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Home Improvement | Meta Ads | GoHighLevel | AI | Long-Term Role

🚫 No agencies, white-label providers or outsourced teams.

We're looking for one experienced individual to become a long-term member of our agency.

Applications from agencies or teams will not be considered.

About Us

We are a specialist marketing agency focused on helping home improvement businesses generate more qualified appointments.

Unlike traditional agencies that simply generate leads, we build complete appointment-generation systems using:

Meta Ads
AI Lead Qualification
Instant Follow-Up
GoHighLevel
Automated Appointment Booking

Our goal isn't more leads.

Our goal is more qualified appointments.

Everything we build is designed around increasing booked calls and ultimately generating more sales for our clients.

The Opportunity

This role starts by helping us grow our own agency.

You'll be responsible for generating booked discovery calls for our sales team using Meta Ads and AI automation.

Once we've refined and scaled our internal system, you'll then build and manage the same systems for our clients.

This is a long-term position with significant responsibility and room for growth.

Your Responsibilities

You'll own our complete lead generation system.

This includes:

Meta Ads
Build and manage Meta lead generation campaigns
Test new offers, creatives and audiences
Improve lead quality
Reduce cost per qualified appointment
Scale winning campaigns
AI Appointment Systems

Build and optimise automated systems including:

Instant AI responses
AI lead qualification
SMS follow-up
Email sequences
WhatsApp automation
Appointment reminders
No-show follow-up
Calendar booking
CRM pipelines
Lead scoring
Internal notifications
Funnel Optimisation

We're looking for someone who understands that success doesn't stop once a lead is generated.

You'll continually improve:

Ad → Lead

Lead → AI Conversation

AI Conversation → Qualified Lead

Qualified Lead → Booked Appointment

Booked Appointment → Sales Call

Sales Call → Client

You'll constantly be asking:

Why are leads dropping off?
Why aren't they booking?
How can we improve response rates?
How can we automate more?
How can we increase booked appointments without increasing ad spend?
Platforms You'll Use
Meta Ads
GoHighLevel
OpenAI / AI Agents
Make
Zapier
WhatsApp Business
Email Automation
SMS Automation
Calendars
CRM Pipelines
Landing Pages
Conversion Tracking

Google Ads experience is a bonus but Meta is our primary acquisition channel.

The Type of Person We're Looking For

You're analytical.

You enjoy testing.

You enjoy solving problems.

You don't wait to be told what to do.

Instead, you naturally say things like:

"The CPL is good, but lead quality is poor."

"The AI conversation is too long."

"We're losing people before they book."

"Let's test a different qualification flow."

You enjoy improving systems.

Not just launching campaigns.

Essential Experience

You must have hands-on experience with:

✅ Meta Ads

✅ GoHighLevel

✅ AI Automations

✅ Lead Qualification

✅ Appointment Booking Systems

✅ CRM Pipelines

✅ Marketing Automation

✅ Landing Pages

✅ Conversion Tracking

Huge Bonus If You Have Experience With
Home improvement businesses
Roofing
Solar
Windows & Doors
Driveways
Landscaping
Kitchens
Bathrooms
Construction
Trades
We Want Real Experience

Please don't apply if your experience is mainly course-based.

We want someone who's actually built and managed these systems.

When Applying Please Include
Meta Ads accounts you've personally managed
Monthly ad spend managed
Cost per lead achieved
Cost per booked appointment achieved
Industries you've worked with
Countries you've run campaigns in
Examples of GoHighLevel systems you've built
Examples of AI automations you've built
A Loom walkthrough or screenshots of your work (if possible)
Your weekly availability
Hours

Initially part-time.

The goal is to move this into a full-time role as the agency grows.

Why Join Us?

We're building something different.

Most agencies stop at lead generation.

We're building AI-powered appointment generation systems that help home improvement businesses book more qualified appointments with less manual work.

You'll have real ownership over the systems we build, test and roll out across multiple businesses.

If you're someone who enjoys solving problems, improving funnels and building scalable systems, we'd love to hear from you.

To Apply

Please start your application with:

GROWTH SYSTEMS

This helps us know you've read the full job description.

# Full-Stack Automation Developer with Technical SEO Experience

We are looking for a **full-stack developer with strong automation and technical SEO experience** to help us build an end-to-end SEO content automation system.

The objective is to integrate multiple tools into one streamlined workflow covering:

* Website and technical SEO audits
* Identification of SEO issues
* Competitor and content-gap analysis
* Keyword research and mapping
* AI-assisted content creation
* On-page SEO optimisation
* Human review and approval
* Content publishing
* Keyword ranking and performance tracking

## Key Responsibilities

### 1. Build SEO Automation Workflows

Design and implement automated workflows using platforms such as:

* n8n
* Make
* Zapier
* APIs and webhooks
* Custom backend scripts and applications

The system should connect existing SEO, content, analytics, and publishing tools. Where existing tools are insufficient, you should be able to recommend or develop additional solutions.

### 2. Integrate SEO Audit Tools

Connect tools that can automatically:

* Crawl websites
* Identify technical SEO issues
* Detect broken links, redirects, duplicate content and indexing problems
* Review metadata, headings, canonicals and schema markup
* Identify internal-linking opportunities
* Compare our website against competitors
* Generate prioritised recommendations

### 3. Fix Technical SEO Issues

You should have hands-on technical SEO experience and be able to implement fixes after an SEO audit, rather than only generating reports.

This may include:

* Duplicate title and heading issues
* Missing or poorly optimised metadata
* Canonical and indexing problems
* Internal-linking improvements
* Schema implementation
* Redirect and broken-link fixes
* Sitemap and robots.txt issues
* Core Web Vitals and performance improvements
* WordPress or custom website SEO fixes

### 4. Develop AI-Assisted Content Workflows

Build a workflow that can:

1. Identify target keywords.
2. Analyse top-ranking competitors.
3. Identify missing topics and content gaps.
4. Generate a content brief.
5. Produce an AI-assisted draft.
6. Optimise the draft for on-page SEO.
7. Add internal links, metadata and structured data.
8. Submit the completed content for human review.
9. Publish the content after approval.

AI may complete approximately 90% of the process, but the final stage must include a manual human review.

The system should not automatically publish content without approval.

### 5. Create a Human Approval Process

Build a clear review and approval stage where a team member can check:

* Content accuracy
* Search intent
* Keyword placement
* Title and heading structure
* Meta title and description
* Internal and external links
* Images and alt text
* Schema markup
* Overall readability
* Brand tone
* On-page SEO quality

The content should only be approved for publishing after the human reviewer completes the final checks.

### 6. Build a Performance-Tracking Dashboard

Create a dashboard that tracks each published page and its target keyword.

The dashboard should ideally display:

* Published URL
* Target keyword
* Publishing date
* Current ranking position
* Ranking changes over time
* Search impressions
* Search clicks
* Click-through rate
* Organic traffic
* Conversions or leads
* Indexed status
* Content performance
* Pages that require updating or further optimisation

The dashboard may integrate data from platforms such as Google Search Console, Google Analytics, SEO tools and rank-tracking APIs.

