Streamline Bookkeeping Projects on Upwork

We are a US-based property management company looking for an experienced bookkeeper to help review and clean up our QuickBooks Online records.

This is a small, well-defined initial project with a fixed budget of $75. We are looking for someone with strong attention to detail, solid bookkeeping knowledge, and an understanding of real estate transactions.

Scope of Work

Review existing QuickBooks Online records and identify bookkeeping errors.

Review uncategorized, duplicate, and incorrectly categorized transactions.

Check bank transaction records and identify discrepancies.

Review the chart of accounts for common property management bookkeeping issues.

Check the recording of rental income, management fees, owner distributions, and tenant security deposits.

Identify potential issues with accounts receivable and accounts payable.

Provide a brief summary of findings, recommended corrections, and any outstanding questions.

Requirements

Proven experience with QuickBooks Online.

Previous bookkeeping cleanup or catch-up bookkeeping experience.

Familiarity with real estate or property management accounting is preferred.

Good understanding of bank reconciliation, general ledger, and financial reporting.

Strong attention to detail and clear communication.

To Apply

Please include the following in your proposal:

A brief overview of your QuickBooks Online experience.

An example of a similar bookkeeping cleanup project you have completed.

Your approach to identifying and correcting bookkeeping errors.

Your estimated completion time for this task.

The Role

We’re looking for an experienced freelance Controller to own the monthly close and keep our accounting accurate, timely, and audit-ready. This is a hands-on role: you’ll review and finalize the books, not just advise. Expect an initial engagement of part-time hours, with potential to grow based on fit.

Responsibilities

Own the month-end close: accruals, prepaids, fixed assets, intercompany, and bank and balance sheet reconciliations
Review and finalize entity-level financials and prepare consolidated statements across multiple entities
Manage the close calendar and hold the team and outsourced accounting providers to deadlines
Review work from outsourced bookkeeping and AP/AR support, and resolve coding and cutoff issues
Support revenue accounting across clinic services, memberships, retail, and franchise fees (royalties, brand fund, and related receivables)
Maintain and improve internal controls and documentation
Prepare audit schedules and support the annual financial statement audit
Produce management reporting, such as P&L by location, variance analysis, and cash reporting, for leadership
Support cash management and forecasting alongside the CFO
Help document processes and recommend practical improvements to the close and reporting workflow

Required Qualifications

7+ years of progressive accounting experience, including prior Controller or Assistant Controller experience
CPA strongly preferred (or equivalent experience)
Strong US GAAP knowledge, including revenue recognition and multi-entity consolidation with intercompany eliminations
Hands-on QuickBooks Online experience (we run on QBO) and advanced Excel skills
Experience supporting external audits from the client side
Comfortable working independently with minimal supervision and clear written communication
Ability to work US Pacific business hours or overlap meaningfully with them

Strongly Preferred

Franchise accounting experience (royalties, franchise fees, ASC 606 treatment, franchisee receivables)
Healthcare, med-spa, wellness, or multi-location retail/service experience
Familiarity with corporate practice of medicine (CPOM) structures, where a management company is separate from affiliated professional entities
Experience with Ramp or a similar spend management platform
Experience in a lean or high-growth environment where you build process as you go

How to Apply

Please include:

A brief summary of your most relevant multi-entity or franchise experience
The accounting systems you’ve worked in
Your availability (hours per week) and hourly rate
Whether you hold an active CPA license

Shortlisted candidates will complete a short interview and a practical accounting scenario.

Engagement: Hourly, remote, ongoing. Confidentiality agreement required.

About Exaltare Technologies

Exaltare Technologies is a growing offshore staffing and business support company based in India. We help US businesses reduce operational costs, improve efficiency, and scale their operations by providing dedicated remote professionals and back-office support teams.

Our core services include:

Accounting & Bookkeeping Support
Accounts Payable & Accounts Receivable Support
Insurance Back-Office Support
Medical Billing & Administrative Support
Virtual Assistants
Data Entry & Data Processing
Administrative & Operations Support Teams
Customer Support & Back-Office Operations
Dedicated Remote Staffing Solutions
Who We Are Looking For

We are looking for an experienced B2B Sales / Business Development Professional who can help us build our US client base from scratch and take prospects through the complete sales cycle until conversion.

This is NOT a cold-calling-only role.

We are looking for someone who can take ownership of the sales process end-to-end, including:

Lead Generation → Prospecting → Cold Outreach → Qualification → Discovery Call → Follow-ups → Proposal → Client Conversion

The ideal candidate should be confident communicating with US business owners, CEOs, COOs, Operations Managers, and other decision-makers and should be capable of independently moving a prospect from the first conversation to a signed client.

