Optimize Your Bids with Zapier & Vollna

We are looking for a systems-minded builder, not just a technician.

Please read this carefully.

This project is for a growing medical spa whose owner wants to transition from a full-time job into her business over the next 12 months.

We are not looking for someone to "set up a chatbot."

We are building the first section of a lead generation system designed to attract, capture, organize, and follow up with prospective clients.

The initial project centers around a digital gift card offer and educational content for services such as:

* Botox
* Fillers
* Microneedling
* Laser Treatments
* Ultrasound Treatments
* Skin Rejuvenation

What We Need

We need someone who can help us design and build a simple system that:

1. Captures leads
2. Delivers a digital gift card
3. Segments prospects by treatment interest
4. Automates follow-up
5. Organizes lead information
6. Creates a clear path toward booking

Tools may include:

* ManyChat
* Meta
* CRM integrations
* Google Sheets
* Airtable
* Zapier
* Other tools you recommend

What Matters Most

We are not searching for the cheapest solution.

We are looking for the simplest solution that works.

We value:

* Clear thinking
* Simplicity
* Lead generation experience
* Automation experience
* Ability to recommend best practices
* Ability to explain decisions

Please Tell Us

1. How would you approach this project?

2. What tools would you recommend and why?

3. What similar projects have you completed?

4. What investment would you recommend for Phase 1?

5. What would your timeline be?

Bonus Points

Experience with:

* Med spas
* Aesthetics
* Wellness businesses
* Local service businesses
* Lead generation systems

This may become a long-term relationship if Phase 1 is successful.

Please begin your proposal with the words:

"Irrigation System"

so we know you read the entire post.

We are a small estate planning law firm in Texas looking for a Lawcus CRM + Zapier/Make consultant to help with a controlled workflow cleanup and implementation project.

We already have internal project-management support and a draft cleanup framework. We are not looking for a general operations consultant or someone to redesign everything from scratch. We are looking for someone with CRM automation experience who can help verify what is currently live, troubleshoot Lawcus/Zapier/Make issues, and execute narrow approved technical tasks.

This is a law firm environment, so confidentiality and careful change control are very important.

Initial Project

The initial engagement will be a small paid test project of approximately three to five hours.

The goal of the test project is to review one limited part of our Lawcus/Zapier setup, identify what is live, flag risks or issues, and recommend or complete only approved changes.

Possible systems involved include:

* Lawcus CRM;
* Zapier or Make;
* DecisionVault;
* OpenPhone;
* Google Drive;
* Dropbox Sign;
* ClickUp;
* scheduling tools;
* Missive or Gmail.

Initial work may include:

1. Reviewing our existing Lawcus Inventory Sheet and Matter Hygiene/Cleanup Handoff;
2. Verifying selected items against the live Lawcus setup;
3. Identifying which stages, task templates, automations, fields, tags, and integrations are currently live;
4. Flagging anything outdated, duplicative, unclear, risky, or dependent on a former team member;
5. Reviewing Lawcus/Zapier/Make automations for reliability or broken connections;
6. Helping implement only specific approved changes;
7. Documenting all changes made;
8. Providing a short written summary and, if helpful, a Loom/video walkthrough.

What This Project Is Not

This is not:

* a broad operations role;
* client communication;
* legal judgment;
* a full CRM rebuild;
* bulk editing without approval;
* deleting or changing live automations without approval;
* independent decision-making about client matters.

No broad live changes should be made without written approval.

Required Experience

Please apply only if you have experience with at least some of the following:

* Lawcus CRM;
* Zapier or Make;
* CRM pipeline/stage cleanup;
* workflow automation mapping;
* law firm CRMs or professional-services CRMs;
* intake workflows;
* task/template cleanup;
* Google Sheets or Excel-based audit tracking;
* clear documentation of system changes.

Lawcus experience is strongly preferred. If you do not have Lawcus experience but have strong CRM + Zapier/Make experience, please explain why your experience transfers well.

Ideal Candidate

The ideal person is:

* detail-oriented;
* careful with confidential information;
* comfortable documenting every change;
* willing to work from an existing plan;
* able to say “this needs approval before changing”;
* not someone who makes broad changes first and explains later;
* good at translating messy CRM workflows into clear technical next steps.

Budget / Structure

This will be hourly. I would like to start with a small paid test project capped at three to five hours unless additional time is approved in writing.

If the test project goes well, there may be additional implementation work.

Questions for Applicants

Please answer these in your proposal:

1. Have you worked directly in Lawcus before? If yes, what did you do?
2. Have you built or reviewed Zapier/Make automations connected to a CRM?
3. Have you worked with a law firm or another confidential professional-services business?
4. How would you approach this project without making risky live changes?
5. What would you want to review first: pipelines, task templates, automations, fields/tags, or integrations? Why?
6. Are you comfortable documenting every change and providing a short written summary or Loom walkthrough?
7. What is your hourly rate, and how many hours would you suggest for an initial review/test project?

Deliverable for Initial Test Project

At the end of the initial project, I want:

* a verified list of what is currently live in the selected Lawcus/Zapier workflow;
* recommended keep/revise/delete/defer items;
* a list of risks or unknowns;
* a list of changes made, if any;
* a list of changes that require approval before implementation;
* and a recommended next implementation step.

I need a freelancer to set up a workflow using Zapier to update Google Docs from My PT Hub. The task involves creating a new document in Google Docs for each new client in My PT Hub, including their name, email, and phone number. The freelancer should ensure that the integration is seamless and efficient. Experience with Zapier and Google Docs is essential.

We are seeking a senior engineer to help build AI-powered business automations, agent workflows, and internal productivity tools.
This is a hands-on engineering role focused on implementation. You will work closely with product stakeholders to build and deploy production-ready AI solutions that automate business processes and integrate with existing systems.

