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finance + logistics coordinator (philippines)
accounts receivable + sps/edi & logistics specialist
operations assistant, invoicing + sps + freight (ph)
full job ad
role: invoicing + sps/edi + logistics assistant (philippines)
we’re looking for a sharp, detail-obsessed operations assistant to own our invoicing, track payments, and run SPS/EDI + logistics end-to-end. you’ll work directly with the founders and keep the back end tight so stock and cash flow stay clean.
what you’ll own
invoicing + accounts receivable
create and send invoices (and credit notes when required)
maintain an invoice register (issued, due, paid, overdue)
follow up payment status with customers professionally
reconcile incoming payments against invoices and flag issues fast
weekly cash-in tracker: what’s paid, what’s due, what’s at risk
sps/edi + retailer logistics
manage SPS Commerce workflows (orders, ASNs, label creation, validations)
create and manage carton/pallet labels as required
coordinate dispatch with 3PL and carriers (bookings, consignment numbers, tracking)
ensure orders ship on time and to spec (carton counts, SSCCs, ASN accuracy)
troubleshoot SPS errors and liaise with SPS support where needed
keep logistics tracker updated (PO, ship date, ETA, delivery confirmation)
admin + reporting
keep all files organised (POs, invoices, PODs, carrier dockets)
provide weekly reporting to founders: A/R status, deliveries, issues/risks
you’ll be a fit if you
have proven experience in invoicing + accounts receivable tracking
have hands-on experience with SPS Commerce / EDI / ASNs (or similar EDI platform)
are comfortable coordinating freight, 3PLs, and retailer DC requirements
are extremely accurate (you double-check numbers, addresses, labels, and dates)
communicate clearly and proactively (you flag problems before they become fires)
are based in the philippines and have reliable internet
nice to have
experience with AU retailers (pharmacy/grocery/big box) or wholesale operations
experience with X-dock / DC deliveries, pallet specs, POD handling
basic bookkeeping exposure (not required, but helpful)
tools we use (or similar)
excel/google sheets, xero/quickbooks (or similar), email/slack, sps commerce, 3pl portals
hours
flexible, but must cover key AU business hours overlap (especially mornings AEST).
to apply
send:
a short summary of your invoicing + A/R experience
your SPS/EDI experience (what you handled: ASNs, labels, compliance etc.)
your expected monthly salary range (and availability to start)

I need someone to fill out current pricing for an excel sheet that has 15,000 helicopter parts. Most of the data can come from a website AV REF. Stock that needs values is nov25.

All parts updated with price list from AVREF need to be colour coded green. The outstanding parts with no listed price on AVREF need to be searched and a verified price filled in colour coded yellow. Parts with no price colour coded red.

Skills: Python, Data Entry, Accounting, Excel, Financial Analysis, Xero

Preparation and filing of personal tax return and send a copy.

Full-Time Finance Officer (Remote – Philippines)

We are an established Australian property maintenance and renovation company seeking a highly organised Finance Officer to take full ownership of our financial operations.

This is a long-term, full-time role for someone who is confident, detail-driven, and proactive.

Key Responsibilities

End-to-end bookkeeping using Xero

Accounts payable & receivable management

Bank reconciliations and expense tracking

Invoicing, payment follow-ups, and cash-flow monitoring

Weekly and monthly financial reporting

Assisting with BAS/GST prep (AU)

Maintaining clean, accurate financial records at all times

Supporting management with ad-hoc financial analysis

Requirements

Strong experience with Xero (non-negotiable)

Excellent written and spoken English

Fast, reliable communicator (Slack / WhatsApp / Email)

High attention to detail and strong financial discipline

Ability to work independently and take ownership

Stable internet and professional home setup

Hours & Availability

Full-time: Monday to Friday

Philippines time: 7:00 AM – 3:00 PM

Australia time: 9:00 AM – 5:00 PM

Immediate start preferred

What We Offer

Long-term, stable role with a growing Australian company

Clear systems, structure, and expectations

Competitive pay based on experience

Opportunity to grow into a senior finance role

To Apply

Please include:

Your Xero experience (years + types of businesses)

Examples of financial tasks you’ve handled independently

Your internet speed and availability

Why you believe you’re a strong fit for this role

Overview

We are an e-commerce business looking to hire an experienced Chartered Accountant (CA) to handle accounting, tax filing, and compliance for the financial year 2024–2025 (AY 2025–2026).

