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Experienced Make.com Automation Architect | Housecall Pro | Monday.com | Long-Term Opportunity

Project Summary

Please read this entire listing before submitting a proposal.

We are a rapidly growing residential standby generator company seeking an experienced Make.com Automation Architect to design, build, document, and optimize our business automation ecosystem.

This is not a beginner project.

We are looking for someone with proven, hands-on experience integrating Make.com, Housecall Pro, and Monday.com to automate business processes. The ideal candidate understands workflow architecture, API integrations, webhooks, error handling, documentation, and scalable automation design.

Our goal is to establish a long-term relationship with a professional who can become our trusted automation partner as our business continues to grow.

⸻

About Our Company

We specialize in the design, installation, and maintenance of residential standby generators.

Our company manages hundreds of projects annually and relies heavily on technology to coordinate sales, permitting, scheduling, inventory, customer communication, installation, inspections, invoicing, and ongoing service.

We want to automate as many repetitive processes as possible while maintaining complete visibility and control over every workflow.

⸻

Scope of Work

The selected freelancer will work directly with our management team to:

* Analyze our existing business processes.
* Identify opportunities for automation.
* Design efficient workflow architecture.
* Build automations using Make.com.
* Integrate Housecall Pro, Monday.com, and other applications.
* Create reliable trigger-based workflows.
* Link multiple automations together.
* Optimize existing workflows.
* Troubleshoot automation failures.
* Recommend better processes where appropriate.
* Ensure every automation is scalable and maintainable.

This is expected to become an ongoing engagement as new workflows are identified.

⸻

Required Technical Skills

Applicants must demonstrate real-world experience with:

* Make.com (formerly Integromat)
* Housecall Pro
* Monday.com
* REST APIs
* Webhooks
* JSON
* Data mapping
* Routers
* Filters
* Variables
* Conditional logic
* Error handling
* Scenario optimization

Highly desirable experience includes:

* QuickBooks
* Google Workspace
* SignNow
* Twilio or Vonage
* OpenAI API
* AI-powered automations
* CRM integrations
* Field service management software

⸻

What Success Looks Like

We are not simply looking for someone who can connect applications.

We are looking for someone who can:

* Understand how our business operates.
* Recommend better workflow design.
* Reduce manual labor.
* Increase operational efficiency.
* Build reliable automations that continue working as our company grows.
* Deliver professional documentation that our team can understand.

⸻

Documentation Requirements

Every completed automation must include professional documentation.

Documentation must include:

* Workflow overview
* Business purpose
* Trigger explanation
* Module-by-module explanation
* Filters and routing logic
* Variables used
* Data mapping
* Error handling procedures
* Recovery procedures
* Future modification instructions
* Recommendations for expansion
* Visual workflow diagram

The documentation should enable another qualified automation specialist to understand and modify the system without rebuilding it.

⸻

Communication Expectations

Strong communication is essential.

We expect:

* Regular progress updates.
* Questions when requirements are unclear.
* Suggestions for process improvements.
* Professional collaboration throughout the project.

⸻

Proposal Requirements

Please include the following:

1. Your Make.com experience.
2. Your Housecall Pro experience.
3. Your Monday.com experience.
4. How many automation projects you have completed.
5. The largest automation you have built.
6. Links to portfolio items (if available).
7. Screenshots or videos of Make.com scenarios you personally created.
8. Your availability.
9. Your hourly consulting rate.
10. Your fixed-price approach for implementation projects.

⸻

Verification Process

To protect both parties and ensure a successful partnership, shortlisted candidates will participate in a brief video interview.

During the interview, you will be asked to share your screen and walk us through one or more Make.com scenarios that you personally designed and built.

We may ask you to explain:

* Trigger selection
* Data mapping
* Routers
* Filters
* Error handling
* Webhooks
* API calls
* Overall workflow architecture
* Design decisions and best practices

This is not intended to be difficult. It simply allows us to verify real-world experience and ensure we select the right long-term partner.

⸻

Paid Test Project

Before awarding a larger contract, finalists will complete a paid test project.

The test project will involve creating a small but complete automation using requirements that we provide.

Deliverables will include:

* Working automation
* Documentation
* Workflow diagram
* Testing
* Screen-share walkthrough

Successful completion of the test project will lead to additional automation projects.

⸻

What We’re Looking For

The ideal candidate:

* Thinks like a systems architect.
* Writes clean, organized workflows.
* Documents everything thoroughly.
* Understands business operations.
* Can explain technical concepts clearly.
* Builds scalable automation systems.
* Enjoys solving operational challenges.
* Is interested in a long-term relationship rather than a one-time project.

⸻

Important

To confirm that you have read this listing completely, begin your proposal with the phrase:

Automation Expert

Proposals that do not begin with these words may not be reviewed.

We are looking for a true automation professional who takes pride in building reliable, maintainable systems and values long-term partnerships. If that describes you, we’d love to hear from you.

Skills: Documentation, Twilio, Automation, API Integration, Monday.com, Make.com, AI Automation

We are hiring a senior GoHighLevel developer to migrate our operations into GHL and build the systems that run our agency. This is the technical end of GHL: migrations, integrations, sub-account architecture, and ops.
Scope:
Migration of contacts, pipelines, campaigns, and funnels from our current CRM into GoHighLevel
Sub-account build and SaaS configuration for a multi-client agency setup
Integrations via API, webhooks, Zapier/Make: calendars, payment processors, Meta ads, Google, third-party tools
Systems build: onboarding flows, client management, operations dashboards, reporting
Ongoing management: fix and optimize existing workflows, troubleshoot broken automations
Experience with niche builds (real estate, wellness/studio operations, home services) is a strong plus. Full-time or part-time considered for the right person. This is a long-term systems role, not a one-off task.

We are a Singapore-based advisory business helping companies improve productivity, operations and growth through AI.

Our team designs practical AI solutions for real business problems. We already have the strategy, client relationships and AI roadmap.

Now we're looking for two experienced AI builders who can turn specifications into working AI agents for our clients.

This is a project-based role with the opportunity for ongoing work as our client base grows.

You'll work from detailed briefs prepared by our strategy team.