Responsibilities:
Build AI agents using OpenAI, Claude, or similar APIs
Create automations with n8n, Make, Zapier, and custom code
Build RAG/document-processing workflows
Integrate APIs, CRMs, databases, and business tools
Debug, deploy, and improve production AI workflows

Required Skills:
Python / FastAPI
OpenAI API / Claude API
LangChain, LangGraph, LlamaIndex, or similar
n8n, Make, or Zapier
RAG, embeddings, vector databases
API integrations and webhooks
PostgreSQL / Redis preferred

Nice to Have:
Fintech, SaaS, Salesforce, OCR, or document analysis experience

Pay: From $400 up to $800/month

Please apply with your experience, availability, and monthly salary.

• Describe the most complex AI agent you've built.
• Have you deployed AI workflows to production? Describe the architecture.
• Which orchestration frameworks have you used?
• Have you built RAG systems? What stack did you use?
• Share a GitHub repository that demonstrates your AI engineering capabilities.

Experienced probate paralegal To assist in drafting petitions, tracking cases, providing notice, updating plans, and doing all the many things required to successfully complete our clients

Urgently looking for an experienced AI Automation Expert to help set up and deploy Retrieval-Augmented Generation (RAG) pipelines for our clients. The ideal candidate should have hands-on experience with LangChain, LlamaIndex, vector databases (Pinecone, Qdrant, Weaviate, etc.), OpenAI APIs, workflow automation tools such as n8n, Make, or Zapier, and production-ready AI solutions. You will be responsible for building end-to-end RAG systems, integrating various data sources, optimizing retrieval performance, and ensuring reliable deployment. Please apply with examples of similar projects you have completed, the tools you used, and your availability for immediate work. We are looking for someone who can start right away and potentially work with us on multiple ongoing AI automation projects.

----About the role:

I run a coaching and hypnosis business with a webinar-driven sales funnel. I'm looking for one sharp, reliable tech operator to own the backend so I can focus on presenting and driving traffic. This starts as a paid trial project and, if you're the right person, becomes an ongoing long-term role. I want someone I work with for years, not a one-off gig.

---What you'd own:

GoHighLevel: funnels, registration pages, pipelines, tagging, SMS and email workflows, automations
Webinar tech: migrating my live webinar from Zoom to WebinarJam (and later EverWebinar for evergreen), full setup, and pulling all the live metrics WebinarJam offers (attendance, drop-off points, engagement)
Affiliate tracking: connecting affiliates into the funnel with per-partner links, attribution, and clean reporting on who drove what
Automations: Zapier and GHL workflows connecting booking, CRM, notifications, and registrant sync across platforms
Course access: automating the full buyer chain so a purchase triggers tagging, course access, and the welcome sequence with zero manual steps from me
Attribution and reporting: UTM tracking and end-to-end visibility on where leads and sales come from

---The trial project (paid, fixed price)
My current setup is stapled together in GHL. The trial is to migrate my live webinar from Zoom into WebinarJam and wire it cleanly into GoHighLevel: registration syncs to GHL, UTM and affiliate data pass through, and show/no-show tags fire correctly. Scoped and priced before we start. This tells us both whether we're a fit.


---Who you are

Deep, hands-on GoHighLevel experience, not surface-level
Comfortable with WebinarJam/EverWebinar or able to prove you'll master it fast
Strong with Zapier and platform integrations
Experience with affiliate tracking and attribution
Above all: you figure things out. When something breaks or a tool does something undocumented, you solve it without hand-holding
Reliable, communicative, and want to build something long-term

---Bonus:

Familiar with Claude / AI tools for speeding up your work
Experience with high-ticket coaching or info-product funnels

---Details
Up to 10 hours/week. Bid your hourly rate. Async is fine, I don't need timezone overlap, though I may want one call if we're a strong match.

---To apply
Tell me about a funnel or automation you built that you're proud of, and what broke and how you fixed it. Skip generic proposals; I read for problem-solvers.

WHO YOU ARE

You're the person who can't sleep when a system is half-wired. You take a messy stack of funnels, CRMs, and automations and make every lead land exactly where it should. You don't "do tasks." You own outcomes. And you understand that the system is not the point. The point is a prospect who shows up warm, educated, and already half-sold. When you say it's done, it's done, because you tested it end-to-end and you know why every piece exists.

WHY THIS ROLE EXISTS (read this part closely)

Our clients run high-ticket sales teams. They already get leads. The money is won or lost in the window between the booking and the call. That window decides two numbers: show rate and close rate.

Here is the logic the whole job is built on:

A confused prospect does not show up. A cold prospect who does show up doesn't buy. The single biggest predictor of whether someone closes is how much of our pre-call material they actually consumed before the call. Little consumption closes low. Full consumption closes far higher. And prospects who confirm their appointment show at a far higher rate than those who don't.

So the system we deploy does one job: it moves a cold, unaware lead to problem-aware, then solution-aware, then product-aware, before they ever get on the phone. Each email breaks one specific belief or objection. Each asset answers a question the closer would otherwise burn the call answering. The call stops being an education call and becomes a decision call.

You are not wiring automations. You are building a belief-sequencing machine that manufactures prepared buyers. Every field, every trigger, every stop-condition either protects that warmth or destroys it. If you understand that, the rest of this post will feel obvious.

WHAT YOU'LL ACTUALLY DO (the real chain, and why each step matters)

Audit the client's existing account before you touch anything. Map their live workflows, tags, custom values, pipelines, and trigger links, and document every conflict with our snapshot. Why it matters: on accounts with live automations, the wrong import breaks their business on launch day.

Import our CRM snapshot and verify it landed clean (workflows, custom fields, pipeline stages, tag logic, email/SMS timing). Why it matters: the snapshot is the proven belief-sequence. If it lands corrupted, the warming sequence misfires and the prospect shows up cold.

Wire the data layer. Map every form field to its CRM custom field, populate the Appointment Date field correctly, and wire UTM/lead-source for accurate attribution. Why it matters: the Appointment Date field drives the timing of every value email and reminder. Wrong date, wrong timing, and the entire pre-call education arrives at the wrong moment, or after the call has already happened.

