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Work directly with the founder to free up his time. You will handle delegations ranging from simple to complex, and will be trained up to contribute to every sector: marketing, sales, ops, projects, fulfillment, etc,

Quick learner, strong english, and strong work-ethic are the key traits we are looking for.

If you have experience as an EA for a successful tech company / start-up that helps a lot.

We are seeking a freelancer to book flights for a trip. The ideal candidate will have experience in travel planning and be able to find the best deals for our travel dates. Attention to detail and good communication skills are essential. The task involves booking flights for multiple people and ensuring all travel arrangements are in order.

EXPERIENCED PERSONAL & EXECUTIVE ASSISTANT (PART-TIME, GROWING TO FULL-TIME)

ABOUT THE ROLE

I'm looking for a highly experienced personal assistant who can take ownership of the admin side of my life, both personal and business. This isn't an entry-level position: I need someone who has already done this work at a high level for other clients and knows how to run a smooth, well-organized life and schedule without needing constant direction.

This role starts part-time (roughly 5-10 hours/week) with a clear path to full-time as trust builds and scope expands.

WHAT YOU'LL OWN

- Calendar and scheduling: managing my calendar, booking appointments, resolving conflicts, and protecting my time
- Inbox and communications: triaging email, drafting responses, following up on outstanding items
- Travel planning: booking flights, hotels, and itineraries, and troubleshooting when plans change
- Personal admin: bills, subscriptions, household logistics, appointments, and other recurring life tasks
- Business admin: light research, document prep, expense tracking, and coordinating with other people I work with
- Ad hoc projects: anything that reduces the number of small tasks sitting on my plate

WHO I'M LOOKING FOR

- Proven experience as a personal or executive assistant, ideally supporting founders, executives, or high-net-worth individuals
- Someone who takes initiative: I want you to notice inefficiencies and suggest fixes, not wait to be told what to do
- Strong written communication and discretion with sensitive/personal information
- Comfortable working independently with minimal oversight once you understand my preferences
- Based in or able to work substantially overlapping hours with my timezone

RATE

Targeting $10-16/hour depending on experience. Open to discussing based on your background.

HOW TO APPLY

In your application, please include:

1. A short summary of your PA/EA experience, including the types of clients and responsibilities you've handled
2. One or two specific examples of ways you proactively saved a previous client time or solved a problem before being asked
3. Your availability and preferred working hours
4. Any tools/software you're comfortable with (calendar, email, task management, expense tracking, etc.)

I'm hiring for the long term and want this to grow into a full-time working relationship with the right person.

Seeking an organized, detail-obsessed Assistant Tour Operations Coordinator to help run the logistics of a busy touring calendar for a music touring act — travel, ground transportation, hotels & rooming, show advances, and merchandise logistics. Fully remote (U.S.-based), across U.S. and international time zones.

Personal Executive Assistant / Virtual Assistant (Long-Term)

About the role

I’m looking for a highly organised, proactive and trustworthy Personal Executive Assistant to support me for around 3 hours per week.

This is a long-term partnership supporting both my personal life and my independent consultancy. I’m looking for someone who enjoys bringing order to complexity, taking ownership of administrative tasks, and helping busy professionals stay organised and focused.

The aim is simple: I’d like you to take as much of the planning, organisation, research and administrative workload off my plate as possible, allowing me to focus on leadership, family and growing my consultancy.

Responsibilities

The role is likely to include:

Personal organisation

* Managing my personal calendar and helping keep it organised
* Coordinating appointments and bookings
* Maintaining and prioritising my to-do list
* Setting reminders and ensuring actions don’t get missed
* Organising travel and researching the best options
* Researching products and services before presenting recommendations
* Managing household administration and recurring tasks
* Helping keep digital files and documents organised
* Monitoring important renewal dates and deadlines

Research & planning

* Researching suppliers, products and services
* Comparing options and producing concise recommendations
* Gathering information to support personal and professional decisions
* Helping plan trips, events and future projects

Consultancy support

I’m also developing my consultancy and would like support with its administration, including:

* Keeping track of opportunities and leads
* Maintaining a CRM or simple prospect list
* Researching organisations and potential clients
* Drafting first versions of emails and outreach messages
* Scheduling meetings
* Helping coordinate LinkedIn content and other marketing activity
* Maintaining action plans to keep projects moving
* Formatting documents and presentations where appropriate

What I’m looking for

Someone who is:

* Exceptionally organised
* Proactive and self-managing
* Calm, reliable and dependable
* An excellent written communicator
* Comfortable working independently
* Able to prioritise competing tasks
* Comfortable researching unfamiliar topics
* Tech confident and quick to learn new systems
* Professional with confidential information
* Happy suggesting better ways of organising work rather than simply following instructions

Essential skills

* Excellent written English
* Experience supporting senior professionals or business owners
* Strong calendar and diary management
* Excellent internet research skills
* Comfortable using Microsoft 365 and/or Google Workspace
* Experience using task management tools
* Strong attention to detail

Desirable

Experience with one or more of:

* LinkedIn management
* CRM systems
* Canva
* AI tools such as ChatGPT
* Travel planning
* Executive Assistant or Chief of Staff support

Confidentiality

This role involves access to personal information and some commercially sensitive consultancy information.

Confidentiality is essential.

The successful applicant must:

* Treat all information as strictly confidential
* Never share information with third parties
* Be happy to sign a confidentiality agreement
* Demonstrate professionalism and sound judgement

Please note that this role will not involve access to confidential information relating to my employer or sensitive client information.

Hours

Initially 3–6 hours per week with flexibility.

I’d like to build a long-term working relationship, and there is potential for the role to grow over time.

Please include with your application

* A brief overview of your relevant experience
* Your hourly rate
* Your location and time zone
* Your availability
* The software and AI tools you regularly use
* An example of a busy week you have organised for a client
* Why you think you would be a good fit for this role

I’m looking for someone who enjoys creating order, solving problems and quietly making life easier behind the scenes. If that sounds like you, I’d love to hear from you

Personal Chief of Staff (Part-Time, Remote)

About Me

I’m a husband, dad of three, sales professional, songwriter, and someone who loves building systems that make life run more smoothly.