Key Responsibilities
Research and identify potential US-based businesses that may require outsourcing, staffing, accounting, administrative, healthcare, insurance, or back-office support.
Build targeted prospect lists and identify relevant decision-makers.
Conduct outbound outreach through cold calling, email, LinkedIn, and other appropriate channels.
Understand the prospect's business, operational challenges, staffing requirements, and outsourcing needs.
Qualify leads and determine whether there is a genuine business opportunity.
Schedule and/or conduct discovery calls with prospects.
Present Exaltare's services and explain the potential cost and operational benefits of outsourcing.
Prepare or coordinate proposals and service offerings based on client requirements.
Handle objections, follow-ups, pricing discussions, and negotiations.
Maintain consistent communication with prospects throughout the sales cycle.
Maintain accurate CRM records and sales pipeline updates.
Provide regular reporting on leads, conversations, opportunities, proposals, and conversions.

Our primary target markets include:

Real Estate Companies
Property Management Firms
Health Insurance Agencies
Medical Billing Companies
Healthcare Service Providers
Accounting & CPA Firms
Small & Mid-Sized Businesses
Companies looking for offshore staffing or operational support

Ideal Candidate / Requirements

We are looking for a B2B Sales / Business Development professional who can manage the sales process from prospecting to client conversion.

The ideal candidate should have:

Experience in B2B sales, lead generation, and client acquisition.
Experience selling services to US-based businesses.
Strong communication and relationship-building skills.
Ability to identify decision-makers and start meaningful business conversations.
Ability to understand client requirements and present suitable solutions.
Strong follow-up skills and the ability to convert prospects into paying clients.
Experience with cold calling, email outreach, LinkedIn, or similar sales channels.
Experience using CRM tools .
Ability to work independently and deliver measurable results.


We are open to candidates interested in a performance-based / commission-based model and are looking for someone interested in a long-term business development partnership.

We need an experienced UK accountant to prepare and submit a CT600 Corporation Tax Return for a UK limited company. Our goal is to ensure the final Corporation Tax liability is £0, based on the company’s actual figures and all legitimate allowable expenses and costs. Please provide your total fee and confirm what is included in your service.

I need to submit necessary filings for my UK based company this October. Very simple: just corporate tax, no VAT and no payroll. I just need to provide you with transactions (up to 90 per accounting year to cover) and you just prepare what's needed and file. I can help with anything where I can. I can also provide previous year accounting. AI can be used.

I'm seeking an experienced Australian accountant specializing in small business accounting.

Key Requirements:
- Tax Preparation
- Bookkeeping
- Financial Advisory

Ideal Skills and Experience:
- In-depth knowledge of Australian tax laws
- Proven track record with small businesses
- Strong bookkeeping and financial advisory skills

Please include relevant experience in your application.

Skills: Accounting, Finance, Tax, Financial Analysis, Bookkeeping, Xero, Financial Planning, Financial Consulting

I run a bookkeeping agency for e-commerce businesses. I need a commission-only outbound sales person to cold call CPAs and small business owners (Shopify/Amazon/multi-channel e-commerce stores under $1M revenue).

What you do:

- Cold call CPAs to close referral partnerships

- Cold call e-commerce store owners to close monthly retainers

- Log every call in my HubSpot CRM

- Qualify and close. I handle onboarding and ongoing client relationships.

Comp: 15-25% of first-year client revenue per closed deal. No base, no draw.

Requirements:

- Must have done B2B cold calling before (not just email or LinkedIn)

- Must work from my CRM and email (I provide access)

- Must be available for a 10-min screening call next week

AI Business Research & Investigation Analyst | Financial & Operational Records

We are looking for a highly resourceful, AI-savvy business analyst to investigate approximately three years of historical business activity for a small vacation rental portfolio.

This is not a data-entry, bookkeeping, or traditional virtual assistant assignment.

We need someone who can independently locate information across multiple systems, including booking platforms, bank and payment accounts, spreadsheets, emails, and operating records. You will use AI and analytical tools to gather, organize, cross-reference, and explain what the information reveals.

Responsibilities

* Identify where relevant business information is stored and retrieve it from authorized accounts.
* Gather booking, payout, financial, operational, and communication records.
* Use AI to extract information, organize records, and connect related transactions and events.
* Trace revenue from bookings through payouts to bank deposits.
* Identify discrepancies, missing records, patterns, and unanswered questions.
* Build a searchable, source-linked repository of findings.
* Present a clear historical narrative supported by original documents.

We value initiative, investigative thinking, financial literacy, and the ability to turn disorganized information into a coherent business story.

To apply:

Start your proposal subject line or first line with:

INVESTIGATE | [Your most relevant project]

Then answer:

1. Describe a real project where you had to find and organize information scattered across multiple platforms.
2. What did you discover that wasn’t obvious at the beginning? Give a specific example.
3. Which AI tools did you use, and how did they improve your process?
4. If you were given access to three years of booking, payment, banking, and operating records, what would your first five steps be?
5. Share a redacted example of a report, analysis, or research project you’ve completed.