## Required Skills

* Full-stack web development
* Workflow automation using n8n or similar platforms
* API and webhook integrations
* Technical SEO implementation
* SEO audit analysis and issue resolution
* Competitor and content-gap analysis
* AI and large language model integrations
* Database and dashboard development
* Google Search Console and Google Analytics integrations
* WordPress or other content management system integrations
* Experience developing human-in-the-loop approval workflows

## Preferred Experience

* Building automated SEO or content systems
* Integrating tools such as Ahrefs, Semrush, Screaming Frog, DataForSEO, Google Search Console or similar platforms
* Developing AI content-generation workflows
* Creating keyword rank-tracking dashboards
* Working with WordPress APIs
* Implementing programmatic SEO systems
* Understanding content quality, search intent and on-page SEO
* Experience with JavaScript, TypeScript, Node.js, Python or similar technologies

## Ideal Candidate

The ideal candidate is not only a developer who can connect APIs.

You should understand how SEO workflows operate, how to interpret an SEO audit, how to implement technical fixes and how to build a reliable automation system with human quality control.

You should be comfortable evaluating existing tools, recommending the appropriate technology stack and developing custom components where necessary.

## When Applying

Please provide:

* Examples of automation systems you have built
* Examples of n8n or similar workflows
* Your experience with technical SEO
* Examples of SEO issues you have personally fixed
* Any SEO or content dashboards you have developed
* Your recommended technology stack for this project
* Your estimated project approach and milestones

We are looking a paid consultation with a senior automation architect to map out a scalable system architecture before we begin building. This call will be a strategic discovery session to evaluate our existing operational setup and guide us toward the smartest consolidated roadmap.

Our business currently operates across several disconnected tools, and our goal is to consolidate these operations into unified, intelligent, automated workflows. Our central database stack relies on Airtable, backed by Make.com and n8n for core automation, with Zapier integrated where necessary. We are also actively scaling into AI Agent Development to deploy agents capable of executing end-to-end operational tasks beyond simple trigger-action routines.

On this consultation call, we want to cover:
- Airtable Architecture: Best practices for Database Design, Development, and Administration so our base scales seamlessly.
- Automated Workflows: Designing cross-platform flows across Make, n8n, and Zapier, advising where custom scripting (Python/JS) or No-Code is optimal.
- AI Agent & LLM Integration: Leveraging Claude, custom AI agents, and advanced prompt engineering to power automated decision-making.
- Custom API Integrations: Connecting non-native endpoints and determining where custom Full-Stack/Web Development adds real ROI.
- Growth Operations: Pipelines for LinkedIn Lead Generation feeding into a centralized CRM.
- Marketing & Outreach Automation: Data-driven triggers for email marketing sequences and outreach copywriting flows.
- Data Synchronization: Automated data entry and sync routines across Google Sheets, Google Docs, and Microsoft Excel.
- Creative Asset Automation: Potential integration pathways for automated Canva creative production.

Ideal Candidate:
- Deep experience in systems engineering, Airtable architecture, Make, n8n, and custom AI Agent Development.
- Highly opinionated on best-in-class tech stack decisions and systems architecture.
- Able to provide clear actionable documentation and a concrete development roadmap.

Please outline 2–3 relevant automation systems you have designed, highlighting your strongest technical areas from the list above.

Role overview
You'll own the build and delivery of a 5-stage automation pipeline for a private healthcare client, integrated directly into their clinical and administrative stack.
This is a 6-week contract engagement covering discovery, build, UAT and go-live, followed by a 30-day hypercare period. The scope is defined, the client relationship is live, and the stack is locked. You'll be embedded with the ivee delivery team and given full ownership of the technical build from day one.
The project removes 54 hours of manual administrative work per week from a consultant support team. Every consultant appointment generates a patient letter. Today that letter goes through 10 manual steps before it reaches the patient. You're replacing 9 of them with a single automated pipeline, triggered on consultant approval, integrated into Meddbase, O365 and Egress.
The complexity here sits mostly in the API layer, not the automation tooling. Meddbase's public documentation doesn't cover everything you'll need to build against it reliably, so a meaningful part of this role is validating real API behaviour during discovery, rather than assuming the published docs tell the whole story.
Key responsibilities

Stress-test Meddbase's actual API behaviour against its published documentation before committing to the technical design
Build a trigger-based PDF generation pipeline that fires on letter approval in Meddbase and renders a formatted output via a templating engine
Build a CC/referrer address lookup that resolves recipient contacts from Meddbase, augmented with internet search
Implement dispatch routing across encrypted paths: Meddbase secure link where no CCs are present, Egress encrypted PDF where CCs are present, plus print handling for cases that need physical post
Build status writeback to Meddbase, replacing the parallel Excel log entirely with a live dashboard
Design and implement an exception queue, with real-time alerts on failures
Run a two-day on-site discovery sprint with the client's consultant support team in Week 1 to lock the spec and edge cases
Deliver UAT with the support team in Week 3 and manage go-live in Week 4
What we're looking for

Real API integration fluency rather than just tool operation: comfortable reading a third-party API's documentation critically, spotting where it's incomplete or doesn't match live behaviour, and testing directly against a real or sandbox account
Proven experience with API integration in regulated or data-sensitive environments
Experience integrating with CRM or practice-management APIs (Salesforce, HubSpot, or similar) in regulated or data-sensitive environments
Hands-on experience with n8n/Make.com
PDF generation and templating experience, e.g. Puppeteer, Playwright/Chromium, or WeasyPrint
O365 and programmatic email/document dispatch experience
Prior work in a CQC-registered or otherwise regulated clinical environment is a plus
GDPR-aware data handling, since you'll be working with patient health records
Enough JavaScript to write expressions and transformations inside automation nodes
Comfortable building basic monitoring and alerting so the pipeline stays visible and debuggable
Meddbase experience is a significant advantage
Egress integration experience is a plus
A clear communicator, comfortable working directly with non-technical stakeholders
What success looks like

A 10-step manual workflow reduced to 2 human touchpoints
~54 hours a week returned to the consultant support team
Zero patient letters lost, duplicated, or mis-routed during rollout
An exception queue the team actually uses, not one it works around
Engagement details

Type: Contract
Start: August 2026
Duration: 3 weeks (discovery, build, UAT, go-live), plus 30-day hypercare
Location: London, on-site Week 1 and go-live week, remote otherwise
Rate: Competitive, based on experience

I have an existing e-book in PDF format and I want the entire “E-book” automation flow handled for me—from prepping the file to having it live on Amazon Kindle, Apple iBooks and Google Play Books.

Scope of work
• Convert the source PDF into all platform-ready formats (EPUB, MOBI/KPF, and any other file type each store prefers) without layout losses.
• Set up an automated or repeatable workflow—scripts, InDesign/Calibre settings, or cloud-based tools—that takes the PDF, outputs the correct formats, embeds metadata and cover art, then uploads or queues the book on the three stores.
• Make sure store-specific requirements (ISBN handling, pricing tiers, image resolution, table of contents, accessibility tags) are validated automatically so the files clear each platform’s checks on the first pass.

Acceptance criteria
1. A single command or clearly documented step sequence converts the PDF into compliant files for all three platforms.
2. Automated upload (or documented semi-automated method where APIs are limited) successfully delivers the titles to:
– Amazon Kindle
– Apple iBooks
– Google Play Books
3. Each store’s previewer shows correct formatting, active links, and working table of contents.
4. You provide the reusable scripts/config files plus a short README so I can rerun the workflow for future editions.

Feel free to recommend your preferred tools—Calibre CLI, Kindle Create, Apple Books Publisher, Google Books Partner Center API, Python, bash, Zapier or others—as long as the final process is reliable and easy for me to repeat.

Skills: eBooks, Adobe InDesign, Amazon Kindle, Scripting, Digital Marketing, SEO Writing, Automation, Zapier, API Integration

Looking for a GHL specialist to set up our CRM, build funnels, and connect tools via Zapier.

