Freelance hubspot manager projects online

We are looking for a highly organized, proactive, and results-driven Virtual Assistant & Sales Assistant to join our team. This is a hybrid role where you will split your time between administrative support and active sales/outreach tasks. If you are a self-starter who loves organizing schedules but also gets a thrill from helping close deals and finding new leads, we want to hear from you!

Key Responsibilities1. Sales & Outreach Support: Conduct targeted lead generation (finding emails, LinkedIn profiles, and company data). Manage and update our CRM (e.g., HubSpot, Salesforce, Notion, pipedrive) to ensure no leads fall through the cracks. Handle initial cold outreach via email, LinkedIn, or social media using provided scripts. Follow up with inbound leads and schedule discovery calls on our calendar. 2. Virtual Assistant & Administrative Support: Manage calendars, schedule appointments, and send meeting reminders. Organize files, handle email inbox management, and filter important messages. Assist with basic data entry, report generation, and daily operational tasks. Prepare meeting agendas or summaries as needed.

Required Skills & Qualifications: Experience: 1–2+ years of experience as a VA, Lead Generator, or Sales Assistant.Communication: Flawless written and spoken English. You will be communicating with potential clients. Tech Savvy: Familiarity with tools like Google Workspace (Docs, Sheets, Calendar), Slack, Zoom, and CRMs.Mindset: High attention to detail, proactive problem-solver, and comfortable with sales-driven goals.Reliability: Strong internet connection and a quiet working environment.

How to Apply (The "Brownie" Test): To prove you have excellent attention to detail, please start your cover letter with the phrase: "I am your next Sales VA!" Applications without this phrase will be automatically disqualified. Please briefly outline: Your experience with lead generation or sales outreach. The CRM and organizational tools you are most comfortable using. Your current availability.

We need someone skilled in Hubspot to make backend data changes consistent with our existing data architecture and create reports and dashboards, etc...

ITA
Cerchiamo un Closer B2B remoto (Italia) per vendere soluzioni di digital signage dedicate al settore immobiliare (agenzie, franchising, reti multi-sede).

Il lavoro è 100% da remoto: gestirai call in italiano (Google Meet/Zoom), farai demo, follow-up e chiusura di contratti per servizi e impianti.

Cosa vendiamo
Soluzioni complete per vetrine e agenzie:
- schermi vetrina ad alta luminosità / display professionali
- totem e poster digitali
- software cloud per gestione contenuti e annunci (digital signage)
- installazione, configurazione e supporto

Attività principali:
- gestire discovery call e capire esigenze reali (sedi, vetrine, obiettivi, urgenza)
- fare demo in videocall (30–45 min) con una scaletta chiara
- proporre il pacchetto corretto (setup + canone software/servizi)
- gestire obiezioni (prezzo, “ci penso”, “mandami info”, confronto competitor)
- inviare preventivo/proposta e condurre follow-up fino alla chiusura
- aggiornare pipeline e note su CRM

Requisiti obbligatori
- esperienza reale come Closer / Account Executive / Inside Sales B2B
- vendita di servizi o soluzioni tech (software, sistemi, servizi professionali, ecc.)
- ottima comunicazione in italiano
- abitudine a lavorare con CRM + pipeline + follow-up
- approccio misurabile: numeri, conversioni, disciplina commerciale

Plus (non obbligatori)
- esperienza nel settore immobiliare (agenzie, franchising, portali, proptech)
- esperienza su prodotti “hardware + servizio” o soluzioni in-store / retail tech
- capacità di fare anche micro-outbound (se necessario)

KPI / Obiettivo
- migliorare conversione call → proposta → chiusura
- aumentare valore medio per cliente (pack + servizi)
- ridurre tempi di decisione con follow-up strutturato

Modalità di lavoro
- partenza con collaborazione freelance (10–20h/settimana), scalabile
- call in fascia lavorativa italiana (lun–ven)
- materiali forniti: pitch, listino/pacchetti, demo e casi d’uso

Compenso

Preferiamo un modello ibrido:

retainer fisso + bonus/commissione per deal chiuso
(da definire in base a esperienza e risultati)

Per candidarti, rispondi a queste 5 domande

Che tipo di servizi B2B hai chiuso negli ultimi 6 mesi? Ticket medio?
Conversione tipica che ottieni: call → proposta → chiusura?
Quante demo/sett in gestione puoi sostenere?
Quali CRM hai usato (HubSpot, Pipedrive, Salesforce, Odoo…)?
Se dovessi vendere digital signage a un’agenzia immobiliare: quali 3 domande faresti in discovery?

ENG
We create a remote B2B Closer (Italy) to sell digital signage solutions dedicated to the real estate market (agenzie, franchising, multi-site reti).

The work is 100% remote: managed calls in Italian (Google Meet/Zoom), farai demo, follow-up and contract deadlines for servizi and impianti.

We sold something
Complete solutions for vetrine and agency:
- high brightness display window / professional display
- totem and digital poster
- cloud software for managing content and advertisements (digital signage)
- installation, configuration and support

Main activities:
- manage discovery call and capire esigenze reali (sedi, vetrine, obiettivi, urgency)
- fare demo in videocall (30–45 min) with a scaletta chiara
- provide the correct package (setup + canone software/service)
- manage obiezioni (prezzo, “ci penso”, “mandami info”, confronto competitor)
- I will send preventive/proposal and conduct follow-up fine all the time
- update pipeline and notice your CRM

Mandatory requirements
- Real experience come Closer / Account Executive / Inside Sales B2B
- sales of services or tech solutions (software, systems, professional services, etc.)
- best communication in Italian
- get used to working with CRM + pipeline + follow-up
- missurable applicability: numeri, conversioni, commercial discipline

Plus (non-obligatory)
- experience in the real estate sector (agenzie, franchising, portali, proptech)
- experience your “hardware + service” products or in-store / retail tech solutions
- also micro-outbound fare capability (if necessary)

KPI / Objective
- improve conversion call → proposal → chiusura
- I will increase the average value per client (pack + services)
- ridurre time of decision with follow-up structure

Work modality
- part with freelance collaboration (10am–8pm/summer), scalabile
- call in Italian fascia lavorativa (Mon–Fen)
- materiali forniti: pitch, listino/pacchetti, demo and almost d’use

Compensation

We preferred a hybrid model:

retainer fisso + bonus/commissione per deal chiuso
(it will be defined based on experience and results)

For candidates, I responded to this 5 question

What type of B2B service has been in the past 6 months? Average ticket?
Typical conversion that ottieni: call → proposal → chiusura?
How much demo/set in management can I sustain?
What CRM is used (HubSpot, Pipedrive, Salesforce, Odoo…)?
Will we sell digital signage to a real estate agency: quali 3 domande faresti in discovery?

