Make Upwork your agency's most predictable sales channel
Catch the right jobs first, qualify them before you spend connects, and see which proposals actually win — across every person and profile on your team.
As soon as more than one person handles Upwork, the process starts to drift
Good jobs get missed, proposal quality gets uneven, connects go to weak-fit work, and managers end up piecing the story together from Slack, spreadsheets, and check-ins.
Fragmented tools
Filters, alerts, templates, and reporting live in different places
Upwork alerts go to one inbox, proposal drafts live in Google Docs, tracking lives in a spreadsheet, and nobody knows who applied to what. Each person has a different process.
Quality drift
Proposal quality varies wildly across team members
Without shared templates and centralized review, every team member writes differently. Some proposals are strong, others waste connects. No one knows which style gets replies.
No visibility
Managers cannot see who is doing what across profiles
How many proposals did each person send? Which profiles have the best reply rate? Where are connects being wasted? These answers should not require asking around or building reports.
Lost momentum
Good jobs get missed because the team was not fast enough
By the time someone sees a matching job, reads the description, and drafts a proposal, the client already has 20 submissions. Speed matters more than most agencies realize.
Build a repeatable Upwork workflow across the whole team
Route the right jobs to the right people, keep proposals on-brand, and learn which profiles, templates, and niches actually drive replies.
Discover
Set up shared job filters for each niche your agency covers. 30+ criteria ensure only relevant jobs surface for the right team members.
Route
Push matching jobs to Slack, Telegram, or webhooks so the right person sees the right lead. No more checking Upwork manually.
Qualify
AI Job Qualifier reads the full posting and scores it against your agency's criteria. Skip bad-fit jobs before anyone spends connects.
Write
AI Proposal Generator creates a tailored draft from your agency's templates. Every team member starts from the same quality baseline.
Track
See proposal counts, view rates, and reply rates broken down by person, profile, and time period. No spreadsheets needed.
Improve
Use analytics to find which templates, filters, and profiles perform best. Double down on what works, fix what does not.
Tools built for the way agency teams actually bid
Everything your agency needs to run a faster, cleaner, more measurable Upwork workflow across multiple people and profiles.
Team Notifications
Route job alerts to Slack channels, Telegram groups, email, or webhooks. Different filters can notify different team members or channels.
API & Integrations
Full REST API, Slack, Telegram, Google Sheets, webhooks, Zapier, Make, and n8n. Plug Vollna into your existing agency stack. See all integrations
AI Proposal Generator
Shared templates ensure every team member starts from the same quality baseline. AI personalizes each draft using the specific job context and your agency's positioning.
Per-Profile Analytics
Track proposals sent, view rates, reply rates, and connect spend for each freelancer profile separately. Know which profiles and niches perform best.
Team Controls
Manage who can access which profiles, filters, and templates. Set daily limits and review requirements to maintain quality as you scale the team.
AI Job Qualifier
Standardize job qualification across the team. Every member uses the same criteria, and the qualifier explains its reasoning. Learn more
See where your agency is winning, where connects are leaking, and what to fix next
Instead of collecting updates from different people and profiles, you get one live view of proposal activity, connect spend, and reply performance across the team.
The whole bidding picture in one place
Live performance data across people, profiles, templates, and connect spend.
- Proposals by person See how many proposals each team member sends, plus their view and reply rates, without asking for weekly updates.
- Performance by profile Compare how different freelancer profiles perform so you can see which niches, offers, and positioning convert best.
- Connect spend tracking Track where connects are going and whether they are being spent on qualified jobs before weak-fit bidding drains the budget.
- Template performance See which proposal approaches get the most views and replies, then tighten your agency's messaging around what already works.
Use the data to run a tighter team
The goal is not visibility for its own sake. It is better decisions across the whole pipeline.
- Coach the right people faster See who is getting views but not replies, who is burning connects on weak-fit jobs, and where stronger proposal guidance would have the biggest payoff.
- Shift effort toward the best-fit profiles Compare profiles side by side, spot where positioning is strongest, and move attention toward the offers and niches that are already converting.
- Protect connect spend Find weak-fit bidding patterns early, tighten filters, and stop paying for activity that looks busy but does not move the pipeline.
- Standardize what actually gets replies Use reply and view data to refine templates, sharpen proposal openings, and build a stronger shared baseline for every person on the team.
Coaching
Faster
Connect spend
Protected
Best profiles
Clearer
Team quality
More consistent
Agencies using Vollna to run their Upwork pipeline
“Vollna helped us automate high-value lead acquisition. We went from manually scrolling Upwork to having a structured pipeline that our whole team follows.”
“Vollna’s proposal templates aren’t about being generic; they’re about being consistent. We’re sending better, more strategic proposals, and we’re doing it five times faster.”
Once the workflow is working manually, automate it at scale
Automation works best when it scales a process that is already producing qualified jobs, stronger proposals, and measurable replies. Start with filters, templates, and analytics, then use Auto Bidding to increase volume without losing the system behind it.
Build the manual workflow
- Set up filters for each niche
- Route notifications to team channels
- Write qualification prompts
- Create proposal templates
- Track and improve with analytics
Automate the same system at scale
- Auto Bidding sends proposals 24/7
- Go from 150 to 500+ proposals/month
- Same filters, templates, and analytics apply
- Pre-screening and review before each send
Testimonials
I run a lead-generation agency on Upwork, and Vollna quietly became the co-worker I wish I was paying — it automates bidding and tailors every proposal. My reply rate and project quality have both gone up. Less grind, more good leads.