Scope:

GHL setup: pipelines, tags, workflows, calendars, email/SMS
Funnel & landing page builds (opt-in, booking, or sales)
Zapier/Make integrations with our existing tools
Must have: Proven GHL + Zapier experience. Share past funnel examples.

In your proposal, include:

Relevant GHL/Zapier work (links or screenshots)

We are looking for an experienced Facebook and Instagram Ads specialist to manage and improve paid lead generation campaigns for our business.
The primary objective is not simply to generate a high volume of inexpensive leads. We want to consistently generate qualified prospects who match our target customer profile, understand the value of our offer, and have a genuine likelihood of becoming paying customers.
The right person will be comfortable taking responsibility for the complete Meta Ads process. This includes developing the campaign strategy, researching audiences, setting up campaigns, planning creative tests, reviewing tracking, optimizing performance, analyzing lead quality, and reporting results.
This is not an entry-level position. We are looking for someone who has already managed successful lead generation campaigns and can demonstrate how their work improved both advertising performance and the quality of the opportunities generated.
Main Objective
Your main responsibility will be to build and optimize a scalable Meta Ads system that generates qualified leads at an acceptable acquisition cost.
We will evaluate performance based on the number of qualified leads generated, the cost per qualified lead, the percentage of leads who book appointments, the appointment attendance rate, the lead-to-customer conversion rate, the customer acquisition cost, and the estimated revenue or pipeline value created by the campaigns.
We do not want campaign decisions to be based only on cost per lead. A campaign generating inexpensive but poorly matched or unresponsive leads will not be considered successful.
Campaign Strategy
You will be expected to develop a clear Meta Ads strategy based on our business model, target customer, offer, sales process, advertising budget, and growth objectives.
Your work may begin with reviewing our existing campaigns, understanding our services and pricing, defining our ideal customer profile, identifying the strongest advertising angles, selecting the appropriate campaign objectives, and recommending the right balance between prospecting and retargeting.
You should also create a structured testing roadmap and explain how successful campaigns could be scaled once profitable combinations of audiences, messaging, creatives, and conversion paths have been identified.
We are looking for someone who can clearly explain the reasoning behind their strategic recommendations rather than simply launching campaigns based on a standard template.
Campaign Setup and Management
You will manage campaigns directly inside Meta Ads Manager.
This includes creating campaigns and ad sets, allocating budgets, selecting conversion locations, configuring audiences and placements, choosing attribution and bidding settings, implementing naming conventions, applying UTM parameters, monitoring performance, and scaling successful campaigns.
You should understand when it is appropriate to use Meta instant forms, website landing pages, Messenger, WhatsApp, booked-call funnels, or other lead generation methods.
You should also be able to recommend the most appropriate conversion path for our business based on lead quality, sales complexity, customer intent, and available budget.
Audience Research and Targeting
You will be responsible for researching, building, and testing relevant audiences.
You should have practical experience with broad targeting, interest-based audiences, lookalike audiences, customer lists, website visitors, video viewers, Instagram and Facebook engagement audiences, lead form audiences, retargeting groups, geographic targeting, demographic targeting, and audience exclusions.
You should understand how Meta's current advertising algorithm works and be able to determine when detailed targeting is useful and when broader targeting is more likely to produce better results.
We expect you to avoid unnecessary audience fragmentation, excessive campaign complexity, and structures that prevent Meta from collecting enough data to optimize effectively.
Advertising Angles and Messaging
You should be able to contribute meaningfully to the development of advertising angles and campaign messaging.
This means understanding the target customer's pain points, goals, desired outcomes, objections, fears, buying motivations, and reasons for delaying a decision.
You should be able to recommend problem-focused, solution-focused, educational, authority-based, testimonial-driven, social-proof, offer-led, and direct-response advertising concepts.
You should also be able to develop or improve video hooks, headlines, primary text, calls to action, and creative briefs.
You do not need to be a dedicated copywriter, but you must understand direct-response advertising and be able to recognize weak, generic, or poorly positioned messaging.
Creative Testing
You will help us establish a structured and ongoing creative testing process.
The creative formats may include static images, short-form videos, founder-led videos, customer testimonials, case studies, before-and-after concepts, educational advertisements, problem-and-solution advertisements, user-generated content, native-looking social media content, carousels, and direct-response promotional creatives.
You should be able to recommend which assets need to be produced and provide clear creative briefs to our internal team or external creators.
When analyzing creative performance, you should consider engagement during the opening seconds, video retention, click-through rate, cost per click, landing page conversion rate, lead form completion rate, cost per lead, cost per qualified lead, and the quality of leads generated further down the funnel.
We are looking for someone who understands that creative quality and creative testing are among the most important drivers of Meta Ads performance.
Landing Page and Lead Form Optimization
You should be able to review our landing pages and Meta lead forms and recommend practical improvements.
Your recommendations may involve improving headlines, clarifying the value proposition, strengthening the offer, reorganizing the page structure, improving calls to action, reducing unnecessary friction, introducing qualification questions, improving trust signals, adding testimonials or case studies, improving the mobile experience, increasing page speed, and reducing low-quality or fraudulent submissions.
You should understand the balance between maximizing conversion volume and protecting lead quality.
In some situations, we may intentionally introduce additional qualification questions or friction if doing so reduces the number of unsuitable leads and improves sales outcomes.
Tracking and Attribution
Accurate tracking is essential for this role.
You should have practical experience with Meta Pixel, Meta Conversions API, Google Tag Manager, Google Analytics 4, standard conversion events, custom conversion events, domain verification, event testing, attribution settings, UTM parameters, CRM tracking, offline conversions, appointment tracking, call tracking, lead status tracking, and revenue attribution.
You should be able to audit our current setup and identify events that are missing, duplicated, incorrectly configured, or reporting unreliable data.
Ideally, you will help us connect campaign performance with real sales outcomes instead of relying entirely on the conversion figures reported inside Meta Ads Manager.
Lead Quality Optimization
A major part of this position will involve improving lead quality rather than simply increasing lead volume.
You will be expected to work with feedback from our sales team, CRM data, appointment outcomes, and customer acquisition information.
You should investigate which campaigns, audiences, advertisements, offers, landing pages, and form questions generate qualified prospects. You should also identify which sources produce people who are unsuitable, unresponsive, unable to afford the offer, or unlikely to become customers.
Campaign optimization should be informed by whether leads book appointments, attend scheduled calls, enter the sales pipeline, receive proposals, and become paying customers.
We want someone who actively investigates poor lead quality instead of treating every submitted form as a successful result.
Testing and Optimization
You will be responsible for ongoing campaign testing and optimization.
The testing process may involve campaign objectives, conversion locations, audiences, geographic targeting, placements, budget allocation, bid strategies, creative concepts, video hooks, headlines, ad copy, offers, lead magnets, landing pages, qualification questions, calls to action, and retargeting windows.
You should use a structured testing methodology and avoid making many unrelated changes simultaneously without a clear hypothesis.
You should understand when campaigns need more time and data before decisions can be made, as well as when immediate intervention is required to prevent wasted spend.
Budget Management and Scaling
You will be responsible for helping us use the advertising budget efficiently.
You should be able to recommend a suitable initial testing budget, distribute spend across campaigns, identify when a campaign is ready to scale, and increase investment without unnecessarily destabilizing performance.
You should understand both vertical and horizontal scaling, creative fatigue, audience saturation, diminishing returns, and the risks associated with increasing budgets too aggressively.
You should also be able to forecast approximate lead volume based on the available data and explain the assumptions behind your projections.
Please be prepared to explain your approach to scaling successful lead generation campaigns while protecting cost per qualified lead and customer acquisition cost.
Reporting and Communication
We expect clear, consistent, and proactive communication.
Your reports should cover advertising spend, total leads, qualified leads, cost per lead, cost per qualified lead, booked appointments, cost per booked appointment, appointment attendance, sales opportunities, customers acquired, customer acquisition cost, audience performance, creative performance, tests completed, problems identified, actions taken, and recommended next steps.
Reports should provide interpretation rather than simply presenting screenshots or exported figures.
We want to understand what happened, why it happened, what was learned, which decisions were made, and what should happen next.
We also expect you to communicate risks, tracking problems, lead-quality concerns, and performance declines early rather than waiting until a reporting deadline.
Required Experience
Please apply only if you have professional experience managing Meta Ads for lead generation businesses.
The ideal candidate will have demonstrable experience with Facebook and Instagram lead generation campaigns, particularly for service businesses, agencies, consulting companies, business-to-business services, high-consideration offers, or similar models.
You should have a strong understanding of campaign structure, audience strategy, creative testing, landing pages, lead forms, tracking, optimization, and direct-response advertising.
You should also have experience analyzing lead quality and using CRM or sales data to improve campaign decisions.
Strong analytical skills, clear communication, reliability, attention to detail, and the ability to work independently are essential.
Experience with Google Tag Manager, Google Analytics 4, HubSpot, GoHighLevel, Salesforce, Zapier, Make, or comparable platforms will be considered an advantage.
Who Should Not Apply
This position is not suitable for someone who is new to Meta Ads or has only completed advertising courses without managing real campaigns and meaningful budgets.
It is also not suitable for someone who focuses primarily on impressions, reach, engagement, or other vanity metrics while ignoring commercial outcomes.
Please do not apply if your definition of success is limited to achieving a low cost per lead, if you use the same campaign structure for every client, or if you rely entirely on Meta's automated recommendations without independent analysis.
We are not looking for someone who cannot explain their strategic decisions, does not review lead quality, communicates only when prompted, sends generic reports, or outsources the work without informing us.
Initial Scope of Work
The initial engagement will likely begin with a review of our business, offer, ideal customer, sales process, existing Meta Ads account, tracking setup, historical campaign results, landing pages, and lead forms.
You will then identify the main performance issues and opportunities, prepare a campaign strategy, develop a testing roadmap, and recommend the most appropriate campaign structure.
Depending on the condition of the account, you may be asked to restructure existing campaigns or build new ones.
After launch, you will monitor performance, optimize campaigns, evaluate lead quality, report results, and develop a scaling plan based on the data collected.
Please clearly state which parts of this process you can complete directly and which parts would require support, assets, access, or implementation from our team.
Expected Deliverables
Expected deliverables may include a Meta Ads account audit, a tracking audit, a campaign strategy, audience research, advertising-angle recommendations, a creative testing plan, creative briefs, campaign setup, retargeting implementation, landing page recommendations, lead form recommendations, regular performance reports, an optimization log, and scaling recommendations.
The exact deliverables will be agreed upon before the engagement begins.
Working Relationship
We are interested in finding a reliable specialist for an ongoing working relationship.
The first stage may begin with a paid audit, strategy project, or initial campaign setup. If the cooperation is successful, the engagement may continue as a long-term campaign management relationship.
We value ownership, transparency, reliability, strategic thinking, attention to detail, honest reporting, proactive communication, and continuous experimentation.
We prefer someone who identifies and communicates problems early rather than hiding poor results or waiting for us to notice them.
How to Apply
Please begin your proposal with the words “Qualified Leads” so that we know you have read the full job description.
In your application, explain how many years of professional Meta Ads experience you have, which types of lead generation businesses you have worked with, and the approximate monthly advertising budgets you have managed.
Please describe at least one successful lead generation campaign in detail. Include the type of offer being advertised, the approximate budget, the original cost per lead, the final cost per qualified lead, and the method used to determine whether a lead was genuinely qualified.
Explain which changes had the greatest impact on performance and how you optimize campaigns for lead quality rather than simply lead volume.
Please also describe how you connect Meta Ads data with CRM information, appointment outcomes, sales activity, or revenue.
We would like to understand your approach to creative testing, the information and assets you require before starting, the tracking and reporting tools you use, and whether you personally complete the work or involve other team members.
Please state your availability during the next three months and your preferred pricing structure.
Relevant screenshots, case studies, and anonymized campaign results are welcome, provided that no confidential client information is disclosed.
Optional Paid Trial Project
We may begin with a paid trial project before committing to ongoing campaign management.
The trial may involve auditing our Meta Ads account, reviewing the tracking setup, evaluating the landing page or lead form, identifying the main performance issues, proposing a campaign structure, preparing a 30-day testing plan, and providing creative and messaging recommendations.
The purpose of the trial will be to evaluate the quality of your strategic thinking, analysis, communication, and attention to detail.