This role is ideal for a CA who has hands-on experience with e-commerce sellers, online marketplaces, and GST/income tax filings.

Scope of Work

Review and maintain books of accounts

Prepare financial statements (P&L, Balance Sheet)

Income tax return filing for FY 2024–25

GST return filing and reconciliation (GSTR-1, GSTR-3B, annual return if applicable)

Reconcile sales data from:

E-commerce platforms (Amazon, Shopify, WooCommerce, etc.)

Payment gateways

Bank statements

Ensure full compliance with tax laws

Provide basic tax planning and advisory support

Requirements

Qualified Chartered Accountant (CA)

Proven experience with e-commerce businesses

Strong knowledge of income tax and GST

Experience with accounting tools (Tally, Zoho, QuickBooks, or similar)

Clear communication and timely delivery

Nice to Have

Experience with multi-channel or international e-commerce

Prior Upwork experience with good reviews

Project Type

☐ One-time project (Tax filing for 2025)
☐ Potential for long-term work (monthly accounting & compliance)

To Apply, Please Include

Your CA qualification details

Your experience with e-commerce clients

Tools/software you use

Estimated timeline to complete tax filing

Your fixed fee or hourly rate

💡 We value accuracy, confidentiality, and proactive communication.
Looking forward to working with a reliable professional.

Job Description:
Quali-t Virtual Staffing is seeking experienced, elite-level Virtual Assistants from the Philippines to join our exclusive network. We partner with premium US-based clients and are currently hiring for long-term, full-time remote positions across several specialized divisions.
We are an agency dedicated to matching the top 5% of Filipino virtual talent with clients who value expertise and professionalism. If you are a specialist in your field, please read below to find the division that best fits your experience.

Now Hiring for the Following Divisions:
Healthcare Division (Medical & Dental)
We are seeking VAs with a deep understanding of US healthcare operations. Ideal candidates have experience as a Medical/Dental VA, Patient Coordinator, or Insurance Specialist.
Key Skills: Patient Scheduling, Insurance Verification, Prior Authorizations, EMR/EHR proficiency (e.g., Dentrix, Epic, Athena), and a strong understanding of HIPAA.
Niches Served: General Dentistry, Oral Surgery, Orthodontics, Primary Care, Dermatology, Orthopedics, Mental Health, and other specialty practices.

Legal Division
We are looking for VAs with direct experience supporting US law firms. Ideal candidates have worked as a Legal Assistant, Intake Specialist, or Paralegal Assistant.
Key Skills: Client Intake, Attorney Calendaring, Document Management, proficiency in Case Management Software (e.g., Clio, MyCase), and exceptional written communication.
Niches Served: Personal Injury, Family Law, Criminal Defense, Immigration Law, and more.

Technical & Home Services Division (Construction & Trades)
We are seeking VAs who are experts in managing the fast-paced operations of trade-based businesses. Ideal candidates have experience as a Dispatcher, Project Coordinator, or Customer Service Representative for a service company.

Key Skills: Answering inbound lead calls, scheduling estimates and technicians, creating work orders and invoices, and proficiency in software like Jobber or ServiceTitan.Niches Served: General Contractors, Roofers, Plumbers, HVAC, Electricians, and other home service professionals.

Marketing & Creative Division
We are hiring VAs who can support the dynamic needs of US-based digital marketing agencies. Ideal candidates have experience as a Marketing Assistant, Project Coordinator, or Social Media Manager.

Key Skills: Project management (Asana/ClickUp), social media scheduling, client onboarding, Canva, and familiarity with marketing platforms (e.g., HubSpot, GoHighLevel).
Niches Served: SEO Agencies, Paid Ads Agencies, Web Design Firms, Social Media Companies, and more.

Financial Services Division (Accounting & Bookkeeping)
We are looking for highly detail-oriented VAs to support US accounting and financial firms. Ideal candidates have experience as a Bookkeeping Assistant or Client Service Administrator.

