Unlock Xero Freelance Opportunities Effortlessly

We are looking for a reliable Virtual Assistant to help with admin, organisation and content support for our YouTube and social media brand, TRPN.

TRPN is an Australian adventure, 4WD, boating and family-based YouTube channel. We create content around vehicle builds, road trips, camping, boating, shed builds, sponsors and behind-the-scenes business projects.

We need someone who is organised, easy to communicate with and able to help keep things running smoothly.

Tasks may include:

Organising files, footage, photos and documents
Creating basic spreadsheets and trackers
Researching brands, products, locations and contacts
Helping manage sponsor deliverables and deadlines
Drafting emails and simple replies
Uploading or organising content for editors
Creating checklists and SOPs
Finding potential brands for partnerships
Basic social media admin
Keeping track of video ideas, titles, thumbnails and posting schedules
General admin tasks as needed

The ideal person will be:

Reliable and good with deadlines
Strong in written English
Very organised
Able to follow instructions closely
Comfortable using Google Drive, Google Sheets, Gmail and basic online tools
Able to work independently
Honest and easy to communicate with
Interested in YouTube, content creation, adventure, cars, boating or social media

Bonus skills:

Experience with YouTube channels or creators
Experience with sponsor/brand outreach
Basic Canva skills
Basic social media scheduling
Experience with Upwork, GHL, Xero, Google Workspace or project management tools

This will start as a small ongoing role, likely a few hours per week, with the opportunity for more work if it is a good fit.

Please include in your application:

Your previous VA experience
Tools you are confident using
Whether you have worked with YouTubers or content creators before
Your hourly rate
The word “TRPN” at the top of your application so I know you read this properly

We are looking for someone long-term who can become a helpful part of the team.

Important Before Bidding

Placeholder bids and bot-generated proposals are not acceptable. The full scope is provided, so bid the real cost. Do not submit a low placeholder price then try to renegotiate after award.

You must be able to work independently with common sense. This task requires someone who can create/use accounting test accounts, follow scenarios, find issues, record evidence, and complete the work without step-by-step hand-holding.

Brief: Mow Ops Accounting + Stripe Connect Integration Testing

I need an independent tester to validate Mow Ops customer, invoice, payment, accounting sync, and Stripe Connect flows.

I will provide a Mow Ops test account. You must provide your own test/trial/demo accounts for:

- MYOB AccountRight
- Xero
- Intuit QuickBooks Online
- Stripe Connect

Australian accounting setup is preferred where possible for GST/tax code relevance. Use test/sandbox/demo mode where possible. Do not use real customer data or live production payments.

Goal

Confirm Mow Ops connects correctly to each provider, syncs customers, invoices, payments, provider status, handles errors safely, and avoids duplicate records.

Test against:

- Mow Ops + MYOB
- Mow Ops + Xero
- Mow Ops + Intuit QuickBooks Online
- Mow Ops + Stripe Connect

1. Mow Ops Setup

Confirm the supplied Mow Ops account can:

- Log in
- Access correct tenant/workspace
- Create/edit clients
- Create/edit properties
- Create and finalise invoices
- Create invoices with normal service lines, surcharges, zero-value/no-charge lines, and payment test cases

Expected: data saves correctly, invoice numbers/totals are correct, no wrong-tenant data appears.

Fail if: login fails, invoice cannot be finalised, totals are wrong, links are missing, wrong tenant data appears.

2. Provider Connection

For MYOB, Xero, QuickBooks, and Stripe Connect:

- Start connection from Mow Ops
- Complete OAuth/onboarding/consent
- Confirm correct organisation/company file/account
- Refresh status
- Disconnect/reconnect
- Confirm token refresh/re-auth works where applicable

Expected: correct provider identity stored, reconnect/refresh works, disconnect blocks sync.

Fail if: wrong account linked, bad callback, token failure, duplicate active connections, disconnected provider still used.

3. Reference Data / Setup

For MYOB, Xero, and QuickBooks:

- Confirm accounts, tax codes, items, and customers/contacts load
- Save income account, tax code, payment/cash/clearing account settings
- Sync provider items into Mow Ops
- For MYOB, verify invoice layouts and form templates

Expected: data loads, settings persist, items are available for invoice mapping.

Fail if: lists are empty when provider has data, invalid IDs save, settings do not persist, MYOB layout/template is wrong.

4. Customer / Contact Sync

For Xero Contacts, QuickBooks Customers, and MYOB Customers:

- Export Mow Ops client to provider
- Confirm provider customer/contact is created
- Confirm Mow Ops stores external provider link
- Import or match existing provider customer/contact
- Confirm duplicates are avoided
- Confirm one provider link is not silently overwritten by another

Expected: name, email, phone, address, and external link are correct.

Fail if: wrong customer linked, duplicate created, provider link overwritten, missing external ID, inactive/supplier contacts imported incorrectly.

5. Invoice Sync

For MYOB, Xero, and QuickBooks:

- Sync finalised Mow Ops invoice
- Confirm provider invoice is created
- Confirm external invoice ID is stored
- Check invoice number/reference, customer, dates, due date, status, lines, quantities, rates, totals, GST/tax, surcharges, zero-value/no-charge lines
- Re-run sync and confirm no duplicate invoice

MYOB-specific: check invoice layout, form template, PDF where available, and void/credit-note handling where safe.

Expected: provider invoice materially matches Mow Ops and re-sync is idempotent.

Fail if: wrong customer/number/date/tax/total, duplicate invoice, rejected zero-value line, wrong MYOB layout/template.

6. Provider Invoice Email

For MYOB, Xero, and QuickBooks:

- Send unsynced invoice through provider delivery
- Confirm Mow Ops syncs first, then sends provider email
- Send already linked invoice
- Confirm delivery status and recipient handling
- Test retryable/non-retryable errors

Expected: provider send is triggered, Mow Ops status updates, errors are clear.

Fail if: email sends before invoice exists, wrong recipient, Mow Ops says sent but provider does not, raw/unhelpful errors.

7. Payment Sync

For MYOB, Xero, and QuickBooks:

- Record full, partial, and multiple payments in Mow Ops
- Confirm payments post to correct provider invoice
- Confirm remaining balance, date, method, reference, and amount
- Retry payment sync and confirm no duplicate payment

Expected: payments allocate correctly and reconcile.

Fail if: payment not linked, wrong account/date/reference/amount, duplicate payment, silent failure.

8. Provider Reconciliation

For MYOB, Xero, and QuickBooks:

- Pay/part-pay invoice in provider and confirm Mow Ops reconciles
- Confirm provider balance/status reflects in Mow Ops
- Test credit/adjustment/reversal/refund where supported
- Re-run reconciliation and confirm no duplicate imported payment

Expected: Mow Ops status/balance reflects provider state.

Fail if: provider-paid invoice remains unpaid, partial marked fully paid, duplicate import, reversal ignored, balances differ.

9. Webhooks / Background Sync

For Xero and QuickBooks:

- Verify webhook/change-event handling where available
- Confirm invoice/payment changes trigger reconciliation
- Confirm unknown/invalid tenant events skip safely
- Confirm queued events process once

For MYOB: confirm polling/status reconciliation works.

Fail if: wrong tenant updated, events stuck, duplicate processing, unsafe event handling.

10. Stripe Connect

For Stripe Connect:

- Connect account
- Confirm connected account ID and charges/payout capability
- Refresh status
- Generate dashboard/login link
- Disconnect/reconnect
- Confirm payment flow is blocked when disconnected

If Tap to Pay/Terminal testing is available:

- Check readiness
- List/create Terminal locations
- Create connection token
- Create PaymentIntent for invoice amount
- Check metadata has Mow Ops invoice/payment IDs
- Capture/cancel payment
- Confirm Mow Ops invoice/payment state updates

Expected: Stripe account and payments map to correct Mow Ops tenant/invoice.