Job Description

I run an online coaching business and track client payments (start date, due date) in a Google Sheet. I need a simple, low-cost automation built to send clients their payment reminders through whatsapp.

I run a high ticket sales so total number of clients will always be low. aprox 10-20.

About us

We run a multi-centre rehabilitation and mental health clinic in India with locations across three cities. Our operations run on the Zoho ecosystem — CRM, Books, and Bookings — covering the full client journey from first enquiry through assessment, therapy planning, and ongoing therapy delivery.

Our process design is already documented. What we need is someone to build the automation layer that enforces it.

The problem we're solving

Two specific gaps are costing us clients, and both are invisible until it's too late:

Clients pay for an assessment and then wait, because the handover between our sales team and our scheduling team has no enforcement behind it.
Clients quietly stop attending therapy and nobody notices until the monthly review.

Neither is a process design problem. Both are a "nothing triggers when things sit still" problem.

Scope of work
Automation 1 — Paid-but-not-scheduled escalation

When a payment is recorded against a client but the record has not moved to "Assessment Scheduled" within 24 hours, escalate.

Trigger on payment recorded / deal stage change
Time-based check at the 24-hour mark
Escalation alert to the Assessment In-Charge and the Sales Team Lead
Second-level escalation at 48 hours to the process owner
Must be centre-aware — the alert goes to the right people for the right location
Should not fire if the record has legitimately progressed or been cancelled/refunded
Automation 2 — Therapy gap detection

A scheduled daily job that identifies active therapy clients with no session logged in a configurable number of days.

Runs daily as a scheduled function
Threshold must be configurable by us without a developer (e.g. via a settings record or custom field), and ideally variable by therapy type
Flags the client record and creates a follow-up task assigned to the therapy coordinator for that centre
Excludes clients on planned breaks, discharged clients, and completed packages
Daily digest to the coordinator rather than one alert per client — we do not want alert fatigue
Session data currently sits across CRM and Zoho Bookings, so the logic will need to account for both
Deliverables
Both automations built, tested, and live in our production Zoho CRM
Test cases demonstrated with sample records before go-live
A short written handover document — what was built, where it lives, how to change the thresholds and recipient lists, and how to disable a rule safely
A 45-minute walkthrough call with our internal process owner
14 days of post-deployment support for bug fixes
What we're looking for
Demonstrable Zoho CRM experience, specifically with workflow rules, scheduled functions, and Deluge scripting
Experience with custom modules — our setup is a repurposed CRM, not a standard sales pipeline, so field and module names will not be what you expect
Working knowledge of Zoho Bookings and how data flows between it and CRM
Ability to work within our Zoho edition's rule and function limits, and to tell us honestly if a requirement needs an edition upgrade rather than building a fragile workaround
Clear written English and a habit of documenting what you build
Comfortable working with a client in the IST timezone

Remote Bookkeeping & Finance Administration Contractor
Immediate Project with Long-Term Opportunity

ABOUT TIMBER REVIVAL

Timber Revival is an Australian manufacturer and online retailer of premium timber products, supplying customers throughout Australia.