Key Skills: Proficiency in QuickBooks Online or Xero, understanding of Accounts Payable/Receivable (AP/AR), bank reconciliations, and client onboarding.

Niches Served: Small Business Bookkeepers, CPAs, Tax Preparers, and Financial Advisors.

All candidates MUST have:
A minimum of 2+ years of professional remote work experience in one of the divisions listed above.
Exceptional written and spoken English.
A dedicated, private home office with high-speed, reliable internet and modern computer hardware.

We are hiring a full-time Virtual Assistant to support an Australian NDIS provider. This role blends day-to-day administrative duties, answering and making calls to staff and clients (strong English communication) and basic bookkeeping in Xero.
You will work closely with the Senior PA and the Australian team, receiving lots of help and gradually taking on more independent responsibilities. This role is long-term, work-from-home.
Key Responsibilities- Administration & NDIS / Home Care Support·
· Manage emails and general correspondence
· Assist with client/admin documentation, onboarding forms, and records
· Support rostering and schedule changes for the care team
· Provide general VA/admin support as needed
Executive Support
You will be trained in all tasks. Primary duties include:
· Assist the Senior PA with delegated tasks and follow through independently
· Receive calls from staff and clients regarding roster changes, cancellations, or shift issues
· Use FlowLogic (NDIS rostering software) to:
o Add, modify, or remove staff shifts
o Check bookings and staff availability
· Respond quickly and warmly to staff and client messages
· Follow up on missing staff documentation
· Assist with incident entries, file uploads, and compliance organisation
· Review weekly shifts and identify gaps/inconsistencies
· Coordinate with Senior PA for urgent matters
· Provide phone/message support when issues arise
Bookkeeping (Xero)
· Prepare and send invoices (Xero or manual)
· Perform basic reconciliations and transaction recording
· Process bills/expenses and maintain finance records
· Support other basic finance-related admin tasks
Other Possible Tasks (Depending on Experience)
· Website content updates
· Social media posting and scheduling
· Creating SOPs and internal process documentation
· Using project/task management tools
Communication Skills
· Excellent written and spoken English
Work-From-Home Readiness
· Reliable internet connection
· Quiet, professional workspace
Personal Qualities
We are specifically looking for someone who is:
· Warm, kind, and expressive
· Patient and emotionally attuned
· Friendly, calm, and confident on caller interactions
· Highly responsive and reliable
· Organised, detail-oriented, and proactive
· Able to learn new software quickly
Salary
$660 USD/month

Project Type

End-to-end digital content creation + visual systems design + LMS-ready course build

Industry

Hospitality, Clubs, Finance, Governance, Automation

Location

Remote (Australia-based business, global creators welcome)

⸻

Overview

I am the founder of an established Australian outsourced CFO business that works almost exclusively with hospitality clubs, including:
• RSL clubs
• Surf lifesaving clubs
• Bowls clubs
• Golf clubs
• Football and community clubs

These organisations operate complex, cash-heavy, highly regulated businesses with gaming, food & beverage, retail, events, memberships, payroll, volunteers, boards, and regulators.

Over several years, I have developed a complete, battle-tested finance operating system for clubs that:
• automates back-office processes
• dramatically reduces manual work
• improves governance and fraud prevention
• improves reporting speed and accuracy
• strengthens cashflow and budgeting discipline
• gives boards confidence and clarity

This system is already fully documented as a long-form professional manual (20+ sections, thousands of lines of content).

I am now looking for a high-calibre digital creator or AI-driven content studio to transform this material into a premium digital training product.

This is not a basic course.
This is a flagship industry platform.

⸻

What Already Exists (Very Important)

This is NOT a blank-page project.

I already have:
• A complete written manual covering:
• Revenue flows
• Expense automation
• Payroll controls
• Cashiering systems
• Internal controls
• Fraud prevention
• Credit card governance
• Risk management
• Cashflow forecasting
• Departmental budgeting
• CFO operating rhythm
• Pricing and commercial models
• Sales and go-to-market strategy
• A clearly defined framework called The Club Finance Engine™
• Defined software stack:
• Xero (core accounting)
• Lightyear (AP & inventory)
• Wirely (cashiering & revenue integration)
• Fathom (management reporting)
• Defined department structures:
• Gaming
• Bistro
• Bar
• Functions
• Golf operations
• Bowls
• Maintenance
• Administration
• Marketing
• Rentals
• Keno / TAB
• Outsourced catering
• A delivery model that includes:
• Australian CFO leadership
• Offshore finance team (India)
• Clear process ownership

In short:
👉 The thinking, structure, and content already exist.

