Vollna helps you catch the right jobs faster, keep proposal quality consistent across profiles, and see what gets replies without chasing updates in Slack and spreadsheets.
Trusted by 250+ agencies, including:
Good jobs get missed, proposal quality gets uneven, connects go to weak-fit work, and managers end up piecing the story together from Slack, spreadsheets, and check-ins.
Upwork alerts go to one inbox, proposal drafts live in Google Docs, tracking lives in a spreadsheet, and nobody knows who applied to what. Each person has a different process.
Without shared templates and centralized review, every team member writes differently. Some proposals are strong, others waste connects. No one knows which style gets replies.
How many proposals did each person send? Which profiles have the best reply rate? Where are connects being wasted? These answers should not require asking around or building reports.
By the time someone sees a matching job, reads the description, and drafts a proposal, the client already has 20 submissions. Speed matters more than most agencies realize.
Route the right jobs to the right people, keep proposals on-brand, and learn which profiles, templates, and niches actually drive replies.
Set up shared job filters for each niche your agency covers. 30+ criteria ensure only relevant jobs surface for the right team members.
Push matching jobs to Slack, Telegram, or webhooks so the right person sees the right lead. No more checking Upwork manually.
AI Job Qualifier reads the full posting and scores it against your agency's criteria. Skip bad-fit jobs before anyone spends connects.
AI Proposal Generator creates a tailored draft from your agency's templates. Every team member starts from the same quality baseline.
See proposal counts, view rates, and reply rates broken down by person, profile, and time period. No spreadsheets needed.
Use analytics to find which templates, filters, and profiles perform best. Double down on what works, fix what does not.
Everything your agency needs to run a faster, cleaner, more measurable Upwork workflow across multiple people and profiles.
Route job alerts to Slack channels, Telegram groups, email, or webhooks. Different filters can notify different team members or channels.
Full REST API, Slack, Telegram, Google Sheets, webhooks, Zapier, Make, and n8n. Plug Vollna into your existing agency stack. See all integrations
Shared templates ensure every team member starts from the same quality baseline. AI personalizes each draft using the specific job context and your agency's positioning.
Track proposals sent, view rates, reply rates, and connect spend for each freelancer profile separately. Know which profiles and niches perform best.
Manage who can access which profiles, filters, and templates. Set daily limits and review requirements to maintain quality as you scale the team.
Standardize job qualification across the team. Every member uses the same criteria, and the qualifier explains its reasoning. Learn more
Instead of collecting updates from different people and profiles, you get one live view of proposal activity, connect spend, and reply performance across the team.
Live performance data across people, profiles, templates, and connect spend
See how many proposals each team member sends, plus their view and reply rates, without asking for weekly updates.
Compare how different freelancer profiles perform so you can see which niches, offers, and positioning convert best.
Track where connects are going and whether they are being spent on qualified jobs before weak-fit bidding drains the budget.
See which proposal approaches get the most views and replies, then tighten your agency's messaging around what already works.
The goal is not visibility for its own sake. It is better decisions across the whole pipeline.
See who is getting views but not replies, who is burning connects on weak-fit jobs, and where stronger proposal guidance would have the biggest payoff.
Compare profiles side by side, spot where positioning is strongest, and move attention toward the offers and niches that are already converting.
Find weak-fit bidding patterns early, tighten filters, and stop paying for activity that looks busy but does not move the pipeline.
Use reply and view data to refine templates, sharpen proposal openings, and build a stronger shared baseline for every person on the team.
"Vollna helped us automate high-value lead acquisition. We went from manually scrolling Upwork to having a structured pipeline that our whole team follows."
"We doubled our client pipeline within the first two months. The analytics showed us which proposal templates were actually working, and we doubled down on those."
Automation works best when it scales a process that is already producing qualified jobs, stronger proposals, and measurable replies. Start with filters, templates, and analytics, then use Auto Bidding to increase volume without losing the system behind it.
FAQ
Your agency account supports multiple team members. Each person can access shared filters, templates, and analytics from a single dashboard.
Job alerts can be routed to specific Slack channels or Telegram groups, so different team members see jobs relevant to their niche.
Analytics break down by person and profile, so managers have full visibility into who is doing what and which approaches work best.
Yes. Vollna provides per-profile analytics including proposals sent, view rate, reply rate, and connect spend. You can compare performance across freelancer profiles to understand which niches convert best.
This replaces the need for manual tracking spreadsheets and gives managers a real-time view of agency performance.
Vollna integrates with the tools agencies already use:
Notifications: Slack, Telegram, email, webhooks
Data: Google Sheets, REST API
Automation: Zapier, Make, n8n, Lindy
Custom: Webhooks for any custom integration
See the full list at vollna.com/integrations.
Yes. You create bidding templates that any authorized team member can use. The AI Proposal Generator personalizes each draft based on the specific job, but starts from your agency's standard template and positioning.
This ensures consistent quality across the team while still tailoring each proposal to the individual job posting.
Vollna is built for Upwork agencies of any size that want a structured lead generation process:
Small agencies (2-5 people): Start with shared filters, notifications, and analytics to coordinate manual bidding.
Mid-size agencies (5-20 people): Add AI qualification and proposal generation to maintain quality at scale.
Large agencies (20+): Layer in Auto Bidding for 24/7 coverage across multiple profiles and niches.
Solo freelancers should check Vollna for Freelancers instead.
No. Vollna's Agency Plan includes filters, notifications, AI Job Qualifier, AI Proposal Generator, analytics, and integrations — all without auto-bidding.
Many agencies start with the manual workflow and add Auto Bidding later when they want to scale proposal volume beyond what the team can handle manually.
Most agencies are operational within a day. The typical setup involves:
1. Create your account and invite team members (10 minutes)
2. Set up job filters for each niche you cover (15-30 minutes per filter)
3. Connect Slack/Telegram for notifications (5 minutes)
4. Write qualification prompts and proposal templates (30-60 minutes)
Analytics start populating as soon as your team begins using the platform.
The manual workflow does not require your team to hand over Upwork credentials. Team members still review and submit proposals themselves, while Vollna supports the workflow with filters, drafting, analytics, and integrations.
If you later add Auto Bidding, the process uses agency team-member access and Business Manager workflows rather than shared logins or browser macros.
Start with shared filters, team routing, proposal standards, and clear performance data. Then add automation to scale the process that is already working.
Read agency case studies