Template and test every automation across Zapier, HubSpot, and GHL (new-lead software to CRM, no-show, reschedule, cancel), both the source side and the CRM side, every one tested live, with tags, triggers, and flows firing in the right order so nothing double-fires or silently drops. Why it matters: if the lead doesn't land in the CRM cleanly and fast, none of the warming starts. Speed to the lead is itself a conversion multiplier.

Set the stop-conditions and routing so nobody ever gets the wrong message. Cancel exits reminder and value sequences. Reschedule exits and re-enters on the new date without re-sending value emails. A reply to a no-show text alerts the rep and pauses automation. An existing booking goes to the Reschedule flow, not a fresh cold sequence. Why it matters: one wrong message, like "Excited for your call!" to someone who cancelled, destroys the exact trust the whole sequence was built to create. Stop-conditions are not edge cases. They are the brand.

Stand up the Call Outcome loop (Won, Lost, Follow-up, No-show, Thinking) and the outcome-driven workflows that fire from it. Why it matters: post-call follow-up has to match reality, and a "let me think about it" is only recoverable if the system knows about it.

Run email domain warming and confirm test sends land in inbox, not spam, including the daily warm-up reset when the tool route isn't available. Why it matters: the best belief-sequence in the world closes nothing if it lands in spam. This is often the 2-3 week bottleneck that gates launch, so it starts day one.

Install tracking (session-recording pixel and conversion events). Why it matters: we need to see exactly where leads drop so the sequence can be tuned with data, not guessed at.

Keep everything in DRAFT until Deploy, run real test bookings in incognito, then go live, and monitor daily. Why it matters: founders should never touch the backend, and no lead should ever slip through a gap you didn't test.

THIS IS FOR YOU IF

You can explain why a pre-call email exists, not just build it

You've built real sales/CRM systems in GHL, Zapier, and HubSpot, not just followed a checklist

You know how automations actually work, not just where the buttons are: tags, triggers, flows, and the exact order things fire, and you can open someone else's build and tell good from bad in minutes

You're fluent in UTMs, link tracking, and conversion tracking, and you know what clean attribution looks like versus a broken mess

You ask "what already exists here and what will break?" before you build, and "what belief does this step move?" while you build

You push back when the spec is wrong instead of quietly building the wrong thing

You'd rather ship the work than schedule a call to talk about shipping the work

Reading the list below makes you nod, not flinch

THIS IS NOT FOR YOU IF

You think the job is clicking buttons in GHL and the strategy is someone else's problem

You need someone to project-manage you step by step

"Done" means "I think I finished" instead of "I tested it and here's proof"

You go quiet when you're blocked instead of flagging it within the hour

THINGS THAT GET YOU FIRED IN WEEK 2

I'm listing these on purpose. The right person reads them and feels relief: finally, a team with standards. The wrong person feels attacked. Every one of these has actually happened on a real deploy, and almost every one comes from not understanding why the step mattered:

Texting "it's done" when the build checklist isn't all-green and you never opened the steps that were still locked

Importing the snapshot before auditing the client's existing workflows, then their live automations break the moment we launch

Populating the Appointment Date field wrong (or not at all) so every reminder and value email fires at the wrong time and the prospect shows up cold

Pasting an email into the wrong workflow, like a reschedule email living inside the no-show sequence

Skipping the stop-conditions, so a prospect who cancelled still gets "Excited for your call!" the next morning (the number one way we embarrass a client)

Doing the easy workflows first and leaving the hard ones for the deadline, the hard ones are the whole job

Marking a funnel "tested" when you only checked desktop, or never ran a real booking through it in incognito

An automation or pixel firing on the wrong trigger and you didn't catch it because you didn't check the live events

Editing a client's live workflow without duplicating it first

Sitting blocked all day instead of sending one message: "I need X to proceed"

"I'd love to hop on a call to discuss" instead of just doing the work

WHAT SUCCESS LOOKS LIKE

New clients onboarded smoothly, every time, with zero launch-day breakage

Show rates across accounts climbing toward 70-80%

Prospects arriving at calls already educated, so closers run decision calls, not education calls

Dashboards the whole team actually trusts

The founder never has to touch the backend or be your project manager

PROCESS

Short written screen (the questions below), then a live call where we tear apart a real workflow together, then a paid 4-6 hr trial: audit a test account's existing setup, import our snapshot, and produce the pre-build system audit plus a tested booking flow. If you ask the right questions during the trial without being told to, you're in.

TO APPLY

Send a 3-min Loom showing: (1) a funnel or automation you built end-to-end, (2) a time you caught and fixed a problem before it shipped, (3) how you decide a system is actually "done."

• A client's show rate quietly drops from around 70 percent to 45 percent in one week and none of the copy changed. Walk me through exactly how you diagnose it: what you pull, in what order, and the first three system-level causes you'd suspect.
• You're migrating a client who already runs live GHL and HubSpot automations. Before you import anything, what do you export and map, and how do you find every place our triggers, tags, fields, calendars, and pipeline stages will collide with theirs?
• A GHL workflow only fires once per contact per tag. If you needed a tagged list to receive a fresh email every single day from that workflow, how would you force it to re-fire, and where does this exact quirk show up when you're warming a sending domain?
• A returning lead books again through the main booking link instead of the reschedule link. What breaks, and how do you guarantee the system updates the existing contact instead of creating a duplicate and firing a cold sequence at a warm lead?
• Emails fire off an Appointment Date field that gets set when a booking comes through Calendly into the CRM. Name where that date or its timezone can get messed, how you'd verify it on every booking, and what the lead experiences if it lands 8 hours off.

We are looking for a highly skilled and experienced AI Automation Specialist to join our team and help build powerful automation systems that streamline business operations, eliminate repetitive tasks, and improve overall efficiency. The ideal candidate should have strong hands-on experience with Make.com, Zapier, GoHighLevel (GHL), APIs, webhooks, and AI platforms such as OpenAI and Claude AI.