We're a performance marketing agency (Google Ads, Meta Ads, paid acquisition for fintech and other competitive niches) looking for a Business Development Manager to own client acquisition end-to-end.

Upwork is currently our primary channel — you'll start there — but we expect you to build and own the full BD function: outbound, partnerships, and whatever channels you prove can deliver qualified deals.

WHAT YOU'LL OWN

- Upwork channel: proposals, profile optimization, qualification, discovery calls — full funnel from bid to booked call
- Outbound: LinkedIn / email outreach to our ICP (fintech, brokers, regulated verticals) — you define the playbook, sequences, and messaging
- Sales cycle: discovery calls, needs qualification, offer presentation together with our team, negotiation, and closing
- Pipeline & reporting: CRM hygiene, weekly metrics (leads → calls → proposals → closed), channel-level analysis of what actually converts
- Channel strategy: test new acquisition channels (partnerships, communities, events) and double down on winners

WHAT WE EXPECT

- 2+ years selling agency or B2B marketing services (PPC/SEO/dev), with results you can show: deals closed, pipeline built, average deal size
- Hands-on Upwork experience (agency bidding) is a strong plus — it's your starting channel
- Excellent written and spoken English (C1+) — you'll run discovery calls with international clients
- Enough understanding of paid media (Google Ads / Meta) to qualify leads, ask the right questions, and not oversell what we can't deliver
- Ownership mindset: you manage your own pipeline and channel mix — we care about closed deals, not activity metrics

NICE TO HAVE

- Experience in fintech / trading / iGaming or other regulated niches
- Existing network or partnerships in the agency/marketing space
- Experience building a BD function from scratch

TERMS

- Full-time or part-time, long-term cooperation
- Compensation: base rate + uncapped commission from closed deals — final structure discussed at the interview stage
- Connects and outreach tools budget covered by us

TO APPLY

Start your proposal with the word "Pipeline". Tell us: (1) the last 2–3 deals you closed and how you sourced them, (2) which channel you'd prioritize for a PPC agency targeting fintech, and why.

We're looking for an experienced HubSpot CRM Specialist to help us optimize our sales and marketing processes.

The ideal candidate should have hands-on experience with HubSpot CRM and be able to configure the platform to improve lead management, automation, reporting, and overall business efficiency.

I need someone who can build a workflow with make.com, n8n, or Zapier. I want a workflow that will get posts based on keywords for me. This is a project that requires experience in automation tools to filter posts effectively.

We're looking for an experienced Email Marketing Specialist to help us create high-converting email campaigns and automated customer journeys that increase engagement, recover lost sales, and drive repeat purchases.
If you have a proven track record in email marketing and understand how to turn subscribers into loyal customers, we'd love to hear from you.

Responsibilities:
Set up and optimize email marketing platforms (Klaviyo, Mailchimp, HubSpot, ActiveCampaign, etc.)
Build automated flows (Welcome, Abandoned Cart, Browse Abandonment, Post-Purchase, Win-Back, Sunset, and more)
Design responsive email templates that align with our brand
Segment audiences for personalized campaigns
Create weekly/monthly promotional campaigns
Improve deliverability, open rates, click-through rates, and conversions
A/B test subject lines, content, and send times
Monitor analytics and provide actionable recommendations

Project Overview:
We are looking for an experienced AI/ML developer to build an intelligent CRM Agent using Azure AI Foundry and GPT-4o. The agent will automate lead management, customer follow-ups, and sales analytics.
What We Need:



AI agent that reads CRM data (leads, contacts, deals)
Auto-scores leads based on behavior and demographics
Sends personalized follow-up emails/messages automatically
Generates weekly sales performance reports
Detects at-risk customers and alerts sales team
Integrates with existing CRM (Salesforce/HubSpot/Dynamics)



Tech Stack Required:



Azure AI Foundry / Azure OpenAI GPT-4o
Python (FastAPI or Flask)
REST API integration
Microsoft Teams notifications
Jira ticket creation for follow-up tasks



Deliverables:



Working AI agent codebase
API documentation
Deployment guide
Demo video



Skills Required:



Azure AI Foundry
Python
OpenAI/GPT-4o
CRM integrations
REST APIs

We are seeking an experienced freelancer to assist in building our Admin dashboard. The ideal candidate will guide us on integrating third-party applications such as Hubspot CRM and Zoho People. The role requires a strong understanding of CRM and HR systems integration to ensure seamless functionality.

We’re a digital consultancy sourcing an experienced server-side GTM specialist to build and deploy a server-side tracking stack for a B2B SaaS client. Strategy, event schema and solution design are already complete - this is a build-to-spec engagement, not a discovery.

Scope

• Deploy a Stape-hosted server-side GTM container on a client subdomain
• Instrument ~8 custom conversion/engagement events (schema provided)
• Destinations: GA4, HubSpot, Meta CAPI, Google Enhanced Conversions
• Deploy a Cookiebot CMP wired to Google Consent Mode v2, with geo-rules (AU/US/UK/EU)
• Parallel-run validation, reconciliation against the existing client-side setup, cutover, post-launch
monitoring

Must have

• Demonstrable Stape / server-side GTM builds (portfolio or references)
• Hands-on Meta CAPI and Google Enhanced Conversions experience
• HubSpot as a tracking destination; Consent Mode v2 configuration

Engagement

• Fixed-fee, milestone-based, ~3-4 weeks. Please quote your fixed fee against the scope above.
• NDA required before full spec is shared.

To apply: send 2–3 relevant server-side GTM examples, your fixed-fee quote against the scope above, and your earliest start date.

N.B budget is a placeholder only - please provide a quote for this work based on the description above.