Your role is to:
- Build AI agents based on written specifications
- Configure and connect AI platforms
- Integrate with business tools and APIs
- Test and refine workflows
- Document your work clearly
- Troubleshoot and improve existing agents
- Recommend technical improvements where appropriate

You won't be expected to define business strategy or determine what should be built- we'll provide that.

Projects may include:
- Sales automation
- Client onboarding agents
- Research agents
- Operations assistants
- CRM automation
- Knowledge management assistants
- Proposal generation
- Marketing automation
- Executive assistants
- Internal productivity tools
- Custom client AI workflows

Please only apply if you have proven experience building production-ready AI agents.

Ideally you've worked with several of the following:
- OpenAI
- Claude
- n8n
- Make.com
- Zapier
- LangChain
- LangGraph
- CrewAI
- Flowise
- Google Workspace APIs
- Slack
- Notion
- HubSpot
- Microsoft 365
- REST APIs
- Webhooks
- Vector databases
- RAG implementations

You don't need experience with every platform, but you should be comfortable learning new tools quickly.

We're Looking For Someone Who
- Thinks like an engineer, not just a prompt writer
- Builds clean, reliable solutions
- Communicates clearly
- Documents work properly
- Tests before delivery
- Meets deadlines
- Can explain technical concepts in simple language
- Enjoys solving business problems

Please include:
- Examples of AI agents you've personally built.
- A short description of the most technically challenging project you've completed.
- Which AI platforms and automation tools you're strongest in.
- Links to portfolio items, GitHub or demos where possible.
- Your hourly rate.
- Your weekly availability.
- Your time zone.

Applications without examples of real AI agent builds are unlikely to be considered.

Bonus Experience
- Multi-agent systems
- MCP implementations
- AI voice agents
- Retrieval-Augmented Generation (RAG)
- Custom GPT development
- Python
- JavaScript
- Docker
- Cloud deployment
- Security and data privacy best practices

Engagement
- Project-based
- Remote
- Flexible hours
- Potential for long-term collaboration

Work with an experienced strategy team designing AI solutions for international clients

We're looking for builders who enjoy creating practical AI solutions that businesses actually use - not experimental demos.

We are looking for a seasoned Automation Specialist with 2–3+ years of experience to build an end-to-end, scalable cold lead generation system.

If you live and breathe lead enrichment, email deliverability, and CRM workflow integrations, this project is for you.

🎯 Project Objective

Set up a fully automated cold outreach engine that enriches leads, orchestrates multi-touch campaigns, and seamlessly syncs interested prospects to our CRM.

🛠️ Tech Stack Requirements

Clay.com: Deep knowledge of waterfall enrichment, data scraping, and custom AI prompt personalization.
Instantly.ai: Account warmup, campaign setup, deliverability optimization (SPF/DKIM/DMARC), and sending schedules.

ClickUp (or similar CRM): Webhook/Zapier/Make integration to auto-create tasks/deals for positive replies.

Make.com / Zapier: To glue the ecosystem together smoothly.

📋 Key Responsibilities

System Design & Setup: Build the automated workflow connecting Clay $\rightarrow$ Instantly $\rightarrow$ ClickUp.

Data Enrichment & Personalization: Set up smart enrichment pipelines in Clay (finding verified work emails, phone numbers, and tailored messaging drivers).

Deliverability & Compliance: Ensure full technical setup for cold email infrastructure and adhere to legal standards (CAN-SPAM, GDPR, CCPA, and recent Google/Yahoo bulk sender guidelines).

CRM Sync: Map lead statuses dynamically based on reply intent (e.g., Interested, Not Interested, Unsubscribe).

🚨 Requirements

Experience: 2–3+ years in B2B outbound automation and lead generation setup.

Proven Track Record: Must have successfully built and deployed similar Clay + Instantly systems in past projects.

Compliance Knowledge: Must be aware of legal implications and sender reputation best practices.
Speed: Must be available to complete this setup within 1 week.

📩 How to Apply

To be considered, please reply with a brief proposal answering the following:

Proof of Work: Share 1–2 examples or case studies of similar cold outreach engines you’ve built using Clay & Instantly.

Your Pitch: In 3–4 sentences, tell us why you are the best fit for this role.

Timeline: Confirm that you can start immediately and deliver the fully functional setup within 1 week.

Keyword: Start your proposal with the word
"AUTOMATION" so we know you read the full posting.
Looking forward to working with a top-tier automation specialist!