In this role, you will be responsible for designing, building, testing, and maintaining automation workflows that connect multiple business applications and create seamless processes across sales, marketing, customer support, and operations. You should be comfortable working independently, solving complex automation challenges, and recommending innovative solutions that help businesses scale.

IMPORTANT: We are strictly looking for an individual, dedicated contractor. No agencies, development firms, or subcontracting will be considered.

Currently acquiring an exclusively dedicated developer with strong US time zone familiarity. As a software firm, we are looking for a reliable partner who can manage several projects, including direct customer management and clear communication. Fluent English is a high value and strictly required.

Please note: If you are currently full-time engaged in another local job or cannot dedicate focused, overlapping hours to this project, this role is not for you. We need someone who can treat this as a primary priority.

Project Overview: We are looking for a talented full-stack developer to redesign/update a website (currently hosted on a standard domain registrar) and build a custom, multi-signer intake form with secure document upload capabilities. The core of this project is integrating direct, custom backend automations with a third-party Remote Online Notarization (RON) API and QuickBooks Online. No third-party automation tools (Zapier, Make, etc.) are permitted. All integrations must be built via custom, standalone backend code.

- Key Deliverables:
Frontend Intake Form: Clean, mobile-responsive design allowing secure file uploads and dynamic form fields based on the input signer count.
Direct Third-Party API Integration: Connect to the RON provider’s REST API to instantly initiate a session and securely pass files upon customer submission.
QuickBooks Payments SDK Integration: Implement secure credit card vaulting/tokenization at intake using the official QuickBooks Web Payments SDK (ensuring zero PCI-compliance liabilities on our end).
Admin Post-Session Billing Tool: Create a lightweight, secure, password-protected internal portal where the admin can input final signer and seal counts after a session concludes.
Automated Invoicing Engine: Calculate the final dynamic pricing via custom code upon admin submission, generate a line-item invoice in QuickBooks, automatically charge the vaulted card token, and trigger the official receipt to the client.

- Technical Requirements:
Proven experience with backend languages (Node.js, Python, PHP, or Go).
Deep familiarity with QuickBooks Online Accounting & Payments APIs (specifically tokenized card charges, OAuth 2.0 token refresh cycles, and invoice generation).
Strong understanding of REST APIs, webhooks, JSON payloads, and secure file handling over HTTPS.
Ability to deliver clean, documented, standalone code without external platform dependencies (e.g., deploying a lightweight containerized solution to Render, AWS, or similar).
How to Apply: To ensure you have read this entire post, please start your proposal with the word "DEDICATED".

- In your proposal, please include:
A brief example of a similar custom API integration you have built (specifically involving payment gateways or document workflows). - FYI We place great importance on honesty. Even if you lack relevant experience, welcome anytime provided you possess confidence and a solid technical background.

Your approach to managing the QuickBooks OAuth token refresh cycle to ensure the chain never breaks during server restarts.

Your estimated timeline and fixed-price or hourly rate for this scope.

The goal is to automate the entire leasing process from lead capture through move-in while maintaining a personal customer experience.

Scope of Work

You will be responsible for:

* Building and optimizing the leasing pipeline
* Creating workflows and automations
* SMS and email follow-up sequences
* Tour scheduling automations
* Appointment reminders
* No-show follow-up campaigns
* Application follow-up campaigns
* Calendar integrations
* Form integrations

Current Leasing Pipeline

New Lead → Contacted/Qualifying → Tour Scheduled → Tour No Show → Toured - Interested → Application Sent → Application Completed → Approved → Lease Sent → Lease Signed → Move-In Scheduled → Moved In

Ideal Candidate

You should have:

* 3+ years of GoHighLevel experience
* Strong workflow automation experience
* Experience with CRM implementation
* Experience with appointment booking systems
* Experience with property management, leasing, real estate, or service-business automation is a major plus
* Experience with API integrations, Zapier, Make.com, or webhooks
* Ability to think strategically, not just execute tasks
* Strong English communication skills

Detailed project requirement:
https://app.notion.com/p/constancek/Serenity-Apt-Leasing-Automation-Project-37ed0b872eec8064a2f5ff3933c0a2b0?source=copy_link

• Do you know how to setup appointment schedule chatbot in GHL?
• Do you know how to setup outbound call AI agent in GHL?

We are seeking a skilled freelancer to set up a Zapier integration between Constant Contact and Facebook (Meta) ads. The ideal candidate will have experience in creating automation workflows and ensuring seamless data transfer between these platforms. This project requires intermediate proficiency and involves part-time engagement for less than a month.

I need a Node.js automation script built for my Mac that turns a text script and one image into a near-finished Instagram Reel automatically — one manual step at the end in CapCut for captions.
What the script needs to do (in order):

Read a script from script.txt and a character image path from the config file
Split the script into ~25-word chunks (~10 seconds of speech each at calm delivery pace)
Call ElevenLabs API for each chunk using my saved voice clone → generates MP3 audio per chunk
Call Higgsfield Kling 2.6 Lipsync API for each chunk with the MP3 + my image → polls until render is complete → downloads MP4 per chunk
Merge all MP4 chunks in order using FFmpeg — seamless, no transitions, no quality loss
Use FFmpeg to format the merged video to 1080x1920 Instagram Reels resolution
Add a hook text overlay at the top of the frame — white bold text, semi-transparent dark strip behind it (text stored in config, I change it per video)
Add my Instagram handle as small white text signature bottom right corner
Save finished file as final_reel.mp4 on my Desktop

What I do in CapCut after (30 seconds manually):

Drag final_reel.mp4 into CapCut
Click Auto Captions
Export
Done — ready to post on Instagram


Config:

All settings stored in a .env file that I edit between videos — no code editing ever:
ELEVENLABS_API_KEY=
ELEVENLABS_VOICE_ID=
HIGGSFIELD_API_KEY=
IMAGE_PATH=
HOOK_TEXT=
INSTAGRAM_HANDLE=

Error handling:

Retry each failed API call once before stopping. Print clear progress at every step — I need to see what's happening without understanding code.