AI Automation Engineer (Claude / Anthropic) — Build an Internal Enterprise System for a Fast-Growing Health Company

Job description
About us

We're Next Health — the leading longevity and health-optimization company in the U.S., with wellness centers expanding across major markets. We move fast and we're building an internal AI system that lets a lean team operate like a much larger one.

What we're doing

We're standardizing on Anthropic's Claude as the backbone of our internal operations. We want to build a set of AI-powered systems and automations that take real, repetitive work off our team's plate — starting with finance/accounting and marketing, then expanding to reporting and internal operations.

Think: automated financial reporting and reconciliations, expense and margin analysis, forecasting support, marketing content and campaign workflows, and dashboards that pull data from the tools we already use into clean summaries. We want a system, not a one-off script — something reliable, documented, and easy for non-engineers on our team to actually use day to day.

Who we're looking for

An engineer who has genuinely built production AI systems with Claude (or comparable LLMs) — not someone who has only experimented with chatbots. You should be able to design the architecture, build it, connect it to our existing tools, and hand it over in a way our team can operate without you in the room. Deep, hands-on experience delivering real systems for real businesses is what matters most; where you got that experience matters far less.

What you'll likely work on

Designing the overall architecture for an internal Claude-based system
Building automations for finance/accounting first (reporting, reconciliations, expense/margin analysis, forecasting support)
Building marketing automations next (content generation, campaign analysis, email/social workflows)
Connecting Claude to the tools we already use (accounting software, spreadsheets, marketing platforms, cloud storage) via APIs and integrations
Creating clean dashboards/reporting that roll data up into summaries leadership can act on
Adding the guardrails that make an AI system safe for finance data: access controls, review steps, accuracy checks, and clear audit trails
Documenting everything and training our team to run and extend it

Must-have skills

Proven, hands-on experience building AI/LLM systems in production — ideally with Anthropic's Claude API, otherwise OpenAI/comparable with clear transferable work
Strong software engineering fundamentals (Python and/or Node.js typical), API integration, and automation/workflow design
Prompt engineering and agent/tool-use design that's reliable enough for real business data
Comfort connecting to third-party tools (accounting, marketing, data) via their APIs
Ability to build for non-technical users and to document and train, not just ship code
Clear written English and steady, proactive communication

Nice to have

Direct experience automating finance/accounting or marketing workflows
Familiarity with tools like QuickBooks/NetSuite/Xero, HubSpot/marketing platforms, Google Workspace, and data/BI tools
Experience with data privacy and handling sensitive financial information
Experience with retrieval/RAG, vector databases, or building internal "assistants" over company data

Engagement

We're open to how we structure this — propose what you think fits best. We're happy to start with a small, paid trial project so we can both see how we work together, then expand into a larger ongoing build if it's a fit. Tell us how you'd approach it and what a first milestone would look like.

To apply — please do these three things (applications that skip them won't be reviewed):

In your first line, write the phrase "Claude systems builder" so we know you read this.
Briefly describe one AI/LLM system you personally built and shipped — what it did, what you built it with, and the concrete result the business got from it. Links or a short demo are a big plus.
Tell us, in a few sentences, how you'd approach automating our monthly financial reporting as a first project — what you'd need from us, and roughly how you'd build it.

We read every application that follows these steps. Looking forward to meeting our version of the person who helps us punch way above our weight.

We are seeking a Marketing Automation Specialist to enhance our marketing operations using Hubspot, Klaviyo, and Attio. The role involves optimizing email campaigns, managing lead scoring, and improving customer engagement. The ideal candidate will have experience in marketing automation tools and a strong understanding of marketing strategies.

I'm looking for an experienced developer to build a small automation workflow as a paid trial project.

The workflow is for a staffing agency. The goal is to automate the process when an employee reports sick and help find a replacement through the client's existing workforce management platform.

I'm looking for someone with experience in:

n8n
API integrations
AI automation
Workflow automation

If we're a good fit, I'd like to continue working together on future AI automation projects and my agency website.

If you're interested and available, let me know. I'll send you the full project requirements and workflow document through Upwork.

🚨 WE'RE HIRING: Project Manager (GoHighLevel) 🚨

📍 Remote | Full-Time
🕒 EST Working Hours

Are you a GoHighLevel expert who loves turning chaos into organized, successful projects?

We're looking for a Project Manager with 2+ years of hands-on GoHighLevel experience to lead CRM implementations, workflow automations, and client projects from kickoff to launch.

✨ What you'll do:
✅ Manage end-to-end GoHighLevel & CRM implementation projects
✅ Lead client discovery calls and onboarding
✅ Coordinate with developers and stakeholders
✅ Keep projects on track using Asana
✅ Deliver exceptional client experiences

🎯 We're looking for someone with:
• 2+ years of GoHighLevel experience
• CRM implementation/project management experience
• Strong communication and leadership skills
• Experience with automations, workflows, and integrations
• Ability to manage multiple projects simultaneously

⭐ Bonus Points If You Have:
• API integrations & webhooks
• Zapier, Make, or n8n experience
• HubSpot, Salesforce, Zoho, or Pipedrive experience

💼 100% Remote
🌎 Must be available during EST business hours

If you're passionate about helping businesses scale through automation and CRM solutions, we'd love to hear from you!

I'm looking for an experienced GoHighLevel automation specialist to handle client fulfillment for my AI receptionist agency. You'll be responsible for setting up and managing automation workflows, ensuring seamless client interactions, and optimizing processes for efficiency. The ideal candidate will have a strong understanding of CRM systems and a proven track record in automation solutions. Each new client that is closed by the sales team needs their business integrated with GHL system and the AI needs to be automated. Your Job will be fulfilling connecting a new business under a sub account, linking all of their apps to GHL as well as setting up the AI call answering and missed call text back. There will be a $50 for each case fulfilled. We aim to close 10-20 new prospects per month so plenty of opportunity to earn!

Beehiiv Newsletter Designer & Growth Strategist for Premium Travel Media Brand

About the Brand

I'm launching a new editorial travel brand called We Brought Twins

Our belief is simple:

Adventure didn't end when we had twins. We simply brought them.

We document extraordinary hotels, destinations, airlines, restaurants, and travel experiences through the lens of modern parenthood—showing that having children doesn't mean putting your life on hold.