Request for Quotation (RFQ)
​Project Title: Automated AI Lead Generation & Qualification Engine (Pre-Owned Vehicles)
Target Throughput: System built to handle high-volume acquisition supporting 30+ completed vehicle sales per month
Core Tech Stack: Make.com, AI Processing (Gemini / OpenAI), Web Scraping / Lead Capture, CRM & Outreach Engine (Instantly / WhatsApp / CRM)
​1. Project Overview & Objective
​We are launching an automated lead acquisition and qualification engine for a pre-owned vehicle operation in South Africa. Our goal is to achieve 30 completed vehicle sales per month.
​To support this volume, we need an end-to-end automated workflow that captures inbound vehicle inquiries (buyers and sellers), enriches and validates lead data, scores intent using AI, and routes qualified leads into an automated outreach and CRM pipeline.
​We are seeking an experienced Make.com & AI Automation Specialist to architect, build, test, and deploy this complete system.
​2. Scope of Work
​Phase 1: Lead Capture & Web Scraping
​Set up automated web and social scraping workflows (using tools like Browse AI, Apify, or Meta Lead Ads API) to extract incoming vehicle buyer and seller leads.
​Capture inbound submissions from web forms, landing pages, and external vehicle listing platforms.
​Phase 2: AI Lead Enrichment & Filtering (Make.com + AI)
​Build Make.com scenarios integrated with Gemini/OpenAI API to:
​Parse, clean, and format raw contact details (normalizing South African phone numbers, names, locations).
​Filter and score incoming leads based on buying/selling intent (vehicle preference, budget, urgency, financing readiness).
​Auto-filter junk or incomplete leads to keep the pipeline focused on high-converting prospects.
​Phase 3: Automated Personalization & Outreach
​Set up instant multi-channel response triggers (Email / WhatsApp API / SMS) ensuring speed-to-lead response times under 2 minutes.
​Generate contextual AI-personalized messaging based on specific vehicle models, buyer requests, or seller submissions.
​Connect scored leads to email/outreach platforms (e.g., Instantly.ai or automated messaging sequences).
​Phase 4: CRM Pipeline Integration
​Sync all processed leads automatically into a central CRM (HubSpot, GoHighLevel, or Airtable).
​Set up pipeline stage tracking from New Inbound → AI Qualified → In Progress → Closed / Completed.
​3. Key Deliverables
​Fully Automated Make.com Scenarios: Modular scenarios connecting lead capture, AI enrichment, and CRM destination.
​AI Lead Scoring System: Prompt architecture for automated lead classification and filtering.
​Outreach & CRM Sync: Seamless routing into cold email outreach / CRM pipelines.
​Handoff Documentation: Brief video walkthrough and technical documentation for scenario management.
​4. Required Freelancer Skills
​Advanced proficiency with Make.com or n8n multi-step scenarios.
​Hands-on experience integrating OpenAI / Gemini APIs via HTTP/REST nodes.
​Familiarity with lead scraping tools (Browse AI, Apify) and CRM APIs.
​Strong understanding of email deliverability, WhatsApp API tools, and pipeline management.
​5. Submission Requirements
​Please reply with your quotation including:
​Technical Architecture: Proposed tools and high-level Make.com scenario structure.
​Pricing Structure: Fixed setup/implementation fee (plus optional monthly maintenance retainer).
​Estimated Timeline: Total days required for development, testing, and deployment.
​Portfolio: 1–2 examples of previous lead generation or Make.com automation workflows built.

B2B Outbound Systems Builder (Clay + Apollo + LinkedIn + SMS + Email)

I’m looking for an experienced outbound systems expert to build a scalable B2B prospecting engine.

This is NOT just a cold email project.

The objective is to build a complete outbound machine capable of generating qualified meetings with business owners across the United States.

The system should include:

• Apollo for prospect sourcing
• Clay for data enrichment
• Email infrastructure (domains, inboxes, deliverability)
• Instantly or Smartlead campaign setup
• LinkedIn automation
• SMS outreach
• GoHighLevel integration
• CRM automation
• AI-assisted personalization
• Multi-step sequences across email, LinkedIn, SMS, and voicemail where appropriate
• Reporting dashboards

Ideal workflow:

1. Find qualified prospects
2. Enrich data with Clay
3. Verify emails
4. Push prospects into outreach campaigns
5. Execute coordinated email, LinkedIn, and SMS sequences
6. Automatically route replies into GoHighLevel
7. Book appointments
8. Track campaign performance

Required experience:

* Clay
* Apollo
* Instantly and/or Smartlead
* LinkedIn automation platforms
* GoHighLevel
* Sales Navigator
* Email deliverability
* Domain warming
* DNS configuration (SPF, DKIM, DMARC)
* CRM integrations
* API or Make.com/Zapier automation

Bonus experience:

* Insurance industry
* Commercial insurance
* Marketing agencies
* AI outbound systems
* Voice AI integrations
* SMS automation

This is expected to become a long-term engagement. The initial project is to architect and implement the outbound engine, followed by ongoing optimization as we scale.

Create a landing page in GHL
assign url to the landing page
assign urls to the options in landing page
Connect the landing page to CRM
Automate the flow

Looking for a backend developer to support our existing dev team on defined, scoped tasks — NOT to own the whole codebase. This is task-based work, not a full-time replacement role. You'll work on things like: Writing/optimizing PostgreSQL RPC functions and triggers, Debugging data integrity issues (duplicate records, enum mismatches, stale joins), Row-Level Security (RLS) policy work in Supabase, Idempotent upsert logic for automation sync (Make.com → Postgres).

Seeking an experienced AI Automation Engineer to develop an MVP for an AI-powered Maintenance Coordinator. The system will handle maintenance requests via SMS, email, or web form, classify issues using AI, and automate updates. Key technologies include Make.com, Supabase, OpenAI API, and TypeScript or Python for custom logic. The goal is a scalable architecture, not fragile automations. Please provide examples of AI workflows, experience with Supabase and OpenAI, and your recommended architecture. This MVP has potential for a long-term relationship as we expand AI automations.

We are scaling an automation agency that builds high-impact AI infrastructure specifically for dental practices. Dental clinics suffer from massive, expensive operational bottlenecks—bleeding £3,000 to £6,000 a month in missed phone calls, losing £2,000 to £4,000 a month to avoidable no-shows, and struggling with empty hygiene chairs and weak online reputations.
We are looking for an expert Voice AI and Workflow Automation Developer to build robust, plug-and-play systems that solve these exact pain points for our clients.
What You Will Build:
Missed-Call Instant Text-Back & Voice Agents:
• Integrate Voice AI platforms (such as Vapi.ai or Retell AI) with telephony systems.
• Build automated workflows in Make.com that trigger an instant SMS via Twilio (or equivalent) the second a clinic misses a call, capturing the patient before they dial a competitor.
Automated Calendar & Reminder Flows:
• Set up bidirectional calendar syncs to eliminate scheduling conflicts.
• Implement automated SMS/email confirmation and reminder sequences 24 hours and 2 hours out to drastically slash no-shows.
Reactivation & Review Pipelines:
• Build automated review-generation triggers post-appointment and patient-recall sequences to fill empty hygiene slots.
Required Skills & Tech Stack:
• Voice AI: Deep experience with Vapi.ai, Retell AI, or conversational voice agents.
• Automation: Advanced workflow building in Make.com (or Zapier).
• API & Webhooks: Proven ability to handle REST APIs, webhooks, and SMS gateway integrations (Twilio, Vonage, etc.).
• Calendar Integration: Experience syncing with dental/medical booking software or standard calendars (Google Calendar, Calendly, etc.) cleanly without double-booking.
Project Scope & Deliverables:
• You will be building modular, reusable templates/systems that we can rapidly deploy across multiple dental practice clients.
• Clean documentation, reliable error-handling, and robust testing are mandatory—these systems manage live patient flows and cannot break.
To Apply, Please Include:
Examples of Voice AI or Make.com automation workflows you have built (with video demos if possible).
A brief overview of how you handle webhook failures or carrier SMS drop-offs.
Your experience connecting voice agents to calendars and SMS gateways.