I’m looking for someone who can become a trusted partner in helping me stay organized and intentional in my personal life. My work is already well organized—it’s everything outside of work where I could use another brain.

This isn’t a traditional assistant role where you’re simply completing tasks for me. Instead, your job is to reduce friction, help me prioritize, and make it easier for me to focus on what matters most.

The Mission

Your goal is simple:

Help me invest my time in the people and priorities that matter most.

If I’m succeeding at work but neglecting my family, health, music, friendships, or important personal responsibilities, we’re missing the mark.

If you can help me consistently show up in those areas while keeping life’s administrative tasks from piling up, you’ll be incredibly successful in this role.


What You’ll Help With

Examples include:

Personal Operations

● Keep my personal task list organized.

● Help prioritize what deserves attention each week.

● Break overwhelming tasks into simple next steps.

● Gather information before I need it (phone numbers, links, addresses, forms, etc.).

● Follow up on outstanding items.

● Keep important deadlines from slipping through the cracks.

Examples:

● Health insurance

● Taxes

● Expense reimbursements

● Claims paperwork

● Subscription updates

● Membership cancellations

● Coordinating item returns

● Travel planning

● Meal planning

● Shopping assistance

● Thank-you notes


Accountability

You’ll help me focus on one or two meaningful tasks at a time instead of feeling pulled in twenty directions.

Some days that may simply be a morning message that says:

“Today’s priorities are:
• Call the insurance company (number below)
• Submit reimbursement (link attached)

Everything else can wait.”


Family & Personal Priorities

Help me stay intentional about:

● Spending one-on-one time with each of my three kids

● Connecting daily with my wife

● Journaling

● Staying consistent with health and fitness goals

● Making time for close friendships

● Protecting time for songwriting and recording music

These aren’t “nice-to-haves.”

They’re some of the most important parts of the job.


Projects

Occasionally you’ll help move projects forward, such as:

● Organizing Facebook Marketplace listings

● Researching products or services

● Comparing options before I make decisions

● Coordinating travel

● Organizing digital files

● Helping keep longer-term projects moving


What This Role Is NOT

I don’t expect you to make major life decisions.

I don’t expect you to work miracles.

I don’t expect perfection.

Your superpower is helping remove friction so important things actually happen.


The Type of Person I’m Looking For

You:

● Love organizing.

● Naturally think ahead.

● Enjoy making other people’s lives easier.

● Communicate clearly.

● Are dependable.

● Follow through.

● Can gently keep someone accountable.

● Aren’t afraid to remind me of something multiple times if needed.

● Think in systems rather than isolated tasks.

Bonus points if you’ve worked as an executive assistant, operations manager, chief of staff, project manager, or in another role where organization and follow-through were essential.


Weekly Rhythm

I’m envisioning something like:

Sunday or Monday

● Review priorities for the week.

● Prepare anything needed.


Throughout the week

● Keep me focused on the next one or two priorities.

● Prepare information that makes those tasks easy to complete.

● Help ensure important items don’t get forgotten.


Friday or Saturday

● Celebrate wins.

● Review what didn’t get finished.

● Set up next week for success.


Hours

Approximately 5-10 hours per week to start, with room to grow if it’s a great fit.

Flexible schedule.

Remote.


Success Looks Like…

A few months from now:

● My personal to-do list feels under control.

● Administrative tasks aren’t lingering for months.

● My family gets more of my best attention.

● I’m making steady progress on meaningful personal goals.

● I feel less mental clutter because someone else is helping carry the organizational load.

If that sounds exciting to you, I’d love to hear from you!

Personal & Administrative Assistant

Seeking a reliable, highly organized Personal & Administrative Assistant** to help manage my day-to-day personal and business responsibilities.

**Responsibilities:**

- Manage my calendar, appointments, reminders, and scheduling
- Coordinate personal appointments and tasks
- Make calls, schedule services, and handle routine personal errands
- Track renewals, appointments, deadlines, and important follow-ups
- Organize emails, documents, files, and records
- Assist with travel planning, reservations, and personal research
- Maintain task lists and help ensure important items don’t fall through the cracks
- Prepare basic Word and Excel documents
- Coordinate information and documents between me and other members of my business team
- Assist with miscellaneous administrative needs as they arise

**Ideal Candidate:
Highly organized, trustworthy, proactive, resourceful, and comfortable working independently. Must have strong communication and computer skills and be comfortable with Microsoft Office, email, online research, and digital tools. Experience with ChatGPT or other AI tools is a plus.

This is primarily a behind-the scenes personal and administrative support position.

Airline Documentation & OK to Board Coordinator (UAE)

We are looking for a reliable person based in the United Arab Emirates, preferably in Sharjah or Abu Dhabi, who can visit airline sales offices and assist with OK to Board and travel document verification for our passengers.

Responsibilities

* Visit the official Air Arabia office in Sharjah or the Etihad Airways office in Abu Dhabi (or other airline offices when required).
* Submit passengers’ travel documents for document verification which i think the submission of document can br done online but it needed to contact then first
* Follow up with the airline regarding the verification status.
* Coordinate with us until the process is completed.

What is OK to Board?

For some passengers, airlines may perform an additional document verification before travel. This process is commonly known as OK to Board (OKTB). Depending on the airline, destination, and the passenger’s travel documents, the airline may review documents such as passports, visas, residence permits, or other supporting documents before confirming that the passenger is cleared to travel.

Our passengers may come from countries such as Afghanistan, Iran, India, Bangladesh, Pakistan, or other nationalities.

The job is easy only need to contact airline and visit them once for receiving ok to board

Payment

We will pay €180 for each successfully completed OK to Board/document verification case.

Requirements

* You must currently be located in the UAE.
* Ability to visit airline sales offices in person when needed.
* Good English communication skills.
* Reliable, responsive, and able to handle confidential travel documents professionally.

This is a long-term cooperation opportunity, and we expect ongoing work as new passengers require document verification.

I am a psychotherapist and business owner expanding my solo practice into a group practice. I am seeking a sharp, proactive Executive & Personal Assistant to manage my schedule, coordinate travel, and handle administrative tasks. The ideal candidate will be organized, efficient, and able to work independently. Experience in the mental health field is a plus.