My setup:

Mac, no coding background — I drop two files into a folder and run one Terminal command. That is the full extent of my involvement.

APIs involved:

ElevenLabs REST API — I have an account, will provide API key + voice clone ID
Higgsfield REST API — I have an account, will provide API key
FFmpeg — runs locally via brew install ffmpeg, free, no API key needed

What I do NOT want:

Make.com, Zapier, or any third-party automation platform
Python — Node.js only
Any step that requires me to open a browser or any app manually except CapCut at the very end
Whisper or any captioning inside the script — CapCut handles captions

Deliverables:

Working generate.js script
.env.example file with all variables and plain English explanation of each one
README written for a non-technical person — copy-paste Terminal commands only, zero jargon

Timeline: Within 7 days

Before applying please confirm you have:

Built Node.js scripts that call multiple REST APIs including async polling for job completion
Worked with FFmpeg for video processing and overlay text
Read all 9 steps above and have no blockers on any of them

We are looking for a senior Go High Level technical specialist to help us set up and stabilise our own GHL agency account and maintain our GHL Marketplace App

This is not a basic workflow-building role.

PLEASE DO NOT APPLY if you lack verifiable experience with *AGENCY* accounts, running AI and Marketplace apps

We need someone with deep experience in:

=GHL agency account setup and management
=Marketplace account improvement & maintenance
=APIs and integrations that deliver practical benefit to users
=Experience migrating assets, workflows, records, etc from sub-account to agency account
=Zapier and Make
=Twilio and email infrastructure
=AI integrations
=Technical troubleshooting and system architecture

The role is heavily implementation-focused and requires someone who can take business concepts and convert them into reliable systems.

The Project

We currently operate inside a GHL sub-account connected to another agency. We are moving to within our own agency account and need an expert to help us:

=Set up our owned GHL agency account
=Migrate or recreate our current setup
=Stabilise workflows and integrations
=Reduce technical risk
=Support our internal operator
=Create a scalable agency-level system that can support multiple sub-accounts

The first phase will likely be intensive, followed by lower ongoing support requirements.

Responsibilities - You will help us:

=Set up and configure our GHL agency account
=Update GHL Marketplace App
=Build AI integrations
=Migrate or rebuild existing sub-account assets
=Review and troubleshoot workflows, triggers, forms, tags, custom fields and reporting
=Configure APIs, webhooks, Zapier and Make integrations
=Configure or migrate Twilio/SMS/phone systems
=Configure email domains, SPF, DKIM, DMARC and deliverability
=Integrate AI tools such as ChatGPT/OpenAI, Claude, Manus or similar into workflows
=Integrate with Stripe and external business systems
=Help maintain our Go High Level Marketplace account/apps
=Recommend cleaner technical architecture where required
=Train our internal operator so the system remains maintainable after handover

Required Experience - You must have:

=Experience setting up and managing Go High Level agency accounts
=Experience migrating GHL sub-accounts between agencies
=Strong technical integration skills
=Strong experience with APIs, webhooks, Zapier, Make, Twilio, Stripe and email systems
=Experience integrating AI tools with GHL workflows
=Experience maintaining Go High Level Marketplace accounts/apps
=Ability to work independently with minimal supervision
=Ability to diagnose and solve technical problems proactively
=Strong communication skills

Contract Details
=Contract role
=Initial intensive phase followed by lower ongoing support requirements

• How many Go High Level *AGENCY* accounts have you personally set up or managed? Give brief examples please
• Have you migrated a GHL workflows, records and history from one agency to another? What transferred cleanly and what had to be rebuilt?
• What experience do you have with GHL integrations, including APIs, webhooks, Zapier, Make, Twilio, Stripe, email/domain setup, and external systems? What about AI tools such as ChatGPT/OpenAI, Claude, Manus or similar?
• Have you built and/or maintained a Go High Level Marketplace app/account before? What did you maintain or troubleshoot?
• If hired, what would your first 7 days look like for setting up our owned agency account and reducing migration risk?

We're a small software team launching an API that turns flat PDFs into fillable forms and fills them automatically, with a brand-new Zapier integration. Before we publish the Zapier app publicly, we want experienced Zapier users to put it through its paces and tell us where it breaks or feels rough.

What you'll do:
- Connect our app in Zapier using an API key we provide
- Build a few simple Zaps using our actions (create a fillable PDF, fill a PDF from a source document, and fill an existing form)
- Run each action end-to-end with real test files we supply
- Complete a structured test checklist we give you (pass/fail for each scenario + short notes on anything confusing, broken, or slow)

What we're looking for:
- Solid hands-on Zapier experience — you've built multi-step Zaps before and understand triggers, actions, and field mapping
- A careful, detail-oriented QA mindset — you notice and clearly describe small issues
- Clear written English for your notes
- Comfortable working with an API key and basic file uploads (no coding required)

Deliverable: Our completed test checklist with your results and notes. Payment is released once the checklist is submitted and reviewed.

We’re looking for an experienced AI Automation Expert to build and manage smart workflows using Make.com, Zapier, GoHighLevel (GHL), and AI tools like Claude AI / OpenAI.

⸻

🔧 What you’ll do:

Build automation workflows in Make.com & Zapier
Connect and automate GoHighLevel CRM
Integrate AI (Claude AI / OpenAI) into workflows
Create end-to-end business automation systems
Improve and fix existing automations

⸻

🧠 Required skills:

Make.com & Zapier expert
GoHighLevel (GHL) experience
API & webhook integration
Experience with AI tools (Claude AI / OpenAI)
Workflow / business automation experience

⸻

⭐ Bonus:

n8n experience
AI agent building
CRM automation experience

⸻

🎯 Goal:

Build smart AI-powered automation systems that reduce manual work and improve business operations.

⸻

💬 Apply with:

Your automation experience
Examples of past Make/Zapier/GHL work
Any AI integration or agent work

We're looking for an automation engineer to build a workflow that handles lead qualification and meeting booking through WhatsApp.