This is not a traditional family travel blog or influencer brand. The long-term vision is to build a premium travel publication with an aesthetic and editorial standard inspired by brands like Aman, Four Seasons, Leica, Apple, Monocle, Kinfolk, and Condé Nast Traveler.

Every story begins with the same idea:

We Brought Twins to...

...Japan.

...the Maldives.

...Business Class.

...a Michelin-Star Restaurant.

...an Overwater Villa.

The phrase itself is intended to become the brand.

The Project

I'm looking for an experienced Beehiiv expert who can help build the newsletter as the foundation of this media company.

I don't just need someone to set up Beehiiv—I want someone who understands editorial publishing, audience growth, premium branding, and how to create a newsletter people genuinely look forward to reading.

Responsibilities

* Build and optimize the Beehiiv publication
* Design a clean, premium newsletter experience
* Create reusable newsletter templates
* Develop a welcome sequence and subscriber onboarding
* Recommend newsletter structure and recurring editorial sections
* Configure automations, referral program, and best practices
* Optimize the publication for growth, engagement, and retention
* Ensure a polished mobile experience
* Advise on long-term newsletter strategy as the publication grows

Design Direction

The newsletter should feel like opening a beautifully designed travel journal—not a promotional email.

The overall aesthetic should be:

* Minimal
* Editorial
* Timeless
* Warm
* Sophisticated
* Spacious
* Quiet luxury

Think:

* Aman
* Four Seasons
* Apple
* Leica
* Rimowa
* Monocle
* Kinfolk
* Condé Nast Traveler

Avoid anything that feels like a typical travel blog, influencer newsletter, or bright lifestyle brand.

Ideal Candidate

I'm looking for someone who has:

* Proven Beehiiv experience
* Strong editorial or publication design skills
* Experience creating premium newsletters
* Excellent typography, layout, and visual design instincts
* Knowledge of newsletter growth, referrals, and engagement
* A portfolio that reflects clean, modern, minimalist design

Experience with travel, hospitality, luxury, or media brands is a significant plus.

Long-Term Vision

This newsletter is intended to become the flagship publication for We Brought Twins, growing into a trusted travel media brand with destination guides, hotel reviews, partnerships, editorial content, premium memberships, and eventually print-quality digital publications.

I'm looking for someone who wants to help build something that feels less like a newsletter and more like the next great travel publication.

We are seeking a specialist to drive business development and lead generation in the US healthcare RCM market. The role involves identifying new business opportunities, building relationships, and developing strategies to expand our presence. The ideal candidate will have experience in healthcare RCM and a strong network in the US market. This is an initial 3-month engagement with potential for extension based on performance.

About Us

We are an expanding Healthcare Revenue Cycle Management (RCM) company serving physician practices across the United States.

Our services include:

Medical Billing
Revenue Cycle Management
Medical Coding
Provider Credentialing & Enrollment
Prior Authorization
Accounts Receivable Follow-up
Denial Management
Virtual Medical Assistants
Practice Management Support
EMR Support Services

We are looking for an experienced freelance Business Development & Marketing Specialist who already understands the US healthcare market and can generate qualified sales opportunities.

This engagement may lead to a long-term or full-time role based on performance.

Scope of Work

The successful freelancer will be responsible for:

1. Identify Target Practices

Research physician practices including:

Primary Care
Internal Medicine
Cardiology
Nephrology
Behavioral Health
Orthopedics
Pediatrics
Dermatology
Pain Management
Urgent Care
Gastroenterology
Skilled Nursing
Home Health

Ideal practice size:

2–20 Providers
Independent Practices
Multi-specialty Groups
Growing Clinics
2. Build Prospect Lists

Identify:

Practice Name
Specialty
Number of Providers
Owner/Decision Maker
Practice Administrator
Office Manager
Revenue Cycle Manager
Email
Phone
Website
EMR (if known)
Current Billing Company (if available)
3. Outbound Marketing

Execute:

LinkedIn outreach
Cold email campaigns
Appointment setting
Follow-up campaigns
CRM updates
Marketing campaign reporting
4. Generate Qualified Meetings

Your primary objective is to schedule meetings with decision-makers interested in outsourcing one or more of the following:

Medical Billing
Credentialing
Coding
Prior Authorization
Virtual Staffing
RCM
Practice Management Services
Deliverables

Expected weekly deliverables:

75–100 qualified new prospects
100–150 personalized outreach messages
10–15 qualified discovery meetings booked
Weekly activity report
CRM updates
Campaign recommendations
Required Experience

Please apply only if you have prior experience marketing or selling one or more of the following:

Medical Billing
Revenue Cycle Management
Credentialing
Healthcare BPO
EMR / EHR
Practice Management Software
Healthcare Staffing
Healthcare SaaS
Preferred Skills

Experience using:

LinkedIn Sales Navigator
Apollo
ZoomInfo
HubSpot
Salesforce
Zoho CRM
Mailchimp
Instantly
Lemlist
Clay
Google Workspace
Success Metrics

We measure success by:

Qualified meetings booked
Sales opportunities generated
Proposal requests
Conversion rates
Closed business attributable to your efforts
What We're Looking For

Someone who can demonstrate:

Experience selling into US physician practices
Strong communication skills
Excellent English
Self-motivation
Ability to work independently
Proven lead generation results
Understanding of US healthcare terminology and RCM

About Us

We are a fast-growing salon company focused on creating exceptional customer experiences through automation, marketing, and operational excellence. We are looking for a CRM Manager who understands the salon industry and can build, optimize, and manage our CRM systems.

Responsibilities

* Manage and optimize our CRM (GoHighLevel preferred)
* Build and improve automations, workflows, pipelines, and calendars
* Create and manage SMS, email, and review request campaigns
* Set up lead nurturing and customer follow-up sequences
* Track leads from inquiry to appointment to repeat customer
* Improve customer retention through CRM automations
* Work with our team to launch new marketing campaigns and promotions
* Troubleshoot CRM issues and recommend improvements
* Maintain clean contact data and reporting

Requirements

* Experience managing a CRM for a salon, med spa, beauty, or similar service business
* Strong experience with GoHighLevel (preferred). Experience with HubSpot, ActiveCampaign, or similar CRMs is also valuable.
* Experience building workflows and automations
* Understanding of appointment-based businesses
* Comfortable with email marketing, SMS marketing, and customer journeys
* Strong English communication skills
* Detail-oriented and organized
* Able to work independently and suggest improvements

Bonus Skills

* Facebook and Instagram lead integration
* Meta Ads experience
* AI tools such as ChatGPT or Claude
* Zapier, Make, or API integrations
* Experience improving client retention and rebooking rates

To Apply

Please include:

1. Your CRM experience
2. The salon or beauty businesses you’ve worked with
3. Which CRM platforms you’ve used
4. Examples of automations or workflows you’ve built
5. Your availability and hourly rate

Please begin your proposal with “SALON CRM” so we know you read the entire job post.