Fail if: wrong account, wrong amount, missing metadata, Stripe paid but Mow Ops unpaid, invoice locked after cancellation.

11. Stripe Events

Where possible, test/verify:

- payment_intent.succeeded
- payment_intent.payment_failed
- payment_intent.canceled
- charge.refunded
- charge.dispute.*
- payout.paid

Expected: payments, failures, refunds, disputes, and payouts update/record correctly without duplication.

12. Cross-System Tests

Where possible, test:

- Stripe payment then Xero payment sync
- Stripe payment then QuickBooks payment sync
- Stripe payment then MYOB payment sync
- Stripe refund after accounting sync
- Stripe payout with Xero/QuickBooks connected

Expected: Stripe creates Mow Ops payment, then Mow Ops syncs/reconciles accounting provider payment correctly.

General Failure Criteria

Fail if any occur:

- Wrong provider/company/account connected
- Cross-tenant data visible
- Duplicate invoices, payments, customers, contacts, or items
- Mow Ops says synced/sent/paid but provider disagrees
- Provider says paid/refunded/disputed but Mow Ops does not reconcile
- Invoice totals, GST/tax, due dates, customer, or lines are wrong
- Disconnected provider still used
- Failed sync has unclear error
- Retry creates duplicates
- Payment captured but invoice remains unpaid/locked

Out Of Scope As Standalone Sync Objects

Properties, bookings/jobs, runsheets, quotes, job reports, equipment, areas, and schedules. These may affect invoice content but are not tested as separate synced records.

Deliverables

Provide:

1. Completed test matrix for MYOB, Xero, QuickBooks, and Stripe Connect.
2. Pass/fail for each item.
3. Screenshots/video showing Mow Ops record, provider record, and matching IDs where available.
4. Defect list with steps, expected result, actual result, provider, severity, and evidence.
5. Final summary of passed/failed providers, limitations, and incomplete tests with reasons.

Proposal Requirements

Confirm you can provide your own MYOB, Xero, QuickBooks, and Stripe Connect test/demo accounts, can test Australian GST where possible, understand this is testing not development, and will provide evidence for each pass/fail item. Ask all questions in your proposal before acceptance.

Skills: Accounting, Software Testing, MYOB, Xero, Stripe, API Testing

ACCOUNTS PAYABLE / BOOKKEEPER (XERO)
Bills, Vendors & Payroll — Full-Time | Long-Term | Weekly Pay + Bonuses

We're a construction company specializing in structural and ornamental steel, looking for a sharp, detail-driven Accounts Payable / Bookkeeper to own our full money lane — bills in, vendors managed, payroll handled, and our books clean and current. You'll work directly with the owner.

________________________________________
ARE YOU TIRED OF SHORT-TERM GIGS THAT PAY FOR A WEEK AND THEN DISAPPEAR?
We'll be upfront. We're not the highest starting hourly rate — and we don't pretend to be.
What we do offer is:
— Steady, guaranteed weekly pay
— 40 paid hours every week
— Long-term consistency
— Real bonuses tied to performance and results (more below)
— A company that stays busy and keeps growing
If you value stability, structure, and growth over chasing the next gig, keep reading.

________________________________________
WHO THIS IS FOR (READ THIS FIRST)
This is a long-term, full-focus role — a core-team seat, not a short-term gig you run alongside three others.
We're building a team. We invest in the people who invest in us: we promote from within, hand over more responsibility as you prove yourself, and grow your rate and your role as the company grows.
During your committed hours (7:00 AM – 3:00 PM EST), your focus is here. That's the deal. This seat is for someone who wants to put down roots and grow with us for years.
If you're looking for a home, not a gig — this is it.

________________________________________
THIS IS A HANDS-ON OWNERSHIP ROLE
You'll be in daily communication with ownership. You own the money lane end to end: what's owed, what's paid, what's reconciled, and what's coming. The goal is simple — keep our books clean, current, and accurate, and never let a bill, a vendor, or a payment slip.
As trust is built, this role grows into direct authority to issue payments and manage the full money lane — in and out.

________________________________________
WHAT YOU'LL BE WORKING ON
1) ACCOUNTS PAYABLE
— Vendor bills and invoices: enter, schedule, and issue payments (checks + ACH)
— Keep every invoice updated, reconciled, and paid on time
— Tie each invoice to the right project (you'll ask the team the right questions to do this)
2) VENDOR MANAGEMENT
— Statements, follow-ups, and reconciliation
— Keep vendor records clean and disputes resolved
3) PAYROLL & RECEIVABLES
— Run payroll (expense side) and help manage receivables
4) XERO — YOU OWN IT
— Our Xero is currently behind and underused. You clean it up, get it fully current, and keep it accurate and live going forward. This is the heart of the role.

________________________________________
THIS ROLE HAS TWO PHASES
Phase 1 — Cleanup: get Xero current, rebuild the vendor ledgers, establish one single source of truth.
Phase 2 — Run it clean: AP, AR, and payroll on a clean system, on schedule, every week.
The right person has BOTH done a messy cleanup AND run a clean set of books. Tell us about both.

________________________________________
TEAM & SUPPORT STRUCTURE
You're not alone. You'll have direct access to the owner for decisions, and office/clerical support for documentation and organization. You own the accounting — clean, focused, professional.

________________________________________
COMPENSATION & STRUCTURE
Trial Period — $3.00/hr (First 4 Weeks). All hires start at $3.00/hr for the first 4 weeks. This trial is about: accuracy, reliability, reconciliation discipline, communication, and clean work in EST hours.
After Evaluation — $3.00–$4.00/hr. After the 4-week evaluation, your rate is adjusted based on performance. $4.00/hr is the current maximum at this stage — and it grows as you grow with us.

________________________________________
STEADY WEEKLY PAY — 40 HOURS GUARANTEED
Monday–Friday: 7:00 AM – 3:00 PM EST (non-negotiable). Consistent, predictable weekly pay.
Manual Time: We allow manual time — no screen trackers. We run on trust and results, not micromanagement. During your committed hours, your focus is on us.

________________________________________
BONUSES & INCENTIVES — GET PAID FOR DOING IT WELL (on top of base pay)
This role is built so you earn more than your base when you perform:
— MONTHLY PERFORMANCE BONUS: when the books are clean, every vendor is paid on time, and everything's reconciled — you earn a monthly bonus. Multiple bonuses are possible in a single month for going above and beyond.
— CLEANUP MILESTONE BONUSES: one-time bonuses for hitting the big cleanup milestones — getting Xero fully current, rebuilding the vendor ledgers, and getting payroll clean and documented.
— "CATCH" BONUSES: every time you catch a billing error, a double-charge, an overbilling, or a saving that protects our money — you get paid for it.
You get paid for protecting our money and keeping us clean — not just for clocking hours.

________________________________________
OPTIONAL ADD-ON — EXTRA PAID MAINTENANCE HOURS (optional)
Your main job is 40 hours/week (mandatory), paid 8 hrs/day = 40 hrs/week, guaranteed. On top of that you can choose to work up to 8 additional hours/week, weekend only (cleanup, organization, reconciliation catch-up). Not required. Capped at 8. Work 40 → paid 40. Work 48 → paid 48. No overtime games. Completely optional.

________________________________________
IMPORTANT NOTE ON PAY STRUCTURE
This is a salary-style role paid hourly. You show up, work 8 hours per day, and receive 40 paid hours per week. Bonuses, milestones, and optional add-ons are extra — not built into your base pay.

