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am looking for a smart, proactive and resourceful assistant to work directly with me as I grow a UK home services business (cleaning, handyman, property services).

This is NOT a simple admin role.

You will help build systems, research people, solve problems and support real business growth.

Initial responsibilities include:

• Researching and finding handymen, cleaners and contractors in London
• Posting in Facebook groups, Indeed, Gumtree and online communities
• Building and organizing databases of workers and suppliers
• Following up with candidates and collecting details
• Online research and problem solving
• Helping organize day-to-day operations

As the business grows, responsibilities may expand into:

• operations support
• recruitment
• team coordination
• business research
• founder/personal assistance

We are looking for someone who is:

✅ Smart and resourceful
✅ Fast and proactive
✅ Strong English communication
✅ Comfortable figuring things out independently
✅ Organized and detail-oriented
✅ Wants long-term growth

Compensation:

Starting rate: $5–8/hour depending on experience and performance.

Initial workload:
20–30 hours per week.

7-day paid trial for the right candidate.

When applying, please answer:

1. Why does this role interest you?
2. Have you ever researched or sourced people online?
3. If you had to find 50 handymen in London in 7 days, what exact steps would you take?
4. What software/tools are you comfortable using?
5. Why would you be a good fit?

Please include your hourly rate and availability.

Virtual Assistant – Part-Time Remote Role

We are looking for a proactive and organised Virtual Assistant to support multiple growing businesses and personal brands.

Key Responsibilities

Content & Social Media
- Assist with content repurposing and organisation
- Research content ideas and trends
- Monitor comments, messages and community engagement

Administrative Support
- Manage inboxes and organise emails
- Maintain task lists and project trackers
- Book appointments and meetings
- Conduct online research as required
- Prepare documents and reports

Property & Airbnb Management
- Respond to guest enquiries and messages
- Coordinate with cleaners and maintenance teams
- Update property listings and calendars
- Monitor reviews and assist with guest experience
- Follow up with contractors, suppliers and partners


Ideal Candidate
- Excellent written English
- Highly organised and detail-oriented
- Comfortable using Google/Notion
- Able to work independently and meet deadlines
- Positive attitude and strong communication skills

Hours
Flexible position with opportunity for increased hours as the role develops.

I am looking for a reliable and highly responsive travel assistant to help coordinate an upcoming trip to Portugal. While this is partly a tourism trip, efficient travel coordination, logistics, and practical local guidance are the highest priorities. Tourist recommendations and local insights are appreciated as well.

The ideal candidate is organized, resourceful, detail-oriented, and fluent in both Portuguese and English. Strong communication skills are extremely important. Fast response times via Upwork messages are required, as there may be time-sensitive transportation or itinerary decisions during the trip.

Responsibilities may include assisting with transportation planning throughout Portugal, coordinating trains, private drivers, airport transfers, and local travel logistics, advising on the most efficient and practical methods of travel between regions, monitoring regional issues that may affect travel plans such as traffic, strikes, demonstrations, transportation disruptions, or tourist congestion, helping avoid tourist traps and inefficient travel decisions, recommending hotels, restaurants, and activities, assisting with reservations and day-trip planning, providing practical local insight and travel best practices, and assisting with occasional translation or communication with local businesses if needed.

Please include your experience with Portugal travel coordination, the cities or regions you are most familiar with, your typical response availability and time zone, and any relevant hospitality, concierge, or travel planning experience.

• Work directly as personal assistant with all our various business ventures
• ****MUST Speak English ****
• Calendar/Schedule Management, Appointment Scheduling, Travel planning
• Answer and direct phone calls
• Lead Generation
• Managing Social Media Postings
• List Building
Web Research
• File Management
• Communicate with clients
• Data Entry
• Prepare documents
• Creates new databases and updates existing databases.
• Task management and project tracking
• Take notes or transcribe meetings conducted online and share minutes of meetings.
• PowerPoint presentations and materials as needed
***MUST have experience with AI***

Desired Qualities
• Fast-learner (Must embrace learning new things)
• Self-starter
• Resourceful
• Detail-oriented
• Ability to multitask
• Effective communication
• Team Player

Experience required
• Competent with G Suite and
• Microsoft 365
• One drive
• Experienced in CRMs
• 2-3 Years' experience minimum

• What office applications are you most familiar with?

We are developing a service to enhance travel agents' operations and need real feedback from them before launch. We are offering $50 for each piece of feedback to ensure our service meets their needs effectively.

I'm traveling to Tokyo and need someone to call Tempura Nakagawa for me and to make a reservation under my name. The restaurant doesn't speak English and I don't speak Japanese. I'm available for lunch at any time on these dates, and here is my order of preference: Wednesday June 17; Friday, June 19; Saturday, July 4. I just need one of those dates to work. If none of those dates work, I can provide other times. I'm happy to pay you for a full hour of work, even though the call will probably only take 1 or 2 minutes. If you want, I can stay on the line to message you while you are on the phone with the restaurant, but for me that is not needed. If the restaurants is full for lunch on those dates, I can give you new times and you can just call again. The restaurant's hours are available on Google so you can see when they are available to call.

Seeking credit card points maximizer expert and travel booking assistant. I run a consulting company and currently use several business cards (amex, chase, etc) and on the personal side (chase) also.

1. Would like an assessment of the current spread of cards, usage and proposal on what changes should be made
- Currently sitting on 180K amex points, another 100K on chase points and ~100K on ANA airlines

3. Would like for this role, to be the one searching for unique experiences, tailored to my preferences and family needs. Europe (germany to visit family, spain, Italy, etc), East Asia - Japan, Thailand, Vietnam

4. Seeking unique hotel experiences that would normally only make sense with points (at least for us)

5. Research, tailor and build full travel itinerary

6. Handle all the booking and reservations (airfare, hotels, etc)

7. Handle any travel changes or issues that may arise

Must have:
- Fluent in English (Also German and/or Spanish speaking would be a plus)
- Experience in this field - be considered an expert in points usage through various tools
- Have worked in startup like environments (fast and scrappy, with sound judgement)
- *Nice to have: someone that has / had children and family setting of their own (relatability)

Do not want:
- Generic examples
- AI based responses
- Agencies with rotating operators

Want:
- Responsiveness and accèss to WhatsApp or Slack
- Truly curated itineraries thinking on our needs
- Concierge-like experience working together
- Act independently / make sound decisions
- Engage as needed over time, be an available support for our company (not just a one time booking)

• Describe your recent experience with similar projects
• How do you handle sensitive information or records?