Looking for a GHL workflow specialist to build out an email automation system. I’ve attached a detailed specification document with everything you need. The project involves setting up a seamless email automation process using GHL workflows, ensuring timely and effective communication with clients. The ideal candidate will have experience in marketing automation and email marketing, with a strong understanding of email deliverability.

We're looking for a skilled HubSpot CRM & Email Marketing Expert to optimize our CRM, build automated email workflows, and improve our customer engagement.

The ideal candidate has hands-on experience with HubSpot CRM, Marketing Hub, and email automation. You should be able to organize our database, create scalable workflows, and implement email campaigns that drive leads, nurture prospects, and increase conversions.

Responsibilities
Set up and optimize HubSpot CRM
Import, clean, and segment contacts
Build automated email workflows and lead nurturing sequences
Create and manage email campaigns
Design responsive email templates
Configure pipelines, properties, forms, and dashboards
Set up lead scoring, lifecycle stages, and automation
Monitor campaign performance and provide optimization recommendations
Ensure email deliverability and CRM best practices

We are looking for a proactive and detail-oriented **Business Development Associate** to support our outbound lead generation efforts.

If you enjoy researching companies, building prospect lists, and initiating conversations with potential clients through LinkedIn and email, we'd love to hear from you.

## What You'll Do

* Research and identify qualified B2B prospects using **LinkedIn Sales Navigator** and **Apollo**
* Build targeted prospect lists based on our ideal client profile
* Send personalized LinkedIn connection requests, InMails, and email outreach
* Follow structured outreach sequences while personalizing messages where appropriate
* Track conversations, follow-ups, and campaign performance
* Keep lead records accurate and organized in **Monday.com**
* Support outbound lead generation campaigns and provide regular activity updates
* Assist with documenting outreach processes and other administrative tasks as needed

## Required Experience

* LinkedIn Sales Navigator
* Apollo (or a similar cold email platform)
* Monday.com, HubSpot, or another CRM/project management tool
* B2B lead generation and prospect research
* LinkedIn and email outreach campaigns
* Excellent written English
* Strong organizational and time management skills
* Ability to work independently and meet weekly outreach targets

### Nice to Have

* Experience booking qualified sales meetings
* Familiarity with outbound sales best practices

## We're Looking For Someone Who Is

* Detail-oriented and highly organized
* Proactive and dependable
* Comfortable following systems and SOPs
* A strong written communicator
* Results-driven and consistent

## Success in This Role

You'll be successful if you can:

* Consistently complete weekly outreach goals
* Maintain clean and accurate prospect data
* Generate positive response rates
* Create qualified opportunities for the sales team

### When Applying

Please include:

1. A brief summary of your experience with LinkedIn Sales Navigator, Apollo, and outbound lead generation.
2. The outreach tools and CRMs you've used.
3. An example of a campaign or project where you generated qualified leads or booked meetings.
4. Your weekly availability and time zone.

Hi, I am a pediatrician and I want to build a professional parenting education website inspired by the structure and user experience of Moms on Call, but with completely original design, branding, and content. Also my husband is an anesthiologist so his input will be added for sedation and epidural related to pregnant women. Website should be inspired by the MomsOnCall business model, not copied.

The goal is to create a trusted pediatric resource for parents, focused on evidence-based information about newborns, infants, and children.

The website should include:

Home page
Professional introduction as a pediatrician and anesthesiologist
Mission statement
Clear navigation for parents

About page
Our medical background and credentials
Our approach to helping families

Parent education library
Organized by topics and ages:

Newborn care
Feeding and breastfeeding
Sleep
Baby development and milestones
Starting solids
Common childhood illnesses
Safety guidance

Blog/resource section
Ability for me to add articles regularly
SEO-friendly structure so parents can find information through Google

Email newsletter
Parent signup form
Ability to send newsletters and free resources

Future expansion capability
I want the website to be able to add:
Online courses
Downloadable guides/books
Membership options
Baby products/e-commerce

Requirements:

Mobile-friendly design
Professional medical/pediatric appearance
Easy for me to update after completion
I want ownership of the domain, website accounts, and all content
Please provide examples of similar websites you have built and your estimated timeline/cost.

I am looking for someone who can help create a long-term pediatric education brand, not just a basic website. Looking for a fixed project price.

I still need to take photos and can send them later.

We are seeking a skilled designer to create visually appealing and functional email templates for HubSpot. The ideal candidate will have experience in designing responsive email templates that align with our brand guidelines. You will be responsible for creating templates that are both visually appealing and optimized for performance. If you have a strong portfolio in email design and a good understanding of HubSpot, we would love to hear from you!

# AI-Powered Customer Operations Coordinator

## Daily Eastern Time Coverage, Weekends and Remote Desktop

I am seeking a highly dependable, detail-oriented **Customer Operations Coordinator** to help manage customer communications, administrative workflows, CRM updates, scheduling, documentation, and other day-to-day operational tasks for my mobile app startup.

This is a long-term role for someone who is exceptionally strong at using **ChatGPT and other AI tools to independently complete business tasks**.

You will often receive a general direction, screenshot, customer thread, transcript, or brief explanation of the desired outcome. You will be expected to use ChatGPT effectively to understand the context, determine the appropriate steps, prepare polished work, and complete the assignment with limited supervision.

This is not a basic data-entry position. The successful candidate will use AI throughout the day as a central part of their workflow while applying strong judgment, attention to detail, and professional communication skills.

## Required Daily Schedule

You must be consistently available during both of the following one-hour working shifts:

* **8:00–9:00 a.m. Eastern Time every day**
* **8:00–9:00 p.m. Eastern Time every day**

This includes Saturdays and Sundays.