Key Responsibilities:

Personal Administration: Manage my personal calendar, schedule personal appointments (medical, auto, home), make phone calls to US vendors on my behalf, and coordinate travel.

Business Research & BD: Conduct market research on local mental health practices, organize referral networks in Google Sheets, and audit pricing/directory listings.

Project Execution: Follow up on pending tasks, keep me accountable to weekly growth goals, and organize my non-clinical digital workspace.

Requirements:

Near-native spoken and written English proficiency (will need to make US phone calls).

High proficiency with Google Workspace, 1Password, and spreadsheet organization. Intermediate to advanced knowledge of using AI for research and business development (i.e., Claude + Cowork) a plus.

Must overlap with US business hours (EST/CST/PST).

High level of discretion and trustworthiness.

Job Title: Remote Personal Assistant (with Global Travel)
Location: Primarily Work-from-Home (European based)
Salary: Competitive, commensurate with experience
We are seeking a vibrant, highly organized Personal Assistant to manage complex diaries and travel arrangements primarily from home. When needed, you will accompany us on global trips. Basic IT literacy and stellar time-management skills are a must!
About the Role
This is a dynamic, fast-paced role perfectly suited for an energetic, personable multitasker. Your days will be split between seamless remote administrative support and occasional exciting international travel. You will be the linchpin that keeps our schedule running flawlessly

across multiple time zones.

Key Responsibilities
• Administrative Support: Manage busy inboxes, coordinate online meetings, and handle general remote admin tasks
• Travel Coordination: Handle end-to-end travel planning, including booking flights, preparing itineraries, and managing logistics for global trips.
• Communication: Act as the first point of contact, liaising with clients and partners with a warm, professional, and positive demeanor.
• Time Management: Prioritize tasks efficiently to ensure deadlines are met without compromising on quality.

Requirements
• Excellent people skills with a bright, positive, and proactive energy.

• Exceptional time management and organizational skills.
• Basic IT literacy (confident with MS Office, Google Workspace, and video conferencing).
• Fully flexible and willing/able to travel globally at short notice.
• Discretion and trustworthiness when handling confidential information.
•
Benefits
• Primary work-from-home flexibility.
• All travel expenses and accommodations fully covered during global assignments.
Flexible hourly compensation and Performance bonuses.
Note: AI generated bid will be ignored.
Write "Google " in your bid to show you read the project.
Bid only if you are in the Schengen zone.

Skills: Copywriting, Customer Support, Virtual Assistant, HTML, Customer Service, Time Management, Administrative Support, Video Conferencing

ASN is looking for a friendly, dependable, and professional Customer Service Representative who is interested in training into a Travel Agent role.
You will begin by answering and making customer calls, helping customers with general questions, documenting conversations, and directing requests to the correct team member. As you become comfortable with our company, services, and processes, we will train you to assist customers with travel planning and grow into a travel agent position.
This is a great opportunity for someone who already has strong customer service skills and wants to build a career in the travel industry.

Responsibilities-
Answer incoming customer calls in a professional and friendly manner.
Make outbound calls when follow-up is needed.
Respond to customer questions and provide clear, accurate information.
Document customer conversations and follow-up items.
Route more complex requests to the appropriate team member.
Learn ASN’s customer service procedures and travel services.
Complete travel agent training while working in the customer service role.
Gradually assist customers with travel inquiries, planning, and reservations as training progresses.
Maintain a positive attitude and provide an excellent customer experience.

What We’re Looking For-
Previous customer service or call-center experience is preferred.
Strong verbal and written communication skills.
A clear, confident, and friendly phone presence.
Dependability, patience, and attention to detail.
Comfortable learning new systems and following established processes.
Able to stay organized and manage customer follow-ups.
Genuine interest in travel and becoming a trained travel agent.
Ability to work independently while communicating regularly with the ASN team.

What We Offer-
On-the-job training for the travel agent role.
A clear opportunity to grow from customer service into travel sales and support.
Ongoing guidance from the ASN team.
A long-term opportunity for the right person.
A hybrid position that combines customer service responsibilities with professional travel training.

How to Apply-
Please include a short introduction and answer the following questions:
What customer service or phone-based experience do you have?
Why are you interested in becoming a travel agent?
What hours and days are you available?
Do you have a quiet workspace, a dependable computer, and reliable internet service?
Please provide a short example of how you handled a difficult or frustrated customer.
We are looking for someone who is professional, coachable, dependable, and excited to grow with ASN.

Job Description

I am looking for a reliable, highly organized Executive and Personal Assistant to support both business operations and personal coordination. This role is best suited for someone who is proactive, detail oriented, and comfortable managing tasks and priorities independently.

This position will start with a flexible workload and is intended to grow into a long-term role.

Key Responsibilities

Operations and Executive Support

Manage tasks, projects, and follow-ups inside ClickUp

Keep projects organized, up to date, and moving forward

Track deadlines, reminders, and next actions

Help create and maintain simple SOPs and task checklists

Organize notes, ideas, and instructions into clear action items

Personal Assistant Support

Assist with scheduling, coordination, and reminders

Support travel planning and logistics when needed

Handle day-to-day admin tasks to reduce workload

Communication Support

Assist with managing messages and coordination using provided guidelines

Help draft or organize written communication when needed

Maintain discretion and professionalism at all times

Required Experience and Skills

Must Have

Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, or Project Coordinator

Strong organizational and time management skills

Comfortable using task or project management tools (ClickUp preferred)

Excellent written communication

High level of trust, discretion, and reliability

Ability to work independently and make judgment calls

Nice to Have

Experience using ClickUp

Spanish and or Portuguese fluency

Experience supporting founders or executives

Familiarity with social platforms or online workflows

Hours and Availability

Flexible workload depending on current needs

Guaranteed minimum of 10 hours per week

Additional hours as needed and paid hourly

Availability during agreed working windows is required

Some days may require more hours, some days fewer

This role is ideal for someone comfortable with variable workloads who values long-term stability and growth.