________________________________________
REQUIREMENTS (NON-NEGOTIABLE)
— Real, hands-on XERO experience — Xero-native, NOT "I can learn it"
— Proven Accounts Payable + Accounts Receivable + payroll background
— Detail-oriented, reconciliation-driven, highly organized
— Experience cleaning up a messy/behind set of books AND running a clean one
— Comfortable on the phone and communicating directly with vendors (we use RingCentral) — some payments and follow-ups happen by phone, not just online
— Strong English (written & spoken) — professional level
— Available daily 7:00 AM – 3:00 PM EST
— Reliable internet and ability to join Zoom calls
— Looking for a long-term home, not a short-term gig

________________________________________
SYSTEMS & TOOLS
Xero | RingCentral | Monday.com | Outlook | Dropbox | ChatGPT or similar AI tools

________________________________________
HOW TO APPLY (READ THIS)
Tell me why you stand out. Walk me through a time you took a messy or behind set of books and got them clean and current — what you did, step by step. How do you make sure nothing slips? How do you operate when things get busy?
Be real. No robotic or copy-paste answers. We all know what genuine sounds like — and what ChatGPT sounds like. I'm looking for someone sharp, precise, accountable, and driven to grow with us long-term. If that's you — explain why.

About the Firm
We are a future-focused Australian accounting and professional services firm. Our goal is to deliver tremendous value to SME clients by helping them save time, save money, make more money, and have more time. We are building a high-performance remote team and looking for a talented accountant to grow with us.

The Role
We are looking for an experienced Australian tax accountant to prepare compliance work across a diverse SME client base. You will work closely with the principal accountant, preparing work to a high standard ready for review and lodgement. This role has strong potential to grow into a senior position as the firm scales.

Key Responsibilities:

Tax Compliance
• Prepare individual tax returns including rental properties, investments, and sole traders
• Prepare company, trust, and partnership tax returns
• Prepare and lodge BAS and IAS
• Apply Division 7A, CGT, and small business concession rules accurately

Financial Statements
• Prepare financial statements for companies, trusts and partnerships
• Reconcile accounts and ensure accuracy prior to review
• Work from Xero files and ensure coding is clean before preparation

Advisory Support
• Prepare tax planning calculations and draft client-facing summaries
• Assist with analysis and research to support client advisory work
• Draft correspondence and reports for principal review before client delivery

What We Are Looking For
• Minimum 3 years experience working in an Australian public accounting firm
• Strong knowledge of Australian income tax, CGT, GST, and small business concessions
• Proficient in Xero and Xero Practice Manager (XPM)
• Familiar with ATO online services and lodgement processes
• Strong attention to detail with the ability to prepare clean, review-ready work
• Good written English and ability to draft clear client-facing documents
• Self-motivated and able to manage deadlines independently

What We Offer
• Flexible remote working arrangement
• Exposure to a broad and varied SME client base
• Collaborative working relationship with the principal accountant
• Strong potential to grow into a senior role as the firm expands
• Opportunity to develop advisory skills beyond compliance

How to Apply
Please apply with your CV and a cover letter outlining your experience with Australian tax and compliance work. In your cover letter, please specifically address:
• Which entity types you have prepared tax returns for (individual, company, trust)
• Which software tools you have used in previous roles
• Your experience with any Australian accounting firms (name the firm if possible)

Applications without demonstrated Australian accounting firm experience will not be considered.

Need help learning Intermediate Accounting 1
To be able to pass my 2 exams in the future

I’m looking for a seasoned tax professional to take my books as they stand today and turn them into filing-ready federal and state returns for both my small business and my personal income. All bookkeeping is up to date; what I need now is accurate tax preparation that keeps me compliant and maximises legitimate deductions.

Here’s what success looks like for me:
• A complete set of business and personal returns, ready to file, delivered within the next four weeks.
• A clear summary of any supporting schedules or elections you create so I can reference them later.
• Brief guidance on any last-minute adjustments I should make before submission.

Please tell me about the tax-prep experience you feel is most relevant to this job—industries served, years in practice, software you prefer (QuickBooks, Xero, Drake, TurboTax, etc.), and any certifications. That background will help me decide quickly so we can get started and meet the one-month deadline.

Skills: Intuit QuickBooks, Bookkeeping, Tax Compliance, Financial Consulting

JBR Management Pty Ltd is a privately owned Australian hospitality, accommodation, laundry, self-storage and property management group headquartered in Condobolin, New South Wales.

Our businesses include Railway Hotel Condobolin, Royal Hotel Condobolin, Royal Laundry, Essential Self Storage and Jonesmore Property.

We are undertaking a 21-day business transformation project with a target completion date of 3 July 2026.

We require a hands-on Operations & Systems Consultant to review the business, document operations, identify remote-capable tasks, create SOP frameworks, review software systems and design a scalable operating model.

Current software includes Google Workspace, Xero, Deputy, SwiftPOS, Little Hotelier, CleanCloud and PropertyMe.

New software being implemented includes GuestPoint, Storman and Xenia.

The objective is to reduce labour dependency, improve training, improve consistency and build a remote-first administration structure.

Deliverables include:

Business Process Register
Operations Bible framework
SOP structure
Remote workforce recommendations
Software implementation roadmap
Workflow documentation
Labour efficiency recommendations

We are not looking for a project manager who simply coordinates meetings. We are looking for a hands-on consultant who can analyse operations, build systems, document processes and produce practical deliverables that improve efficiency, training and labour productivity.

The successful applicant must have experience in business operations, process mapping, SOP creation, systems implementation and organisational design.

Preference will be given to applicants who provide examples of SOP libraries, operations manuals, process maps or business transformation projects they have personally completed.

This project is fast paced and requires meaningful progress before 3 July 2026.

• Start your application with CONDOBOLIN and confirm whether you are an individual freelancer or an agency.
• What country and timezone are you located in, and how many hours can you commit between now and 3 July 2026?
• Describe the largest SOP, operations manual or business process mapping project you have completed and provide examples.
• Have you worked with hospitality, accommodation, property management or multi-site businesses before? Please provide details.
• What would your first 5 days on this project look like and what information would you require from us to begin immediately?

ob Description

We are looking for an experienced UK-based or UK-qualified accountant to help prepare and file our company year-end accounts.

The company is a UK limited company, and we need support with the full year-end filing process, including accounts preparation, Companies House filing, and Corporation Tax submission to HMRC.

Responsibilities

You will be responsible for:

Preparing year-end statutory accounts for a UK limited company
Reviewing bookkeeping records and identifying any missing information
Preparing and submitting Corporation Tax return / CT600
Filing annual accounts with Companies House
Advising on any tax adjustments, allowable expenses, or director-related entries
Providing a clear checklist of what documents/information are needed from us
Ensuring everything is filed correctly and on time
Requirements

Please only apply if you have:

Experience preparing and filing UK limited company year-end accounts
Strong knowledge of HMRC and Companies House requirements
Experience with Corporation Tax / CT600 submissions
Ability to work independently and communicate clearly
Ideally ACCA, ACA, AAT, or similar qualification
Experience with Xero, QuickBooks, or similar accounting software is a plus
What We Will Provide

We can provide:

Company bookkeeping records
Bank statements
Sales and purchase records
Payroll information, if required
Previous accounts, if available
Any other supporting documents requested
Application Questions

Please answer the following when applying:

Have you filed UK limited company year-end accounts before?
Are you able to submit accounts to Companies House and CT600 to HMRC?
What qualifications do you hold?
What information would you need from us to get started?
What is your estimated fixed fee for this work?
Budget

Please provide your fixed-price quote. We are looking for someone reliable, experienced, and reasonably priced.

Preferred Start

As soon as possible.

We're a growing U.S.-based bookkeeping firm looking for a reliable, detail-oriented bookkeeper to support a portfolio of small-business clients. This is an ongoing, part-time role starting at 5–10 hours per month, with room to grow as our client base expands.