During both shifts, you will be expected to actively:

* Review incoming emails and Slack messages
* Check assigned tasks and operational queues
* Complete routine and time-sensitive requests
* Identify matters requiring follow-up
* Escalate questions that cannot be resolved independently
* Confirm that previously assigned work has been completed

These are active working periods, not simply times when you should be reachable.

Additional tasks outside these two daily shifts may generally be completed asynchronously at times convenient for you, provided all deadlines and turnaround expectations are met.

Additional overlap with Eastern Time business hours, particularly **10:00 a.m.–3:00 p.m. Eastern Time**, would be helpful but is not required. The two daily one-hour shifts are mandatory.

## Heavy ChatGPT and AI Usage

A major part of this role involves using ChatGPT to turn brief or incomplete instructions into polished, accurate work.

Examples may include:

* Reviewing a customer email thread and preparing an appropriate response
* Reading a meeting transcript and creating structured CRM notes
* Drafting a follow-up email from a screenshot and limited context
* Preparing an agreement using terms provided in a conversation
* Summarizing meetings and identifying decisions, owners, and action items
* Researching an unfamiliar topic and recommending a practical next step
* Turning a general idea into a complete process, document, message, or plan
* Comparing information across emails, transcripts, spreadsheets, and CRM records
* Improving rough writing so it sounds natural, professional, and persuasive
* Identifying missing details, inconsistencies, or possible errors
* Creating reusable prompts, templates, checklists, and procedures

You should know how to:

* Write effective prompts
* Provide AI with the necessary background and context
* Upload and analyze documents, screenshots, transcripts, and email threads
* Ask ChatGPT to identify contradictions or missing information
* Refine an initial response until it is useful and accurate
* Maintain context across a multi-step assignment
* Verify names, dates, numbers, terms, links, and instructions
* Recognize when an AI response is generic, incorrect, or unsupported
* Adapt communication to the specific customer and situation
* Use AI to solve unfamiliar tasks rather than waiting for detailed instructions

Copying and pasting the first ChatGPT response will not be acceptable.

You must review all AI-generated work, correct mistakes, personalize the content, and ensure the finished result fully addresses the assignment.

## Primary Responsibilities

### Customer Communication

* Review shared Gmail inboxes, text messages, Teams, WhatsApp, and other communication channels
* Process new messages during both required daily shifts
* Draft professional and personalized emails and text messages
* Use ChatGPT to interpret conversation history and prepare suitable responses
* Respond to routine customer questions using approved information
* Follow up with customers and prospects who have not responded
* Prepare polite but firm payment and documentation reminders
* Keep unresolved or actionable communications visible until completed
* Escalate sensitive, unusual, or unclear matters when necessary

### Customer and Sales Operations

* Prepare agreements using the correct services, pricing, discounts, payment schedules, and terms
* Send customers appropriate agreement, scheduling, and payment links
* Coordinate customer introductions, onboarding, and handoffs
* Prepare onboarding communications for customers and internal team members
* Confirm that all required recipients, links, attachments, and sections are included
* Track outstanding agreements, payments, follow-ups, and next steps
* Review available information carefully instead of making unsupported assumptions

### CRM and Administrative Support

* Update HubSpot or similar CRM systems with accurate notes and customer information
* Review call and meeting transcripts and prepare comprehensive summaries
* Maintain spreadsheets, trackers, task lists, and process documentation
* Create and update calendar invitations
* Confirm time zones, attendees, meeting links, and appointment details
* Prepare concise meeting summaries and action items for internal channels
* Assist with research, online forms, recruiting, vendor outreach, and other operational projects
* Complete work through secure remote systems when required

### Writing and Quality Control

* Use ChatGPT extensively to draft messages, summaries, agreements, plans, and documents
* Turn broad instructions into complete deliverables
* Edit and review every AI-generated output
* Write in clear, natural, professional English
* Personalize communications rather than using generic templates
* Proofread names, dates, amounts, recipients, links, punctuation, and formatting
* Follow established procedures and retain corrections
* Avoid repeating previously identified mistakes
* Verify that every part of an assignment has been completed before marking it finished

## Remote Desktop and VPN Access

Some work must be completed through secure company systems accessed remotely.

You must be comfortable:

* Logging into a remote desktop
* Connecting through a VPN
* Using remote-access software to work within another computer environment
* Accessing company systems and accounts securely
* Following confidentiality and information-security procedures
* Troubleshooting basic connection, browser, login, and session issues
* Working efficiently through remotely accessed applications

You must have:

* A reliable computer
* Stable high-speed internet
* A private and dependable work environment
* The ability to protect confidential customer and company information

Previous experience with remote desktops, VPNs, virtual machines, or cloud workstations is strongly preferred.

## Tools You May Use

Experience with some of the following is preferred:

* ChatGPT
* Claude, Gemini, or similar AI platforms
* Remote desktop and VPN software
* Gmail and Google Calendar
* HubSpot or another CRM
* Microsoft Teams
* Google Docs and Google Sheets
* Zoom
* Business texting platforms
* WhatsApp
* Freshdesk or another customer-support platform
* Upwork
* Password-management software

## Ideal Candidate

The right candidate will be:

* An advanced and frequent ChatGPT user
* Resourceful and comfortable solving unfamiliar tasks
* Able to work from general direction rather than step-by-step instructions
* Exceptionally dependable and consistent
* Available for both mandatory Eastern Time shifts every day
* Comfortable working Saturdays and Sundays
* Comfortable using a remote desktop and VPN
* Strong in written English
* Detail-oriented and careful with customer-facing work
* Able to manage numerous small tasks without overlooking them
* Proactive about identifying incomplete or overdue work
* Comfortable exercising reasonable judgment while knowing when to escalate
* Able to learn and retain detailed procedures
* Professional when handling confidential company and customer information
* Experienced in customer operations, sales operations, administration, CRM management, or executive support

This role is not suitable for someone who:

* Cannot consistently commit to both daily working shifts
* Is unavailable on weekends
* Has only basic familiarity with ChatGPT
* Sends AI-generated content without reviewing it
* Requires detailed instructions for every assignment
* Frequently becomes unavailable without notice
* Needs repeated reminders to finish work
* Marks tasks complete without verifying all requested components
* Is uncomfortable using a remote desktop or VPN