We're looking for a Notion expert to build out and organize a database and dashboard, and create an SOP page for our team.
The project has two goals:
1. Set up our database — organize properties, build correct relations, and create a dashboard view that gives us a clear, filtered overview of [status/tasks/whatever you're tracking].
2. Build an SOP page — a clear, organized reference our team can follow for [the process you want documented].
What we're looking for:
- Proven experience with Notion databases (please share examples)
- Strong with properties, relations, rollups, and filtered/grouped views
- Can build clean, easy-to-follow SOP pages
- Can work from a short written brief and turn it around quick

Looking for a MANYCHAT expert who speaks fluent Spanish to work on the automation workflow of a professional sports league in Mexico.

An expert Xano + Make.com Specialist is required to finalize, optimize, and fully automate an existing backend content-validation engine. We are not building from scratch. You will be handed an explicit, locked v2.7.4 Master Blueprint, an operational Process Accountability Map (PAM), and real-world benchmark datasets to configure the remaining backend automation loops. Core Deliverables across 3 Capped, Fixed-Price Milestones include Xano Schema Upgrades & State Gates, Function Stack Refactoring, and Make.com Scenario Automation. Everything must be built natively within Xano and Make. No custom JavaScript or Python code overrides are permitted.

Project Overview:
Building an Airtable-based system to replace a Trello-based peer mentor matching process for a heart-disease patient support program. This is a bootstrapped project (not yet a registered nonprofit), so budget is limited to $15-20/hr.

Core Deliverables:

An intake form that creates Airtable records automatically, with color-coded status labels based on the form responses (condition type, urgency, communication preference, etc.)
Automated, recurring survey sends tied to each patient's individual start date, at six intervals: week 1, week 3, week 6, month 3, month 6, and month 12
Conditional logic so that a survey response indicating rising distress or a safety concern automatically flags the record and notifies staff
A kanban-style card view for visual matching and review, sitting on top of the underlying database

Technical Preference:
Prefer using Airtable's native automations wherever possible. Open to Make.com or Zapier only for anything genuinely beyond Airtable's built-in automation limits trying to avoid paying for/maintaining an extra tool if it's not needed.

Data Handling:
Will populate the system with placeholder/test data during the build, adding real patient information only after testing is complete. Since the system will eventually hold sensitive health information, permission levels and access controls (e.g., a mentor only seeing their own matched patients, not the full patient list) should be built in from the start rather than added later.

Timeline & Communication:
Open to discussing timeline based on scope. Prefer clear, itemized milestones given the limited budget.

Job Overview
We're building an AI-powered maintenance assistant called "Jimmy the Handyman" for a growing vacation rental/property management company.

This isn't just another chatbot. We're creating an intelligent maintenance operations platform that can diagnose maintenance issues, recommend repairs, assign the correct technician, maintain equipment histories, and streamline maintenance operations across hundreds of properties.

We're looking for someone who enjoys designing AI workflows, automation, and structured systems—not just writing prompts.


What You'll Build
You'll help develop features such as:
AI-powered maintenance diagnostics
Image-based issue analysis
Equipment and appliance knowledge database
Technician assignment logic
Priority classification system
Maintenance history ("Maintenance Passport")
Parts and repair recommendations
Integration with OpenAI APIs
Automation workflows (Power Automate, Make.com, n8n, or similar)
Structured data storage and retrieval
Future predictive maintenance capabilities

Responsibilities
Design AI workflows using OpenAI APIs or similar
Build prompt engineering logic for maintenance diagnosis
Develop structured maintenance databases
Create automation workflows between various systems
Design scalable architecture for future features
Build AI decision trees and business rules
Optimize AI accuracy and performance
Document workflows and system architecture
Collaborate on product roadmap and feature planning

Required Skills
Strong experience with OpenAI APIs or similar
Prompt Engineering
AI Workflow Design
REST APIs
JSON
Database design
Automation platforms (Power Automate, Make.com, Zapier, n8n, etc.)
Experience building AI assistants or AI agents
Strong problem-solving skills

We're looking for someone who:
Thinks like a systems architect
Can turn business processes into AI workflows
Asks thoughtful questions before building
Writes clean, maintainable solutions
Enjoys solving operational problems with AI

The project currently includes:
Working AI chat prototype
Maintenance diagnosis workflow
Property notes system

The following features are currently in the design phase:
Technician ranking system
Intelligent assignment engine
Maintenance Passport
Priority automation
Historical maintenance database
Predictive maintenance


To Apply

Please include:

A brief introduction and plan proposal

I'm a residential REALTOR® in the Denver, Colorado market looking for a long-term Virtual Assistant to help build the backend of my business from the ground up. This is not just an admin role—I want someone who understands systems, marketing, and automation and can take ownership of projects with minimal direction.

Initially, I need help getting everything organized and professionally set up. After that, I'd like ongoing weekly support.