Workflow Requirements:

•⁠ ⁠User initiates conversation via WhatsApp
•⁠ ⁠AI collects:
- Name
- Email
- Phone number
- Company name (if applicable)
- Preferred meeting time
•⁠ ⁠Add a decision/qualification layer (AI or rules-based) to determine if the lead meets predefined criteria
•⁠ ⁠Create or update the contact in HubSpot
•⁠ ⁠Store lead and qualification data in Airtable (if needed)
•⁠ ⁠Automatically schedule a meeting using Google Calendar / Google Meet
•⁠ ⁠Send confirmation and meeting details back to the user via WhatsApp

Preferred Stack:
n8n, Make.com, Zapier, Airtable, HubSpot, OpenAI/Claude, WhatsApp Business API.

When applying, please share similar automations you've built and your recommended approach for this workflow.

Finalize NHMS evaluation report on platform, integrating previous workflow and coding projects. Evaluation form to PDF for interim (not necessary to integrate client viewing functions on this project milestone).

We are seeking a skilled freelancer to resolve bugs in our AI voice agent on the GoHighLevel platform. The ideal candidate will have experience in AI voice agents and be able to identify and fix issues efficiently. This is a part-time project with a short duration, expected to be completed in less than a month. If you have the necessary skills and can deliver quality results, we would love to hear from you.

We have an automated workflow that connects our client intake form to Notion via Make.com, but it was built poorly and keeps failing. We need someone to step in, look at the back-end map, and rebuild it so it runs smoothly without cutting off halfway through.

Scope:
Audit our current Make.com scenario to find the breaking points Ensure form entries create a clean client database record in Notion
Fix the sub-page task generator so it loads our standard onboarding checklist reliably
Set up filters to handle incomplete client forms safely
Clean up the workspace organization so it’s easy for us to manage Requirements:
Deep understanding of Make.com and Notion APIs
Excellent bug-finding and troubleshooting skills
Ability to structure clear data logic paths
Fast worker who can deliver a reliable, non-fragile system

Job Description
We’re looking for a skilled Email Marketing Expert with deep expertise in Gohighlevel automation and Hubspot CRM to help us scale our online business/real estate lead generation.

Tasks:
- Design + implement email marketing sequences for lead nurturing & conversions
- Set up Gohighlevel automations for lead scoring, follow-ups, and deal tracking
- Build workflows in Hubspot CRM to automate sales processes
- Optimize campaigns for deliverability + engagement
- Provide training on systems for internal team

Requirements:
- 2+ years experience with email marketing & CRM automation
- Proven results with Gohighlevel + Hubspot
- Understanding of online biz/real estate sales funnels

We are looking for an experienced Webflow developer to build a property listing website from a completed Figma design. The design is already finalized, and we need someone who can convert it into a pixel-perfect, responsive Webflow website while maintaining high attention to detail.

Our Webflow account and hosting plan are already set up. The primary focus of this project is implementing Webflow CMS and integrating it with Airtable to manage property listings efficiently.

Project Scope:
Convert completed Figma designs into a pixel-perfect Webflow website.
Build a fully responsive website across desktop, tablet, and mobile devices.
Set up and structure Webflow CMS collections.
Integrate Airtable with Webflow CMS.
Display property data dynamically on listing pages and CMS template pages.
Ensure all static pages such as Home, About, Gallery, and other informational pages match the approved Figma design.
Implement clean, scalable, and maintainable Webflow development practices.
Airtable Integration:

Property data will be managed in Airtable. We are looking for a developer who can recommend and implement the best solution for syncing data between Airtable and Webflow CMS. This may include tools such as:

Whalesync
Make (Integromat)
Zapier
Other suitable solutions

Please explain which integration method you would recommend and why.

Requirements:
Strong Webflow development experience
Proven Figma-to-Webflow expertise
Experience with Webflow CMS
Airtable integration experience
Knowledge of automation and data synchronization tools
Strong communication skills
Attention to detail and commitment to delivering high-quality work
To Apply:

Please include:

Examples of Webflow projects you have completed.
Examples of Airtable and Webflow CMS integrations you have worked on.
Your preferred solution for Airtable-to-Webflow synchronization and why.
Estimated timeline for completing a project of this scope.

We are looking for a long-term relationship with the right developer. If this project is completed successfully, there will be opportunities for future Webflow projects as well.

Head of AI Growth, Automation & Revenue

About us
We are an AI-first company building multiple ventures powered by the latest AI technologies.

Current projects include:
Agency (AI Marketing & Content Creation)
Roam (Global eSIM Solutions)
Tipm (Employee Recognition & Customer Feedback Platform)

Our goal is simple:
Build world-class businesses by leveraging the most advanced AI tools available while maintaining lean operations and maximum efficiency.

Who We're Looking For

We are looking for a highly ambitious AI-native growth leader.
This is NOT a traditional marketing position.
We are looking for someone who constantly tests new AI tools, automates workflows, builds growth systems, and stays ahead of market trends.
You should be the type of person who discovers new AI tools before everyone else and immediately thinks:
"How can I use this to generate more leads, automate processes, or increase revenue?"

Required Experience

You must already have hands-on experience with many of the following:

AI Platforms
ChatGPT
Claude
Gemini
Perplexity
Automation
n8n
Make
Zapier
AI Development
Lovable
Bolt
Cursor
Windsurf
Outreach
Clay
Apollo
Instantly
Content Creation
Veo
Runway
Kling
Midjourney
Flux
ElevenLabs
Marketing
SEO
GEO
Content Marketing
Email Marketing
LinkedIn Growth
Analytics

Leadership Responsibilities

You will:
Recruit and manage freelancers
Build and optimize workflows
Monitor emerging AI tools
Recommend new technologies
Help shape company strategy
Create scalable growth systems
Ideal Candidate
Growth-oriented
AI-obsessed
Entrepreneurial mindset
Excellent communicator
Strong analytical skills
Comfortable working in a fast-moving startup environment
Focused on revenue, not vanity metrics

If you're passionate about AI, growth, automation and building businesses from the ground up, we'd love to hear from you.