## Hours and Compensation

The position includes:

* A minimum of two scheduled working hours each day
* One shift from 8:00–9:00 a.m. Eastern Time
* One shift from 8:00–9:00 p.m. Eastern Time
* Additional asynchronous hours based on workload
* Optional additional overlap between 10:00 a.m. and 3:00 p.m. Eastern Time

Please include:

* Your hourly rate
* Your location and time zone
* The local times corresponding to the two mandatory shifts
* Confirmation that you can work both shifts seven days per week
* Your preferred total weekly hours
* Any additional availability between 10:00 a.m. and 3:00 p.m. Eastern Time
* Any commitments that could interfere with the required schedule

We are seeking someone interested in building a stable, long-term working relationship

## How to Apply

Begin your proposal with the words **“AI Operations Coordinator”** so we know you read the complete posting.

Please answer the following:

1. Can you work from 8:00–9:00 a.m. and 8:00–9:00 p.m. Eastern Time every day, including weekends?
2. What exact times would those shifts be in your location?
3. Are there any days when you could not consistently work these shifts?
4. How much additional overlap can you provide between 10:00 a.m. and 3:00 p.m. Eastern Time?
5. Describe your experience managing email, customer communications, CRM updates, scheduling, agreements, or operational workflows.

## Practical Application Test

A customer has not paid an overdue expense. The company wants to resolve the issue without disrupting the services currently being provided.

Draft a short text message to the customer that is polite, personal, and appropriately firm.

Then briefly explain:

* The prompt you would give ChatGPT
* What you would review or change before sending the message
* What information you would verify first

Applications that do not answer the questions or complete the practical exercise will not be considered.

I'm looking for a Twilio developer to integrate the Twilio SMS API with my existing application and automate workflows using Zapier. The goal is to create a reliable messaging system that can send and receive SMS, trigger automated actions, and integrate seamlessly with my business tools.

The ideal freelancer should have experience with Twilio APIs, webhooks, SMS automation, and Zapier integrations, and be able to build a scalable, production-ready solution.

Scope of work:

* Integrate the Twilio SMS API with my application
* Configure inbound and outbound SMS messaging
* Set up two-way SMS communication
* Create and configure Twilio webhooks
* Build automated workflows using Zapier
* Connect Twilio with third-party platforms such as Airtable, Google Sheets, HubSpot, or other CRM systems
* Automate notifications, appointment reminders, lead follow-ups, and status updates
* Handle API authentication, error handling, and message logging
* Test the complete workflow to ensure reliable message delivery
* Document the setup for future maintenance

The finished solution should be secure, scalable, and easy to manage. I'm looking for someone who understands both the technical implementation and the automation side of Twilio so the entire messaging workflow runs smoothly with minimal manual intervention.

If you've completed similar Twilio SMS API and Zapier automation projects, I'd love to discuss how you can help.

Hiring immediately

Please include a video overview or screenshots of your completed work. Proposals without these will not be considered.

Summary:
We’re looking for a HubSpot CRM expert who can design the overall CRM architecture, build automation, and implement integrations, not just configure basic fields and views. You will own the HubSpot setup end-to-end, from data structure and workflows to integrations with Google products and our third‑party website.

Key Responsibilities
Audit and optimize our existing HubSpot portal, including objects, pipelines, lifecycle stages, properties, lists, and permissions.

Design and implement automated client updates (emails, tasks, notifications) driven by HubSpot workflows and clearly defined triggers (e.g., deal stage changes, form submissions).

Build and maintain integrations between HubSpot and:

Google Sheets for two-way data sync and operational reporting.

Google Docs and Drive for structured storage and easy access to client documents from within HubSpot records.

Connect HubSpot to our 3rd‑party website:

Implement form capture and tracking.

Send events and data from the website into HubSpot.

Expose HubSpot data back to the site as needed (e.g., client portal / logged-in experiences).

Use native integrations, marketplace apps, and/or no-code tools (Zapier, Make, n8n, etc.) to orchestrate data flows where appropriate.

Work with APIs (HubSpot, Google, and website backend) to implement and document custom integrations when off‑the‑shelf tools aren’t sufficient.

Set up dashboards and reports to give leadership and operations clear visibility into the client lifecycle and pipeline.

Document the architecture, integrations, and workflows so they can be maintained and extended over time.

Project Overview:
We are looking for an experienced AI/ML developer to build an intelligent CRM Agent using Azure AI Foundry and GPT-4o. The agent will automate lead management, customer follow-ups, and sales analytics.
What We Need:

AI agent that reads CRM data (leads, contacts, deals)
Auto-scores leads based on behavior and demographics
Sends personalized follow-up emails/messages automatically
Generates weekly sales performance reports
Detects at-risk customers and alerts sales team
Integrates with existing CRM (Salesforce/HubSpot/Dynamics)

Tech Stack Required:

Azure AI Foundry / Azure OpenAI GPT-4o
Python (FastAPI or Flask)
REST API integration
Microsoft Teams notifications
Jira ticket creation for follow-up tasks

Deliverables:

Working AI agent codebase
API documentation
Deployment guide
Demo video

Skills Required:

Azure AI Foundry
Python
OpenAI/GPT-4o
CRM integrations
REST APIs

Budget: Fixed price
Timeline: 2-3 weeks
Please share relevant portfolio and similar projects you have completed."

Please read carefully. If you do not follow the exact application instructions at the bottom, your proposal will be archived instantly without being read.

We are a specialized AI Governance and Automation consultancy based in Canada (EST time zone). We secure M365 Copilot deployments and build private, compliant AI workflows for legal and financial firms.

We are not looking for a "Virtual Assistant." We are looking for a Senior Technical Operator. You must be an autonomous problem-solver who can read Microsoft API documentation, write clean Python/PowerShell scripts, and architect stable webhooks in n8n.

YOUR RESPONSIBILITIES:
- Architect and debug multi-step data pipelines in n8n (connecting HubSpot, Smartlead, Outlook, and external APIs).
- Write and execute PowerShell scripts to audit M365 Tenant security (SharePoint permissions, Sensitivity Labels, DLP policies).
- Write Python scripts to sanitize unstructured data or execute headless browser scraping.
- Leverage LLMs (Claude, Cursor, GitHub Copilot) to multiply your coding output and work at 10x speed.