What I need is world-class digital translation.

⸻

What I Want Built

I am looking to create a modern, premium, visually compelling training platform that includes:

1️⃣ Animated Explainer Content
• Visual flow diagrams
• Process maps
• “Before vs After” transformations
• Automation journeys
• Governance and control frameworks
• Cashflow engines
• Month-end cycles
• CFO decision flows

Think:
• Clean
• Modern
• Hospitality-friendly
• Professional
• Board-appropriate
• Not “cartoonish”
• Not corporate PowerPoint hell

⸻

2️⃣ Story-Driven Training Modules

Each module should:
• Tell a story
• Explain why the process exists
• Show how it works
• Show what breaks when it doesn’t
• Show how automation fixes it

The audience includes:
• Finance staff
• General Managers
• CEOs
• Board members
• Department heads
• Offshore finance team members

This requires excellent instructional design, not just visuals.

⸻

3️⃣ Infographic-Style Learning

I want:
• Diagrams that explain systems in seconds
• Reusable visual assets
• Clear data flows
• Iconography that becomes part of the brand
• A consistent visual language

This should feel closer to:
• Stripe documentation
• Notion explainers
• Modern SaaS onboarding
Than:
• University lectures
• Accounting textbooks

⸻

4️⃣ LMS-Ready Structure

The output must be suitable for:
• Teachable
• Kajabi
• Thinkific
• Or a custom LMS

Including:
• Short modules (3–7 minutes)
• Clear learning objectives
• Sectioned content
• Downloadable templates
• Checklists
• Optional assessments

⸻

5️⃣ Scalable Digital Product

This will be used for:
• Client onboarding
• Staff training
• Board education
• Paid online subscriptions
• Certification programs
• Partner licensing

This is a long-term asset, not a one-off project.

⸻

Who I’m Looking For

This project is ideal for:
• A senior digital course creator
• A product designer with strong visual systems thinking
• An AI-first content studio
• An instructional designer who understands complex systems
• A founder-level creator who wants a long-term partnership

You do not need to understand hospitality or accounting on day one.
You do need to be excellent at:
• turning complexity into clarity
• visual storytelling
• systems thinking
• modern digital design
• structured learning journeys

⸻

What Success Looks Like

When complete, someone should be able to:
• Watch a 5-minute module
• Instantly understand:
• how money flows through a club
• where risks exist
• how automation fixes problems
• what “good” looks like
• Feel confident, not overwhelmed
• See this as best-in-class for the industry

This is intended to become the reference standard for hospitality club finance.

⸻

Commercial Reality (Important)

This is a paid project.
Budget will reflect:
• quality
• scope
• long-term value

I am open to:
• fixed-price phases
• milestone-based delivery
• retainer + equity-style upside discussions
• long-term creative partnership

I am not looking for:
• cheap freelancers
• template-based course builders
• generic explainer videos
• Canva-level output

⸻

What to Include in Your Response

If you’re interested, please reply with:
1. Examples of similar work (courses, explainers, systems, platforms)
2. Your approach to turning complex material into visual learning
3. Tools you use (AI, animation, design, LMS)
4. How you would structure a project like this
5. Your preferred engagement model
6. Any initial thoughts or ideas after reading this brief

⸻

Why This Is a Great Project
• Real business
• Proven system
• Large, under-served niche
• Strong differentiation
• Clear long-term roadmap
• Opportunity to co-create something genuinely impactful

If you are the right creator, this is not just a job —
it is a flagship project.

💰 Hourly Rate: $3.50–$4 per hour

🕒 Hours: According to company needs
🌍 Remote | 📆 Long-term engagement

⸻

🧾 Bookkeeper – eCommerce Company (USA)

(Company logo should appear at the top of the job post)

⸻

📌 Job Description

We are a private company operating in the United States and international markets, seeking an experienced Bookkeeper with hands-on knowledge of Xero and practical experience in eCommerce and Shopify.