The team has identified 8 Upwork freelancers for this project, and we are currently comparing project quotes instead of hourly rates. Would you be able to provide a project-based quote for the following type of work?

Scope would likely include:

* Repurposing article content into Instagram post ideas
* Creating carousel concepts/outlines
* Writing captions, hooks, and CTAs
* Suggesting Reel ideas/scripts
* Helping build a simple posting plan/content calendar
* Supporting around 3 posts per week, plus occasional Story/Reel ideas

We are looking for someone who can help make the content more engaging, polished, and consistent while driving traffic back to the client’s website.

Please let me know if this sounds like something you’d be interested in, and what your estimated project quote would be for a 2–3 month engagement.

Thanks,
Naseem

Here’s a polished description for an entry-level content creation position:

## Entry-Level Content Creator

The Entry-Level Content Creator supports the development of clear, useful, and engaging content for Travel & Safety Guide™. This role is ideal for someone who enjoys writing, researching, organizing information, and turning complex travel safety topics into easy-to-understand content for everyday travelers.

The person in this position helps create articles, guides, checklists, social media posts, newsletters, and other digital content focused on travel safety, health, financial protection, and privacy. Topics may include safe travel planning, scams targeting travelers, identity theft abroad, public Wi-Fi risks, travel insurance, emergency preparation, destination safety, and cybersecurity while traveling.

Key responsibilities include researching travel-related risks, drafting beginner-friendly content, editing and proofreading written materials, assisting with SEO-friendly headlines and summaries, organizing content calendars, and adapting longer articles into shorter posts for social media or email. The role may also involve fact-checking sources, tracking travel trends, helping update older content, and supporting brand consistency across Travel & Safety Guide™ materials.

This is an entry-level position, so professional experience is not always required. Strong writing skills, attention to detail, curiosity, reliability, and the ability to learn quickly are more important. A good candidate should be comfortable researching unfamiliar topics, following editorial guidelines, using basic digital tools, and writing in a tone that is helpful, trustworthy, and easy for travelers to understand.

The goal of this role is to help travelers make safer, smarter, and more privacy-conscious travel decisions while building hands-on experience in digital publishing, travel risk communication, SEO, and content strategy.

Executive Assistants manage calendars, organize meetings, manages email, accept phone calls, take messages and often takes care of travel arrangements for senior-level executives. Although the role is similar to that of a secretary, administrative assistant or personal assistant, Executive Assistants may have more responsibilities and confidential duties because they work more closely with upper management.

The Executive Assistant handles clerical tasks and prioritizes correspondence, allowing C-level executives to focus on decision-making and higher-level responsibilities. They also serve as links between the executive and the rest of the staff, contribute to better organization and planning, and help leaders be more effective in their roles.

Calendaring
Scheduling
Organizing
Implementing processes
Handling communications
Coordinating travel
Planning events
Booking appointments and organizing errands etc.

• What past project or job have you had that is most like this one and why?
• Which of the required job skills do you feel you are strongest at?
• Why do you think you are a good fit for this particular project?
• Do you have a professional phone presence and ability to inspire confidence on the phone?
• Do you have a selection of writing to show me?

Title: Remote Personal Assistant / Executive Assistant for Travel, Life Admin & Research

I’m looking for a highly organised remote personal assistant / executive assistant to help with personal admin, travel planning, bookings, online research, and general life logistics.

This is a part-time role to start, likely around 10 hours per month, with potential to increase if the working relationship is strong.

The right person will be intelligent, discreet, proactive, and comfortable taking a brief and returning clear, actionable options rather than creating more work for me.

Typical tasks may include:

* Travel research and booking support: flights, hotels, transfers, visas, restaurant reservations
* Preparing shortlists of options with clear recommendations
* Comparing products or services and summarising the best choice
* Filling out forms and applications for my review
* Booking appointments and managing basic scheduling
* Chasing confirmations, refunds, returns, or customer service issues
* Organising receipts, confirmations, and simple spreadsheets
* General online research and practical problem-solving

I value speed, judgement, and concision. I do not want long reports or endless options. For most tasks, I want one recommended option, one backup, the relevant links, the total cost, and any deadline/cancellation issues.

Example task:

“I need to go to Dubai for 4 nights in July. Premium cabin only. Find the best flight and 5-star hotel options using my constraints. Optimise for convenience and quality over tiny savings. Give me the best option and one backup.”

Requirements:

* Excellent written English
* Strong online research skills
* High attention to detail
* Able to work independently from a brief
* Comfortable with travel/admin/logistics tasks
* Good judgement about when to ask for clarification
* Reliable, discreet, and responsive
* Familiarity with UK/US travel, visas, airlines, hotels, loyalty programmes, or premium travel is a plus

Important: I will always make final decisions and approve payments, transfers, bookings, and submissions. I am looking for someone to prepare the options, reduce friction, and execute approved admin tasks — not someone to make irreversible financial decisions without approval.

To apply, please answer these questions:

1. Tell me about a time you handled a complex travel, booking, or admin task for someone.
2. How would you approach a task where I ask for “the best option and one backup” but there are many possible choices?
3. Please spend no more than 10 minutes giving a sample answer to this task: “Find the best way to book a 5-star hotel in Dubai for 4 nights, prioritising location, quality, and convenience over the absolute lowest price.” I’m not looking for perfect research - I want to see how you structure the answer.

Please start your application with the phrase “Clear options” so I know you read the brief carefully.

I'm looking for a highly organized and proactive virtual executive and personal assistant to support me across both business and personal matters.

Responsibilities
- Organize and migrate files across SharePoint and Google Drive
- Inbox management (Outlook & Gmail)
- Calendar and schedule management (Outlook Calendar)
- Travel planning and bookings
- Research on products, markets, and suppliers
- Assist with preparing and organizing legal documents

Ideal Candidate
- Strong written and spoken English
- Highly organized and detail-oriented
- Able to handle confidential information professionally
- Independent, resourceful, and adaptable
- Familiar with Microsoft 365, SharePoint, Google Workspace, and productivity tools

Preferred
- Experience supporting founders or executives
- Prior legal assistant or executive assistant experience is a plus

This is a flexible remote role with ongoing potential, and responsibilities may evolve over time.