How we work:
I run a firm built on clear systems, proactive communication, and mutual respect. You'll never be left guessing — we have documented processes and SOPs for our workflows, and I'm clear and responsive about expectations. In return, I value people who communicate proactively, take ownership of their work, and flag issues early instead of letting them slide. I'd much rather hear "I'm stuck on this" than find a problem after the fact. I genuinely invest in my team through fair pay, recognition, an incentives program, and real room to grow as the firm grows — so I'm looking for a long-term fit, not a one-off gig. If you're dependable, detail-oriented, and you like working somewhere organized and supportive, you'll do well here.

What you'll do:
Categorize and code transactions in QuickBooks Online
Perform monthly bank and credit card reconciliations
Process and organize invoices and bills
Keep clean, accurate books for low-volume clients (typically under 20 transactions per month each)
Submit completed work for review before anything is finalized — we use a multiple-eyes process and consistency matters

What we're looking for:
Solid QuickBooks Online experience
Strong attention to detail and accuracy
Reliable and consistent — you meet deadlines and communicate proactively instead of going quiet
Comfortable working within an established review-and-approval workflow
Clear, professional written communication
Bonus: Xero, Bill.com, or nonprofit/property-management experience

Details:
Remote, ongoing, part-time (5–10 hrs/month to start, with potential to grow)

Looking for a long-term fit, not a one-off project

To apply: Briefly describe your QBO experience and how you make sure your work is accurate before it's reviewed. Please include the word "reconciled" at the top of your proposal so we know you read the full post.

We are looking for an experienced Excel and Xero specialist to automate and streamline the process of feeding data from Xero into Excel.

### Project Scope

* Connect Xero with Excel.
* Import and refresh financial data automatically.
* Organize data into predefined Excel worksheets and reports.
* Ensure accuracy and reliability of data updates.
* Create a solution that is easy to maintain and use.

### Requirements

* Strong experience with Xero API and integrations.
* Advanced Excel skills (Power Query, VBA, or similar tools).
* Experience with financial reporting and data automation.
* Ability to deliver a clean, well-documented solution.

### Deliverables

* Fully functional Excel workbook connected to Xero.
* Automated data refresh process.
* Documentation explaining setup and usage.

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

I run a UK-registered company and would like to hand over the day-to-day bookkeeping so everything stays clean, up-to-date, and HMRC-ready. All records are kept in Xero, so fluency with that platform is essential.

Here’s what needs covering each month:

• Reconcile every bank, and card feed so the books match the statements down to the last penny.
• Create and issue sales invoices, record incoming payments, and chase or flag anything overdue.
• Enter supplier bills, schedule payments, and mark them off once paid.
• Produce management reports—P&L, balance sheet, cash-flow snapshot—so I can review performance quickly.
• Prepare and submit VAT returns (Making Tax Digital) on time, ensuring every figure ties back to the reconciled data.

Acceptance criteria
1. All accounts fully reconciled by the 5th working day of the following month.
2. Management reports delivered in Xero by the 10th.
3. Draft VAT return ready for my review at least two weeks before the filing deadline.
4. No unreconciled items or suspense balances left open.

If you already work with UK clients and can demonstrate tidy, audit-ready Xero files, I’m keen to hear how you’d keep my books in equally good shape.

Skills: Accounting, MYOB, Financial Analysis, Bookkeeping, Xero, Tax Preparation, Financial Consulting, Payment Processing

Bookkeeping
Reconciliation
Data entry
Cashflow forecasting
Preparing P/L's
Preparing Balance sheets
Supporting accountants

We currently have 5 accountants who need support with data entry tasks to improve efficiency overall.

My finance team relies on a monthly balance-sheet pack, and I want it generated at the click of a button. The core file will live in Excel (Power Query/VBA are both fine), pull data directly from our accounting software, and output a clean, GAAP-aligned balance sheet ready for presentation.

Scope of work
• Connect Excel to the accounting software’s API or export files, mapping each account to the correct line on the balance sheet.
• Build automation that refreshes all data, updates schedules, and rolls forward opening balances without manual touch-up.
• Include error-checking logic so any mapping gaps or data anomalies surface immediately.
• Add a simple assumptions tab so, if we later decide to feed in an ERP stream or a quick manual journal, the workbook can absorb it gracefully.
• Deliver clear, step-by-step documentation and a short screen-share walkthrough so future team members can maintain the file.

Acceptance criteria
• One click (or ribbon button) refresh populates the balance sheet with up-to-date figures from the accounting software.
• Calculated totals tie out to the source trial balance to the cent.
• Workbook opens with no security or macro warnings beyond what is required for signed code.
• All code and queries are unlocked or include passwords provided to us.

If you have proven experience automating financial reports—especially balance sheets that draw live data from QuickBooks, Xero, NetSuite, or similar—let’s make this spreadsheet run itself.

Skills: Visual Basic, Accounting, Excel, Software Architecture, Visual Basic for Apps, Financial Analysis, API, Automation

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

We are a growing digital marketing agency serving clients across multiple industries, with a focus on performance marketing, lead generation, and digital growth strategies.

As we continue to scale, we are looking for an experienced Fractional CFO who can provide strategic financial leadership, improve financial visibility, and help us make data-driven decisions.

This is not a bookkeeping position. We are seeking a true financial partner who can work alongside leadership to improve profitability, forecasting accuracy, cash flow management, and overall financial performance.

Scope of Work

The selected Fractional CFO will be responsible for:

Financial Strategy & Leadership
Act as the company's outsourced CFO and strategic financial advisor.
Provide recommendations to improve profitability and operational efficiency.
Support executive decision-making through financial analysis and reporting.
Participate in monthly leadership meetings.
Financial Planning & Analysis (FP&A)
Build and maintain annual budgets.
Develop monthly and quarterly forecasts.
Create scenario planning models for growth initiatives.
Monitor actual performance against budgets and forecasts.
Cash Flow Management
Develop and maintain rolling cash flow forecasts.
Identify potential cash constraints before they occur.
Recommend strategies to improve working capital.
KPI & Performance Reporting
Design executive dashboards and management reports.
Track agency-specific KPIs such as:
Gross Margin
EBITDA
Revenue per Employee
Utilization Rates
Client Profitability
Customer Acquisition Cost (CAC)
Monthly Recurring Revenue (MRR) where applicable
Financial Systems & Processes
Review existing finance processes and identify improvements.
Ensure financial controls are in place.
Work closely with our bookkeeping/accounting team.
Growth & Scaling Support
Evaluate hiring plans and growth initiatives.
Support pricing and profitability analysis.
Assist with strategic planning and expansion decisions.
Current Environment
Team Size: 15–30 employees
Industry: Digital Marketing / Advertising
Annual Revenue: $1M–$5M
Accounting Software: Xero
Reporting Tools: Google Sheets / Excel
Remote Team
Ideal Candidate

We're looking for someone who has:

Previous experience as a Fractional CFO or CFO.
Strong experience working with marketing agencies, digital agencies, consulting firms, or service-based businesses.
Excellent understanding of cash flow forecasting and FP&A.
Advanced Excel and financial modeling skills.
Experience building management reporting packs and executive dashboards.
Strong communication skills and ability to explain financial concepts to non-financial stakeholders.
Nice to Have
Experience with agency operations and utilization metrics.
Experience implementing financial controls and process improvements.
Familiarity with KPI dashboard tools and business intelligence reporting.
Deliverables During First 90 Days
Review existing financial processes and reporting.
Build a rolling 12-month forecast.
Implement a monthly management reporting pack.
Create executive KPI dashboard.
Establish cash flow forecasting process.
Present strategic recommendations to leadership.
To Apply

Please answer the following:

Describe your experience as a Fractional CFO.
Have you worked with marketing agencies or service-based businesses before?
What financial KPIs do you believe are most important for a digital marketing agency?
Walk us through how you would build a 12-month forecast for our business.
Share examples of financial dashboards or management reports you have created.
What accounting and reporting tools are you most comfortable using?
Engagement Details
Remote
10–20 hours per month initially
Potential for long-term engagement
Competitive monthly retainer based on experience

We are looking for a proactive strategic partner who can help guide the financial direction of the business as we continue to grow.