Compensation

Hourly rate based on experience

Paid weekly through Upwork

Opportunity to increase hours and responsibility over time

To Apply

Please include:

A brief summary of your relevant experience

Tools you have used for task or project management

Languages you speak and level of fluency

Your current location and time zone

Your availability during weekdays

Hello!

I’m looking for a reliable UK-based virtual personal assistant to help with personal life admin on an ongoing, ad hoc basis (approximately 2–5 hours per month initially).

Tasks may include:

* Ordering birthday gifts and flowers
* Researching and booking travel
* Finding restaurants and activities
* General online research
* Booking appointments
* Occasional personal errands that can be handled remotely

I’m looking for someone proactive, organised, responsive and with excellent attention to detail. Ideally, I’d love to build a long-term working relationship with someone who gets to know my preferences over time.

Credit Card Points & Award Travel Concierge (Customer Success, Sales, EA)

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About Fly Lux

Fly Lux teaches everyday travelers how to turn the credit card points they are already earning into business and first class flights for a tiny fraction of the cash price. The core idea is simple: the same points most people waste on gift cards and cash back are worth thousands of dollars in premium airfare when you know how to transfer and redeem them. A lie-flat business class seat that retails for seven thousand dollars can often be booked for a few thousand points plus a few hundred dollars in taxes. We show people exactly how to do that, and then we help them actually book the trip.

We run a full customer journey, and this role touches all of it:

- Free Points Audit. A short quiz that gives each person a personalized read on what their current points are actually worth. This is how most people first meet us.
- Points Transfer Playbook (starter offer). A low-cost, personalized points map that shows someone the real value sitting in their accounts and the first moves to unlock it.
- The Fly Lux Method (core course, $297). Our complete self-paced course on the full methodology: earning, transferring, finding award space, and booking premium cabins for near-free.
- Elite Concierge (premium tier). High-touch, one-on-one help. We get on calls with members, help them plan and book their first premium flight, and in some cases book directly on their behalf or work with their executive assistant to do it.

We are a lean, fast-moving company running paid advertising and scaling. That means the person in this seat has real influence over the customer experience and real room to grow with us.

---
The Role

We are looking for a credit card points expert who can own customer communication end to end. You will be the friendly, knowledgeable human our leads and customers talk to. Part points concierge, part customer success lead, part light salesperson, and part operations helper for the travel business.

This is mostly about people and points, not spreadsheets. If you genuinely love award travel and you are just as happy explaining a transfer partner sweet spot as you are closing a hesitant lead into the course, you will thrive here.

---
What You Will Do

- Respond to customer and lead messages across email and text with warmth, speed, and clarity.
- Follow up with leads who have not yet purchased, answer their questions, handle objections honestly, and close them into the course and concierge offers.
- Support paying customers with their credit card points and bookings using the Fly Lux methodology, including getting on one-on-one calls to help them plan and book premium flights.
- Handle light executive assistant and operations tasks for the travel business, such as scheduling, calendar management, and keeping customer records organized.
- Help with light marketing tasks that support our campaigns and customer communication.
- Be the voice that turns confused or hesitant buyers into happy, confident customers who leave great reviews.

---
You Are a Great Fit If You Have

- Deep, hands-on knowledge of credit card points and award travel. You personally understand Membership Rewards, Ultimate Rewards, ThankYou points, Capital One miles, transfer partners, and how to find and book premium cabin award space.
- Excellent written and spoken English and a warm, clear communication style.
- Comfort getting on calls with customers and walking them through a booking in real time.
- A sales-minded but genuinely honest approach. You can close without being pushy, because you actually believe in what you are selling.
- Strong organization, reliability, and the ability to work independently without hand-holding.
- A customer-first attitude. We care about people being thrilled with what they bought, not about protecting

Nice to Have

- Experience in customer success or support for an online course or information product.
- Executive assistant or small business operations experience.
- Light marketing and sales ability.
- Overlap with United States business hours.

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Details

- Fully remote.
- Starting part-time with strong potential to grow into a larger, ongoing role as we scale. I am very open to paying a fixed monthly recurring rate and even higher hoursly rates than listed for more qualified candidates.
- We will provide full training on our specific methodology, offers, and customer journey. As well as sales conversation 101 and how to leverage out AI systems to support you in writing the best responses. You bring the people and points skills; we teach you our system.

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How to Apply

To show me you actually know award travel and that you read this posting, start your application with the word POINTS, then answer these two questions:

1. What is your favorite sweet spot for booking business class from the United States to Europe, and which transfer partner would you use to book it?
2. Briefly, how would you handle a customer who bought our course and then immediatly asks for a refund out of confusion?

I read every application that follows these instructions. I look forward to meeting you.

We are seeking a motivated and innovative travel agent with an entrepreneurial spirit to help us create unique travel experiences. The ideal candidate will be responsible for researching destinations, crafting personalized itineraries, and providing exceptional customer service. If you have a passion for travel and a knack for sales, we'd love to hear from you! Join us in shaping memorable journeys for our clients. Business 1099. Let's talk and you start immediately

We are looking for a Java backend developer to build the core backend infrastructure for an AI-powered travel planning platform.
The platform will help users generate personalized travel itineraries based on budget, destination, travel dates, and preferences.
The goal is to create a scalable and well-structured backend for an MVP release.
Tech Stack:
• Java
• Spring Boot
• PostgreSQL
• REST API
• JWT authentication
• OpenAI API integration
• Docker (preferred)
MVP Scope:
• User authentication & authorization
• User profile & travel preferences management
• Trip creation & itinerary management
• AI itinerary generation endpoint
• Destination & activity data handling
• Save/edit generated travel plans
• Basic recommendation logic
• Secure API design
• Database schema design
• Logging & error handling
What We’re Looking For:
• Strong experience with Java and Spring Boot
• Experience building REST APIs
• Experience with external API integrations
• Clean architecture and scalable backend design
• Ability to work independently and stay MVP-focused

To Apply, Please Include:

-Examples of Spring Boot backends you’ve built
-Experience with AI or third-party API integrations
-Your proposed backend architecture approach
-Estimated timeline and cost

TravelIQ is an AI-powered travel planning platform comprising both a responsive web application and native mobile applications (iOS & Android). The platform assists users in discovering, monitoring and organising domestic and international flight itineraries using artificial intelligence and multiple flight data sources.