Please share your relevant experience, availability, timezone, and any legal support experience when applying.

• How do you handle sensitive information or records?
• What office applications are you most familiar with?

Highly organized and proactive Remote Personal Assistant to provide comprehensive executive, administrative, and personal support. This role is crucial for managing diverse responsibilities, ensuring smooth operations, and facilitating efficient communication across various domains. The ideal candidate will be a detail-oriented professional with exceptional communication skills and a strong ability to manage multiple priorities.

Key Responsibilities:
* Executive and Administrative Support: Prepare and manage correspondence, reports, presentations, and other business documents. Efficiently handle all incoming and outgoing communications.
* Family Administration and Coordination: Assist with various family-related administrative tasks and coordination efforts.
* Travel Planning and Support: Organize and manage travel arrangements, including itineraries, bookings, and logistics.
* Government and Official Agency Relations: Facilitate interactions and manage communications with government bodies and official agencies.
* Business Operations Support: Conduct thorough market research and gather business intelligence. Prepare concise reports, summaries, and business correspondence to support operational needs.
* Communication and Correspondence Management: Oversee and streamline all forms of communication, ensuring timely and professional responses.
* Research and Information Gathering: Perform extensive online research on a wide array of global topics. Compare service providers, products, and solutions, and provide clear summaries and recommendations.
* Meeting and Event Organization: Coordinate and organize meetings and events, including scheduling, logistics, and necessary preparations.
* Request Management and Problem Resolution: Proactively identify potential issues and implement effective solutions, maintaining a problem-solving approach.
* Confidentiality and Professional Standards: Uphold the highest standards of confidentiality and professionalism in all tasks and interactions.

Required Skills and Qualifications:
* Excellent English and Russian communication skills (written and verbal), C1 minimum.
* Strong organizational and multitasking abilities, capable of managing diverse responsibilities simultaneously.
* Proven experience in executive assistance, administration, or operations support roles.
* Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, as well as various online collaboration tools.
* Demonstrated ability to work independently, prioritize tasks effectively, and meet deadlines.
* Strong analytical, research, and problem-solving capabilities.

Overview

I'm looking for an experienced Notion consultant to help design and build a beautiful, intuitive Life Operating System that serves as the central hub for my family, personal growth, and entrepreneurial pursuits.

My goal is not simply to organize information. I want a thoughtfully designed system that helps me manage life with greater clarity, intention, and ease while also preserving meaningful memories, lessons, and wisdom for my children.

The system should feel elegant, calming, highly functional, and easy to maintain. Simplicity is more important than complexity.

About Me

I'm a former corporate executive currently transitioning into consulting, advisory, and coaching work while managing an active family life with two school-aged boys.

I want one central place to organize:

Family life
Personal growth
Business ideas and ventures
Reading and learning
Travel planning
Financial planning
Life philosophies and lessons
Memories and family history
Goals and intentional living
Key Areas
Family Hub

A central family dashboard that includes:

Family calendar overview
School information
Activities and sports
Vacation planning
Family traditions
Household projects
Important documents
Gift ideas
Family bucket lists
Personal Growth Hub

A place to capture and organize:

Monthly intentions
Goal setting
Habit tracking
Journal prompts
Reflection exercises
Personal development notes
Affirmations and mantras
Health and wellness plans
Knowledge Library

A personal knowledge management system for:

Books
Articles
Podcasts
Courses
Quotes
Research
Notes and insights

I want to easily capture information from my phone and categorize it for future reference.

Wisdom & Legacy Library

One of the most important sections.

I want to preserve:

Life lessons
Personal philosophies
Parenting insights
Letters to my children
Favorite quotes
Stories and memories
Reflections from significant life events

The long-term vision is something my children could explore and enjoy someday.

Business & Entrepreneur Hub

I am exploring several consulting, coaching, advisory, and creative business opportunities.

I'd like a place to manage:

Business ideas
Potential offerings
Content ideas
Networking contacts
Speaking opportunities
Thought leadership
Strategic planning
Goals and projects

Ideally the structure would support multiple business concepts without becoming cluttered.

Annual / Quarterly / Monthly Planning

I would like a planning system that includes:

Annual vision
Quarterly priorities
Monthly intentions
Weekly planning
Weekly review
Personal and business goals
Progress tracking

The system should support intentional living without becoming another job to maintain.

Design Goals

The workspace should feel:

Beautiful
Calm
Inspirational
Sophisticated
Easy to navigate
Mobile friendly
Family friendly

Aesthetic inspiration:

Modern luxury
Editorial magazine
Thoughtful digital library
Warm minimalism

Think less "corporate dashboard" and more "beautiful personal command center."

Ideal Candidate

Looking for someone who:

Has deep Notion expertise
Understands information architecture
Has strong visual design skills
Can simplify complex systems
Has experience building personal operating systems
Can recommend best practices
Provides documentation and training

Please share:

Portfolio examples
Similar projects you've completed
Your recommended approach
Estimated timeline and budget

One addition I'd strongly consider because of how you naturally operate:

Decision-Making Dashboard

Current priorities
Opportunities under consideration
Career decisions
Family decisions
Financial decisions
"Not now" parking lot

Our travel company provides leisure, corporate, and group travel. We offer valuable resources, trainings, marketing techniques, and a team to support you as you help your clients explore the world. Our travel agency offers all of our travel consultants a strong foundation to help you to succeed as an independent contracter.

Travel Agent Job Responsibilities:
* Meets with clients to determine travel needs, budgets and preferences.
* Sells and coordinates transportation, accommodations, insurance, tours and activities.
* Advises clients regarding destinations, cultures, customs, weather and activities.
* Collects payments, books travel arrangements and pays applicable fees.
* Handles travel issues, conflicts, complaints, cancelations and refunds.
* Builds and maintains relationships with travel and tour vendors.
* Conducts research on destinations and industry trends.
* Maintains accurate records of bookings, payments, transactions, phone calls and meetings.

Travel Agent Qualifications/Skills:
* U.S. Citizen
* Strong sales and interpersonal skills
* Excellent verbal and written communications skills
* Strong problem-solving skills
* Detail oriented and highly organized
* Strong ability to manage time and prioritize tasks
* Working knowledge of domestic and international travel trends


Please provide a cover letter explaining why you would be a good fit for this position.