Description:
We are seeking a detail-oriented and reliable Bookkeeper to join our team on a freelance basis. The ideal candidate will be based in South America and available to work either full-time or part-time.

Responsibilities:

Manage bookkeeping tasks including accounts payable/receivable, reconciliations, and reporting.

Maintain accurate financial records and ensure compliance with company policies.

Collaborate with management to provide clear financial insights.

Work within QuickBooks (accounting software) to organize and track financial data.

Requirements:

Proven experience in bookkeeping or accounting.

Strong knowledge of financial processes and attention to detail.

Ability to work independently and meet deadlines.

Proficiency in QuickBooks (required).

Excellent communication skills in English; Spanish is a plus.

Contract Type: Part-time options available.

Location: South America preferred, but open to candidates in other regions as long as they can work during U.S. business hours (Eastern Time).

Skills: Data Entry, Accounting, Excel, Freelance, Financial Analysis, Time Management, Bookkeeping, Xero, Financial Planning, Tax Preparation

We are seeking a skilled financial controller to manage our finance department using Xero. Responsibilities include categorization, reconciliation, financial reporting, and payroll management. The ideal candidate will have experience in financial management and be proficient in using Xero. This is a part-time role for 1 to 3 months.

Full EMP Website Build on Shopify

ABOUT EMP

Explicit Mathematics Program (EMP) is an Australian primary mathematics program which provides teachers and schools world-class mathematics teaching resources. Over the last 2 years (since our Jan 2025 launch), we have delivered to 450+ schools across Australia and our resources have already been used by over 40,000 students in thousands of classrooms across Australia.

The impact of the program on student outcomes has already been phenomenal, and we know that the program will only continue to grow in the coming years. To be able to deliver our program at scale, we are migrating our website (https://explicitmathematicsprogram.com/) from WordPress/WooCommerce to Shopify to streamline the ordering/sales/distribution process and ensure we deliver the resources to our schools more efficiently.

We are looking for a Shopify Developer to support us with the development of our website on Shopify.

WHAT YOU WILL BUILD

Shopify Store & Theme

* Full Shopify Grow plan store setup and Keystone theme customisation (brand, navigation, settings)
* Custom Liquid sections: interactive level-tab browser (The Program page), level filter + order calculator (Shop page), Calendly embeds
* All website pages as per the Site Map
* Domain connection, SSL, DNS configuration moving from a Woocommerce environment

Products, Payments & Logistics

* All our products with correct SKUs, pricing, and collections
* Pay by Invoice (PO) payment method and Shopify Payments: both tested end-to-end
* Shipping zones + Shippit carrier integration + test dispatch labels and tracking emails
* iPacky pick/pack configured with EMP packing slip template
* Attention check, use the code word emp4me right at the top of your cover letter for consideration for this role
* Hubspot CRM setup experience would be an advantage (deal pipelines, email sequences)

Digital Portal Access

* Shopify Flow: purchase automation to auto-grant portal access

HubSpot CRM Integration

* Build 7-stage 'EMP School Sales' deal pipeline
* Native Shopify → HubSpot integration or Zapier fallback
* HubSpot enquiry form built and embedded on website with tracking code on all pages
* 3 email sequences: Post-Demo Follow-up, Order Onboarding, Portal Renewal Reminder
* Attention check 2. One of our key company values is transparency. If you use AI in your bid for this role, please detail within the bid how you used it
* KPI reporting dashboard with 6 reports + weekly automated email to designated team members

Accounting, Testing & Go-Live

* A2X installed + all Shopify products mapped to correct Xero accounts (Australian GST-inclusive)
* Test reconciliation run + summary PDF produced for accountant sign-off
* WooCommerce data export assistance (Orders, Products, Customers CSVs)
* End-to-end integration testing across all 5 user journey scenarios
* Performance + security testing
* Go-live execution + 2-week on-call hypercare (2-hour response SLA)

SEO considerations

* Implement safeguards to minimise SEO impact during the transition from the current WordPress website to the new Shopify site.

WHAT IS NOT IN SCOPE

Our internal team handles: all website copy, brand asset creation, Xero chart of accounts, accountant sign-off, contact list import, staff training, and post-launch SOPs. We provide all content and assets.

WHAT YOU MUST HAVE

* Strong Shopify Liquid experience - min. 3 years. Portfolio of live stores with custom-coded sections required.
* Strong Proficiency in Liquid, HTML, CSS & JavaScript
* Shopify app configuration experience (iPacky, Shippit or equivalents).
* Ability to Optimize store speed, performance, and conversion rates
* Troubleshoot and resolve technical issues
* Available to start within 1 week. Responsive within 12 hours during AU business hours.

WHAT WE PROVIDE

* Full Shopify Admin access from Day 1
* Design mockups for all custom sections
* Brand reference sheet (colours, fonts, button styles, logo files)
* All website copy
* All resources for upload
* SKU system
* Dedicated contact for day-to-day communication

BUDGET/PAY RATE

Within your bid for the role, please clearly specify:

1. Your hourly rate
2. Your estimated no. of hours for project completion
3. Therefore, indicative total project price

TO APPLY, YOUR PROPOSAL MUST INCLUDE ALL FOUR

* A link to a Shopify store with a custom-coded Liquid section. Explain briefly what you built and why it needed Liquid rather than the customiser.
* Your hourly rate
* Your estimated no. of hours for project completion (in addition to a +/- % indicator)
* Indicative total project price (keeping in mind you’ll bill hourly)
* Your availability start date.
* A proposal on how you would approach the Product page.

Proposals without all six items will not be reviewed.

Thank you so much for your interest in EMP and we look forward to hearing from you!

Our manufacturing-distribution business is ready to roll out Zoho One across every core function—sales & marketing, HR & payroll, accounting, and importantly, inventory management. I need a Zoho implementation specialist who has already proven they can build an integrated environment that keeps invoices flowing, and teams working from a single source of truth.

Scope of work
• Set up Zoho CRM for the sales team with customized pipelines, quotes, and order management that sync seamlessly with Inventory.
• Deploy Zoho Payroll and connect it to Zoho Books for error-free salary postings and statutory compliance.
• Build role-based permissions, approval workflows, automation rules, and essential dashboards for each department.
• Because we’re starting from scratch, no legacy data migration is required—use this clean slate to apply best practices from day one.

Acceptance criteria

2. A sales order created in CRM flows through to invoicing without manual re-entry.
3. Payroll runs post correctly to the chart of accounts.
4. Department heads can generate their own reports with the dashboards you set up.
5. All users complete training and can demonstrate the key workflows relevant to their role.

If you have a track record of full-suite Zoho One deployments and can point to real manufacturing or distribution examples, let’s talk about timelines and next steps.

Skills: PHP, Accounting, CRM, Inventory Management, Salesforce.com, Xero, Sales Management, Zoho CRM

We run three businesses, two e-commerce brands and a coaching business and we're looking for one Finance VA to grow with us long term.

This isn't a short contract. We are building something, and we want the right person to build it with us. If you're looking for a role where you can grow, take real ownership, and become an essential part of multiple businesses, make sure to apply.

If you looking for a short term job DON'T apply please.

Each business has its own accounts, banks, and payments that need to be made across the US and Hong Kong. You'll be the one person with full visibility across all three keeping everything reconciled, payments running, and make sure everything is 100% structured.

We have accountants in place who review our filings at the end of the year but for those filings to go smoothly, our books need to be in order year-round.

That's where you come in. You'll own our Xero bookkeeping across all three businesses, keeping everything clean, reconciled, and ready so that when our accountants step in, all is in order.