Initial Projects

CRM

Set up Follow Up Boss
Import and organize 2,500+ contacts
Clean duplicates
Create tags, stages, Smart Lists, action plans, and automations
Build lead pipelines
Create email templates and text templates
Recommend best practices

Google Business Profile

Claim and fully optimize Google Business Profile
Add services, photos, business description, FAQs
Optimize categories and SEO
Set up review request process

Website

Build a clean, modern real estate website
Mobile friendly
SEO basics
Lead capture forms
Connect CRM
Connect domain
Blog setup
Google Analytics/Search Console (preferred)

Social Media

Optimize Instagram
Facebook Business Page
LinkedIn
YouTube
Branding consistency
Bio creation
Highlights
Link management
Basic content organization

Marketing Automation

Build drip campaigns
Sphere nurture campaigns
Buyer campaigns
Seller campaigns
Open house follow-up
Past client campaigns
Birthday and home anniversary automations

Organization

Create SOPs
Organize Google Drive
Recommend systems and workflows
Improve efficiency
Ongoing Responsibilities
CRM management
Database cleanup
Email marketing
Social media scheduling
Basic graphic creation (Canva)
Website updates
Transaction support (light)
Research
Project management
General administrative assistance
Required Experience

Please apply only if you have experience with:

Follow Up Boss
Real estate marketing
Google Business Profile
Canva
WordPress, Squarespace, or similar
Social media management
CRM automation
Excellent English
Strong communication
Attention to detail
Ability to work independently
Bonus Skills
Zapier
Make.com
AI tools (ChatGPT, Claude, etc.)
Google Workspace
SEO
Video editing (CapCut, Descript, etc.)
Real estate transaction experience
About Me

I'm a relationship-focused REALTOR® in Denver building a modern, referral-based real estate business. I'm looking for someone who enjoys creating systems, solving problems, and making things run smoothly. I value communication, initiative, reliability, and long-term partnerships.

To Apply

Please include:

Your real estate experience.
Your experience with Follow Up Boss.
Examples of websites you've built.
Examples of Google Business Profiles you've optimized.
Examples of drip campaigns or automations you've created.
Your hourly rate.
Your availability.
Why you'd be a great fit.

Budget: $8–$15/hour depending on experience, with potential for long-term ongoing work (10–20 hours/week after initial setup).

Hiring: GoHighLevel (GHL) AI Automation Specialist & CRM Setup Expert

We are looking for an experienced GoHighLevel (GHL) AI Automation Specialist to set up, customize, and optimize our CRM and automation systems. The ideal candidate has strong experience with GoHighLevel, AI automation, and workflow optimization.

Responsibilities

- Set up and customize GoHighLevel CRM
- Build and optimize sales pipelines
- Create workflows for email, SMS, and missed-call automations
- Configure calendars, forms, surveys, and appointment booking
- Build landing pages, funnels, and websites in GoHighLevel
- Integrate third-party tools such as Make.com, Zapier, Twilio, Stripe, and other APIs
- Set up AI chatbots and AI voice agents
- Troubleshoot technical issues and optimize existing automations
- Provide documentation and support after project completion

Requirements

- Proven experience with GoHighLevel
- Strong knowledge of CRM setup and automation
- Experience with AI chatbots and AI voice solutions
- Familiarity with Make.com, Zapier, APIs, and webhook integrations
- Excellent communication skills
- Ability to deliver high-quality work on time

Preferred Qualifications

- Experience working with agencies or service-based businesses
- Knowledge of email marketing and lead nurturing
- Portfolio or examples of previous GoHighLevel projects

To Apply

Please include:

- A brief introduction about yourself
- Your experience with GoHighLevel and AI automation
- Links to relevant portfolio or completed projects
- Your estimated timeline and rate

We look forward to working with a skilled professional who can build reliable, scalable automation systems and improve our CRM processes.

I need an expert who can help me convert the digital product to Kindle, etc to sell it on Amazon and Shopify. Additionally, I expect expertise on how to upload it on Amazon, Shopify, etc., and again I expect expertise on how to market it to a large audience so people can buy or download it. I expect one person to have all these related experties. I just want to deal with 1 person. I live in DC area. You must be ready to work with me in my time zone. We will use zoom. You teach me on how to do it while we convert, post and market the digital product. If I get impressed with your skill this will be the first project we do but multiple will follow related with AI, Make.com etc

**AI Automation & GoHighLevel Expert Needed**

We are looking for an experienced **AI Automation Engineer** to help design the architecture for our AI platform.

**Requirements:**
* GoHighLevel
* Make.com
* OpenAI API
* Twilio (Voice, SMS & WhatsApp)
* REST APIs & Webhooks

**Scope (Phase 1):**
* Review our project
* Design the system architecture
* Define integrations and automation workflows
* Recommend the best MVP strategy
* Deliver a technical implementation roadmap

This is an architecture and planning phase only. If successful, there will be an opportunity to continue with the full implementation.

This is not a one-time project.

We're looking for a Notion Business & Make Specialist to become a long-term technical partner and help us continuously improve our enterprise Notion workspace.

Our workspace is already well established and supports several business processes, including project management, budgeting, invoice approvals, document management, and workflow automation, etc.

Rather than building a new system, you'll help us work through an existing backlog of enhancement requests and new features. Some tasks will be small improvements, while others will involve more advanced work with databases, formulas, workflows, and Make.com automations.

We're looking for someone who enjoys understanding business needs, finding practical solutions, and becoming familiar with our platform over time. We value initiative and welcome suggestions for improving the way we build and automate our processes.

This is an hourly, long-term collaboration, starting at approximately 10–15 hours per week, with the potential to grow as our platform continues to evolve.

Required skills:

* Advanced Business Notion (databases, relations, formulas)
* Make.com (automation and integrations)
* Strong analytical and problem-solving skills

French-speaking candidates are especially welcome, as our business environment and most of our documentation are in French. However, we're also happy to consider English-speaking candidates who are comfortable working in a predominantly French environment.

When applying, please include:

* 2–3 examples of advanced Notion work you've completed.
* A brief description of your experience with Make.com.
* A few sentences explaining why you're interested in a long-term collaboration.

We are a growing vacation rental management company seeking an experienced implementation specialist to lead our migration from Track PMS to Guesty and from Operto Teams to Breezeway.

This is a project-based contract expected to last approximately 60–90 days, with the potential for future consulting work.

IMPORTANT:
Please do not apply unless you have hands-on experience using Guesty and either Breezeway or Operto. This is not an entry-level implementation project—we are looking for someone who has completed similar migrations before.

Responsibilities:
- Lead the migration from Track PMS to Guesty.
- Configure and optimize our Guesty account.
- Migrate operational workflows from Operto Teams to Breezeway.
- Set up listings, properties, users, permissions, and teams.
- Build automations, triggers, workflows, and task templates.
- Configure messaging automations and guest communication.
- Assist with phone system setup and integrations.
- Connect third-party software and verify all integrations are functioning correctly.
- Test every workflow thoroughly before launch.
- Troubleshoot issues and recommend best practices throughout implementation.
Work closely with our leadership team to ensure a smooth transition with minimal disruption to operations.