• Please share your personal or professional travel experience.
• Are you aware that this role is commission based?
• Describe the best customer service you have ever received. What made it special?

We are looking for a reliable Virtual Assistant to support both the operational and marketing aspects of our travel business. The ideal candidate is highly organized, tech-savvy, able to work independently, and comfortable managing multiple projects simultaneously.
Travel Operations & Client Management
• Manage and update client information in TravelJoy CRM
• Create and maintain client workflows, tasks, and automations
• Track trip milestones, deadlines, and client deliverables
• Process invoices, payments, and booking-related documentation
• Assist with proposal preparation and itinerary updates
• Ensure client records remain accurate and up-to-date
• Follow up on outstanding client documents and payments
Destination & Travel Research
• Research destinations, accommodations, tours, transportation, and activities
• Gather information based on specific client travel requirements
• Compare supplier options and provide organized research summaries
• Stay informed on travel trends, entry requirements, and destination updates
Marketing Support
• Assist with email marketing campaigns and newsletters
• Create and schedule social media content
• Update website (Wix) and marketing materials as needed
• Design basic graphics and promotional materials using Canva
• Assist with Facebook Group engagement and community management
• Help maintain content calendars and marketing workflows (Trello is one of the tools used for content management)
Project & Administrative Support
• Maintain organized files and documentation
• Prepare reports and business updates
• Identify opportunities to improve efficiency and automate repetitive processes

• • Experience as a Virtual Assistant, preferably in the travel industry • Familiarity with TravelJoy or similar CRM • Experience with itinerary creation and group travel planning Experience creating marketing content and newsletters

Job Posting: Notion Expert for Live Workspace Optimization (CRM, Education & Travel Business)
## Overview
I run an education and travel business and have a solid foundation of data sitting in Notion. However, our databases are currently a bit siloed, and I need a hands-on expert to help us connect the dots, build clean views, and create a master dashboard.

A critical priority for this project is building out a robust Client Relationship Management (CRM) system alongside a dedicated Trips & Experiences Database. We need to map out the exact architecture to handle how "Clients" relate to "Trips" and "Activities"—ensuring each trip is its own distinct entity with its own specific fields, while seamlessly linking back to client profiles.

This is a live, collaborative project. I am looking for a Notion pro who can jump on a screen-share session, build/adjust structures in real-time, and explain the logic so I can manage it moving forward.

Scale: Single-user workspace managing a CRM, multiple clients, trips, weekly meetings, and travel rosters.

Initial Commitment: Ballparking two 1-hour live sessions to get started, with potential for follow-on optimization work.

Our Philosophy: Keep it native. We want a clean architecture utilizing Notion Formulas 2.0 and native features. We want to avoid stacking a bunch of external plugins or add-on tools that might break later.

## Business Context & Scope of Work
Our business manages weekly online education meetings, marketing/outreach, and complex travel planning. We need to seamlessly relate the following elements:

CRM & Client Profiles: Detailed client profiles acting as a single source of truth, tracking contact info, preferences, and history.

Trip Management (Distinct Entities): A dedicated database where each trip is its own entity, featuring specific characteristics and fields (e.g., travel dates, destination, vendor details, pricing, specific itineraries).

Relational Mapping: Setting up the proper architecture (likely many-to-many relations) so a single client can be linked to multiple trips/activities over time, and a single trip displays its full roster of clients.

Inbound & Lead Management: Organizing data from prospective clients who submit forms requesting travel agent help, and funneling them into the CRM.

Operations & Meetings: Managing weekly online meeting schedules, email follow-ups, and daily task management.

### Key Deliverables for Live Sessions:
Database Architecture & Relations: Structuring and linking our distinct databases so that Clients ↔ Trips ↔ Activities ↔ Tasks ↔ Weekly Meetings all relate flawlessly.

Master Dashboard: Building a centralized homepage that pulls my most important, time-sensitive tasks and meetings across all projects into one clean, actionable view.

Reporting & Rollups: Using Notion properties (Rollups and Formulas 2.0) to pull reports on trip rosters, payment statuses, and client demographics without needing third-party add-ons.

Custom Views: Creating high-clarity views (Kanban boards, timelines, filtered lists) to isolate critical travel deadlines or client preferences instantly.

## What I’m Looking For (Requirements)
Advanced Notion Expertise: Deep, native understanding of relations, rollups, and Notion Formulas 2.0.

Database Architecture Skills: Strong spatial and logical structural skills to help determine the cleanest way to map distinct business entities (like separating "Trips" from "CRM Profiles" while maintaining flawless links).

The "Live-Build" Mindset: You must be comfortable working dynamically over Zoom/Google Meet. We will be adjusting fields, properties, and linking on the fly based on my real-time feedback.

No-Plugin Approach: Ability to build sophisticated tracking systems using only native Notion features. We do not want a workspace reliant on external plug-ins.

Great Communication: Ability to explain why you are structuring something a certain way so I can learn the mechanics.

We are looking for a highly organized, proactive, resourceful Executive Operations Assistant / Revenue & Systems Coordinator who can help us increase revenue, save time, create peace, and build systems across our personal life, real estate/rental operations, physician locums support, travel planning, business websites, funnels, automation, and future delegation.

This is not a basic VA role. We are looking for someone who can eventually become a true remote right hand — someone who can help us fill rental spaces faster, support revenue-producing assets, follow up with leads, improve systems, build automations, and help make our businesses less dependent on us for every small task.

We are open to hiring the best person for the job, regardless of location. Strong English communication, excellent work ethic, consistent availability, resourcefulness, discretion, and results matter most.

This is a long-term role with consistent weekly work for the right person. We care about results, not busy work.

What Success Looks Like

Success in this role means helping us:

* Increase revenue across our businesses and assets
* Fill rental spaces faster
* Rent out our furnished rental property, rooms, van, and travel trailer more effectively
* Support a hands-off Turo vehicle search and eventual Turo operations
* Help get a brand/business website completed and monetized funnels built out
* Create automation and follow-up sequences that reduce manual work
* Support correspondence and organization for physician locums contracts
* Keep inboxes and calendars organized
* Book personal appointments, travel, hotels, and timeshare stays
* Follow SOPs without needing constant direction
* Use AI, SaaS, automation, and delegation wisely
* Build systems that still provide value even if you leave later

We do not expect one person to be an expert in every area on day one. We do expect someone who is smart, resourceful, organized, coachable, and able to learn quickly.