Please include your proposed fee structure and availability. International applicants are welcome.

We need a reliable bookkeeper to manage day-to-day financial records and support accurate month-end reporting. The role includes reconciling bank accounts, tracking expenses, maintaining organized records, and helping keep financial data current and consistent. You should be comfortable working independently, communicating clearly, and supporting ongoing bookkeeping needs with attention to detail. This is a long-term opportunity for someone who can help maintain strong financial processes and provide dependable support over time.

We are a retail business with two locations seeking an experienced Xero bookkeeper to complete our accounting setup and bring our books current from January 1, 2026.

This is a temporary project with the potential for ongoing monthly bookkeeping based on accuracy, communication, and timely completion.

Current setup

Our Xero account and bank feeds are already set up. Square also feeds directly into Xero.

Accounts to reconcile:

3 checking accounts

2 savings accounts

2 credit card accounts

Our two main checking accounts each average approximately 500 transactions per month—approximately 1,000 combined. The remaining checking and savings accounts generally have fewer than 50 transactions per account per month. Credit card activity is additional; volume will be confirmed during scoping.

Scope of work

Review and complete the Xero setup, including an appropriate chart of accounts.

Categorize transactions consistently and accurately.

Reconcile all seven accounts against monthly statements from January 1, 2026, through the latest available statement period.

Review Square activity and reconcile sales, processing fees, refunds, and payouts without duplicating revenue.

Correctly account for transfers between accounts and credit card payments.

Set up appropriate bank rules to streamline future bookkeeping.

Recommend and configure location tracking so we can review profitability by location where the records support it.

Identify missing information, duplicates, discrepancies, and transactions requiring clarification.

Produce accurate monthly profit-and-loss reports and balance sheets.

Document the accounting approach, rules, and monthly bookkeeping process.

We do not currently have a CPA-defined chart of accounts or accounting method. Please recommend an appropriate approach for our review before applying it across the full catch-up period.

Project milestones and budget

Milestone 1: January 2026 — $60 fixed price

Complete the initial setup review and January bookkeeping and reconciliation for all seven accounts. Provide categorized transaction details, reconciliation results, a P&L, a balance sheet, and any outstanding questions.

We will review January’s transactions and reports before authorizing work on later months. Please confirm whether you can complete this milestone at the stated price and identify any scope concerns upfront.

Milestone 2: Remaining catch-up — separately agreed fixed price

Following approval of January, complete the remaining months through the latest available statement period. Include your proposed fixed price for this work and any assumptions.

Our target is to complete the full project within 30 days of starting, subject to timely access to statements and answers to questions. Please propose a realistic schedule.

Ideal qualifications

Demonstrated experience with Xero setup and catch-up bookkeeping

Experience reconciling high-volume bank and credit card accounts

Familiarity with Square-to-Xero accounting

Strong understanding of bank rules, transfers, payment processing, and financial reporting

Attention to detail and clear communication

Retail, ecommerce, or multi-location business experience preferred

Please include in your proposal

Your relevant Xero and Square experience.

Confirmation that you understand the transaction volume and January milestone budget.

Your proposed fixed price for the remaining catch-up work.

Your estimated completion timeline.

How you verify reconciliation accuracy and prevent duplicate transactions.

What records and access you would need from us.

Your estimated monthly fee for ongoing bookkeeping after the catch-up is complete.

We are looking for someone who asks questions when needed, documents their work, and delivers accurate books on time.

We need a bookkeeper to clean up and organize our QuickBooks Online records for a 6-month engagement. The work includes reconciling accounts, correcting past entries, improving record accuracy, and helping maintain a more organized financial system. This is a part-time role for someone who can work independently, communicate clearly, and keep financial records accurate and up to date. Experience with bookkeeping cleanup and financial organization is important for success in this role.

We are seeking a skilled bookkeeper to assist with monthly reviews and reconciliations for our ecommerce company. The ideal candidate will have experience in financial accounting and be proficient in using Xero. Responsibilities include ensuring accurate financial records, managing accounts, and providing insights to improve financial operations. This is a part-time role with ongoing support needed.

Project Type: One-time project with potential for ongoing work
Experience Level: Expert
Timeline: Urgent / Immediate Availability Preferred

Job Description

I'm a self-employed healthcare professional seeking an experienced, licensed CPA to prepare 2024 and 2025 Profit & Loss (P&L) statements for an auto refinance application.

As a 1099 independent contractor, my lender initially requested tax returns for income verification. However, my tax returns have been prepared but not yet filed with the IRS. The lender has requested P&L statements as an alternative.

I'm seeking a CPA experienced in preparing professional, lender-ready financial statements for self-employed individuals.

Scope of Work

Prepare accurate P&L statements for 2024 and 2025.