Required Qualifications:
- Extensive experience with Guesty (required).
- Extensive experience with Breezeway or Operto Teams (required).
- Previous experience migrating vacation rental management software.
- Strong understanding of vacation rental operations, housekeeping, maintenance, messaging, and automation.
- Experience with PMS integrations, API connections, and workflow automation.
- Excellent communication skills and fluent English.
- Highly organized with strong attention to detail.
Preferred
- Experience with multi-market vacation rental management companies.
- Experience implementing phone systems and communication platforms.
- Familiarity with Airbnb, Vrbo, direct booking websites, and channel management.
- Ability to recommend operational improvements and best practices—not just migrate data.

To Apply
Please include:
- Your experience with Guesty.
- Your experience with Breezeway and/or Operto Teams.
- A brief description of similar migrations you've completed.
- The number of properties involved in your largest implementation.
- Your availability over the next 60–90 days.

We are looking for someone who can take ownership of this project, think proactively, and help us build a scalable, efficient operation, not simply transfer data from one system to another.

I need someone to build a custom API and workflow, which pulls data from a private MEWS API to Xero in a hybrid consumed / cash accounting flow depending on categorisation. The task involves handling data categorization and workflow automation.

I need a Make.com (Integromat) scenario built that automates publishing blog articles to a WordPress site.

**What it needs to do:**
- Trigger: new article content submitted (via Google Form or Google Sheets row — open to your recommendation on the simplest reliable trigger)
- Format/process the article content
- Publish it to WordPress as a post via the WordPress REST API, correctly setting: title, body content, category, tag, and post status (draft or published)
- Handle basic error cases (e.g., missing category, failed API call)

**What I'll provide:**
- WordPress site URL and an Application Password (API credentials)
- A Make.com account (already created, or you can guide me to create one)
- Example article content and the exact category/tag list to map to

**Deliverable:**
- A working, tested Make.com scenario
- A short walkthrough (video or written) of how it works and how I can adjust it myself later
- Confirmation it successfully publishes at least 2-3 test articles end-to-end

**Estimated time:** 2-3 hours of work

**Budget:** Prefer a flat fee cost

Looking for someone with direct experience in Make.com + WordPress REST API integrations specifically, not general automation experience.

We're looking for a consultant who is well versed in Google Workspace account creation, setup, configuration, as well as migrations from Office 365.
We are a small business with five employees and need:
- Create a Google Workspace account
- Create logins for the key people
- Set up a basic folder structure
- Set up the email and migrate the domain and the email accounts from the Office 365 system into Google
- Be available to consult with us ongoing

Ideally someone would also have business operational knowledge and experience, as well as AI and automation experience with Make.com and/or Zapier, as well as Claude Code and ChatGPT Code

We have additional ongoing needs in these areas. It would be ideal to find someone who can step in and help us quickly get Google Workspace set up. Over time they can help us with automation, AI, and optimization of all of our business systems, business applications, tools, marketing platforms, and everything tied together, and help make us better

We are looking for an experienced AI automation expert to build a complete, hands-free video production and publishing workflow for our business.

Our goal is simple:

I record a video on my iPhone. Everything else is handled automatically by AI.

We own this growing brand:

* KMF Business Advisors (Business Brokerage, Franchise Consulting & Commercial Real Estate)


We publish educational, networking, and business growth content regularly and want to eliminate the manual editing and publishing process.

Scope of Work

Design, build, and document a fully automated AI content production system.

The workflow should include:

Video Editing

* Automatically trim mistakes, pauses, and filler words.
* Improve audio quality.
* Add transitions.
* Add our branded intro and outro.
* Add logo watermark.
* Add background music.
* Add AI-generated B-roll where appropriate.
* Create professional animated captions.
* Export in 4K.

AI Content Creation

Generate automatically:

* SEO YouTube title.
* SEO description.
* Tags.
* Hashtags.
* Chapters.
* End screens.
* Cards.
* Thumbnail.

Multi-Platform Publishing

Automatically publish or schedule to:

* YouTube
* Facebook
* Instagram
* LinkedIn
* TikTok
* X (Twitter)
* Threads

Repurposing

Automatically create:

* YouTube Shorts.
* Instagram Reels.
* TikTok videos.
* LinkedIn clips.
* Facebook clips.

AI Content Marketing

Generate:

* LinkedIn article.
* Facebook post.
* X thread.
* Instagram caption.
* Blog article.
* Email newsletter.

AI Automation

Preferred platforms:

* Make.com
* n8n
* Zapier (if necessary)

The system should require minimal manual work after setup.

Deliverables

* Fully functioning automation.
* Documentation with step-by-step instructions.
* Video walkthrough.
* Ability to expand the system in the future.
* Suggestions for improving the workflow using AI.

Preferred Experience

Experience with one or more of the following:

* OpenAI / ChatGPT
* Claude
* Gemini
* VEED AI
* Descript
* OpusClip
* Repurpose.io
* Studio Pilot (or similar)
* ElevenLabs
* Canva AI
* YouTube Studio
* Make.com
* n8n
* Google Drive API
* Dropbox API

Nice to Have

Experience building AI agents that:

* Automatically monitor folders.
* Trigger workflows.
* Generate marketing content.
* Schedule content.
* Analyze YouTube analytics.
* Recommend future content topics.

About Us

We are building one of the most AI-driven business brokerage and networking companies in the United States and are looking for a long-term partner—not just someone to complete a single project.

This project may lead to ongoing monthly work involving AI automation, website optimization, CRM integration, SEO, and marketing.

When Applying, Please Include

1. Examples of similar AI automation projects you’ve built.
2. Links to YouTube automation systems you’ve created.
3. Your recommended software stack.
4. Your estimated timeline.
5. Your estimated fixed-price cost.
6. Your hourly rate.
7. Why you’re the right person for this project.