Please DO NOT respond without reading the enclosed document. In the document, there are many details that need to be read and understood before submitting a response. There is a section which has several questions, all those questions need to be answered to be considered for short-listing.

Thank you.

Skills: Python, PostgreSQL, React.js, Stripe, Flutter, PayPal, FastAPI, REST API, LLM Integration, Supabase

Executive Assistant to CEO | Long-Term Remote Opportunity

I'm looking for a highly organized, proactive, and dependable Executive Assistant to provide administrative and executive support. This role is focused on helping me stay organized, manage priorities, and maximize my productivity.

Key Responsibilities:

Manage my calendar, appointments, and scheduling
Organize and prioritize my inbox and draft professional email responses
Coordinate meetings and prepare agendas, notes, and follow-up action items
Assist with travel planning and expense tracking
Conduct research and compile reports or summaries
Create, edit, and format documents, presentations, and spreadsheets
Organize digital files and maintain documentation
Manage reminders, deadlines, and personal task lists
Provide administrative support for professional projects and my doctoral studies
Assist with personal administrative tasks as needed
Handle confidential information with professionalism and discretion

Ideal Candidate:

Excellent written and verbal English communication skills
Exceptional organizational and time management skills
Strong attention to detail and ability to anticipate needs
Proactive, resourceful, and able to work independently
Proficient with Google Workspace, Microsoft Office, and AI tools such as ChatGPT
Experience supporting executives, entrepreneurs, or business owners is preferred

I'm looking for someone who enjoys helping executives stay organized, thinks ahead, communicates professionally, and is interested in building a long-term working relationship. As trust is established, this role will grow in responsibility and become an essential part of my executive support team.

Skills: Project Management, Data Entry, Research, Excel, Report Writing, Virtual Assistant, Research Writing, Time Management, Email Handling, Administrative Support

Executive Assistant (Remote)

I'm looking for a highly organized, proactive, and dependable Executive Assistant to provide administrative and executive support. This role is focused on helping me stay organized, manage priorities, and maximize my productivity.

Key Responsibilities:

Manage my calendar, appointments, and scheduling
Organize and prioritize my inbox and draft professional email responses
Coordinate meetings and prepare agendas, notes, and follow-up action items
Assist with travel planning and expense tracking
Conduct research and compile reports or summaries
Create, edit, and format documents, presentations, and spreadsheets
Organize digital files and maintain documentation
Manage reminders, deadlines, and personal task lists
Provide administrative support for professional projects and my doctoral studies
Assist with personal administrative tasks as needed
Handle confidential information with professionalism and discretion

Ideal Candidate:

Excellent written and verbal English communication skills
Exceptional organizational and time management skills
Strong attention to detail and ability to anticipate needs
Proactive, resourceful, and able to work independently
Proficient with Google Workspace, Microsoft Office, and AI tools such as ChatGPT
Experience supporting executives, entrepreneurs, or business owners is preferred

I'm looking for someone who enjoys helping executives stay organized, thinks ahead, communicates professionally, and is interested in building a long-term working relationship. As trust is established, this role will grow in responsibility and become an essential part of my executive support team.

Skills: Project Management, Data Entry, Research, Excel, Report Writing, Virtual Assistant, Research Writing, Time Management, Email Handling, Administrative Support

We are seeking an experienced software tester to ensure our travel planning site functions smoothly. The ideal candidate will have a strong background in software testing and quality assurance, with a focus on manual testing. Responsibilities include identifying and reporting bugs, performing functional testing, and collaborating with our development team to resolve issues. If you have a keen eye for detail and a passion for travel, we would love to hear from you!