The role focuses on day-to-day bookkeeping operations, financial control, and close collaboration with the company’s external CPA.

👤 Reporting line:
Reports directly to the Owner’s Assistant (Company Manager).

⸻

🧩 Responsibilities
• 📘 Daily bookkeeping for a U.S.-based company
• 💻 Full hands-on work in Xero
• 🛒 Accounting handling of Shopify eCommerce activity
• 🏦 Bank, credit card, and payment processor reconciliations
• 💸 Vendor payments management
• 📊 Preparation of periodic financial reports
• 🤝 Ongoing work with the company’s U.S. CPA
• 📈 Cash flow monitoring
• 🗂️ Organized management of accounting documents

⸻

✅ Mandatory Requirements
• 🎓 Proven bookkeeping experience
• ⚙️ Hands-on experience with Xero – mandatory
• 🛍️ Experience with eCommerce and Shopify – mandatory
• 🇺🇸 Experience working with a U.S.-registered company
• 📑 Understanding of U.S. accounting structure and financial reports
• 🧠 High accuracy, organization, responsibility, and ability to work independently
• 🌐 Good English reading and writing skills

⸻

🚨 Important – Please Read Before Applying

Apply only if the hourly rate, scope of work, and required experience fully match your expectations, including proven hands-on experience with Xero, Shopify, and eCommerce operations.

I’m looking for a practical e-commerce bookkeeper / financial analyst to clean up and manage the finances of a growing DTC supplement brand.

The business already has consistent monthly revenue, but bookkeeping hasn’t been properly structured yet. I need someone comfortable cleaning up messy data and then maintaining clean, simple monthly records going forward.

You’ll reconcile transactions across Shopify, PayPal (subscriptions), Stripe, Amazon, and bank accounts, categorize expenses correctly (ads, COGS, fulfillment, software, etc.), and prepare clear monthly reports (P&L and cash summary). Some light analysis is needed to answer basic questions like real monthly profit, available cash, and how much can be safely reinvested.

This is a hands-on, execution-focused role. I’m not looking for complex models or over-engineered dashboards — just accurate, usable numbers.

Part-time, ongoing, fully remote. Hourly or fixed monthly rate.

Requirements:
1. Experience with e-commerce bookkeeping
2. Familiar with Shopify, PayPal, Stripe, and Amazon settlements
3. Comfortable cleaning up incomplete or messy books
4. Able to explain numbers clearly
5. Experience with QuickBooks, Xero, or similar tools

Need help reconciling one credit card account on Xero.

I am looking for an expert in fathom the Xero consolidation tool to run some specific reports

You need to be a ln expert in Fathom

www.fathomhq.com

I’m looking for an experienced Xero instructor to create and record a complete 5-hour online course for a global learning platform. Production quality is the top priority. You must have a high-quality camera, a clear professional microphone, proper lighting, and a quiet recording environment. The course will include both talking-head instruction and screen sharing inside Xero, so a strong computer that can smoothly handle recording software and Xero at the same time is required.

You will be responsible for the full course creation, including curriculum development, lesson structure, presentations, learning resources, and all necessary materials needed to deliver a complete, practical course. You should be comfortable teaching beginners to early-intermediate learners and recording clear, well-paced, structured lessons.

Payment is $300 per hour of filmed, edited, and ready-to-use video content. This is a serious project with potential for ongoing work on additional accounting and bookkeeping software courses.

When applying, please briefly describe your Xero experience and include links to video samples that clearly demonstrate your camera quality, audio quality, and screen-sharing clarity. Applications without samples will not be considered.

I’m looking for an experienced QuickBooks instructor to create and record a complete 5-hour online course for a global learning platform. Production quality is the top priority. You must have a high-quality camera, a clear professional microphone, proper lighting, and a quiet recording environment. The course will include both talking-head instruction and screen sharing inside QuickBooks, so a strong computer that can smoothly handle recording software and QuickBooks at the same time is required.

You will be responsible for the full course creation, including curriculum development, lesson structure, presentations, learning resources, and all necessary materials to deliver a complete, practical course. You should be comfortable teaching beginners to early-intermediate learners and recording clear, well-paced, structured lessons.