Project Overview
We are CellGen Wellness, a wellness agency connecting clinics, medspas, and surgical centers with peptide manufacturers. We operate on a markup model and need a custom B2B web application / client portal to streamline our order workflow, automate pricing margins, and manage relationships across four user groups: Clinicians, Sales Reps, CellGen Admins, and Manufacturers.
We are looking for an experienced developer specializing in low-code/no-code platforms (e.g., Softr, Bubble, Glide, Airtable, Supabase, Make.com/Zapier) or custom full-stack solutions to build a functional, secure, and cost-effective system.
Core Features & Technical Requirements
1. Multi-Tiered Role-Based Access Control (RBAC)
Clinicians / Medical Centers:
Secure login or magic link access to a branded ordering portal.
Access to a product catalog showing CellGen’s retail markup prices only.
Ability to build a cart, place orders, make payments, and view past order history and shipping tracking.
Sales Representatives:
Unique login with restricted view permissions.
View only their assigned clinicians, orders placed by those accounts, order statuses, and their commission metrics.
Hidden: Overall company-wide revenue, profit margins, and other reps' accounts.
CellGen Admins:
Master administrative dashboard.
Full visibility over all accounts, orders, wholesale costs, retail pricing, gross profit margins, and sales rep commissions.
One-click order approval/dispatch trigger.
Manufacturer Integration:
Automated order dispatch via email trigger or API/Webhook upon admin approval.
Transmits item list, quantities, and clinician shipping details without revealing retail prices or internal margins.
2. Payment Processing & Checkout Workflow
Stripe (or Authorize.Net) Integration:
Embedded payment portal or automated dynamic payment link generation upon order placement.
Payment must clear before an order status updates to "Approved for Fulfillment."
Support for credit card processing and ACH/bank transfer options.
3. Automated Margin & Commission Tracking
Dynamic database calculations for every transaction:
"Gross Margin"="Retail Price"-"Wholesale Cost"
"Sales Rep Commission"="Retail Price"×"Commission Rate"
Reporting dashboard for CellGen admins to review daily/monthly profitability and pending rep payouts.
4. Order Management & Notifications
Order status lifecycle: Draft → Payment Pending → Paid → Sent to Manufacturer → Shipped → Completed.
Automated email notifications for order confirmations, shipping updates, and tracking numbers sent to clinicians and sales reps via Make.com or Zapier.
Preferred Tech Stack (Flexible based on developer recommendation)
Front-End Portal: Softr, Bubble.io, Glide, or Retool.
Database Backend: Airtable, Supabase, or PostgreSQL.
Automation: Make.com, Zapier, or custom Webhooks.
Payments: Stripe API.
How to Apply
When submitting your proposal, please provide:
Relevant Experience: Examples or portfolio links of B2B portals, ordering systems, or marketplaces you have built.
Proposed Architecture: Brief recommendation on which tech stack (e.g., Softr + Airtable, Bubble, etc.) you would use for this project and why.
Timeline & Cost Estimate: Estimated total hours and project milestone timeline.

5. Data Management: CSV Import / Export Capabilities
Bulk Data Import:
Capability for Admins and Sales Reps to bulk-upload datasets via CSV/XLSX (e.g., uploading lists of new clinicians, historical order records, or bulk product catalog updates).
Field-mapping interface during import to ensure incoming CSV columns match database schema.
Reporting & CSV Export:
One-click "Export to CSV/Excel" functionality across key data tables (Orders, Financial Reports, Commissions, Clinician Directories).
Role-restricted exports: Sales Reps can only export data for their assigned accounts; Admins can export master financial and fulfillment metrics.
6. Custom API & Webhook Integration Capabilities
Inbound & Outbound Webhooks: * Capability to receive webhook events from external platforms (e.g., payment confirmations, automated shipping tracking updates from FedEx/UPS/DHL).
RESTful API Endpoint Access:
Expose secure API endpoints (using API keys or OAuth) so third-party platforms (accounting software like QuickBooks, EHR systems, or custom logistics software) can securely query orders or sync records.

We are seeking a skilled freelancer to automate our website quote requests into Monday.com. The ideal candidate will have experience with tools like Zapier or Make to connect our website Gravity forms to Monday.com. This project requires an understanding of automation and integration processes to ensure seamless data flow. If you have a strong background in web development and automation, we would love to hear from you!

Title: Automation Engineer (n8n / Make.com) – Google Drive + Claude Vision + Creatify AI + Metricool

Job Description:
We are looking for an experienced automation specialist to build a custom, hands-off social media video creation and posting pipeline using n8n or Make.com.

Workflow Requirements:
1. Google Drive Trigger: Detect when a new footwear/product image is uploaded to a designated folder.
2. AI Scripting & Vision (Anthropic Claude API): Send the image to Claude Vision API. Analyze the product visually and generate tailored ad titles, captions, and short-form video scripts based on our brand guidelines.
3. Automated Video Generation (Creatify AI): Pass the generated script and image URL into Creatify AI via API/Webhook to generate a dynamic short video ad.
4. Auto-Publishing (Metricool API): Push the finalized video, generated caption, and scheduling time into Metricool to automatically publish across TikTok, Instagram Reels, and Facebook Shorts.
5. Error Handling & Logs: Include notification alerts (e.g., Slack or Email) if any API step fails.

To Apply:
Please share 1–2 brief examples of custom API or AI workflows you have previously built in n8n or Make.com.

We are looking for an experienced RevOps architect with deep Pipedrive expertise to help design and build a complete sales and marketing operating system for a leadership consulting company.

This is not a basic Pipedrive setup project.

We need someone who understands how to translate a real business process into a CRM architecture that connects marketing, prospecting, sales, nurture, website activity, email engagement, and follow-up into one coordinated system.