• What are the 20 AI tools you use most often and why?
• What is the most successful growth project you have led?
• How would you improve a company's visibility inside ChatGPT, Claude and Perplexity?
• Which AI tools do you believe will dominate marketing over the next 24 months?
• Please provide links to projects, companies or brands you have helped grow.

We’re a growing real estate business in Nigeria looking for:
- A GoHighLevel Expert to set up our CRM, create lead capture systems, and build automation workflows for lead nurturing, follow-ups, and deal tracking.

- A GHL Virtual Assistant for ongoing CRM management (data entry, updating lead stages, sending automated messages).

Requirements:
- Proven experience with GoHighLevel (GHL) for real estate or similar business
- Knowledge of lead generation, CRM automation, and funnel building
- For VA role: attention to detail + experience managing CRMs

Scope:
- CRM setup with training
- Automation workflows for lead follow-up, property match alerts, and client check-ins
- Ongoing VA support (2-3 hours/week)

We are looking for an experienced Webflow developer to build a property listing website from a completed Figma design. The design is already finalized, and we need someone who can convert it into a pixel-perfect, responsive Webflow website while maintaining high attention to detail.

Our Webflow account and hosting plan are already set up. The primary focus of this project is implementing Webflow CMS and integrating it with Airtable to manage property listings efficiently.

Project Scope:
Convert completed Figma designs into a pixel-perfect Webflow website.
Build a fully responsive website across desktop, tablet, and mobile devices.
Set up and structure Webflow CMS collections.
Integrate Airtable with Webflow CMS.
Display property data dynamically on listing pages and CMS template pages.
Ensure all static pages such as Home, About, Gallery, and other informational pages match the approved Figma design.
Implement clean, scalable, and maintainable Webflow development practices.
Airtable Integration:

Property data will be managed in Airtable. We are looking for a developer who can recommend and implement the best solution for syncing data between Airtable and Webflow CMS. This may include tools such as:

Whalesync
Make (Integromat)
Zapier
Other suitable solutions

Please explain which integration method you would recommend and why.

Requirements:
Strong Webflow development experience
Proven Figma-to-Webflow expertise
Experience with Webflow CMS
Airtable integration experience
Knowledge of automation and data synchronization tools
Strong communication skills
Attention to detail and commitment to delivering high-quality work
To Apply:

Please include:

Examples of Webflow projects you have completed.
Examples of Airtable and Webflow CMS integrations you have worked on.
Your preferred solution for Airtable-to-Webflow synchronization and why.
Estimated timeline for completing a project of this scope.

We are looking for a long-term relationship with the right developer. If this project is completed successfully, there will be opportunities for future Webflow projects as well.

Looking for a GoHighLevel expert to set up our outbound sales funnel — CRM pipelines, automated follow-up sequences (email/SMS), calendar booking integration, and lead capture forms. Experience with GoHighLevel, CRM automation, and outbound sales workflows required. Should also be comfortable training our sales team on the system.
Responsibilities
Set up and customize GoHighLevel CRM pipelines
Build automated email and SMS follow-up sequences for lead nurturing
Create and configure lead capture forms and landing page integrations
Connect calendar booking system for appointment scheduling
Design automated workflows for new leads, follow-ups, reminders, and missed appointments
Configure tags, opportunities, triggers, and campaign automation
Integrate third-party tools where necessary (Zapier, Twilio, Mailgun, Google Calendar, etc.)
Test the complete funnel to ensure all automations function correctly
Optimize the workflow for maximum efficiency and conversion

We are looking for an experienced Automation Specialist to help streamline our business operations through smart workflows and system integrations. The ideal candidate should have expertise in automation tools, APIs, webhooks, and business process optimization.
Responsibilities:
Build and manage automated workflows
Integrate business applications and third-party tools
Automate lead generation, CRM management, and email marketing processes
Configure APIs and webhooks for seamless data transfer
Monitor, troubleshoot, and optimize existing automations
Document workflows and automation processes

I build systems that change men's lives. I need the person who makes sure those systems actually work.

I run two coaching brands: Hold the Room Protocol (HTRP) and Discover the Root (DTR). Both have custom HTML pages, quiz funnels, email sequences, and brand guidelines already built. I need someone to make it all live, connected, secure, and clean — then stay on as the person who keeps it running.

This is not a one-time gig. If you are right for this, you become a core part of how these brands operate.

What you are building:

- Custom HTML and JavaScript quiz funnels (Five Armors and Integration Assessment) fully functional across every device and browser, mobile-first, Instagram-ready with clean shareable links
- GoHighLevel: two brand pipelines, contact tagging, 9-email nurture sequences per brand, PDF delivery automation, Meta Pixel and GTM setup, SPF/DKIM deliverability, booking link, webhooks, all automations QA'd before launch
- Wix: 7-page DTR site using existing brand guidelines (sage green #617058, tan, white), HTML quiz embedded via iframe, forms connected to GHL, full on-page and technical SEO, mobile tested on iPhone and Android
- All CTAs, redirects, and download links confirmed working
- SSL on all pages, spam protection on all forms, no credentials exposed in client-side code
- Monthly audits and fast turnaround on fixes as an ongoing retainer

What you must know — no exceptions:

- GoHighLevel: funnels, pipelines, workflows, automations, webhooks, email sequences
- Wix: HTML embeds, Wix Automations, SEO panel
- HTML, CSS, and JavaScript — you read and edit code, not drag and drop
- Email deliverability: SPF, DKIM, DMARC, domain warm-up
- Meta Pixel and Google Tag Manager
- Link-in-bio tools and Instagram in-app browser testing
- On-page and technical SEO

Bonus: Make or Zapier, Figma or Canva, coaching or personal brand experience.

How to apply:

Generic proposals go unread. Tell me:
1. The most recent GHL build you completed and what it did
2. How you have handled a custom HTML quiz or app and how you tested it
3. One thing you caught in a client's system that was broken and they did not know it
4. Your rate and honest timeline for getting both brands fully live

Native or completely fluent English required. If I cannot understand your proposal, I will not respond.