Payment is $300 per hour of filmed, edited, and ready-to-use video content. This is a serious project with potential for ongoing work on additional accounting and finance courses.

When applying, please briefly describe your QuickBooks experience and include links to video samples that clearly demonstrate your camera quality, audio quality, and screen-sharing clarity. Applications without samples will not be considered.

I need someone to clean my xero books , for efficient financial reporting and reaorganize arrange chart of accounts . I am preaferably looking for someone with strong UK tax laws and principals .

We are looking for an accountant to help us prepare and file our company accounts with Companies House by 20 January. We are a small, early-stage startup with no revenue to date and are privately funded. Our costs mainly relate to IT/software subscriptions and payments to freelancers, and we do not have any employees. We hold two corporate bank accounts (Anna.Money and Revolut Business), and all transactions are recorded in Xero. We need support to ensure our accounts are compliant and filed on time.

My accounts have outgrown spreadsheets and occasional check-ins. I now need a qualified accountant who can step in, organise the books, and keep everything current so decisions and filings are always based on accurate numbers.

The immediate priorities are bringing the existing records up to date, setting up a streamlined workflow on a cloud system we both agree on (QuickBooks, Xero, FreshBooks—whichever you are most comfortable configuring from scratch), and then maintaining my ledgers month-to-month. Once the routine is in place, I also want clean financial statements ready for tax time and any ad-hoc reporting that helps me see where the business stands.

Deliverables
• Initial clean-up and chart-of-accounts review
• Cloud bookkeeping system fully configured and shared access granted
• Reconciled transactions and supporting documentation uploaded each month
• Monthly P&L, balance sheet, and cash-flow summary delivered in PDF and source format
• Year-end package that my tax preparer can use without additional adjustments

A background in small-business bookkeeping, comfort with bank-feed reconciliation, and clear communication on status updates will set this engagement up for success.

Skills: Data Entry, Accounting, Intuit QuickBooks, Financial Analysis, Bookkeeping, Xero, Tax Preparation, Business Consulting

We run a UK-based digital agency and need an experienced bookkeeper (or junior accountant) to help us get fully compliant and organised.

Important context:
Year 1 accounts are filed
Year 2 (June 2024 – June 2025) bookkeeping is not clean and needs rebuilding
We must file accounts and calculate corporation tax
Income flows through Stripe (USD) → Wise → Revolut

This is NOT just data entry — we need someone who understands UK bookkeeping and can own this setup.

What You’ll Do (Phase 1 – Urgent):
Set up Xero properly
Import and reconcile historical transactions (June 2024 – June 2025)
Clean and categorise all income and expenses
Prepare clean books for year-end filing and tax calculation

What You’ll Do (Phase 2 – Compliance):
Assist with PAYE setup
REGISTER VAT position (US-based clients)
Ensure HMRC & MTD compliance

What You’ll Do (Phase 3 – Ongoing):
Monthly bookkeeping
Expense tracking


Requirements:
Strong experience with Xero
UK bookkeeping & HMRC familiarity
Able to explain things clearly and simply

Nice to Have:
Experience with agencies or online service businesses
VAT knowledge (we need to regiester)

We are looking for an experienced conversion-focused landing page designer to design a high-impact HubSpot landing page targeting CFOs and operations leaders at mid-market businesses.

The page will educate visitors about upcoming Xero API pricing changes, explain why these changes increase total cost of ownership for businesses using multiple integrations, and convert high-intent visitors into assessment requests. We want these Xero users to start thinking about total cost of ownership and consider migrating to a full scale ERP if it is the right fit for their business.

If you have solid experience with landing pages, please share some examples of your portfolio

We are seeking a detail-oriented bank reconciliation specialist to manage our company's bank reconciliation process on Xero from December 2024 to December 2025. This role is focused solely on bank reconciliation tasks, ensuring all transactions are accurately matched and discrepancies are resolved promptly. The ideal candidate will have extensive experience with Xero and a strong understanding of bank reconciliation procedures. If you have a keen eye for detail and can work independently to maintain accurate financial records, we would love to hear from you.