Our objective is to create a Digital Passport for every prospect that clearly shows:

Where the prospect came from
Where they are in the buyer journey
What actions and milestones they have completed
What should happen next
Who owns the next action
The complete history of marketing and sales interactions

The system must support the activity of two primary users:

Kelly — marketing, LinkedIn warming, newsletters, Field Notes, content distribution, website-driven lead generation, and prospect nurture
Shannon — cold calling, relationship building, discovery, proposals, closing, and follow-up

Current and planned systems include:

Pipedrive
Pipedrive Campaigns
Apollo
LinkedIn
Website forms and landing pages
Execution Gap Diagnostic
Email campaigns
Calendar and email integration
Current prospect and activity data already inside Pipedrive

The initial engagement begins with a paid discovery and architecture phase. We have a working draft of our buyer journey, sales process, Digital Passport requirements, CTA hierarchy and journey rules, five-email nurture sequence migration spec, and first 90-day ideal prospect profile. We expect the architect to review our draft, challenge our assumptions, recommend the correct Pipedrive architecture, and then build it. We are not looking for someone to implement a spec we hand them. We want someone who will tell us where our thinking is wrong before anything gets built.

We do not want someone who only knows how to configure software.

We need someone who can challenge assumptions, recommend the correct architecture, explain tradeoffs clearly, and help us avoid rebuilding the system six months from now.

Please include the following in your proposal:

Examples of RevOps systems you have designed and built in Pipedrive
Your experience with Pipedrive Campaigns
Your experience connecting website forms, Apollo, LinkedIn-related workflows, and marketing activity to Pipedrive
How you approach discovery and architecture before building
How you document and test your work
Your availability over the next two weeks
Your hourly rate or fixed-price estimate for a project of this scope
Whether you work independently or as part of an agency
A brief explanation of how you would approach this project

Please begin your proposal with the words:

DIGITAL PASSPORT

This helps us identify applicants who have read the full posting.

# Buscamos Especialista en Automatización e Inteligencia Artificial (Largo Plazo)

Estamos buscando un freelancer que quiera crecer junto con nuestra empresa y convertirse en una pieza clave para desarrollar diferentes proyectos de automatización con Inteligencia Artificial.

**No es indispensable contar con muchos años de experiencia profesional. Valoramos más las ganas de aprender, la capacidad para resolver problemas y el interés por crecer junto con nosotros. Si has trabajado en proyectos personales o has aprendido por tu cuenta y puedes demostrar tus habilidades, también nos interesa conocerte.**

### Conocimientos indispensables (prioridad inmediata)

* GoHighLevel (nivel avanzado)
* Make.com
* OpenAI API (ChatGPT)
* Twilio
* WhatsApp Business API
* APIs REST y Webhooks
* JavaScript (Node.js) o Python
* GitHub

### Se valorará experiencia en

* n8n
* Zapier
* ElevenLabs
* Vapi AI o Retell AI
* Supabase o PostgreSQL
* React / Next.js
* Integraciones con Stripe, Shopify, Amazon, TikTok Shop y Google Workspace

### Proyectos que desarrollaremos

* Chatbots con IA
* Asistentes de voz con IA
* Automatización de WhatsApp y llamadas telefónicas
* CRM y gestión de clientes
* Calificación automática de leads
* Agendamiento de citas
* Integraciones mediante APIs
* Automatización para restaurantes
* Automatización para bienes raíces (Real Estate)
* Soluciones SaaS y otros sistemas empresariales con IA

Buscamos una persona responsable, curiosa, con iniciativa y ganas de aprender. Si no dominas todas las herramientas, pero tienes una base sólida y disposición para aprender rápidamente, también queremos conocerte.

**Al postularte, cuéntanos qué herramientas conoces, qué proyectos has realizado (personales o profesionales) y por qué te gustaría formar parte de este proyecto.**

Skills: PHP, JavaScript, Python, Google App Engine, Node.js, API, Twilio, Automation, Make.com, GoHighLevel

We are looking for an experienced Marketing Automation Specialist to help design, build, and optimize a complete lead-to-demo automation system for a fast-growing B2B SaaS company in the healthcare technology space.

The company offers AI-powered software that helps healthcare professionals improve documentation workflows and operational efficiency. (The company name will be shared with shortlisted candidates.)

This is not a simple Make.com automation project. We are looking for someone who understands CRM architecture, lifecycle marketing, lead nurturing, and automation best practices.

Project Scope
The goal of Phase 1 is to automate the complete Lead-to-Demo journey.

The workflow should:
Capture leads from Meta Lead Ads and LinkedIn Lead Forms
Sync leads into HubSpot
Prevent duplicate contacts
Apply appropriate tags and lifecycle stages
Trigger automated email sequences
Manage demo booking workflows
Stop nurture emails when a demo is booked
Trigger demo confirmation and reminder emails
Handle cancellation, rescheduling, and no-show scenarios (or recommend the best implementation approach)

Tools

We currently use (or plan to use):
HubSpot CRM
Make.com
Apollo.io
Microsoft Bookings
Outlook / Microsoft 365
Meta Lead Ads
LinkedIn Lead Gen Forms

Experience with all of the above is preferred.

Responsibilities

You'll work closely with our marketing team to:

Design the overall automation architecture
Configure Make.com scenarios
Configure HubSpot properties, lifecycle stages, and workflows
Integrate Apollo email sequences
Connect Microsoft Bookings with HubSpot
Build automation logic
Test every workflow
Recommend improvements where appropriate
Document the automation for future maintenance

Initial Workflow

The first phase includes:

New Lead Capture
Contact Creation / Update
Welcome Email
Lead Nurture Sequence
Demo Booking
Demo Confirmation
Demo Reminder
Demo Cancellation
Demo Rescheduling
Demo No-Show Workflow
CRM Updates
Sales Notifications

Phase 2 (future project) will include product onboarding, user behavior tracking, and customer lifecycle automation.

Required Experience

We're looking for someone with proven experience in:

HubSpot CRM
Make.com (advanced scenarios)
Apollo.io
CRM automation
Email lifecycle marketing
Lead nurturing
SaaS marketing automation
API integrations
Webhooks
CRM data synchronization

Healthcare SaaS experience is a plus but not required.

To Apply

Please include:

A brief overview of your experience with HubSpot, Make.com, and Apollo.
Examples of similar lifecycle automation projects you've built.
Your preferred approach for preventing duplicate contacts across multiple lead sources.
How you would automatically stop a nurture sequence when a lead books a demo.
Your estimated timeline for completing Phase 1.
Your fixed-price estimate for this project.