REQUIREMENTS:
- Deep understanding of REST APIs, JSON data structures, and webhook payloads.
- High proficiency in Python and basic M365 PowerShell.
- Flawless written English (you will be formatting executive technical reports based on your audit findings).
- High autonomy. We will hand you a business problem; you must architect the technical solution.

HOW TO APPLY (MANDATORY):
Do not send a generic cover letter. We will not read it.

Start your proposal with the word "SOVEREIGN".

Then, provide a link to a 2-to-3 minute Loom video of yourself. In the video, share your screen and briefly explain how you would approach the following problem:
"A client needs us to scan their Microsoft 365 tenant to find all SharePoint folders specifically shared with 'Everyone except external users.' How would you conceptually build this audit script, and how could you link the output to an n8n webhook?"

Proposals without the initial keyword and the Loom video link will be discarded immediately.

We are looking for a Python automation engineer to build an automated lead intelligence platform that collects business information from multiple public sources, performs AI-powered website analysis, scores leads, and synchronizes qualified records with HubSpot.

# Build WorldCruiseShop.com – API-Powered Luxury World Cruise Lead Generation Platform

## Project Overview

I am looking for an experienced web designer/developer (or small boutique team) to build and launch **WorldCruiseShop.com**, a premium website dedicated exclusively to **World Cruises, Grand Voyages, Luxury Cruises, and World Cruise Segments**.

This is **not** a traditional online travel agency or booking engine. My goal is to create a modern, SEO-first lead generation platform that helps travelers discover, compare, and inquire about world cruises while generating qualified leads and cruise bookings.

The website should be professional, easy to manage, scalable, and built with affordable ongoing operating costs in mind.

## Primary Goals

* Generate qualified cruise inquiries and bookings
* Build a highly targeted email list
* Grow organic traffic through SEO
* Support Google Ads and social media marketing
* Establish WorldCruiseShop.com as a trusted authority for world cruises
* Build a platform that can grow over time without unnecessary complexity

## Preferred Technology Stack

While I am open to recommendations, my preferred technology stack is:

* **CMS:** WordPress (preferred) or Webflow
* **Cruise API:** Widgety (preferred) or another API providing itineraries, cruise details, ship information, images, and "From" pricing
* **CRM & Marketing Automation:** GoHighLevel (preferred) or HubSpot
* **Email Marketing:** Integrated with the CRM for newsletters and automated follow-up campaigns
* **Scheduling:** CRM calendar or Calendly
* **SEO:** Rank Math (or equivalent), XML sitemap, schema markup
* **Analytics:** Google Analytics 4, Google Tag Manager, Google Search Console, conversion tracking
* **Design:** Canva and/or Figma
* **Hosting:** Recommend a reliable, secure, and cost-effective hosting solution

If you recommend a different technology stack, please explain why it offers a better balance of cost, performance, scalability, and ease of maintenance.

## Must-Have Features

* Premium luxury website design
* Cruise API integration with searchable world cruises
* Cruise detail pages with itineraries, ports, ships, sailing dates, durations, images, and "From" pricing (where available)
* Cruise search and filtering
* Request Pricing and Request Information forms
* Consultation scheduling
* Downloadable lead magnet (World Cruise Planning Guide)
* Newsletter signup
* Optional free "World Cruise Insider" membership
* CRM integration
* Google Analytics, Search Console, and conversion tracking
* Technical SEO and fast mobile performance
* Social media integration and Canva-ready marketing templates
* Easy content management for future updates

## Automated Lead Nurture

One of the most important parts of this project is creating an automated lead nurturing system.

When a visitor downloads the planning guide, joins the newsletter, or requests pricing, they should automatically enter a personalized email sequence that:

* Delivers the requested information immediately
* Welcomes them to WorldCruiseShop
* Highlights relevant cruises and destinations
* Encourages replies and questions
* Invites them to schedule a consultation
* Shares itinerary updates, pricing opportunities, and planning resources
* Notifies me when a lead replies or demonstrates strong buying intent

If practical, I would like AI-assisted personalization to help tailor email content while allowing me to review and edit communications before they are sent.

## Ownership

I must retain full ownership and administrator access to:

* Domain
* Website
* Hosting
* CRM
* Cruise API account
* Google Analytics and Search Console
* Design files
* Canva assets
* Source code
* Content

The solution should avoid unnecessary vendor lock-in and allow future developers to maintain or expand the platform.

## Budget

My priority is building the right foundation while keeping both launch costs and ongoing monthly expenses reasonable.

Please provide:

* One-time development cost
* Estimated monthly software/API costs
* Optional ongoing support packages
* Recommendations for reducing costs without sacrificing long-term scalability

## Proposal Requirements

Please include:

1. Examples of similar travel, directory, marketplace, or lead-generation websites you have built.
2. Your recommended technology stack and why.
3. Your recommended cruise API.
4. Confirmation that the API supports world cruise itineraries and "From" pricing.
5. Estimated launch timeline.
6. One-time project cost.
7. Estimated monthly operating costs.
8. Ongoing support options.
9. Suggestions to improve this project while keeping costs low and maximizing inquiries, bookings, SEO, and long-term growth.

Please begin your proposal with the words:

**World Cruise Vision**

We are looking for an experienced Real Estate Cold Caller & Appointment Setter to help generate qualified seller and buyer leads across the United States.

Your primary responsibility will be making outbound calls, qualifying prospects, handling objections, following up with leads, and booking appointments directly into our calendar.

If you're confident on the phone and have experience speaking with homeowners, investors, or business owners, we'd love to hear from you.

Responsibilities

* Make 100–150 outbound calls daily

* Qualify leads using proven sales techniques

* Book appointments with motivated prospects

* Handle objections professionally

* Update CRM after every conversation

* Follow up with interested leads

* Work closely with our acquisitions team

Requirements

✔️ Cold Calling Experience

✔️ Appointment Setting

✔️ Real Estate experience preferred

✔️ Excellent English

✔️ Strong objection handling

✔️ CRM experience

✔️ Reliable internet

✔️ Positive attitude