Initial Areas of Focus

We will not dump everything on you at once. We will decide priorities as we go and focus on one major area at a time.

Current possible priorities include:

1. Helping get our furnished rental property, rooms, van, and travel trailer rented
2. Learning and supporting Turo operations, including eventually helping with another vehicle search in a way that is as hands-off as possible for us
3. Helping get a brand/business website completed, funnels built, and automations set up before continuing heavy content posting
4. Supporting correspondence and posting for physician locums opportunities
5. Handling personal assistant tasks, appointment booking, travel planning, email, calendar, and recurring admin

These areas can be learned simultaneously, but we will prioritize carefully.

Key Responsibilities

Real Estate, Rentals, Van & Travel Trailer Support

You may help with:

* Posting and refreshing rental ads
* Responding to rental inquiries using approved templates/SOPs
* Organizing leads and follow-ups
* Tracking availability
* Helping fill rooms, mid-term rentals, and long-term rental spaces faster
* Supporting systems for renting the van and travel trailer
* Organizing photos/media from cloud storage
* Creating or improving rental inquiry SOPs
* Helping coordinate vendors, cleaners, and maintenance as needed

Turo Support

You may help with:

* Learning Turo operations
* Researching profitable vehicle options
* Creating a vehicle search process
* Comparing Turo competitors
* Creating guest messaging templates
* Creating pickup/drop-off SOPs
* Tracking pricing, maintenance, cleaning, guest communication, and reviews
* Making the process as hands-off as possible for us

Website, Funnels & Automation

You may help with:

* Coordinating website completion
* Helping organize content, pages, links, offers, and funnel structure
* Building or coordinating GoHighLevel funnels
* Setting up follow-up sequences
* Creating automations
* Using SaaS tools to reduce manual work
* Making sure each funnel has a clear monetization purpose
* Helping document each system so someone else can understand it later

Locums / Physician Work Support

One of our largest revenue streams is physician locums work, so professional communication with recruiters and organization of opportunities is very important.

You may help with:

* Organizing recruiter emails and texts
* Drafting professional replies for approval
* Tracking locums opportunities
* Posting or responding to new locums positions
* Following up with recruiters
* Tracking pay rate, location, dates, shifts, lodging, travel, credentialing, and next steps
* Summarizing opportunities clearly
* Protecting professional time, communication quality, and opportunity flow

You will not accept contracts, negotiate final terms, or make major commitments without approval.

Inbox & Calendar Management

You may help manage:

* Email organization
* Labels/folders/filters
* Archiving and cleanup
* Drafting replies
* Flagging urgent emails
* Tracking follow-ups
* Calendar scheduling
* Appointment booking
* Travel dates
* Work schedule
* Rental deadlines
* Vendor appointments
* Personal appointments
* Reminder systems

Important: You should not delete important emails without approved rules. Email deletion/cleanup must follow an SOP.

Personal Assistant Tasks

You may help book:

* Hair appointments
* Nail appointments
* Facials
* Massages
* Travel
* Flights
* Hotels
* Timeshare stays
* Personal appointments
* Calendar reminders and confirmations

You should be comfortable calling businesses, comparing options, confirming availability, checking cancellation policies, and presenting organized recommendations.

Cleaning Business Support

We are slowly building out a cleaning business.

You may help with:

* Responding to leads
* Booking clients
* Following up with prospects
* Creating cleaning SOPs
* Organizing quote requests
* Creating GoHighLevel pipelines
* Setting up review requests
* Supporting upsells such as deep cleaning, trash can cleaning, patio/pool area cleaning, steam cleaning, and pressure washing add-ons
* Helping the business operate in a way that books more clients

Social Media, Posting & Cloud Storage

You may help with:

* Posting content according to SOPs
* Pulling approved content from cloud storage
* Organizing media
* Creating captions
* Scheduling posts
* Following brand guidelines
* Doing basic edits if needed
* Coordinating with someone more skilled if advanced editing is needed

Social media should not require us to constantly remind you. Once SOPs are created, posts should go up consistently.

Community / Meetup Support

We run recurring community meetups and may need help with:

* Posting weekly meetups
* Messaging people in WhatsApp
* Following the meetup SOP
* Tracking RSVPs
* Sending reminders
* Updating simple templates

This is considered a lower-level task, but it still needs to be done reliably.

SOPs, AI, SaaS, Automation & Delegation

This is one of the most important parts of the role.

We are not looking for someone who only completes tasks. We are looking for someone who completes tasks while also helping build:

* SOPs
* Checklists
* Templates
* Trackers
* Automations
* Funnels
* Follow-up sequences
* AI prompts
* Training documents
* Loom videos
* Delegation systems

You should be comfortable using AI tools to work faster and smarter. You should also understand or be willing to learn SaaS tools, recurring messages, funnels, CRM pipelines, and automation.

Tools we use or may use include:

* GoHighLevel
* Podio
* Slack
* WhatsApp
* Cloud file storage
* Google Workspace
* Google Calendar
* Google Sheets
* Canva
* Loom
* AI tools such as ChatGPT, Claude, Gemini, or similar
* Other automation/task/project tools as needed

Resourcefulness Rule: Research First, Ask Last

One of the most important expectations in this role is that you do not ask us questions that are already answered in SOPs or can reasonably be researched using AI, Google, YouTube, software help docs, past messages, coworkers, or support resources.

Before asking us a question, you should check:

1. Is this answered in an SOP?
2. Is this in Slack, WhatsApp, Podio, email, calendar, Google Drive, cloud storage, or past messages?
3. Can AI help me draft, research, summarize, or troubleshoot this?
4. Can YouTube, Google, or software help docs answer this?
5. Can another team member, freelancer, vendor, or support team answer it?
6. Can I make a reasonable low-risk decision and document it?
7. Can this wait for the weekly or biweekly meeting?

We prefer questions to be batched for weekly or biweekly meetings unless something is urgent, high-risk, high-dollar, reputation-sensitive, contract-related, or time-sensitive.

Do not bring us raw problems. Bring us options and recommendations.

Example of a good message:

“I checked the SOP and past messages. I found two options. Option A is faster but costs $40 more. Option B is cheaper but may delay by one day. My recommendation is Option A because the guest arrives tomorrow. Please confirm if you agree.”

Work Schedule & Accountability

This is a long-term role with consistent weekly work.