Review supporting income and expense documentation.

Recommend the most appropriate financial statement format for lender verification.

Provide professionally prepared and signed statements, as appropriate.

Complete the project promptly.

Qualifications

Active CPA license in good standing.

Experience preparing financial statements for self-employed individuals and independent contractors.

Familiarity with lender income-verification requirements.

Ability to work efficiently and meet tight deadlines.

Questions for Applicants

Please include the following in your proposal:

Are you currently a licensed CPA, and in which state?

Have you prepared financial statements for auto lenders or credit unions?

What documentation would you need to begin?

What is your estimated turnaround time for both years?

Can you provide a redacted sample of a lender-ready P&L statement?

Additional Information

This is a time-sensitive project. I am looking for someone who can begin immediately and provide accurate, professional financial statements.

Please indicate your availability and relevant experience.

There is also potential for ongoing accounting, bookkeeping, and tax preparation services following successful completion of this project.

Thank you for your interest. I look forward to reviewing your proposals.

We’re seeking a QuickBooks Specialist, Administrator, and Project Coordinator to support day-to-day operations across bookkeeping, administration, client service, and project coordination. This role will help ensure jobs are entered accurately, tracked consistently, invoiced on time, and delivered efficiently. The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks while maintaining clear communication with clients and internal teams.

I run a small Australian consulting business and am looking for a reliable bookkeeper for straightforward ongoing support in Xero, approximately 1–2 hours per week.

Responsibilities:
- Weekly bank and credit card reconciliations.
- Categorising transactions and checking supporting receipts.
- Categorising director loans and payments.
- Simple month-end checks and keeping the accounts up to date.
- Flagging missing information or anything that needs my attention.

Essential requirements:
- At least two years’ hands-on bookkeeping experience for Australian business(es).
- Proficiency in Xero.
- Sound understanding of Australian bookkeeping, GST and relevant tax requirements.
- Good attention to detail, clear communication and reliable weekly availability.

Please include your experience with Australian clients and Xero, your hourly rate, and your availability.

Seeking a full-time administrator to support a retail and wholesale homewares business. The role includes managing day-to-day operations, handling bookkeeping tasks, tracking inventory, supporting customer inquiries, and assisting with online store management. You will help keep processes organized, communicate with customers and suppliers, and ensure smooth daily business operations. This is a long-term opportunity for someone reliable, detail-oriented, and comfortable working independently in a fast-paced environment.

I run a small consulting business in California with several revenue streams: industrial equipment brokerage, recruiting, consulting services, and an Amazon FBA store. I’m looking for a bookkeeper to clean up and close my books once per quarter and file my California sales tax return.

Each quarter you’ll:

Review and correct AI-categorized transactions in QuickBooks Online
Reconcile all bank and credit card accounts
Track income and expenses separately by business line using classes
Record Amazon FBA settlements (Amazon collects and remits sales tax on these as marketplace facilitator, so they stay off my return)
Prepare and file my quarterly California sales and use tax return through CDTFA before the deadline
Send me a quarterly P&L by business line and flag anything unclear
Provide year-to-date numbers I can pass to my CPA for estimated tax payments

At year end:

Deliver clean, reconciled books ready for my CPA

Requirements:

2+ years bookkeeping for US small businesses
Strong QuickBooks Online experience, including class tracking
Experience filing California sales tax returns through CDTFA
Clear written English and reliable communication around deadlines
Amazon FBA bookkeeping experience preferred (A2X or Link My Books a plus)

Details:

Quarterly engagement, ongoing
First quarter may include some catch-up cleanup
Starting with a paid first quarter, then ongoing if it’s a good fit
Please quote a flat rate per quarter, plus a separate rate for any initial cleanup

To apply, tell me:

Your flat quarterly rate and your cleanup rate
How many California sales tax returns you’ve filed through CDTFA
Whether you’ve done bookkeeping for Amazon sellers, and which tools you used
How you handle transactions you can’t categorize without asking me

Please start your proposal with the word “ledger” so I know you read this.

I’m looking for someone to help clean up my books, log documented invoices into QuickBooks, organize expenses and write-offs, and assist with tax-related recordkeeping. The work includes reviewing existing financial records, entering transactions accurately, and keeping documentation organized for future tax preparation. This is a part-time, ongoing role for someone who can manage financial records with care and attention to detail.

I need help completing my bookkeeping for 2025, including both my personal finances and my company records. I did not finish last year’s work, so I need someone who can move quickly and organize the remaining tasks. I am looking for someone based in Toronto or who can work remotely with QuickBooks. Please share your experience with similar bookkeeping projects and your availability to start right away.

Title: Part-Time Virtual Finance Specialist - Invoicing, AR, AP, Collections & Bookkeeping - English & Spanish (approx. 15 hrs/week)

Job Description:
We are a growing, fast-paced roofing company in the US looking for a reliable, sharp, and fluent English-speaking finance professional to help manage our daily financial operations. This is a part-time role requiring approximately 15 hours per week.