We're a growing business that values quality, innovation and continuous improvement. As a small team, everyone has the opportunity to make a genuine impact by improving systems, streamlining processes and helping the business grow.

We're looking for someone who enjoys solving problems, embraces technology and wants to become a valued part of our team over the long term.

THE OPPORTUNITY

We're seeking an experienced remote bookkeeping contractor to assist with an immediate finance catch-up project, followed by an ongoing engagement of approximately 10–15 hours per week.

This role is ideal for someone who enjoys taking ownership, improving processes and working closely with a small business where your contribution is genuinely valued.

Stage 1 – Immediate Priority

Our immediate objective is to bring our bookkeeping completely up to date through to the end of the financial year so our BAS and financial records can be prepared and submitted by 20 September.
This will require revisions of Q2 & Q3 submissions and the full preparation of Q4 data.

This project will include:

Entering outstanding supplier bills
Accounts payable processing
Accounts receivable reconciliation
Bank, Stripe and general ledger reconciliations
Reviewing historical transactions and correcting coding where required
Resolving discrepancies
Ensuring all accounts are accurate and fully reconciled
Preparing the business for year-end reporting

We're looking for someone who can commence quickly and work independently with minimal supervision.

Stage 2 – Ongoing Engagement (10–15 hours per week)

Following successful completion of the catch-up project, we'd like to retain the successful contractor for ongoing bookkeeping and finance administration support.

Responsibilities will include:

Daily allocation of customer receipts
Accounts payable processing
Weekly sales reporting
Bank and account reconciliations
Inventory-related bookkeeping
General finance administration
Supporting our sales team with finance-related enquiries
Identifying opportunities to improve systems and efficiency
Assisting with implementation of improved workflows and automation
Software You'll Be Using

Experience with the following (or similar platforms) is highly desirable:

MYOB AccountRight
Microsoft 365
Excel
Stripe, PayPal & B2B payment platforms
AI & Process Improvement
HubSpot (not essential)

We're passionate about improving efficiency and making better use of technology.

We're looking for someone who actively embraces AI and automation whilst maintaining a keen eye for the detail, rather than simply completing repetitive bookkeeping tasks.

As part of your application, we'd love to hear about:

AI tools you've used (ChatGPT, Microsoft Copilot or similar)
Workflow automation you've created using Power Automate, Zapier, Make or other platforms
Examples where you've significantly reduced manual work or improved reporting
Any bookkeeping or finance processes you've redesigned to improve efficiency

ABOUT YOU

You'll ideally have:

Certificate IV or higher in Accounting or Bookkeeping
At least 3 years' bookkeeping experience
Strong reconciliation skills
MYOB AccountRight experience
Excellent Excel skills
Experience working with inventory-based businesses (preferred)
Excellent written English
High attention to detail
Strong organisational skills
The ability to work independently and proactively

Most importantly, you're someone who enjoys improving businesses—not just processing transactions.

WORKING ARRANGEMENT

This is a fully remote contractor position.

To ensure effective collaboration with our Australian-based team, we're looking for someone who can work a consistent schedule each week.

We're seeking availability during at least part of our core business hours (AEST/AEDT), ideally between 9:00am and 3:00pm Monday to Friday.

While additional hours can certainly be completed outside these times, it's important that there is regular overlap with our team so questions can be answered promptly, priorities can be discussed and work can continue without unnecessary delays.

TO APPLY

Please include:

Your hourly rate
Your availability to commence
Your preferred weekly availability
Examples of bookkeeping work completed for similar businesses
A brief description of how you've used AI or automation to improve bookkeeping or finance processes

Buscamos un/a Técnico/a IT con perfil analítico para gestionar bases de datos de clientes, campañas de publicidad digital y herramientas de automatización.

No buscamos un desarrollador senior, sino una persona organizada, con capacidad de aprendizaje y ganas de crecer profesionalmente.

Funciones
Gestión y mantenimiento de bases de datos de clientes y contactos.
Segmentación de audiencias y organización de información.
Configuración, seguimiento y optimización de campañas publicitarias (Meta Ads, Google Ads y otras plataformas).
Automatización de procesos y flujos de trabajo.
Integración entre diferentes herramientas mediante APIs, webhooks o plataformas no-code.
Elaboración de informes y análisis de resultados.
Soporte en la implantación de nuevas herramientas digitales.

Requisitos
Formación en Informática, Desarrollo de Aplicaciones, Sistemas, Marketing Digital o similar (FP Superior o Grado).
Buen manejo de Excel o Google Sheets.
Conocimientos de bases de datos (SQL será valorable).
Facilidad para aprender nuevas plataformas y software.
Capacidad analítica y atención al detalle.

Se valorará
Experiencia con CRM (HubSpot, Zoho, Salesforce, etc.).
Experiencia en Meta Ads y Google Ads.
Conocimientos de automatización (Make, Zapier, n8n o similares).
Conocimientos básicos de HTML, JavaScript o Python.
Experiencia con APIs REST.
Conocimientos de Power BI o Looker Studio.
Inglés técnico.

Buscamos una persona que sea
Muy organizada.
Resolutiva.
Curiosa y con iniciativa.
Capaz de aprender rápidamente nuevas herramientas.
Orientada a la mejora continua y la automatización.

Es absolutamente imprescindible que el idioma nativo sea el español. Si disfrutas organizando información, optimizando procesos y utilizando la tecnología para mejorar la productividad, nos gustaría conocerte.

Skills: Excel, SQL, Database Administration, Digital Marketing, Data Analysis, Google Sheets, Automation, Database Management, API Integration, Data Management

I’m looking for an experienced Community Builder and Skool expert to help me launch a membership-based community focused on helping people pay down student loan debt through education, accountability, and community support. I have the vision—I need someone who can help bring it to life with the right systems, workflows, and member experience. Responsibilities include setting up and customizing my Skool community, creating categories, classroom content, onboarding, and member journey, developing community rules and operating procedures, recommending the best tools for applications, member verification, tracking, and communication, building automations using tools like Zapier or Make (preferred), creating scalable systems for member management and engagement, and advising on best practices for growing and managing an online community. I’m looking for someone who is proactive, strategic, detail-oriented, and has experience building successful membership communities. When applying, please include examples of Skool communities you’ve built or managed, your experience with membership programs, automation or workflow projects you’ve completed, and why you’d be a great fit for this project. This is a long-term opportunity for the right person as the community continues to grow.

TITLE
Full-Time Automation Operations Coordinator - Run & Improve Our Marketplace System (Make.com / Meta / SMS)

PROJECT TYPE
Full-time, ongoing (long-term hourly). This is a recurring role, not a one-off project.

ABOUT US
We're an Australian home-services marketplace (lawn mowing, expanding to more services). We connect customers with local contractors through an automated system built on Make.com, Meta Lead Ads, an SMS platform (TextMagic), Stripe and Google Sheets. The engine is built and running - we now need someone to own the day-to-day running of it AND help drive its improvement.