Ihor Skrypka
Lead gen · cold email · Clay GTM
Our Upwork lead generation runs through Vollna now. We find good jobs faster, keep business development in one place, and the integrations plug it into the rest of our workflow. Support turns requests around quickly, too.
Alex Maistrenko
Head of Sales
Auto-bidding lets us send far more proposals without anyone on the team applying by hand. We started seeing results fast and landed new clients within the first few weeks. For an agency, that extra volume really adds up.
Iliyan Hristov
Klaviyo email marketing expert
I get 2+ hours of my day back, every day. Vollna finds the good jobs and makes applying fast, so I send more bids with less busywork. The flow of quality projects is a lot steadier than when I did everything manually.
Daniel Katruk
GTM engineer · B2B outbound
We stopped wasting time and connects on unproductive job searches. Now only the best projects in our industry get our attention, and the whole team stays in sync through Slack, so nothing good slips past us.
Alexey Shapran
EdTech software development
Before analysing my Vollna data I was on a 5.3% reply rate. Using the analytics I more than doubled it to over 11% and cut my cost per lead by 45%. Serious Upwork users are leaving money on the table without it.
Luke Raper
Google Ads for ecommerce
Relevant jobs reach our team the moment they're posted, so we respond before the competition even sees them. It keeps our agency's Upwork pipeline moving week after week — a big productivity win for the whole team.
Denys G.
Digital marketing agency
I've used Vollna for over 4 months now. It covers everything: finding the right jobs, writing proposals, tracking my numbers. I got a contract in my very first month, which paid for the tool many times over. Definitely recommend.
Bouchala Mohamed Toufik
Direct response video editor
A must-have for any Upwork team. Vollna brings in a steady stream of relevant jobs, so our people spend their time bidding instead of searching. Nobody at Peiko sits refreshing the job feed anymore — the leads come to us.
Oleksii Soloviov
Web3 & fintech development
We've used Vollna for over 4 years — it's our main tool for winning clients on Upwork. The analytics show exactly what moves our reply rate, and the proposal generator runs on our own prompts, so every bid still sounds like us.
Stanislav Galandzovskyi
PPC expert · fintech & forex
FAQ
Common questions
How does team collaboration work in Vollna?
Your agency account supports multiple team members. Each person can access shared filters, templates, and analytics from a single dashboard.
Job alerts can be routed to specific Slack channels or Telegram groups, so different team members see jobs relevant to their niche.
Analytics break down by person and profile, so managers have full visibility into who is doing what and which approaches work best.
Can I see analytics broken down by profile?
Yes. Vollna provides per-profile analytics including proposals sent, view rate, reply rate, and connect spend. You can compare performance across freelancer profiles to understand which niches convert best.
This replaces the need for manual tracking spreadsheets and gives managers a real-time view of agency performance.
What integrations are available?
Vollna integrates with the tools agencies already use:
Notifications: Slack, Telegram, email, webhooks
Data: Google Sheets, REST API
Automation: Zapier, Make, n8n, Lindy
Custom: Webhooks for any custom integration
See the full list at vollna.com/integrations.
Can we use shared proposal templates across the team?
Yes. You create bidding templates that any authorized team member can use. The AI Proposal Generator personalizes each draft based on the specific job, but starts from your agency's standard template and positioning.
This ensures consistent quality across the team while still tailoring each proposal to the individual job posting.
Who is Vollna best for?
Vollna is built for Upwork agencies of any size that want a structured lead generation process:
Small agencies (2-5 people): Start with shared filters, notifications, and analytics to coordinate manual bidding.
Mid-size agencies (5-20 people): Add AI qualification and proposal generation to maintain quality at scale.
Large agencies (20+): Layer in Auto Bidding for 24/7 coverage across multiple profiles and niches.
Solo freelancers should check Vollna for Freelancers instead.
Do we need Auto Bidding to use Vollna?
No. Vollna's Agency Plan includes filters, notifications, AI Job Qualifier, AI Proposal Generator, analytics, and integrations — all without auto-bidding.
Many agencies start with the manual workflow and add Auto Bidding later when they want to scale proposal volume beyond what the team can handle manually.
How fast can our agency get set up?
Most agencies are operational within a day. The typical setup involves:
1. Create your account and invite team members (10 minutes)
2. Set up job filters for each niche you cover (15-30 minutes per filter)
3. Connect Slack/Telegram for notifications (5 minutes)
4. Write qualification prompts and proposal templates (30-60 minutes)
Analytics start populating as soon as your team begins using the platform.
Is Vollna safe for our Upwork agency account?
The manual workflow does not require your team to hand over Upwork credentials. Team members still review and submit proposals themselves, while Vollna supports the workflow with filters, drafting, analytics, and integrations.
If you later add Auto Bidding, the process uses agency team-member access and Business Manager workflows rather than shared logins or browser macros.
GET STARTED
Build a repeatable agency workflow before you automate it
Start with shared filters, team routing, proposal standards, and clear performance data. Then add automation to scale the process that is already working.