You must be available to work during US Business Hours (EST) to conduct phone calls and coordinate with our team.

Responsibilities:
- Invoicing: Generate and send precise client invoices upon job completions.
- Collections: Proactively follow up on overdue invoices via professional emails and phone calls to residential and commercial clients.
- Transaction Sorting: Keep our accounting software clean by sorting daily transactions.
- Bill Splitting & Job Costing: Allocate materials and labor invoices to specific roofing projects/jobs accurately.

Requirements:
- Flawless verbal and written English (collections experience is a huge plus).
- Experience with QuickBooks Online (QBO).
- Strong attention to detail regarding job-costing and splitting bills.
- Reliable high-speed internet and a quiet workspace for making phone calls.

To apply, please start your proposal with the word "ROOF" so I know you read the description. Please state your experience with construction bookkeeping and your comfort level making outbound collection calls.

I'm an experienced Arizona real estate investor looking for a long-term partner, not a one-off gig. I need a detail-oriented virtual property manager to run day-to-day operations across my 33-unit portfolio, working under my direction. You'll own the tenant lifecycle from first inquiry to move-out, supported by documented SOPs, scripts, and notice templates.

THE PORTFOLIO
- 20 spaces at an RV park (long-term, with an onsite host)
- 10 spaces at a mobile home park (long-term, with an onsite host)
- 3 furnished mid-term units in central Phoenix

Onsite hosts greet residents, show units, and report issues. They don't handle money. You'll coordinate with them remotely.

HOURS & PAY
Part-time, approximately 8–15 hours/week. Workload varies with vacancies and turnovers, with a heavier first month during onboarding. $7–$9/hour depending on experience.

TIME ZONE
Arizona runs on MST year-round (UTC-7; no daylight saving time). I prefer candidates with significant overlap with Arizona business hours (8 AM–6 PM MST). Candidates further away are welcome to apply, but a structured 30-day paid trial with set overlap hours and daily check-ins is required before any long-term commitment.

WHAT YOU'LL HANDLE

Marketing & Leads
- Check and respond to inquiries every day across TurboTenant, Furnished Finder, Zillow, and Facebook (Marketplace and groups), within 2 hours during business hours
- Keep every listing current and keep improving it: pricing, availability, photos, descriptions
- Send a weekly marketing report: where each vacancy is listed, inquiries, showings, and applications

Screening & Leasing
- Screen applicants through TurboTenant: credit, criminal background, eviction history, and income/employment verification
- Apply my written rental criteria consistently and deliver a concise screening summary with your recommendation. I make the final decision.
- Prepare leases and collect deposits
- Make sure every resident has a current signed lease on file

Mid-Term Turnovers
- Manage booking calendars to minimize vacancy between stays
- Schedule and confirm cleaners between every stay
- Handle check-in and check-out: access instructions, welcome info, and post-stay inspections
- Track furnishings, linens, and supplies, and restock as needed

Rent & Monthly Reporting
- Check rent received against the bank from the 1st to the 5th, marking each unit paid, partial, or late
- Send late notices after each lease's grace period, using the templates on file
- Prepare a monthly rent roll and income/cost summary for each property by the 5th
- Handle monthly meter readings and utility billing at both parks

Maintenance
- Receive and triage maintenance requests, dispatch approved vendors, and track work to completion
- Record every repair cost against the correct property
- Escalate emergencies immediately and get my approval on repairs above an agreed dollar amount

Records & Property Reviews
- Keep resident and property files organized using our Drive filing system, with a complete file at every move-in and move-out (lease, ID, checklist, deposit record)
- Complete a quarterly review of each property with the onsite hosts and update its fact sheet

WHAT YOU'LL ESCALATE TO ME
Vacancies longer than 30 days, residents more than one month behind, repairs above the approval limit, and any decision on rent levels or evictions.

HOW SUCCESS IS MEASURED
- Occupancy and days vacant
- Rent collected vs. rent due
- Response time to new leads
- Repairs and turnovers completed on time
- Monthly reports delivered on schedule

WHAT I'M LOOKING FOR
- REQUIRED: Hands-on TurboTenant experience. Describe how you've used it (listings, screening, leases, rent, maintenance) in the first lines of your proposal. Proposals without TurboTenant experience won't be considered.
- Proven experience as a virtual property manager, leasing coordinator, or property management assistant
- Comfort with basic bookkeeping tasks: rent rolls, matching payments to bank records, tracking costs by property
- Excellent written and spoken English
- Working knowledge of Fair Housing rules and consistent, criteria-based screening
- Discretion with tenant data and screening reports
- Organized and process-driven, with the habit of following SOPs and documenting your work

Nice to have: Furnished Finder, Zillow Rental Manager, or Facebook Marketplace experience, and experience with furnished mid-term rentals or mobile home/RV parks.