THE ROLE
You'll do two connected things:

1. Run the day-to-day operations
- Process incoming customer enquiries and send estimates
- Dispatch jobs to contractors and manage the claim process
- Keep jobs moving, follow up where needed, keep records clean
- Monitor the automations and catch anything that breaks

2. Drive how the system improves
Because you're the one living in the system every day, you'll be the one who spots where it's slow, clunky or breaking. You'll document those problems, prioritise them, and work directly with our automation developer to get them fixed and built into our next version (v2). You're the bridge between "what's actually happening day to day" and "what the system should do better."

WHO WE'RE LOOKING FOR
- You understand automation stacks - Make.com (or similar: Zapier, n8n), webhooks, APIs. You don't need to be a senior engineer, but you must be able to hold a real technical conversation with our developer, not just click buttons.
- You've run daily operations on tools like Meta Lead Ads and an SMS platform.
- You're organised and proactive - you notice problems, write them up clearly, and drive them to resolution rather than waiting to be told.
- You communicate clearly in English and are reliable with daily hours.
- Bonus: experience with marketplaces, dispatch/booking systems, or lead-generation platforms.

YOU'LL WORK WITH
Our automation developer (who builds the scenarios) and the founder. You'll own operations and the improvement list; the developer owns the heavy building. Clear lanes, close coordination.

TO APPLY - please answer these three questions (applications without answers will be ignored):
1. Describe an automation you've built or run in Make.com or a similar tool. What did it do, and what went wrong at some point / how did you handle it?
2. Have you run daily operations using Meta Lead Ads and an SMS platform? Roughly what volume, and what did the daily process look like?
3. Give a specific example where you spotted a process problem in a system you were running, and drove the fix. What did you change, and what was the result?

Tell us your ongoing weekly availability and your hourly rate.

Skills: PHP, Website Design, Project Management, Software Architecture, HTML, API, Automation, Make.com

The project would include:

• Setting up the ClickUp workspace structure
• Creating a centralized team Wiki using ClickUp Docs
• Transferring and organizing your existing OneNote documents
• Structuring your business processes and SOPs
• Adding and organizing the employee handbook
• Creating task boards, folders, lists, statuses, and custom fields
• Setting up templates and basic automations
• Building tools and views for managing daily business operations
• Providing a walkthrough once the setup is completed

I own a concrete cutting, core drilling, GPR scanning, and demolition company in South Florida. I’m looking for an AI automation consultant to help streamline my business. I want to use ChatGPT and other AI tools to create proposal templates, estimate generators, scope of work documents, customer emails, bid responses, pricing tools, and office workflows. The goal is to reduce repetitive work, improve consistency, and build a system my office staff can easily use. This will begin as a small paid project with the opportunity for ongoing work. Experience with construction, estimating, field service businesses, or CRM integrations is a plus. Please start your proposal with the words “Concrete AI” and briefly describe one idea you have for improving my proposal or estimating process. Please include examples of similar AI workflow projects you’ve completed thank you

Scope of Work & Key Responsibilities
Sales Funnel Setup: Configure and optimize our lead acquisition and sales funnel strategy from end to end.
HubSpot CRM Integration: Ensure all lead capture touchpoints, form submissions, and customer data map accurately into HubSpot, setting up pipelines, contact properties, and automated follow-up workflows.
Social Media Connection: Connect and integrate lead generation and tracking tools from Facebook, Instagram, and TikTok with our sales funnel and HubSpot CRM.
Website Integration: Embed forms, tracking scripts (pixels/API), and funnel elements seamlessly onto our website.
Testing & Quality Assurance: Conduct end-to-end testing to verify data flow, lead attribution, automation triggers, and tracking accuracy across all integrated platforms.

Requirements & Preferred Skills
Proven experience setting up sales funnels and HubSpot CRM integrations.

Strong hands-on experience with social media lead ads and integrations (Meta Ads Manager / Facebook, Instagram, TikTok For Business).

Experience with website form integrations and tracking setup (Meta Pixel, TikTok Pixel, Conversions API, Zapier/Make if necessary).

Strong communication skills and ability to deliver on tight timelines.

I’m in month one of launching my residential cleaning business and I’m looking to hire an experienced virtual assistant to join me.

I’m specifically looking for someone who already has hands-on experience with BookingKoala and understands the day-to-day operations of a cleaning business.

Responsibilities may include:
• Managing bookings and schedules
• Customer communication (calls, texts, emails)
• BookingKoala administration
• Following up with leads and customers
• General administrative support

Ideally, you’ve worked with a residential cleaning company before and can get up to speed quickly with minimal training.

If this sounds like you, please comment below or send me a DM with:

* Your experience with BookingKoala
* The cleaning companies you’ve supported (if applicable)
* Your hourly rate
* Your time zone and availability

Looking forward to connecting with the right person!

We just onboarded with Service Titan and I need my GHL to talk to it. Most urgent task: when appointment is created in GHL, I need the an appointment to also be booked in Service Titan, after checking for duplicates so duplicate contacts are not created.

I also need to be able to activate certain workflows in GHL after certain actions in ST are taken. For example, when the estimate is sent, I want an automation to be activated in GHL.

Looking for someone who has done this before.

Need someone to review my Zapier automation and diagnose the issue with the ClickFunnels 2.0 trigger. The trigger was working fine but has stopped functioning without any changes. I have already tried reconnecting the integration. Looking for an expert to identify and fix the problem.

Upwork Job Posting: GoHighLevel (GHL) AI Voice & Automation Expert

We are looking for an experienced GoHighLevel (GHL) Automation & AI Expert to help build and optimize AI-powered customer communication systems.

Responsibilities
Set up and configure AI voice agents to answer incoming phone calls.
Train AI agents to answer common customer questions naturally and professionally.
Build AI workflows that qualify leads and book appointments directly into Google Calendar.
Create and optimize SMS automation for lead follow-up, reminders, confirmations, and customer engagement.
Develop GHL automations, workflows, triggers, pipelines, and integrations.
Connect third-party tools when needed using webhooks, APIs, or Zapier/Make.
Test, troubleshoot, and improve automation performance.
Requirements
Proven experience with GoHighLevel (GHL).
Experience building and training AI voice agents for inbound calls.
Strong knowledge of SMS automation, workflows, and conversational AI.
Experience integrating Google Calendar for appointment scheduling.
Familiarity with APIs, webhooks, Zapier, Make, and other automation tools.
Excellent communication skills and attention to detail.
Ability to recommend best practices and improve existing systems.
Preferred Experience
AI platforms such as Vapi, Retell AI, ElevenLabs, OpenAI, Bland AI, or similar.
CRM automation and lead nurturing.
Call tracking and reporting.
Experience working with service-based businesses.
To Apply

Please include:

Examples of GHL projects you've completed.
AI voice agents you've built (share demos or recordings if available).
SMS automation examples you've created.
Your experience with Google Calendar integrations.
Your hourly rate and availability.
Why you're the right fit for this project.

We are looking for someone who can become a long-term partner as we continue to expand our AI and automation systems.

We’re a growing boutique digital marketing agency focused on helping local service businesses generate more leads, automate follow-up, and convert prospects into paying customers.
We build complete marketing systems using GoHighLevel, AI, automation, sales funnels, websites, and outbound marketing. We’re looking for a highly organized, proactive Virtual Assistant with strong GoHighLevel experience who wants to become a long-term member of our team.
If you’re someone who enjoys building systems, solving problems, and taking ownership of your work, we’d love to hear from you.