**Project Title:** Backend Developer Needed: OpenAI RAG Chat, Multi-Dialect Arabic Concierge, & Google Sheets Integration for AskRaghadai.com
**Project Overview:**
I am looking for a skilled backend/full-stack developer to optimize, enhance, and scale **AskRaghadai.com** (an AI lifestyle, travel, and shopping concierge platform).
**Please note: The website is already built, live, and operational.** You will **not** be building a new site from scratch. Instead, this phase focuses on enhancements, bug fixing, backend stabilization, and core operational integrations.
The core philosophy of the platform is to act as an **all-inclusive Personal AI Concierge**—guiding users seamlessly through shopping/styling across all 6 core categories (including Women's Fashion & Abayas, Men's Traditional Wear & Shemaghs, Beauty & Perfumes, Skincare, Home & Kitchen / Coffee World, Baby & Kids) and comprehensive end-to-end travel planning.
**Scope of Work (Phase 1 / Optimization & Enhancements):**
* **Google Sheets & Admin Panel Management:** Set up the backend sync and initial data across all categories. **Once completed, I must have full, independent control** to easily add, update, rename, or manage categories, products, images, and links directly through the Admin Panel and Google Sheets in the future.
* **AI Chat, RAG & Multi-Dialect Integration:**
* Fine-tune the OpenAI API and RAG backend to power "Raghad" with a highly persuasive, consultative Arabic persona.
* **Multi-Dialect Arabic Intelligence:** Ensure "Raghad" can seamlessly understand and respond in natural Arabic dialects (including Saudi regional dialects, Egyptian, Emirati, and general Khaleeji) so any visitor feels completely understood using their native colloquial speech without requiring formal Modern Standard Arabic.
* **Personalized Shopping & Full Outfits (Cross-Category):** Program the AI to tailor suggestions based on user context (e.g., skin tone matching, traditional men's wear like shemaghs paired with matching accessories, seasonal needs, or wedding/work attire).
* **Comprehensive AI Travel Itineraries & Logistics:** Enable the AI to plan a complete, end-to-end trip from scratch (e.g., matching hotels with direct booking links, flight options, airport transfers, eSIM data cards, and travel gear).
* **Direct Interactive Cards:** Output rich recommendation cards within the chat interface displaying specific images, details, and direct affiliate/booking links.
* **Geo-Targeted Affiliate Link Routing (Smart Region Detection):** Automatic user-location detection (Saudi Arabia, UAE, Egypt, etc.) to dynamically open the correct local store, services, and affiliate tags.
* **UI & List Numbering Bug Fixing:** Fix minor front-end display bugs on the existing live chat interface (specifically resolving list numbering alignment issues).
* **Smart Decision Matrix (Comparison Tables):** Implement instant, AI-generated comparison tables within chat responses to summarize pros/cons.
* **Affiliate Link Validation & Admin Security:** Ensure recommendation cards/buttons open securely in new tabs (target="_blank") with accurate tracking, and implement a secure way to change admin passwords directly and protect backend authentication routes.
* **AI Error Handling & Mobile Responsiveness:** Add a graceful Arabic fallback message if the OpenAI API experiences delays, and ensure all chat elements, product cards, and comparison tables render and scroll flawlessly on mobile devices.
**Milestone Breakdown & Payment Structure:**
To ensure smooth execution, this project is divided into **3 sequential Milestones**. Funds are locked in escrow and released step-by-step *only after* each part is fully tested and verified:
* **Milestone 1:** Google Sheets Sync, Admin Security, & UI/List Numbering Bug Fixing.
* **Milestone 2:** AI Chat RAG, Multi-Dialect Intelligence, Product Cards, Comparison Tables, & AI Error Handling.
* **Milestone 3:** Geo-Targeted Affiliate Routing, Mobile Responsiveness Audit, & Final Polish.
**Important Terms & Conditions:**
* **Milestone-Based Funding:** Funds are locked and released strictly per completed milestone. No advance payments for uncompleted work.
* **All-Inclusive Fixed Price:** The agreed fixed price covers all tasks listed above, including minor feedback during testing. No extra charges, hidden fees, or claims for "additional work" will be accepted.
* **7-Day Bug-Fixing Warranty:** The developer is responsible for fixing any bugs related to this delivered scope for 7 days after final handover at no extra cost.
**Budget & Timeline:**
* **Fixed Price:** $10 - $150 USD
* **Delivery:** Fast delivery and quick turnaround expected.
**To Apply:**
* Send your fixed-price bid within the stated budget range ($10 - $150).
* Share a quick example of a past OpenAI API, RAG, or Google Sheets integration project.
* **Mandatory:** Mention **"AskRaghadai"** in your proposal along with a brief note confirming you understand the site is already live, operates as an advanced multi-dialect AI concierge, and you explicitly agree to the **3-Milestone payment structure** and terms above.

Skills: Backend Development, Google Sheets, API Development, OpenAI, AI Chatbot Development, AI Content Creation, AI Research, AI Model Integration, AI Automation, AI Training Data

I need a sharp, EU-based Personal Assistant who can move seamlessly between high-level administrative support, on-the-spot Farsi ↔ English interpreting, and end-to-end travel planning for both domestic and international trips. Most weeks you will work remotely, yet you should be ready to hop on a plane at short notice and represent me with calm professionalism.

Day to day you will draft correspondence, maintain my calendar, prepare briefs in Microsoft Office, and jump on calls or in-person meetings to translate complex discussions. When travel is on the horizon, you will secure visas, flights, hotels and ground transport, always double-checking the details so nothing falls through the cracks.

To thrive here you must be a native or bilingual Farsi speaker who communicates confidently in English, hold a relevant bachelor’s degree, and already have the legal right to work and travel throughout the EU. An eye for detail, the confidence to solve unexpected problems, and a “nothing is impossible” mindset are essential.

If you are excited by a hybrid freelance role with frequent travel and the chance to work at the centre of strategic analysis and political risk, I would love to hear how your experience aligns with these needs.

Skills: Translation, Proofreading, English (US) Translator, English Grammar, Time Management, Microsoft Office, Administrative Support, English Translation

I'm looking for someone to help with various aspects of travel on an ongoing basis as well as other somewhat random research type requests. The most important thing is to be able to find and organize information quickly and accurately. This role requires a proactive approach and the ability to work independently. If you have experience in travel planning or research, I'd love to hear from you!

We're looking for a reliable, multitalented Virtual Assistant to support our online coaching business. This is a great fit for someone who's organized, proactive, and comfortable wearing multiple hats.

**Responsibilities:**
- Manage and update our Kajabi platform (courses, landing pages, email sequences, basic troubleshooting)
- Create and schedule social media content across platforms
- Provide friendly, responsive customer service to members of our group coaching program (answering questions, resolving issues, monitoring community/inbox)
- Design simple graphics in Canva (social posts, email banners, slide decks, etc.)
- Other general admin/VA tasks as needed

**Requirements:**
- Prior experience with Kajabi (or similar platforms like Kartra, Teachable, ClickFunnels)
- Experience creating social media content (captions, basic graphics, scheduling)
- Strong written communication skills for customer-facing interactions
- Comfortable using Canva for basic design work
- Self-starter who can manage tasks independently with minimal oversight
- Available for [X hours/week — fill in]

**Nice to Have:**
- Experience supporting a coaching, course, or membership-based business
- Familiarity with tools like [ActiveCampaign, ConvertKit, Slack, etc. — fill in what you use]

**To Apply:**
Please share examples of past Kajabi and/or Canva work, and a brief note on your experience with customer service in an online business setting.

---

A few things worth filling in before you post:
- **Hours per week** and whether it's ongoing or trial-based
- **Budget** (hourly range or fixed price) — this affects who applies
- **Timezone overlap** if you need real-time availability

Want me to adjust tone (more casual vs. more corporate), add a budget range, or tighten it up further?

Executive Assistant — Travel & Logistics Specialist
I'm looking for a detail-obsessed executive assistant to own all travel planning and logistics for me and my family. This is a high-trust role for someone who loves turning complex trips into seamless experiences.

What you'll do:
You'll research, plan, and book travel end to end — commercial flights, private aviation, hotels and resorts, ground transportation, and car services. This includes building detailed itineraries, coordinating with private jet operators and charter brokers, managing changes and cancellations in real time, and handling special requests (early check-ins, specific rooms or seats, dining reservations, activity bookings). Trips range from domestic business travel to multi-family international vacations, so you'll sometimes be coordinating logistics for groups, not just one traveler.