WHAT YOU GET
- A stable, owner-operated portfolio with consistent work
- Documented SOPs, scripts, and notice templates from day one
- Platform logins and an organized Drive filing system
- A long-term role with room to grow into additional properties

HOW WE'LL START
Finalists will complete a short paid test task. The hire then begins with a trial period covering current inquiries, open applications, and upcoming turnovers, and moves into an ongoing role if we're a good fit.

TO APPLY
Start your proposal with the word "Saguaro" and answer:
1. How long have you used TurboTenant, and which features have you managed? What other rental platforms have you worked with?
2. Have you managed furnished mid-term rentals or RV/mobile home parks? Briefly describe your role.
3. How would you handle an applicant whose credit meets criteria but whose income verification is incomplete?
4. What time zone are you in, and when would you check inquiries each day?

Skills: Virtual Assistant, Real Estate, Property Management, Customer Service, Time Management, Bookkeeping, Payment Processing, Conflict Resolution, Operations Management, Real Estate Management

Full cycle financial and MDA and audit for the company.

Entity & Background
Entity: Ohio LLC taxed as an S-Corporation (Lion Creative Studios, LLC; 2 historical shareholders; ~100 shares/units).

Status: Active operations ceased in late 2025.

Clean Scope: Retained corporate legal counsel is filing the Certificate of Dissolution (Form 616) with the Ohio Secretary of State. The owner is handling all state/local administrative tax deactivations (Ohio Business Gateway and City of Dayton) and personal 1040 filings separately. This engagement is strictly for the corporate tax return and basis tracking.

Books & Documentation Status (Zero Bookkeeping Cleanup Required)
To ensure immediate readiness and eliminate unbilled cleanup:

Reconciled General Ledger: QuickBooks Online accounts are fully reconciled to third-party bank statements through October 31, 2025 (operating cash at $0, zero uncleared suspense/unapplied funds).

Balance Sheet Liquidation Summary: A pre-prepared summary detailing the settlement of remaining assets, short-term debt, and shareholder loan resolutions is provided.

Tax Basis History: Prior-year Forms 1120-S (2022, 2023, and 2024 extensions/filings) prepared by an independent CPA firm are available in our virtual data room, detailing historical Schedule L, M-1, and negative Accumulated Adjustments Account (AAA) balances.

Executed Buyout Documentation: Executed redemption and transfer instruments prepared by legal counsel are ready for review.

Deliverables & Scope
Pass-Through Allocation under IRC § 1377:

Review executed redemption documentation from legal counsel.

Apply appropriate pass-through allocation (preparing the IRC § 1377(a)(2) election to terminate the tax year if executed by shareholders, or applying the default pro-rata allocation under § 1377(a)(1)).

Balance Sheet Liquidation & Basis Calculations:

Reconcile final liquidating balance sheet to zero.

Prepare IRS Form 7203 (Shareholder Stock and Debt Basis Limitations) for each shareholder, properly tracking negative AAA ordering and debt basis adjustments.

Tax Filing:

Deliver draft Form 1120-S and Schedules K-1 for client review.

Sign as paid preparer and e-file final Federal Form 1120-S (marked "Final Return") with the IRS. Provide e-file acceptance confirmation and final PDF packages to shareholders.

Candidate Requirements
Active US Enrolled Agent (EA) credential or US CPA license in good standing.

Active IRS Preparer Tax Identification Number (PTIN).

Proven experience with liquidating S-Corporation balance sheets, negative AAA reconciliation, and Form 7203 basis calculations.

Responsive communication and target completion within 10–14 business days of engagement, sooner if possible.

Seeking a CPA or Accountant or Senior Bookkeeper who works with a CPA for filings
for QuickBooks Clean-Up, Personal Tax (Canada), and potentially corporate filings

I am a business owner with several related corporations in Canada, including a holding company and a few smaller operating entities, connected to a health care services business. The books for prior years need work. I am looking for an experienced professional to get everything accurate, reconciled and filed.

Scope of work:

• PRIORITY - Personal tax: prepare and file current and any outstanding personal T1 returns, with attention to corporate income, dividends and shareholder loans
• QuickBooks clean-up for prior years: reconcile accounts, fix miscategorized transactions, clear out duplicates and old uncleared items, correct opening balances, and sort out intercompany and shareholder loan balances between entities
• CRA matters: help respond to or resolve outstanding items
• Loss review: identify and document the non-capital and capital losses available in each entity so they are positioned for future planning
• Catch-up corporate filings: prepare and file any outstanding T2 returns, financial statements

What I am looking for:

• CPA (Canada) designation, accountant or senior bookkeeper who works with a CPA for filings
• Proven experience with multi-year catch-up work and messy books in QuickBooks Online
• Experience with owner-managed businesses that have several related corporations
• Comfortable dealing with CRA. OPTIONAL - including authorized representative access
• Organized and responsive, with clear communication about what you need from me and when

Thanks. I look forward to hearing from you.