Your Responsibilities
GoHighLevel
Build and manage GoHighLevel sub-accounts
Create, test, and troubleshoot workflows & automations
Build funnels and landing pages
Configure forms, surveys, calendars, pipelines, and opportunities
Create and manage email & SMS campaigns
Set up AI chatbots and AI voice receptionists
Assist with A2P 10DLC registration and compliance
Import/export contacts and maintain CRM data
Connect third-party integrations
Test automations and resolve issues
Document processes and create SOPs

Lead Generation & Prospecting
Build highly targeted B2B prospect lists
Research businesses across different industries
Find verified decision-maker contact information
Use LinkedIn Sales Navigator for prospecting
Source verified email addresses
Find verified SMS-capable mobile phone numbers
Perform data scraping and list cleaning
Organize lead lists inside Google Sheets or GoHighLevel
Assist with LinkedIn outreach campaigns
Help prepare cold email campaigns

Marketing & Administrative Support
As our agency grows, you’ll also assist with:
AI prompt creation using ChatGPT and Claude
Basic Canva edits using templates
Website updates
Research projects
Data entry
SOP documentation
General administrative tasks
Other marketing-related projects as needed

Required Experience
You must have experience with:
GoHighLevel
CRM setup and management
Workflow automation
Sales funnel creation
Landing page creation
Email marketing
SMS marketing

Bonus Skills
These aren’t required but will make you stand out:
Zapier
Apollo
Google Sheets
ChatGPT
Claude
Canva
HTML/CSS basics
API integrations
Meta Lead Ads
Google Business Profile
Local SEO
Appointment setting
Copywriting


What We’re Looking For
The ideal candidate is:
Highly organized
Detail-oriented
Excellent communicator
Proactive and resourceful
Able to work independently
A strong problem solver
Comfortable learning new software
Fluent in written and spoken English
Reliable and responsive
We’re looking for someone who wants to grow with our agency and become a valuable long-term team member—not just someone looking for a quick freelance project.

Deliverables You May Be Responsible For
Complete GoHighLevel CRM setups
Workflow and automation builds
Sales funnels
Landing pages
Email & SMS campaigns
AI chatbot implementation
AI voice agent setup
Prospect databases
Verified lead lists including:
Company Name
Website
Contact Name
Job Title
Verified Email Address
Verified Cell Phone Number (SMS-capable)
Business Phone Number
LinkedIn Profile
Business Address
Social Profiles (LinkedIn, Facebook, Instagram, X)

Tools You’ll Be Using
GoHighLevel
Apollo
LinkedIn Sales Navigator
ChatGPT
Claude
Zapier
Google Workspace
Canva
Google Sheets

Hours
Part-time to start (approximately 10–20 hours per week)
Opportunity to grow into a full-time position
Flexible schedule
Some overlap with U.S. business hours is preferred but not necessary

To Apply
Please include the following in your proposal:
How many years have you been using GoHighLevel?
What is the most advanced workflow or automation you’ve built?
Have you managed multiple GoHighLevel subaccounts? If so, describe your experience.
Which lead generation tools are you most experienced with?
Which AI tools do you use regularly in your workflow?
Share 2–3 examples of GoHighLevel projects you’ve completed.
Record a 2–3 minute Loom (or similar) video introducing yourself and explaining why you’d be a great fit for this position. Please also briefly walk us through one GoHighLevel project you’ve personally built.
Tell us what you’re looking for in a long-term role.
Important: Start your proposal with the words “HighLevel Pro” so we know you’ve read the entire job post.
We’re looking for someone dependable, proactive, and committed to helping us build an exceptional agency. If that sounds like you, we’d love to hear from you.

I’m looking for an experienced Notion expert to create a professional SOP template that can be used for both personal and company workflows.
I need a clean and easy to use system where users can create, organize, manage, and update their SOPs in one place. The template should be flexible enough for individual use as well as teams and companies.

The project will include:

• SOP database with useful properties and views
• Reusable SOP page template
• Sections for documenting processes and step by step instructions
• Organization by category, department, owner, status, and review date
• A clean dashboard and user friendly layout
• Easy to duplicate and customize for different businesses

Experience with building professional Notion templates and business systems is important.

Please share examples of similar Notion work you have done and briefly explain how you would approach this project.

We need an expert to build a scalable B2B cold email and automated booking engine for 2 agency users to onboard 10+ commercial cleaning clients. The workflow includes a reusable GHL snapshot and 11-field onboarding form, a 14-day safety delay with an override switch, and Make/Zapier logic to isolate leads into client-specific Instantly workspaces. The system must enforce a global suppression list and use GHL Conversational AI to auto-suggest walkthrough slots via Google/Outlook API. Deliverables include a 1-page SOP for buying lookalike domains and setting up 301 redirects.

I need to have my FaceBook and Instagram accounts integrated with ManyChat.com and some advertising automations setup.

Hello!
I'm looking for someone to help me with AI Claude automation, I'm a real estate agent and I use all teh time but I need an expert to help to do more.
Lead gen & prospecting
BoldTrail CRM workflows
Email & WhatsApp communication
Listing descriptions & MLS optimization
Market research & comps
Let me know if you are available. Thank you. Paola

# ⭐ Administrative Operations Assistant | Airtable | Notion | Google Workspace | Long-Term Opportunity

## About Us

We are building one of the most innovative operations teams in our industry, and we're looking for an exceptional Administrative Operations Assistant to grow with us long-term.

This is **not** just a data entry position.

We're looking for someone who enjoys organizing information, creating efficient systems, improving processes, and helping a fast-moving business stay organized. If you naturally notice details others miss and love bringing structure to busy environments, you'll fit right in.

We prefer candidates from the **Philippines** due to time zone overlap and long-term team growth, but exceptional applicants from other countries are welcome to apply.

---

## Your Responsibilities

You'll help keep our business organized by:

* Accurate data entry
* Managing Airtable databases
* Updating Google Sheets and Excel spreadsheets
* Organizing Google Drive
* Creating and maintaining Notion pages and databases
* Formatting documents
* Organizing digital files
* Researching information online
* Following Standard Operating Procedures (SOPs)
* Updating company databases
* Tracking projects and task completion
* Assisting leadership with administrative projects
* Identifying ways to improve organization and efficiency

---

## Required Experience

You should already be comfortable using:

* Airtable
* Google Sheets
* Microsoft Excel
* Google Docs
* Google Drive
* Gmail
* Google Calendar
* Notion (required)

You should also be able to learn new software quickly.

---

## Bonus Skills

Experience with any of these is a huge plus:

* GoHighLevel
* Make.com
* Zapier
* Supabase
* Lovable
* Slack
* AI tools (ChatGPT, Claude, Gemini)
* CRM software
* Basic website editing

---

## We're Looking For Someone Who Is

✅ Extremely organized

✅ Detail obsessed

✅ Fast learner

✅ Reliable

✅ Excellent communicator

✅ Self-motivated

✅ Proactive

✅ Professional

✅ Positive attitude

✅ Comfortable asking questions

✅ Able to work independently

---

## Requirements

* Stable high-speed internet
* Quiet workspace
* Reliable computer
* Available to overlap with U.S. business hours for meetings
* Long-term commitment preferred

---

## This Is NOT the Right Job If You...

* Miss deadlines
* Need constant reminders
* Don't enjoy repetitive tasks
* Have difficulty staying organized
* Frequently switch jobs
* Cannot follow detailed instructions

---

## Growth Opportunity

We're building a long-term team.

The right candidate can grow into roles such as:

* Operations Coordinator
* Executive Assistant
* Project Manager
* Systems Administrator
* Operations Manager

We believe in promoting from within whenever possible.