What you'll own across 3 businesses:

* Payments, vendor payouts, and transfers across multi currency accounts
* Reconciliations and invoice tracking for each business separately
* Communication with banks, payment processors (Whop, Stripe, Airwallex), and accountants
* Coaching business finances client invoicing, payment tracking, chasing outstanding amounts
* Financial trackers, dashboards, and SOPs built and maintained per entity
* Month-end close support across all three with external bookkeepers

You're the right fit if:

* You have 5+ years in bookkeeping, finance ops, or a senior VA finance role
* You're comfortable with multi-currency and multi-jurisdiction setups (US + HK)
* You handle live payments and real accounts without supervision
* You flag problems before being asked — you don't wait
* You want a long-term role where you can actually build something, not just tick boxes
* Full-time availability, every working day — this is your one job, not one of five

Tools we work with:

* Xero (must-have)
* Stripe, Airwallex, Slash, Whop
* Google Sheets
* Claude dashboarding

To apply, you are required to send a Loom video. No Loom = no review.

Keep it short — 3 to 5 minutes max. In your Loom, tell us:

* What your experience looks like managing finances for multiple businesses at the same time, walk us through the setup?

* Which accounting tools and payment platforms you've worked with hands-on (not just heard of)?

* Why you want this specific role, why you're looking for something long term, and why you're the right person for this?

We watch every Loom. It's your chance to stand out, use it!

Overview
We are an Australian Proprietary Limited (Pty Ltd) company looking for a skilled freelance Bookkeeper or Tax Accountant with deep MYOB expertise to clean up our files for the 2025–2026 financial year.

We are not registered for GST, but we do have two casual employees on payroll. We need a professional to review our current MYOB configuration, fix historical reconciliation discrepancies, ensure payroll/super compliance, and prepare our financials for year-end tax lodging.

If we find the right fit, this project has strong potential to transition into an ongoing, low-volume monthly bookkeeping and payroll management role.

Scope of Work
MYOB Configuration Review: Audit current MYOB settings to ensure it is correctly optimised for a non-GST business (ensuring correct default tax code applications like N-T or GNR).

FY25-26 Reconciliation Adjustments: Review bank feeds and historical transactions for the full 2025-2026 financial year to clean up outstanding discrepancies and incorrect ledger allocations. We are a low-volume business processing roughly 30–35 transactions per month.

Payroll & Superannuation Review: Verify that payroll for our two casual employees is correctly set up under STP Phase 2, and ensure PAYG withholding and Superannuation liabilities (currently managed via SuperChoice) are perfectly reconciled in the general ledger.

Tax Preparation: Formulate clean end-of-year Financial Statements (Profit & Loss and Balance Sheet) optimized for an Australian Company Tax Return. (Please let us know if you are a Registered Tax Agent who can also lodge the return).

Required Qualifications & Experience
Proven experience working with Australian small businesses/Pty Ltd companies.

Advanced proficiency in MYOB (Cloud/AccountRight).

Deep understanding of ATO compliance for businesses not registered for GST but with payroll obligations (STP Phase 2, PAYG, Superannuation).

Strong communication skills and attention to detail.

(Preferred) CA, CPA, or Registered Tax Agent status.

Project Structure
Project Type: One-time project (with transition to ongoing monthly retainer for payroll and basic bookkeeping).

Location: Must be highly familiar with Australian taxation and payroll laws (AU-based preferred but open to offshore talent with verified AU tax expertise).

Budget: Open to hourly or fixed-price proposals based on experience.

Seeking an experienced accountant/bookkeeper to manage project-based accounting and maintain accurate, tax-ready financial records.
The ideal candidate will have experience with Xero, Ramp, and project/job-cost accounting. Experience in the film, media, production, or creative industries is strongly beneficial.

Key Responsibilities:

• Manage bookkeeping and reconciliations in Xero
• Review, categorize, and reconcile Ramp transactions
• Track all expenses by project and department ( wardrobe, producers, cast, crew, locations, equipment, props, travel, catering, petty cash, and other production departments )
• Prepare monthly financial reports, including Profit & Loss statements, Balance Sheets, and Cash Flow reports
• Track project budgets, actual costs, and project profitability
• Maintain clean, organized records for CPA review and tax preparation
• Assist with contractor tracking and 1099 reporting

Please include:
• Relevant experience
• Examples of project-based financial reporting
• Availability and expected response time

JBR Management Pty Ltd is a privately owned Australian hospitality, accommodation, laundry, self-storage and property management group headquartered in Condobolin, New South Wales.

Our businesses include:

Railway Hotel Condobolin

Royal Hotel Condobolin

Royal Laundry

Essential Self Storage

Jonesmore Property

We are undertaking a rapid business transformation project with a target completion date of 3 July 2026.

We require a hands-on Tech Stack Implementation Specialist to review, document and assist with the implementation of our software ecosystem.

Current Software Stack:

Google Workspace

Deputy

Xero

SwiftPOS

CleanCloud

PropertyMe

Little Hotelier (being replaced)

Fresha (being replaced)

New Software Being Implemented:

GuestPoint

Storman

Xenia

The objective is to build a scalable, documented and remote-friendly technology environment that supports operational efficiency, automation and future offshore administration.

Deliverables include:

Technology audit
Software architecture map
Systems inventory
User permission framework
Google Workspace structure
GuestPoint migration roadmap
Storman implementation roadmap
Xenia implementation roadmap
Workflow documentation
Automation opportunities
Reporting structure recommendations
Software SOP framework
Technology risk assessment

Specific areas to review include:

Google Workspace document management

Accommodation management workflows

Storage management workflows

Housekeeping workflows

Laundry workflows

Finance workflows

Roster and payroll workflows

Management reporting

The successful applicant must have experience with software implementation, systems integration, process mapping and operational technology environments.

Preference will be given to applicants who provide examples of software implementations, technology roadmaps, workflow documentation or systems architecture projects they have personally completed.

We are not looking for a generic IT support technician. We are seeking a consultant capable of analysing systems, designing workflows and producing practical implementation plans that improve efficiency and reduce labour dependency.

This project is fast paced and requires meaningful progress before 3 July 2026.

• Start your application with CONDOBOLIN and confirm whether you are an individual freelancer or an agency.
• Which of the following systems have you personally worked with: Xero, Deputy, Google Workspace, GuestPoint, Storman, Xenia, PropertyMe, CleanCloud or SwiftPOS?
• Describe the largest software implementation, migration or systems integration project you have completed and provide examples.
• What would your first 7 days on this project look like and what information would you require from us?
• Can you commit meaningful hours between now and 3 July 2026 and work with Australian business hours when required?

JBR Management Pty Ltd is a privately owned Australian hospitality, accommodation, laundry, self-storage and property management group headquartered in Condobolin, New South Wales.

Our businesses employ around 40 people and include:

• Railway Hotel Condobolin
• Royal Hotel Condobolin
• Royal Laundry
• Essential Self Storage
• Jonesmore Property

We are seeking a highly organised, trustworthy and proactive Operations Administrator to support workforce management, rostering, payroll preparation, accounts administration and general business operations across multiple businesses.

This is a position of trust and responsibility. We are looking for someone who can take ownership of administrative operations, maintain high levels of accuracy and accountability, and become a key part of our management support structure.

This role may develop into a long-term operational administration position for the right candidate.

Responsibilities

Deputy Rostering & Workforce Administration

• Create and maintain staff rosters
• Ensure rosters are published a minimum of 7 days in advance
• Review staffing levels daily
• Process leave requests
• Manage shift swaps and availability changes
• Monitor labour costs and labour reporting
• Review and reconcile timesheets
• Identify staffing shortages before they impact operations
• Escalate unresolved staffing issues to management
• Maintain workforce records and roster documentation
• Support managers with roster planning and workforce administration

Payroll Preparation

• Prepare weekly payroll information for management approval
• Reconcile Deputy timesheets against payroll records
• Review payroll exceptions and discrepancies
• Maintain payroll records and documentation
• Assist with payroll reporting
• Prepare payroll for Friday processing
• Identify payroll anomalies prior to management approval

Xero Administration

• Enter supplier bills and invoices
• Accounts payable administration
• Accounts receivable administration
• Maintain supplier records
• Maintain customer records
• Assist with reconciliations
• Prepare management reports
• Support financial administration processes

General Administration

• Email management
• Data entry
• Document management
• File organisation
• SOP maintenance
• Staff communication support
• Reporting support
• General operational administration
• Support continuous improvement initiatives

Operational Coverage Requirement

A key responsibility of this role is maintaining operational oversight of workforce scheduling and administration across all businesses.