We expect you to be actively working during agreed business hours and focused on our tasks, systems, communication, and priorities. We use productivity/time-tracking software during work hours for accountability, transparency, training, workload management, and efficiency improvement.

Performance will be evaluated based on:

* Results
* Quality of work
* Communication
* Follow-through
* Productivity
* Judgment
* Systems built
* SOPs created
* Automations created
* Ability to save time
* Ability to support revenue-generating activities
* Ability to reduce stress and create peace

Time tracking is not the only measure of success, but it is one tool we use to understand focus, efficiency, and workload.

Ideal Candidate

You may be a great fit if you are:

* Highly organized
* Excellent in written English
* Strong in spoken English
* Comfortable with inbound and outbound calls
* Proactive
* Resourceful
* Results-oriented
* Comfortable using AI tools
* Comfortable learning new software
* Able to follow SOPs
* Able to create SOPs
* Comfortable with Slack, WhatsApp, Podio, GoHighLevel, or similar tools
* Good at calendar and inbox management
* Able to manage multiple workflows
* Good at prioritizing
* Comfortable communicating with clients, customers, vendors, recruiters, and team members
* Able to work independently without being micromanaged
* Willing to do both higher-level and repetitive tasks
* Able to eventually delegate lower-level work to other VAs/freelancers
* Honest, discreet, and professional

Experience That Is Helpful

You do not need to have all of these, but these are strong pluses:

* Executive assistant experience
* Operations assistant experience
* Real estate or rental support
* Airbnb / short-term rental support
* Mid-term rental support
* Turo support
* Cleaning business support
* Healthcare admin or recruiter communication
* Locums support
* GoHighLevel
* Podio
* Slack
* WhatsApp
* Funnel building
* Automations
* Email/calendar management
* Travel planning
* Timeshare or points travel coordination
* Social media scheduling
* Canva
* Cloud file organization
* SOP creation
* Team lead or VA management experience

What We Do Not Want

Please do not apply if:

* You need constant step-by-step direction
* You ask questions before checking SOPs or researching
* You are uncomfortable making phone calls
* You are not comfortable with time-tracking software
* You cannot work consistent agreed hours
* You are not comfortable using AI tools
* You dislike repetitive tasks
* You only want to do social media
* You do not like creating systems or documentation
* You are not comfortable being held accountable for results
* You disappear or communicate poorly
* You are not willing to learn

Application Instructions

To show that you read this entire post carefully, include the word pineapple in the first line of your application.

Please answer the following questions in your application or Loom video.

1. What country and city are you located in?
2. What monthly compensation are you looking for during the trial period?
3. What monthly compensation would you expect after proving yourself?
4. Are you looking for a long-term role with consistent weekly work?
5. Are you comfortable with productivity/time-tracking software during work hours?
6. Are you comfortable with inbound and outbound phone calls?
7. Describe your experience with inbox and calendar management.
8. Describe your experience with real estate, rentals, Airbnb, STR, MTR, Turo, cleaning businesses, or similar operations.
9. Describe your experience with GoHighLevel, Podio, Slack, WhatsApp, cloud storage, or similar tools.
10. Describe your experience using AI tools for work.
11. Have you created SOPs before? Give an example.
12. Have you managed or delegated work to another VA/freelancer before?
13. Describe a time you solved a problem without needing to ask your client or manager.
14. If you had too many tasks and only limited time, how would you decide what to do yourself, what to automate, what to delegate, and what to delay?
15. Why do you think you would be a strong fit for this role?

Please also include a short voice recording or Loom video introducing yourself and explaining why you are interested in this position.

Applications that do not follow instructions may not be reviewed.

We are a travel agency, Ministry Of Travel, located in Australia and looking for an experienced travel agent with a strong skills in Amadeus GDS (Cryptic 1A) to find lowest fares, book/rebook PNRs, handling changes, cancellations, IRROPS, schedule changes, managing customers inquiries and bookings over the phone and email.

Social Media experience will be plus where you can market our business on social media in groups etc

Tell me how you would help our agency grow. I would like to hear your experience with generating leads for business.

We have three positions available:
1) Part Time - 10 am to 2pm - Sydney Time
2) Full Time - 10 am to 6pm - Sydney Time
3) Casual - we will contact you whenever we need help.

• Do you have experience with booking, issuing tickets, changes, cancellation, rescheduling etc using Amadeus GDS Selling Platform Connect (1A/Cryptic)?
• Write Amadeus entries to find the cheapest multi city fare for 2 Adults, 1 Child, 1 Infant from SYD to DXB on 21 Dec, DXB to LHR on 3 Jan and LHR to SYD on 15Jan.
• What is the difference between DK, HK, HX, TK, GK, NN, UN segments?
• How would you add the name for a passenger without a surname in Amadeus?

Job Type: Part-Time (4 hours per day)

Compensation: $5 per hour

Location: Remote

AUREA TCM is a digital marketing agency specializing in personal branding, social media growth, customer acquisition, and online positioning.

We are currently looking for a reliable and professional Instagram Outreach Virtual Assistant to support our client acquisition efforts.

This role requires consistency, discipline, and strong attention to detail. It is well suited for individuals who take pride in producing high-quality work, following established processes, and communicating professionally.

Responsibilities
- Conduct daily outreach activities on Instagram
- Identify and engage with qualified prospects
- Follow outreach procedures accurately and consistently
- Communicate professionally on behalf of the company
- Maintain organized records of outreach activities
- Report progress and results on a regular basis
- Requirements
- Strong written English skills
- Professional communication skills
- High level of reliability and personal accountability
- Ability to work independently without constant supervision
- Strong attention to detail
- Consistent work ethic and professional attitude
- Experience with Instagram is preferred
- Previous outreach or lead generation experience is an advantage

What We Expect

This position is not suitable for individuals looking for casual or occasional work.

We are looking for someone who approaches their responsibilities professionally, follows instructions carefully, and understands the importance of consistency in producing results.

Success in this role comes from discipline, persistence, and attention to detail rather than creativity alone.

Working Hours
- Part-time
- 4 hours per day
- Flexible schedule
- Fully remote

Compensation
- $5 per hour
- Weekly payments

Application Process

Please submit your resume together with a brief introduction outlining your relevant experience and availability.

We are looking for individuals who value professionalism, reliability, and high standards of work.