You're a great fit if you have:
3+ years of experience as an EA, travel coordinator, or in luxury travel/concierge services
Familiarity with private aviation (chartering, FBOs, empty legs) or a strong willingness to learn quickly
Experience booking high-end hotels and working with concierge teams
Excellent written communication and fast, proactive responsiveness — especially when travel plans change mid-trip
Comfort working independently with minimal direction once you understand my preferences

Details:
Ongoing, part-time role (~5 hours/week) with potential to grow
Availability during Eastern US timezone preferred; and flexible to regularly work and be available at any hour depending on travel timezone and international schedule.

Receive mail for our company in The Netherlands and our clients

Maintain hardcopy files of the mail and client records

Maintain an office phone line

Anything else ad hoc

Position Overview

We are seeking an exceptional Chief of Staff to serve as the trusted right hand to our Founder. This role is focused on managing the Founder's personal operations and day-to-day priorities, ensuring every aspect of their personal life runs seamlessly.

The ideal candidate is highly organized, proactive, discreet, and thrives in fast-paced, high-expectation environments. You will oversee the Founder’s personal priorities, the Personal Assistants, coordinate across multiple residences, manage complex calendars and travel, and ensure nothing falls through the cracks. This role requires exceptional judgment, outstanding communication, and the ability to anticipate needs before they arise.

Key Responsibilities

Serve as the primary point of coordination for the Founder's personal priorities
Manage and oversee Personal Assistants, ensuring tasks are completed accurately and on time
Coordinate complex domestic and international personal travel, including itineraries, accommodations, transportation, and last-minute changes
Oversee multiple personal calendars, scheduling appointments, events, and commitments while proactively resolving conflicts
Manage logistics across multiple residences, ensuring household needs, maintenance, vendors, and deliveries are coordinated efficiently
Coordinate personal appointments, including health, wellness, beauty, and lifestyle commitments
Oversee personal purchasing, ordering, and special requests while maintaining organization and follow-through
Coordinate with household staff, vendors, service providers, and other personal contacts to ensure seamless execution
Track ongoing priorities, follow up on outstanding tasks, and maintain accountability across the personal support team
Anticipate the Founder's needs by identifying potential issues and proactively implementing solutions
Maintain strict confidentiality while handling highly sensitive personal information
Continuously improve systems, workflows, and processes to increase efficiency and organization

Ideal Candidate

5+ years of experience supporting founders, executives, high-net-worth, or ultra-high-net-worth individuals in a personal support capacity
Experience managing Personal Assistants or household support teams
Exceptional organizational and time-management skills with meticulous attention to detail
Strong experience managing complex calendars, personal travel, scheduling, and household logistics
Excellent written and verbal communication skills
Highly proactive with the ability to anticipate needs before being asked
Comfortable juggling multiple priorities while remaining calm under pressure
Demonstrates the highest level of discretion, professionalism, and confidentiality
Tech-savvy and proficient with Google Workspace, calendar management, project management, and communication tools
Available to work full-time during Eastern Standard Time (EST) business hours

What Success Looks Like

The Founder's personal schedule, travel, and commitments run seamlessly
Personal Assistants operate efficiently with clear priorities and accountability
Multiple residences, vendors, and personal logistics are coordinated without issues
Calendar conflicts and scheduling challenges are resolved proactively
Personal requests and priorities are completed accurately and on time
The Founder has complete confidence that every personal detail is being managed with excellence and discretion
Working Hours
Full-time, Remote
Must be available during Eastern Standard Time (EST) business hours

IMPORTANT

Please do not contact our Founder via WhatsApp or email. Any applications or communications submitted through those channels will not be considered and may result in disqualification.

Travelle is an AI-powered travel planning and booking platform seeking an experienced AI Video Producer and Editor to create a series of polished product tutorials, onboarding videos, marketing videos, YouTube content, and short-form social media videos.

The initial project will include approximately 10–20 videos, with the potential for ongoing work.

The videos will combine:

AI-generated presenter and character footage
Journii, Travelle’s AI travel concierge
ElevenLabs voiceovers
Website and mobile-app screen recordings
Talking-head footage
Picture-in-picture demonstrations
Motion graphics and animated callouts
Captions, music, transitions, and sound design
AI-generated scenes, supporting visuals, and B-roll

I already have the platform, character, voice, scripts, concepts, and some source footage. I need someone who can take these materials and turn them into polished, professional videos that clearly explain the product and also perform well across social media.

Examples of the videos we need
New-user welcome and onboarding video
Travel Profile tutorial
Bucket List tutorial
Social-media-post-to-Bucket-List demonstration
Trip planning and itinerary walkthrough
Collaboration and invitation tutorial
Flight, hotel, rental-car, cruise, and experience search demonstrations
Journii AI feature demonstrations
Website and in-app notification videos
YouTube product explainers
TikTok, Instagram Reels, and YouTube Shorts
Short-form paid and organic advertisements
Original comedic travel scenarios and marketing concepts
Trend- and current-event-based travel content

A typical video may begin with Journii or another presenter full screen, transition into picture-in-picture while the Travelle website or app is demonstrated, show specific product actions with cursor highlights and animated callouts, and then return to the presenter for the closing message.

Scope of Work

The selected freelancer may be responsible for:

Editing AI-avatar, talking-head, voiceover, and screen-recording footage
Creating picture-in-picture sequences
Synchronizing website demonstrations with narration
Adding animated captions, titles, cursor highlights, zooms, interface callouts, and transitions
Removing loading time, pauses, errors, and unnecessary screen activity
Creating supporting AI-generated visuals or B-roll when needed
Improving pacing, hooks, visual flow, and storytelling
Maintaining consistent Journii character appearance, voice, and branding
Creating reusable video templates
Exporting videos in multiple formats, including:
16:9 for YouTube, website, email, and in-app use
9:16 for TikTok, Reels, and Shorts
1:1 when needed
Organizing source files, revisions, and final exports
Helping turn rough concepts into practical storyboards and shot lists
Required Experience

Please apply only if you have a strong portfolio showing relevant work.

