentiality - absolute trustworthiness with personal and professional information
- Problem-solving abilities - resourceful and solution-oriented

Personal Attributes
- Professional and reliable communication style
- Adaptable to changing personal and professional priorities
- Self-directed with strong independent work capabilities
- Organized mindset with love for systems and efficiency
- Service-oriented approach with genuine care for quality of life improvements

Do Not Apply If...
- You are uncomfortable handling both personal and professional matters
- You need constant supervision or detailed instructions for routine tasks
- You do not research things beforehand before asking questions
- You are not comfortable with confidential personal information
- You cannot adapt quickly to changing priorities

Compensation & Growth

Starting Salary: $2500-$3000/month for full-time

Commitment: Part-time to full-time hours depending on needs and fit

What You'll Gain
- This role offers unique exposure to how successful professionals manage complex lives while maintaining high performance standards.
- High quality mentorship from Paul to fast-track your career
- Learn to build systems that you can use in your future business or roles

Application Requirements

To be considered, you must provide:
- Specific examples of personal or professional organization systems you've created or managed
- Availability confirmation for flexible scheduling needs

Apply If
This role is perfect for someone who:
- Enjoys supporting others in achieving their personal and professional goals
- Loves creating order and systems that improve quality of life
- Values discretion and can be trusted with confidential personal matters
- Thrives on variety and doesn't mind switching between professional and personal tasks
- Takes pride in excellence and wants to contribute to someone's overall success and well-being

This is not just a job—it's an opportunity to play a vital role in helping a successful professional maintain balance and achieve goals across all areas of life.

Serious candidates only. This role requires commitment to excellence, reliability, and the discretion that comes with managing both personal and professional responsibilities.

• Video Recording: Show us a system you made Show us a system you made that you are proud of (either personal or professional) Task: Record a video, share your screen and show your systems. Also explain why you created them the way you did.