Do not send a resume or CV. Show me examples of actual work you have built.

All communication stays on Upwork. Contact me off platform and you will be ignored.

I move fast, I communicate clearly, and I expect the same.

• Describe your recent experience with similar projects
• Include a link to your GitHub profile and/or website
• What frameworks have you worked with?
• Describe your approach to testing and improving QA

We are a holding company managing multiple businesses across different industries, and we are looking for an experienced AI Automation Specialist to help us streamline, automate, and improve our internal business workflows.

The ideal candidate should have strong experience in building AI-powered automation systems, integrating tools, optimizing repetitive processes, and creating scalable workflows that improve operational efficiency across departments.

Responsibilities:

Analyze existing business workflows and identify automation opportunities
Build AI-powered automation systems for internal operations
Integrate tools, APIs, CRMs, ERPs, communication platforms, and databases
Automate repetitive tasks across departments such as operations, sales, finance, HR, reporting, and customer support
Develop AI agents, chatbots, document processing flows, and workflow automation pipelines
Work with tools such as OpenAI, Claude, n8n, Make, Zapier, LangChain, Python, Node.js, APIs, and other automation platforms
Create dashboards, reports, and automated notifications where needed
Ensure workflows are secure, scalable, and easy to maintain
Document automation processes and provide technical handover

Required Skills:

Strong experience with AI automation and workflow automation
Experience with AI agents, LLMs, chatbots, and API integrations
Hands-on experience with automation tools such as n8n, Make, Zapier, or similar platforms
Strong backend development knowledge using Python, Node.js, or similar technologies
Experience working with CRMs, ERPs, Google Workspace, Microsoft 365, Slack, WhatsApp, email systems, databases, and third-party APIs
Ability to understand business operations and convert them into automated workflows
Strong problem-solving skills and clean technical documentation

Preferred Experience:

Experience working with holding companies, multi-business groups, or enterprise workflows
Experience with document automation, reporting automation, lead management automation, finance workflows, and internal operations automation
Knowledge of data security, user roles, permissions, and scalable system architecture

Application Requirements:

Please include the following in your application:

Updated CV/resume
GitHub profile
Portfolio
Relevant past AI automation projects
Case studies or examples of workflows you have automated
Tools and technologies you have used in previous automation projects

We are looking for someone who can not only build automations but also understand business workflows and suggest smarter, scalable ways to improve our operations using AI.

• Share your GitHub Profile link
• Describe your recent experience with similar projects

I run a trucking/logistics company and I'm building out our entire business system in ClickUp. I need someone who has already done this, not someone who "knows ClickUp" in theory and figures it out on my dime. I've been burned by that before. Never again.



You must have hands-on, proven experience with:



Every core ClickUp feature: Spaces, Folders, Lists, Views, Custom Fields, Automations, Dashboards, Forms, Docs, Time Tracking, Goals, Portfolios
Full business system builds (not just task management: real operational workflows across multiple departments)
ClickUp AI Agents (Super Agents): setup, configuration, and successful deployment in a live business
Integrations via Zapier, Make, native integrations, and custom scripts/API
Popular third-party connections (Google Workspace, RingCentral, email parsing, fleet/safety tools, accounting systems, etc.)


Format:



This is a hybrid role: you implement live on screen share while I watch, ask questions, and learn. Think of it as 70% execution, 30% teaching. You're building real systems in my workspace while explaining your decisions in real time. Not a course. Not a lecture. Live work, live learning.



Availability Requirements:



Available Monday–Friday, 8:00 AM – 5:00 PM US Central Time (CST/CDT)
Minimum 2 hours per day
Minimum 15 hours per week


This is live screen-share work, so time zone alignment is non-negotiable. You need to be online and ready during US business hours.



Requirements:



Show me proof. Portfolio, screenshots, video walkthroughs, client testimonials. I want to see completed ClickUp builds you've done for real businesses.
If I ask about any feature, integration, or workflow pattern, you should already know the answer from experience.
You're not Googling it. You're not guessing. You've done it.
US business experience is a must. You understand how American companies operate: compliance, time zones, communication standards, business workflows.
Logistics/trucking industry experience is a big plus. If you've built systems for carriers, brokers, or fleet operations before, tell me about it.


The Opportunity:



Starting with a 2-hour paid test session. If you're the real deal, this becomes an ongoing engagement, 200+ hours minimum. I'm early in my build and there's a ton to implement across dispatch, safety, accounting, fleet, HR, and management.



Give me your best hourly rate considering the volume. This is a long-term relationship for the right person. Don't quote me your "one-off consulting" rate, quote me your "I just locked in 200+ hours of guaranteed work" rate.



To Apply:



Show me 2-3 ClickUp workspaces you've built (screenshots, Loom, or portfolio links)
Tell me specifically which integrations and automations you've implemented
Have you set up ClickUp AI Agents? What did they do?
Your best hourly rate for this engagement


No generic proposals. If your application doesn't answer these 4 points, I'm skipping it.



Skills: ClickUp, Project Management, Business Process Automation, Zapier, Make (Integromat), API Integration, Workflow Automation, Systems Administration, Business Operations, AI Automation

We are seeking an experienced GoHighLevel (GHL) automation specialist to set up a simple but effective real estate lead capture and follow-up system.
Scope of Work:
Connect and configure a lead source within GoHighLevel
Build a lead intake and qualification workflow
Create a basic email and/or SMS follow-up sequence
Set up lead assignment and routing rules
Configure automation triggers and actions
Test the entire workflow to ensure proper functionality
Troubleshoot and optimize any setup issues
Requirements:
Proven experience with GoHighLevel CRM and automation workflows
Strong understanding of lead management and nurturing processes
Experience setting up email and SMS automations
Ability to complete the project quickly and accurately
Excellent communication and attention to detail
Budget: $40 Fixed Price
Please include examples of similar GoHighLevel automation projects you have completed and your estimated turnaround time.