---

## To Apply

Please answer ALL of the following:

1. Tell us about your Airtable experience.
2. Describe your Notion experience.
3. How many years have you worked in administrative support?
4. What is your experience with Google Workspace?
5. Have you ever built databases or organized company information?
6. What AI tools do you use regularly?
7. What are your normal working hours?
8. What country and time zone are you in?
9. What internet speed do you have?
10. Why are you looking for a long-term position?

**IMPORTANT:** Start your proposal with the words **"OPERATIONS FIRST"** so we know you read the entire posting.

If you're someone who loves organization, enjoys building efficient systems, and wants to grow with an ambitious company, we'd love to hear from you.

# CRM Database Specialist Needed for Data Cleaning, Enrichment, and Lead Scraping

We are looking for an experienced **CRM and data scraping specialist** to organize, clean, enrich, and expand our customer and lead database in Iraq.

## Phase 1: Combine Existing Customer Data

Our customer and lead information is stored across multiple files and contains duplicates. The first task is to consolidate all records into one CRM system or structured database.

Required fields include:

* Business name
* Contact person or owner name
* Phone and WhatsApp numbers
* Customer type: pharmacy, drug warehouse, cosmetics store, e-commerce store, wholesaler, or other
* City and full location
* Google Maps link
* Instagram account
* Instagram follower count
* Last order date
* Last order value
* Last visit date
* Data source
* Notes and customer status

Please also recommend additional useful CRM fields such as sales representative, customer priority, purchase frequency, payment terms, preferred brands, lead stage, and follow-up date.

Our main communication channel is **WhatsApp**, so the database must be suitable for segmentation and approved bulk messaging.

## Phase 2: Enrich Pharmacy and Drug-Warehouse Records

We already have a full list of pharmacies and drug warehouses in Iraq.

The selected freelancer will:

* Match the list against our existing database
* Identify missing information
* Search public online sources for business contact numbers
* Add locations, Google Maps links, Instagram accounts, and follower counts
* Remove duplicates and verify data accuracy

## Phase 3: Generate New Business Leads

Collect additional publicly available business leads in Iraq, including:

* Pharmacies
* Drug warehouses
* Cosmetics stores
* E-commerce stores
* Wholesalers
* Beauty and personal-care retailers
* Other relevant businesses

Lead sources may include Google Maps, websites, business directories, and public social media pages.

## Deliverables

* Clean and deduplicated CRM database
* Standardized and verified customer records
* Enriched pharmacy and drug-warehouse database
* New qualified lead database
* Clear source and verification status for each record
* CRM and WhatsApp segmentation recommendations

## Required Experience

* CRM setup and data migration
* Excel or Google Sheets data cleaning
* Web scraping and data enrichment
* Google Maps and social media research
* Duplicate detection and record matching
* Experience with Iraqi or Arabic-language business data is preferred

Please include examples of similar CRM, lead-generation, or data-enrichment projects you have completed.

My Zapier automation connected to GoHighLevel has stopped delivering messages. It was working fine before, so something broke — I need it diagnosed and fixed today, this is affecting my business right now.

What I need:

Find where it's failing (trigger, action, connection, whatever's causing it)

Fix it so messages start delivering again

Quick note on what caused it
Budget: $15, fixed price

Timeline: needed within 24 hours

This is meant to be a quick, contained fix, not a rebuild. If you've handled GHL/Zapier delivery issues before, this should be fast for you. Please only apply if you can start right away.

Local Sales & Marketing Assistant Needed in Nigeria (Field Work & Client Meetings)

20 usd per day & 100 usd commision on per client successful deal

About us

We are a fast growing agency that builds acquisition systems for coaches and experts: funnels, GoHighLevel automations, webinar/email sequences, calendars, and sales follow-up. We need a meticulous, hands-on GHL, QA and email-operations specialist. Your job is to catch failures before a client or paid traffic finds them, not to say "it should work." You will test the whole path, document proof, identify the real failure point, and safely execute approved fixes.

This is not a generic VA role, social-media role, or high-level marketing-strategy role. It is a production QA / GHL implementation role for someone who genuinely works inside GHL every day.

What you will do

Independently QA the full client path: landing page / CTA → form → GHL contact → tag / pipeline / workflow → email or SMS → confirmation → calendar / Zoom.

Audit, build, and update GHL workflows from approved instructions and approved copy: triggers, filters, branches, tags, custom values, calendars, forms, and email/SMS actions.

Set up and QC email campaigns/sequences inside GHL: subject line, preview text, body, merge fields, offer facts, dates, time zones, sender/reply-to, buttons, URLs, CTA, consent/unsubscribe requirements, and send timing.

Run controlled end-to-end tests using authorized, clearly labeled internal test contacts; document the result and clean up test artifacts when instructed.

Diagnose failures without guessing: identify the affected workflow/message, recipient scope, root cause, recommended fix, test plan, and before/after evidence.

Create a concise QA receipt in ClickUp/Slack: what was checked, what passed/failed, test contact/time, evidence, blockers, owner, and next step.

Flag a launch as not ready when evidence is incomplete. A checked task is not proof that a funnel or automation works.

Non-negotiable safety rules:
- No bulk email/SMS send, workflow publish, deletion, integration change, or production workaround without written approval.
- You will not give final QA approval to work you built yourself; another checker / manager must verify it independently.
- Never place client credentials, contact data, or screenshots containing PII in an application or external tool.

Must-have experience:
- Hands-on GoHighLevel experience with workflows, forms, contacts, tags, custom values, calendars, pipelines, email/SMS, and workflow execution history.
- Proven experience finding and fixing GHL automation, calendar, form, or email-sequence issues — not just building pages.
- Email marketing operations experience: implementing approved sequences and catching factual/technical errors before send.
- Excellent written English and clear, factual status updates.
- Comfortable with Slack, ClickUp, screenshots/screen recordings, and following a documented QA checklist.
- Able to work strictly EST hours.

Nice to have:
- Live-webinar funnel experience; GHL calendar + Zoom / Google Calendar integrations.
- ClickFunnels, conversion-event, UTM, deliverability, or basic DNS/sending-domain knowledge.

Do not apply if:
- You are a general VA with little/no hands-on GHL workflow experience.
- You need to be told every QA step or cannot explain the exact GHL objects/logs you would inspect.
- You make live changes first and test later.
- You cannot work within the $8–$10/hour range.

How to apply
Start your proposal with "GHL QA FIRST." Then:
- Briefly describe one anonymized GHL workflow or QA failure you diagnosed and the proof you used to confirm it was fixed.

Answer the five screening questions in your own words. Be specific, generic answers such as "I would check the automation" will not advance.

We are looking for somebody careful, fast, coachable, and evidence-driven. Generic applications will not advance.

I need a simple automation that captures incoming emails and logs them into a Google Sheet automatically.

What I need:
- When a new email arrives (from a specific sender / with a specific subject), the automation should extract key fields and add them as a new row in a Google Sheet.
- Fields to capture: sender name, sender email, subject, date received, and the message body (or specific values parsed from the body).
- Should run automatically without manual triggering.

Preferred tools: Zapier, Make.com, or n8n. Open to your recommendation if you have a cleaner approach.

Scope is small and well-defined, this is one workflow. Please share:
- A short note on how you'd build this and which tool you'd use.
- Roughly how long it would take.
- Any similar automations you've built before.

Looking for clear communication and someone who can hand this off cleanly so I can maintain it myself later.