A mandatory requirement of this role is completion of a Daily Operations Review at:

• 7:30am Australian Eastern Time
• 4:30pm Australian Eastern Time

7 days per week.

The Daily Operations Review includes:

• Reviewing today's roster
• Reviewing tomorrow's roster
• Reviewing the next 7 days for staffing gaps
• Reviewing leave requests
• Reviewing shift swap requests
• Reviewing availability changes
• Reviewing urgent payroll or timesheet issues
• Reviewing urgent operational emails
• Escalating staffing shortages or operational issues to management

The Daily Operations Review is expected to take approximately 15–30 minutes per review and must be completed every day, including weekends and public holidays.

If the administrator is unavailable due to annual leave, illness or personal circumstances, responsibility for the Daily Operations Review may be temporarily handed back to management, provided reasonable notice is given and an appropriate handover is completed.

Outside of the Daily Operations Reviews and weekly payroll preparation, the majority of work may be completed flexibly at times that suit the successful applicant, provided responsibilities are completed accurately and on time.

Authority & Access

This role does NOT initially include authority to:

• Make bank payments
• Approve payroll
• Approve financial transactions
• Lodge BAS or tax returns
• Access business banking
• Approve supplier payments
• Change software permissions
• Create or approve employment agreements
• Approve wage changes
• Approve leave without management approval
• Terminate employees

All financial approvals, employment decisions and management decisions remain with company management.

Requirements

• Excellent written and spoken English
• Strong organisational skills
• High attention to detail
• Experience with rostering and workforce administration
• Experience with payroll preparation
• Experience with Xero software
• Experience with Deputy software
• Ability to maintain confidentiality
• Reliable internet connection
• Ability to work independently
• Strong problem-solving ability
• Ability to communicate professionally with management and staff

Preference will be given to applicants with experience supporting:

• Hospitality businesses
• Accommodation businesses
• Multi-site operations
• Australian payroll environments
• Deputy rostering systems
• Xero accounting systems

Key Performance Indicators

• Daily Operations Reviews completed at 7:30am and 4:30pm, 7 days per week
• Rosters maintained a minimum of 7 days in advance
• Staffing shortages identified before impacting operations
• Leave requests actioned within 24 hours
• Payroll prepared accurately for Friday processing
• Timesheet discrepancies identified before payroll approval
• Supplier invoices processed within 48 hours ready by friday payrun
• Administrative tasks completed accurately and on time
• Monthly reporting completed as required

This role is expected to commence immediately. We are seeking a reliable long-term team member who can take ownership of operational administration and contribute to the continued growth and efficiency of the business.

• Start your application with CONDOBOLIN and confirm whether you are an individual freelancer or agency.
• Describe your experience using both Deputy & Xero rostering and accounting software.
• Describe the largest workforce, roster or payroll administration function you have supported.
• How would you ensure accuracy when preparing payroll and reviewing timesheets?
• Can you work Australian business hours and commit 20–30 hours per week?

Virtual Chamber Operations Manager
(Long-Term | 20 Hours Per Week)
Admin Support → Executive Virtual Assistance

Hourly Contract | Long-Term Ongoing

Budget: Approximately USD $699/month
Expected Hours: 20 hours per week
Target Rate: USD $7–9/hour (flexible based on experience)
Success in this role would likely lead to full time employment with the organisation or affiliated organisations that we support.
This is not a basic Virtual Assistant position and you will work with a local volunteer secretary who will oversee the physical tasks and collaborate with you on the operations of the organisation.

About the Chamber

We are a regional not for profit Chamber of Commerce (Business Condobolin) dedicated to supporting local businesses, promoting economic development, and strengthening our community.

Our purpose is to create a stronger local economy by helping businesses connect, grow and succeed. We act as a collective voice for the business community, advocate on issues that affect local businesses, facilitate networking and professional development opportunities, and work collaboratively with government, council, community organisations and industry stakeholders to drive positive outcomes for our region.

Our activities include:

Supporting and promoting local businesses
Growing Chamber membership and engagement
Organising networking events and business functions
Connecting businesses with opportunities, grants and resources
Advocating for infrastructure, services and policies that benefit the local economy
Facilitating collaboration between business, government and community organisations
Promoting investment, tourism and economic development within the region
Sharing information, opportunities and business success stories with our members

We believe strong local businesses create stronger communities. Our Chamber exists to help businesses thrive, encourage economic growth and ensure the interests of our members are represented effectively.

The successful applicant will play a key role in helping us achieve these outcomes by ensuring the Chamber operates professionally, efficiently and consistently on behalf of our members and the wider business community.
You will become the operational backbone of the Chamber, ensuring that memberships, communications, events, stakeholder engagement and administration are managed professionally and consistently.

The Chairman and Committee provide strategic direction, advocacy and public representation. Your role is to ensure the organisation runs efficiently behind the scenes.

This is a long-term position with significant responsibility and trust.

Your Role

You will be responsible for managing all Chamber functions that can be performed remotely.

The Treasurer manages all financial matters, including banking, bookkeeping, Xero and financial reporting.

All other Chamber administration and operational functions fall within this role.

Responsibilities
Membership Management
Maintain and manage the membership database
Process new member applications
Manage membership renewals
Follow up expired memberships
Maintain member contact records
Create and distribute welcome packs
Respond to membership enquiries
Track membership growth and retention
Maintain member benefits information

Communications
Manage the Chamber inbox
Respond to enquiries professionally
Draft member communications
Produce regular newsletters
Coordinate email campaigns
Maintain communication schedules
Escalate matters requiring committee attention

Social Media & Marketing
Manage Chamber social media accounts
Create and schedule content
Promote local businesses
Promote Chamber activities and events
Create Canva graphics
Develop and maintain content calendars
Highlight member achievements and opportunities

Website Management
Update website content
Publish news articles and announcements
Maintain the member directory
Add and update member listings
Maintain event information
Ensure all website content remains accurate and current

Events & Networking Coordination
Coordinate Chamber events including:

Business networking events
Breakfast meetings
Information sessions
Guest speaker events
Community engagement activities

Responsibilities include:

Venue coordination
RSVP management
Attendee tracking
Speaker coordination
Event communications
Event run sheets
Sponsorship coordination
Post-event follow-up
Committee Administration

Support the Committee by:
Meetings are held every 8 weeks:
Preparing meeting agendas
Recording meeting minutes
Maintaining action item registers
Coordinating meeting schedules
Maintaining governance documentation
Supporting AGM preparation
Managing committee correspondence
Advocacy & Stakeholder Coordination

Support Chamber advocacy activities by:
Maintaining advocacy registers
Recording member concerns and opportunities
Drafting letters and submissions
Coordinating meetings with stakeholders
Tracking advocacy actions
Liaising with government, council and regional organisations as directed
Final advocacy positions and approvals remain with the Committee.

Grants & Opportunities
Monitor government grants
Monitor funding opportunities
Research business support programs
Prepare summaries for members
Maintain grant opportunity registers
Coordinate dissemination of relevant opportunities

CRM & Administration
Maintain databases and records
Manage cloud filing systems
Develop and improve systems and procedures
Maintain operating manuals and documentation
Track KPIs and membership activity
Produce monthly operational reports

Business Directory Management
Maintain member directories
Verify business information
Update listings
Promote member businesses through Chamber channels
Media & Public Relations Support
Draft media releases
Prepare announcements
Maintain media contact databases
Coordinate media enquiries where required
Excluded Responsibilities

The Treasurer manages:
Banking
Xero
Bookkeeping
Financial reporting
Payments
Treasurer responsibilities
You will not have access to Chamber bank accounts.