AUREA TCM is an equal opportunity employer.

• To complete your application, please follow these steps: Click the link below and complete the personality assessment: 16personalities.com | After completing the assessment, please submit your test results together with your application.
• Describe your recent experience with similar projects

I'm looking for a switched-on, reliable PA to support both the business and me personally on an ongoing basis.
This role covers client and inbox management, business admin, and event/travel planning. You'll be across the day-to-day so things keep moving seamlessly — especially when I'm on the road.
What you'll be doing:

Gmail triage and drafting client replies in my tone — warm, professional, no corporate speak
Dubsado workflow management — approvals, triggers, form audits, lead follow-ups
Calendar management, travel coordination, and event planning
Keeping bookings, enquiries, and active client threads organised
Light Xero/Stripe admin as needed
General personal assistant tasks as they come up

You're the right fit if you:

Have solid experience in Dubsado — this is a must
Are proactive and can anticipate needs without being asked
Write professionally and can match a brand voice
Are available during Australian business hours (or close to it)
Have experience in the hair, beauty, wedding, or fashion industry — highly regarded

This is a contracted role with genuine opportunity to grow as the business expands.
To apply, please outline your Dubsado experience and include a short note on how you handle a busy inbox.

The Destination Designer is a customer travel agency providing travel planning services to over 25+ international and domestic destinations. We pride ourselves on redefining travel experiences through personalized, immersive journeys. Our commitment to creating memorable and authentic adventures sets us apart, and we understand the importance of delivering unparalleled service to our valued clients.

We are seeking a Social Media Coordinator to manage our social media presence across platforms (Instagram and Tik-Tok). The role involves creating engaging content, scheduling posts, and analyzing performance metrics. The ideal candidate will have experience in social media marketing and management, with a strong understanding of platform-specific strategies. This is a part-time position with a focus on building brand awareness.

IMPORTANT: We are looking for someone who is in the Miami Bay, Florida area to be availble to help shoot content.

• Please provide a portfolio of previous work and two references.

We're seeking a detail-oriented, self-directed QA Tester to own quality for our mobile travel planning app (iOS and Android).

You'll perform comprehensive exploratory and manual testing, hunt down the bugs and confusing moments nobody scripted, and give us clear, actionable feedback that one engineer can act on without a lot of back-and-forth.

We're a tiny team, so this is a team-of-one role — you'll decide what matters, prioritize by user impact, and run the process yourself rather than wait for test cases. Strong manual testing instinct on real mobile apps is what we care about most, along with knowing the iOS-vs-Android quirks and device fragmentation that trip up mobile products specifically.

You should be technical enough to write simple YAML test flows, read a CI failure, and work in GitHub without hand-holding. Experience with mobile E2E automation tools (Maestro, Appium, Detox, or similar) is a plus but not required.

We don't use automated testing, but are interested in setting that up. Comfort reading product analytics to decide what to test first is a bonus.

If you have a passion for mobile apps and quality assurance, we'd love to hear from you!

• Describe your recent experience with similar projects
• What frameworks have you worked with?
• Describe your approach to testing and improving QA

Looking for an agent to plan our honeymoon after our September 19th wedding

We are looking for a reliable and detail-oriented Travel Planning Virtual Assistant based in Manila to assist with on-ground travel coordination and reservations.

Responsibilities:
- Book and manage driver reservations for daily travel needs
- Coordinate and handle hotel check-ins to ensure smooth arrivals and stays
- Remain available during the stay to assist with restaurant reservations and other bookings as needed
- Provide timely communication and support to ensure a seamless travel experience

Requirements:
- Must be currently living in Manila
- Strong organizational and communication skills
- Experience in travel planning, concierge services, or virtual assistance is a plus

Reliable, responsive, and proactive

I send you a list of links for properties for sale & you find out where they are located. I will provide you with the template in which you inquire.

We are looking for a creative and resourceful business development specialist to help LaVon Private Luxury identify and build strategic partnerships that connect us with high net worth clientele..

WHO WE ARE
LaVon Private Luxury is a bespoke luxury travel firm catering to an elite global clientele. We provide elevated services to private clients who invest $100K+ annually in trave and lifestyle experiences.

WHAT WE LOOK FOR
We want someone who can think creatively about partnership opportunities we may not have considered. Some key areas we know we want to explore include family offices, private social clubs and memberships, sports and entertainment agencies, and business managers who represent high net worth talent. We're also exploring white label opportunities for our luxury hotel booking portal.

Beyond these, we're open to any creative ideas that align with our boutique, elevated service model and put us in front of the right clientele.

You will be responsible for identifying potential clients and educating them on the elevated value of partnering with our firm versus direct channels, third-party sites, or credit card travel services.

WHAT WE DO NO LOOK FOR
AI generated large scale cold calling. This should be based on personal knowledge, network or research.

In your proposal, please share one creative partnership idea you would pursue for LaVon Private Luxury and why.

• This is a business development role requiring you to source your leads and close new partnerships or client through a full cycle and not just pass off. . Briefly share your plan and strategy to approach this,
• Please share one creative partnership idea you would pursue for LaVon Private Luxury and why.
• How do you approach difficult conversations with customers?

I’m looking for a UX/UI app designer to create a polished mobile landing/home screen redesign and a small starter UI kit for NAMO, a travel planning app.

Scope:

Redesign one mobile landing/home screen in Figma
Create a clean, modern, photo-forward visual direction
Include a small starter UI kit with core components/styles
Use my current screenshots, brand notes, and visual references
Keep the design sophisticated, intuitive, and easy for me to implement

Deliverables:

1 redesigned mobile landing/home screen
Starter UI kit with colors, typography, buttons, cards, icons/components as needed
Editable Figma file

Style Direction:

Clean, modern, beautiful, and travel-forward
Inspired by Apple, Waymo, and ORLA
Photo-forward, minimal, polished, and easy to use

All assets should be free for commercial use.

We are looking for a performance marketing and tracking specialist to help set up the launch campaign for a new early-stage travel booking and planning platform preparing for its soft launch in late June.

The platform brings together flights, accommodation, activities and car hire into one travel planning experience. At this stage, bookings will be completed through third-party partner platforms, TravelPayouts widgets and selected affiliate links.

The launch will involve Google Ads and Meta campaigns, with a focus on driving qualified traffic, testing early demand, and tracking outbound clicks, partner redirects and affiliate conversions as effectively as possible.