Administrative & Operations Coordinator — AI and QuickBooks Experience

Blueprint Institute | Remote | $20–$25 per hour
Part-time to start, with the potential to grow into full-time

About Blueprint Institute

Blueprint Institute is a growing organization in Spanish Fork, Utah, offering an immersive recovery experience for men working through compulsive sexual behaviors, emotional disconnection, and relationship challenges.

We are a sister company of Choose Recovery Services. Although this opportunity is posted through the Choose Recovery Services profile, the position will primarily support Blueprint Institute.

About the Role

We’re looking for an organized, resourceful professional who can help manage daily administrative work and build better systems as our organization grows.

This role combines administrative support, scheduling, basic bookkeeping support, and operations coordination. You’ll work closely with our founder and team to keep things moving, follow through on details, and improve how we work.

We need someone who can take ownership, ask thoughtful questions, and turn an idea or a loosely defined task into an organized, completed result.

What You’ll Do

• Coordinate schedules for practitioners, team members, and client programming.
• Communicate scheduling changes and follow up on outstanding tasks.
• Organize calendars, documents, records, and administrative workflows.
• Support client onboarding, paperwork tracking, and logistical coordination.
• Work in QuickBooks Online to review and categorize transactions using established guidelines, gather receipts, and flag items that need clarification.
• Help maintain accurate financial records so income and expenses appear in the appropriate categories on our profit and loss reports.
• Use AI tools to draft communications, organize information, document processes, and streamline repetitive work.
• Create and improve checklists, procedures, trackers, and other practical systems.
• Provide general administrative support to the founder and team.

Who We’re Looking For

• Experience in administrative support, office management, or operations coordination.
• Strong organization, attention to detail, and dependable follow-through.
• Practical experience using AI tools such as ChatGPT or Claude beyond basic questions.
• Hands-on experience with QuickBooks Online and transaction categorization.
• Confidence managing multiple calendars, competing priorities, and changing schedules.
• Clear, professional written and verbal communication.
• Comfort working independently in a growing organization where some systems are still being built.
• Sound judgment and discretion when handling sensitive client, staff, and financial information.
• Willingness to learn new software and suggest better ways to get work done.

Experience with Google Workspace, ClickUp, healthcare or recovery services, or a small business is helpful.

Location and Schedule

This is a remote position. Candidates located in Utah, particularly near Spanish Fork or Utah County, are preferred, but location is not a requirement.

The role will begin part-time, with the potential to expand toward full-time as organizational needs grow. Weekly hours and availability will be discussed during the interview process. Some availability during Mountain Time business hours is needed for team coordination.

Compensation

$20–$25 per hour, depending on relevant experience and skills.

To Apply

Please include a brief introduction and answers to these questions:

1. What experience do you have supporting a founder, managing office operations, or organizing a growing business?
2. Describe a specific way you have used AI to improve a workflow. How did you check the accuracy of the result?
3. What work have you personally handled in QuickBooks Online?
4. Give an example of a process you improved or a system you built.
5. Where are you located, how many hours per week are you available, and when could you start?

Hi,

I'm a Canadian entrepreneur running an online business. I'm facilitate 1:1 longterm programs, DJ, facilitate retreats, and teach an online course.

I'm looking for a part-time VA who has experience supporting coaches, wellness practitioners, healers, or similar online service-based businesses.

My priorities are:

- Setting up a bookkeeping system from scratch and managing finances (Stripe, Acuity, USD/CAD transactions).
- Organizing invoices, expenses, and client records.
- Managing client administration, contracts, and follow-ups.
- Helping build and maintain business systems in Notion.

I need someone proactive, highly organized, and comfortable taking ownership of tasks without requiring constant direction. Strong bookkeeping and systems organizing experience is important.

Ideally, I'd like to start with 3–10 flexible hours per week, with room to increase in time.

Thanks,

Amanda

# Experienced QuickBooks Bookkeeper & Virtual Assistant | Long-Term

We're looking for an experienced, reliable QuickBooks Online bookkeeper who can help us organize and manage the finances for our two businesses, a vineyard/rental property and a consulting business, as well as our household finances.

We have quite a bit of work to do getting everything organized and are looking for someone who can take initiative, establish good systems, manage payroll, and keep everything running smoothly on an ongoing basis. We'd also love someone who can help with general virtual assistant and administrative tasks.

