ProCreativ's elite designers were drowning in low-quality leads and spending valuable, non-billable hours on manual prospecting, creating a bottleneck that limited their growth potential.
Implement Vollna's advanced filters to create an automated, 24/7 lead engine for high-budget brand strategy and presentation design projects, freeing up the team to focus on billable work.
Increased enterprise client pipeline by 80%
Saved 20+ hours of prospecting time per week
Boosted proposal-to-reply rate by 40%
Grew annual revenue by over $250,000
Based in Kansas City, ProCreativ Solutions is a Top Rated Plus and Vetted agency on Upwork, specializing in transforming fragmented marketing materials into cohesive brand experiences that drive real business results. Their team of expert strategists and designers excels at presentation design, web development, and brand identity for discerning clients.
ProCreativ had built a stellar reputation. They were winning high-value projects and delivering exceptional work. But they hit a growth ceiling. Their most valuable assets—their senior brand strategists and designers—were spending dozens of hours each week on non-billable work: sifting through Upwork for the few jobs that met their standards.
Opportunity Overload: Manually filtering thousands of job postings to find the handful of enterprise-level projects was inefficient and demoralizing.
Wasted Expertise: Every hour a senior designer spent prospecting was an hour they weren't creating, strategizing, or managing client relationships.
Scaling Bottleneck: They couldn't grow their revenue without adding more overhead or burning out their existing team with low-value tasks.
We're brand strategists, not lead generation specialists. Every hour we spent searching for work was an hour we weren't delivering value to our clients. We felt like we were leaving money on the table, stuck in a cycle of manual, repetitive work.
ProCreativ's leadership knew they had to automate the top of their sales funnel. They chose Vollna to build a system that would bring them a steady stream of pre-qualified, high-value leads without the manual effort.
Using Vollna's advanced filters, they codified their ideal client profile. They created specific, automated Job Feeds that targeted projects with keywords like "investor deck," "brand guidelines," and "corporate presentation," while filtering for enterprise clients with high budgets and a strong hire history on Upwork.
"Vollna became our silent partner for business development. It works 24/7 to bring us perfectly qualified leads, so we can focus on what we do best: creating exceptional brand experiences. We stopped hunting for clients and started welcoming them."
The impact was immediate and transformative. Freed from the daily grind of manual prospecting, the ProCreativ team could dedicate their time to more strategic, revenue-generating activities.
The 20+ hours saved per week translated directly into more capacity for high-value client work. The automated feeds delivered a consistent pipeline of ideal clients, allowing them to be more selective and drive up their average project value. Vollna didn't just add efficiency; it unlocked a new phase of growth for the agency.
"The ROI was a no-brainer. The time we saved in the first month alone more than paid for the subscription. Now, it's just pure growth. Vollna allowed us to scale our operations without scaling our busywork."
Wondabeka credits four key Vollna features for their success:
For other successful agencies feeling the friction of manual growth, Wondabeka offers this advice:
"Automate everything that isn't your core genius. Your expertise is too valuable to waste on manual tasks. Use a tool like Vollna to build a system for growth, so you can focus on your craft and your clients."
For ProCreativ Solutions, Vollna was the key to unlocking scalable growth. By automating the inefficient, time-consuming process of lead generation, they empowered their world-class designers to focus on what they do best. Vollna provided the leverage they needed to grow their revenue, improve their client quality, and build a more sustainable, profitable agency.
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