Required Skills
Executive Virtual Assistance
Operations Management
Project Coordination
Event Management
Email Communication
Social Media Management
Canva
WordPress
Customer Relationship Management (CRM)
Business Administration
Preferred Experience

Applicants with experience in any of the following will be highly regarded:

Chamber of Commerce operations
Membership organisations
Business associations
Non-profit organisations
Community organisations
Local government engagement
Event coordination
Email marketing
Stakeholder management
Software Experience

Experience with some or all of the following is desirable:

Microsoft Office
Google Workspace
Canva
WordPress
Mailchimp
Trello
Asana
Monday.com
Zoom
Google Meet
Personal Attributes

We are looking for someone who is:

Highly organised
Professional
Reliable
Proactive
Detail-oriented
A strong written communicator
Comfortable working independently
Able to manage multiple projects simultaneously
Confident communicating with business owners, community leaders and government stakeholders

Success in this role will be measured by:

Membership growth and retention
Timely communication with members
Newsletter consistency
Event attendance and engagement
Social media activity and reach
Website accuracy
Completion of committee actions
Stakeholder satisfaction
Overall operational efficiency of the Chamber

• Start your application with CONDOBOLIN. Are you an individual or agency? Briefly describe any experience managing a Chamber, association, membership organisation, non-profit or similar.
• Which of these have you managed: memberships, newsletters, social media, websites, events, committee administration and stakeholder communications? Please provide years of experience.
• Provide links or examples of newsletters, websites, social media accounts, marketing materials, event coordination or similar work you have personally managed.
• Describe a role where you worked with minimal supervision. What systems, software or processes did you use to stay organised and ensure tasks were completed?
• What is your hourly rate in USD, how many hours per week are you available long-term, and why are you the best candidate for this role?

BUSINESS OPERATIONS MANAGER / EXECUTIVE VIRTUAL ASSISTANT

Part-time to start (approx. 20 hrs/week), with potential to grow into a full-time role
Remote - must be available during U.S. business hours

------------------------------

ABOUT THE ROLE

I'm an educational YouTuber, online educator, and creator behind multiple coaching and course programs. I create the content - I need someone to run everything else.

This is not a general task-execution VA role. You will be the central point of contact across the entire business, coordinating between team members, managing projects end-to-end, and making sure nothing falls through the cracks. I need someone who can take ownership of entire areas of the business and execute without being micromanaged. If you need a step-by-step SOP for every task, this isn't the right fit. If you thrive in fast-moving creator and education businesses and can turn a vague "can you sort this out?" into a completed project - read on.

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WHAT YOU'LL BE RESPONSIBLE FOR

- YouTube channel operations - A/B testing thumbnails and titles on published videos, updating descriptions and metadata, monitoring performance, and flagging what needs attention
- Webinar and launch setup - building registration pages, setting up reminder and follow-up sequences, managing the full tech setup for live events, and handling post-webinar logistics
- Website and funnel management - making copy updates, building and tweaking landing pages and funnels inside GoHighLevel
- Email marketing and automation - building and managing email sequences and automations inside Kit (formerly ConvertKit) and GoHighLevel, from lead capture through to conversion
- Content redistribution and repurposing strategy - developing and executing a cross-platform strategy for how content gets distributed and repurposed across YouTube, Instagram, Facebook, TikTok, and the newsletter, and bringing new ideas to me for approval
- Organic marketing strategy - proactively researching and proposing organic marketing strategies for course launches, webinars, lead magnets, and content promotions. You develop the plan, present it for my approval, and own the execution end-to-end
- Email management - triaging the inbox, drafting replies, following up with brand partners and collaborators, and surfacing what needs my direct attention
- Project coordination - keeping Trello and Notion organized and up to date, managing deadlines, and coordinating between team members to keep everything moving
- Sponsorship and partnership logistics - tracking deliverables, managing timelines, and keeping the partnership tracker current
- Social media coordination - maintaining the content calendar, scheduling posts across Instagram, Facebook, and TikTok, and handling community management
- Student and program support - serving as a point of contact for students in our coaching and course programs, managing support queries, and escalating where needed
- Weekly reporting - delivering a structured summary every week of what was completed, what's in progress, and what's coming up
- General operations - researching tools, setting up automations, building SOPs, and solving operational problems before they reach me

------------------------------

TOOLS YOU'LL BE WORKING WITH

- Project management: Notion, Trello
- CRM, funnels, and automations: GoHighLevel
- Communication: Slack, Gmail, Google Workspace
- Content and design: Canva, YouTube Studio, Google Drive, Google Docs, Google Slides
- Video review: Frame.io
- Social scheduling: Buffer
- Email marketing and automations: Kit (formerly ConvertKit)
- Webinar platforms: EasyWebinar, WebinarJam, Zoom, YouTube Live
- Spreadsheets: Google Sheets
- Automation: Make.com
- Invoicing: Xero

------------------------------

WHO YOU ARE

- Proactive - you identify problems and solve them before they escalate
- Highly organized - you manage multiple moving pieces simultaneously without dropping anything
- An excellent communicator - clear, concise, and professional across written and async formats
- Independent - you take full ownership of your responsibilities and follow through without needing check-ins
- Strong working knowledge of project management tools and creator business workflows
- Experienced working with a content creator, online educator, or course creator - you genuinely understand how this type of business operates
- Skilled in email marketing and automation - you've actually built sequences, workflows, and funnels inside platforms like Kit and GoHighLevel, not just used them for basic sends
- Has a marketing brain - you don't just execute, you think about what should happen next. You're comfortable putting together a launch plan or organic marketing strategy, presenting it clearly, and running with it once approved
- Strong understanding of content repurposing and cross-platform distribution - you know how to take one piece of content and build a distribution strategy around it
- Comfortable with GoHighLevel - you've built or managed funnels and automations, not just navigated the dashboard
- Available and responsive during U.S. business hours

• Describe a time you worked with a content creator, online educator, or course-based business. What was your role, what did you own, and what did the business look like when you left vs. when you started?
• Let's say it's Monday morning and this happens: (a) a brand partner's sponsorship payment is overdue, (b) a student can't access course materials, (c) a Thursday webinar has no registration page yet. How do you prioritize and handle this?
• To confirm you read this posting in full, include the word "pineapple" in header of your application

I am looking for a highly organised Finance & Admin Assistant to support my growing business.

This is a long-term position starting with approximately 4 hours in the first week and then around 1 hour per week initially, with the opportunity for more hours as the business grows.

Responsibilities:

• Receive receipts, invoices and financial information via WhatsApp
• Log and categorise business expenses
• Maintain organised financial records
• Track subscriptions and recurring payments
• Create weekly finance summaries
• Maintain a simple profit and loss tracker
• Organise documents for tax and accounting purposes
• Keep financial folders and records up to date
• Follow up on missing information when required
• Support general business administration

Requirements:

• Excellent attention to detail
• Strong organisational skills
• Experience with spreadsheets (Google Sheets or Excel)
• Good written English
• Reliable and proactive
• Comfortable working independently

Bonus Skills:

• Bookkeeping experience
• Experience using Xero, QuickBooks or similar software
• Experience supporting entrepreneurs or small businesses

Rate:

£6 per hour initially

Potential for increased hours and responsibilities as the business grows.

To apply, please tell me:

1. Your bookkeeping or finance experience
2. Your favourite organisational tool
3. How you would organise hundreds of receipts sent through WhatsApp
4. Why you think you’d be a good fit for a growing business