Ideal experience includes:

Product tutorials or software walkthroughs
SaaS, app, website, or technology demonstration videos
Picture-in-picture editing
Screen-recording cleanup and enhancement
Motion graphics and animated interface callouts
Short-form social media editing
AI-generated video or avatar content
Strong pacing, visual storytelling, captions, and sound design
Experience working from scripts and rough creative concepts

Experience with tools such as the following is preferred:

Adobe Premiere Pro
Adobe After Effects
DaVinci Resolve
Final Cut Pro
CapCut
Runway
ElevenLabs
HeyGen
Midjourney
Pika
Similar AI video, voice, avatar, or image-generation tools

You do not need to use every tool listed. The quality of the final result matters more than the specific software.

Deliverables

The initial engagement is expected to include approximately 10–20 finished videos.

Deliverables may include:

Final edited videos
Multiple aspect-ratio versions
Captioned and non-captioned versions
Reusable project templates
Organized source and project files
Social-media cutdowns from longer videos
Working Relationship

This will begin as a paid contract project. I plan to start with one paid test video before assigning the full batch.

The right freelancer should be able to:

Work independently
Communicate clearly
Meet agreed deadlines
Accept direct feedback
Maintain visual consistency across a series
Contribute useful creative ideas without changing the product message
Handle multiple versions and revision rounds in an organized way

There is potential for ongoing work and a larger future role as Travelle grows.

We are looking for a reliable, local courier, virtual assistant, or Mobile Notary in or near Trenton, New Jersey, to perform an urgent walk-in document retrieval and apostille request on Wednesday/Thursday.

TASKS REQUIRED:
1. Visit the NJ Department of Health / Office of Vital Statistics at 140 E Front St, Trenton, NJ 08625, to retrieve a certified copy of a Marriage Certificate (Marriage date: July 6, 2015, Jefferson Township, Morris County). Authorization letter and applicant ID will be provided.
2. Take the certified copy directly to the NJ Division of Revenue and Enterprise Services (DRES) at 33 W State St, Trenton, NJ 08608, for SAME-DAY walk-in Apostille processing.
3. Scan high-resolution PDF copies (300 DPI) of the Apostilled document and email/upload them immediately upon receiving them.
4. Drop off the physical document at a local DHL Express or FedEx store for Priority International Shipping to Barranquilla, Colombia (prepaid shipping label will be provided by us).

REQUIREMENTS:
- Must be located near Trenton, NJ.
- Must have experience with walk-in state agency filings or notary services.
- Reliable transportation and smartphone/scanner.

COMPENSATION: $120.00 USD - $150.00 USD (Negotiable upon experience). All state fees ($65.00 USD) and shipping label will be paid directly by us.

Brown & Firm is seeking a highly organized, discreet, and proactive Executive Legal Secretary to provide direct administrative and operational support across both legal practice functions and executive-level personal affairs.

Executive & Legal Administrative Support

Manage and maintain complex calendars, including court dates, client meetings, and personal commitments
Coordinate and confirm appointments, calls, and high-level meetings
Prepare, format, and edit legal documents, correspondence, and reports
Maintain organized and secure client files (digital and physical) in compliance with confidentiality standards
Handle document filing, deadlines, and legal administrative tracking

Communication & Inbox Management

Oversee and prioritize email communications across professional and personal accounts
Draft and respond to correspondence on behalf of the principal with professionalism and accuracy
Serve as a liaison between clients, vendors, and internal/external stakeholders

Operations & Personal Support

Coordinate travel, reservations, and logistics (business and personal)
Assist with personal scheduling, errands coordination, and household/vendor management as needed
Track tasks, deadlines, and ongoing projects to ensure nothing falls through the cracks

Confidentiality & Discretion

Handle sensitive legal, financial, and personal information with the highest level of discretion
Operate under strict confidentiality expectations, including potential NDA requirements

Executive / Personal Assistant to Founder — Wellness Brand & Content Creator (10–20 hrs/week, long-term)
About me

I'm the founder of a UK-based wellness e-commerce brand and a health content creator with a large social media audience. I run the business with a small remote team while creating content full-time and travelling regularly (currently in Southeast Asia). I have ADHD, so I work best with someone who is highly organised, proactive, and comfortable being the structured half of the partnership.

I'm looking for a long-term Executive/Personal Assistant to take the coordination load off my plate so I can focus on content and big decisions.

This role is NOT customer service or social media management — those are already covered by my team.

What you'll do
Inbox management (top priority). Triage my email daily, draft replies in my voice, archive noise, and surface only the messages that genuinely need my decision (accountants, suppliers, legal, partnerships).
Calendar and diary. Own my schedule: book calls, protect my content-creation blocks, set reminders for deadlines (tax, renewals, contracts), and guard personal/family time.
Follow-ups and chasing. Keep a running list of open threads (accountant queries, contract amendments, compliance documents) and chase them until closed, without me needing to remember.
Travel and logistics. Book flights, accommodation, and handle visa/logistics research for business trips (UK, Europe, and Asia).
Weekly digest. Send me one short Monday summary: what's moving, what's stuck, what needs a decision from me.
You're a great fit if you:
Have 2+ years of experience as an EA/VA supporting a founder or executive directly
Write excellent, natural English (you'll draft emails in my voice)
Are proactive: you chase, you close loops, you don't wait to be asked
Are highly discreet and comfortable handling confidential business information
Are confident with Gmail, Google Calendar, and Google Workspace
Can overlap working hours with both UK and Southeast Asia time
Bonus (not required):
Experience working with a neurodivergent/ADHD founder
Familiarity with e-commerce (Shopify) or content-creator businesses
Details
Hours: 10–20 per week, with room to grow
Rate: £5–£10/hr (approx. $6–$13 USD) depending on experience
Duration: Long-term. I'm looking for someone to grow with the business, not a one-off project.
How to apply

Start your proposal with the word SUNRISE so I know you've read this fully. Then briefly answer:

Describe a time you managed a busy founder's inbox or calendar. What was your system?
What's your typical daily availability (with timezone)?
What's one thing you'd do in your first week to reduce my overwhelm?

Keep it short. I care more about clarity and initiative than a long cover letter.