We need support with:

- Google Ads campaign setup, with a search-led structure supported by light Display and YouTube testing where appropriate
- Meta campaign setup for awareness, retargeting and creative testing
-Ability to setup remarketing campaigns
-GA4 and Google Tag Manager tracking setup
-Meta Pixel and, where appropriate, Conversion API guidance
-Google Ads conversion tracking setup
-Affiliate link and outbound click tracking
-Cross-browser tracking considerations
-Event setup for key user actions such as search, trip organiser interaction, affiliate clicks and partner redirects
-UTM structure and campaign naming recommendations
-Advice on attribution limitations where bookings happen on third-party partner sites
-Recommendations for a reporting structure that clearly separates traffic, engagement, outbound clicks and affiliate performance

We are currently working with TravelPayouts and other affiliate links, so experience with affiliate tracking, travel widgets, partner redirects, postback tracking, UTMs, GA4 events and paid media attribution would be highly valuable.

The first stage is not full campaign management. We are mainly looking for a specialist to set up the campaigns and tracking properly, advise on best practice, and provide a clear handover so our internal digital team can understand what has been implemented.

Please provide:

-Your experience with Google Ads and Meta campaign setup
-Your experience with GA4, GTM, Meta Pixel and affiliate tracking
-Whether you have worked with travel, affiliate, OTA, SaaS, marketplace or lead-generation businesses
-Your recommended setup approach for this type of soft launch
-What you would need from us before setup can begin
- An estimated fixed project cost or setup range
-Any risks, limitations or tracking gaps you would flag at this early stage
-Clear deadline of turnaround

• Describe your recent experience with similar projects

# Virtual Medical Office Assistant – Pain Management Clinic

**Location:** Fully Remote
**Schedule:** Full-Time, Monday–Thursday during regular office hours
**Practice:** Edgewater Pain & Wellness

## About the Role

Edgewater Pain & Wellness is seeking a full-time Virtual Medical Office Assistant to support our pain management clinic. This person will serve as an important first point of contact for patients, referring offices, and new patient referrals.

The ideal candidate is professional, organized, reliable, and comfortable speaking with patients by phone. This role requires strong communication skills, attention to detail, and the ability to follow office protocols. The assistant will handle routine phone calls, intake, insurance collection, referral coordination, and scheduling, while escalating more complex questions to the office manager.

## Responsibilities

* Answer incoming phone calls during office hours in a professional and friendly manner
* Accept and process incoming patient referrals from referring providers
* Collect new patient demographic information
* Collect and verify insurance information
* Schedule new patient appointments and follow-up appointments
* Answer basic patient questions about scheduling, referrals, office policies, and appointment preparation
* Route clinical, billing, authorization, medication, or complex questions to the appropriate office staff or office manager
* Maintain accurate documentation in the electronic medical record system
* Communicate with referring offices as needed to obtain records, referral details, insurance information, or missing documentation
* Help keep the referral and scheduling process organized and efficient
* Follow HIPAA and patient privacy requirements at all times
* Provide a high level of customer service to patients and referral sources

## Qualifications

* Prior medical office, call center, scheduling, or virtual assistant experience preferred
* Experience in a healthcare setting strongly preferred
* Pain management, specialty clinic, or referral coordination experience is a plus
* Comfortable speaking with patients and physician offices by phone
* Strong attention to detail and ability to enter information accurately
* Reliable internet connection and quiet remote work environment
* Ability to work independently while following clinic protocols
* Professional written and verbal communication skills
* Familiarity with EMR systems is preferred
* Knowledge of insurance, referrals, prior authorizations, and patient intake is a plus

## Ideal Candidate

We are looking for someone who is dependable, calm under pressure, and able to help patients feel taken care of. The right candidate should be able to handle routine questions confidently, stay organized with multiple referrals and calls, and know when to escalate complicated issues to the office manager.

## Requirements

* Full-time availability during regular business hours
* Remote work setup with reliable internet and phone/computer access
* Ability to maintain patient confidentiality
* Strong organizational skills
* Excellent phone etiquette
* Prior healthcare experience preferred

## Compensation

Compensation will be based on experience.

## How to Apply

Please submit your resume and a brief message describing your prior medical office, scheduling, referral, or virtual assistant experience.

Executive & Personal Assistant – Federal Contracting & Project Management Support (U.S. Pacific Time)

Location: Remote | 9:00 AM –:200 PM PST
Reports To: President & CEO
Employment Type: Full-Time | Long-Term

About the Role

TPG Solutions (SDVOSB) is seeking a proactive, self-managed, initiative taking, Executive & Personal Assistant with strong federal contracting and project management experience to support company leadership and proposal operations.

This is a high-trust role for a self-starter who can take ownership, anticipate needs, and move work forward independently. You will support proposal development, government research, pricing coordination, and executive scheduling while helping manage timelines, deliverables, and internal workflows across multiple federal pursuits.

You are expected to add value from day one.

⸻

Key Responsibilities

Federal Contracting & Proposal Support
• Drafting RFP's
• Track solicitations, amendments, Q&A, and deadlines via SAM.gov.
• Research incumbents, past awards, and pricing using FPDS.gov and USAspending.gov.
• Maintain proposal templates, compliance forms, and submission folders.
• Draft submission emails, confirm receipt, and manage post-submission follow-up.
• Support pricing and cost data entry for internal tracking.

Project & Program Management
• Build and manage proposal schedules, task trackers, and milestone timelines.
• Coordinate tasks across leadership and team members.
• Maintain proposal pipeline and deadline dashboard (Excel/Sheets).
• Monitor progress and flag risks or delays early.

Executive & Administrative Support
• Manage calendar, schedule bid reviews, and agency calls.
• Organize solicitation-based file structures.
• Assist with limited personal scheduling and logistics as needed.


Required Qualifications
• 4+ years Executive/Administrative Assistant experience..
• Strong Microsoft Word, Excel, and Adobe Acrobat skills.
• Excellent written communication and attention to detail.
• Available9AM–2PM PST minimum (6+ hours daily).

⸻

Ideal Work Style
• Self-starter | Go-getter | Accountable | Proactive communicator | Organized

Compensation & Growth

Competitive hourly rate, performance-based bonuses, and growth into Proposal Coordinator or Operations roles.

⸻

To Apply

Submit your resume.

Thanks