### Responsibilities

- QuickBooks Online setup, cleanup, and ongoing bookkeeping for both businesses
- Organizing financial records and keeping accounts accurate and up to date
- Managing payroll, including processing, recordkeeping, and coordinating payroll-related requirements
- Bank and credit card reconciliations
- Invoicing, bill payments, accounts payable and receivable
- Tracking expenses and income for the vineyard/rental property and consulting business
- Preparing monthly financial reports and coordinating with our accountants
- Helping organize household bills and financial records separately from the businesses
- General virtual assistant support, including scheduling, correspondence, paperwork, and administrative follow-up

### What We're Looking For

- Strong QuickBooks Online expertise and hands-on bookkeeping experience
- Experience managing payroll for U.S. businesses
- Experience organizing and maintaining finances for multiple businesses
- Highly organized, detail-oriented, proactive, and trustworthy
- Comfortable taking ownership of responsibilities and helping establish efficient processes
- Friendly, dependable, and easy to communicate with
- Available and responsive during regular U.S. Eastern Time business hours, Monday through Friday

### About the Opportunity

We're looking for someone we can build a comfortable, long-term working relationship with. Initially, we'll need help getting everything organized and establishing reliable financial processes. From there, we'd like someone who can consistently manage bookkeeping, payroll, and administrative responsibilities.

Hours can be flexible depending on workload, but regular weekday availability and good communication are important.

### To Apply

Please share your experience with QuickBooks Online, managing bookkeeping and payroll for multiple U.S. businesses, and providing general administrative support. We'd also love to know your typical working hours and availability during Eastern Time business hours.

I’m looking for a detail-oriented bookkeeper who can keep my accounts up to date and audit-ready every month. The core of the job is threefold: enter every sale, purchase, and bank or credit-card movement promptly; reconcile all balances so statements match the ledger; and run payroll accurately and on schedule.

You may work in the platform you know best—QuickBooks Online, Xero, or similar—as long as the chart of accounts remains consistent and reports export cleanly for my accountant at year-end. I’ll provide secure, cloud-based access to statements, receipts, and time-sheets, and I expect a short weekly status note plus a month-end package (P&L, balance sheet, reconciliation report, and payroll summary). Accuracy and confidentiality are non-negotiable.

Deliverables
• All sales, expense, and bank/credit card transactions recorded within two business days of receipt
• Full reconciliation completed by the 5th of every month
• Payroll processed and tax filings generated on the agreed schedule

I’m ready to onboard immediately and will be available to answer questions or clarify coding rules as we go. If you have a proven track record in bookkeeping, reconciliation, and payroll management, let’s get started.

Skills: Intuit QuickBooks, Payroll, Financial Analysis, Xero, Financial Software Development, Financial Consulting

We are running a marketing agency right now. I am looking for a smart & organized Personal Assistant to work directly 1:1 with me, manage my admin, and take things off my plate so I can focus purely on growth.


Note: I am specifically looking to hire someone from the Philippines or South Africa for this role.

Your Responsibilities:

Admin & Organization: Taking miscellaneous tasks off my plate and organizing my day-to-day operations.

Invoicing & Finance: Compiling invoices, tracking expenses, and keeping our basic finances organized (this is why a bookkeeping background is recommended).

Inbox & DMs: Answering messages, managing DMs. If you have an background with appointment setting this is a major +.


Longterm Team management: Becoming a longterm leader and overseeing workers under you. (not relevant right now)

Who You Are (Requirements):

PERFECT English (Written and Spoken): Non-negotiable.

You will be answering my DMs and communicating with me daily.

Strong Computer: You must have a fast, reliable computer and a highly stable internet connection. No exceptions.

Work Time: We are offering extremly flexible work times. It`s not a 9-5.



Bookkeeping Background: Highly recommended. You don't need to be a CPA, but you need to know your way around invoices, spreadsheets, and basic numbers.


READ THIS BEFORE APPLYING (Strict Rules):
NO AI. I want to hear from you, not ChatGPT. If I detect an AI-generated cover letter or AI responses to my questions, your application will be instantly declined.

VIDEO REQUIRED. To apply, you must include a short video (Loom, Google Drive link, or YouTube unlisted). In this video, tell me about yourself, walk me through your resume, and explain your past admin/bookkeeping experience.

How to Apply:
If this sounds like you, please submit your proposal with the following:
Start your proposal with the words "RIGHT-HAND PA" so I know you read this entire post.
Attach your resume.

Include the link to your video introduction.

Confirm your computer specs (Processor, RAM) and internet speed.



I look forward to meeting you.

My wife and I need a bookkeeper to help organize our personal finances using Monarch Money. The freelancer must be well versed in using Monarch. The work involves categorizing transactions and keeping our financial records accurate and up to date. Bi-weekly budget assessment and report generation will be required. We need someone who is detail oriented, reliable, and straight forward.

We are looking for an experienced, detail-oriented fractional bookkeeper to manage monthly reconciliations and help configure our financial tech stack. We use QuickBooks Online (QBO) and Ramp for corporate expense cards.